Brother MFC-8220 User manual

USER’S GUIDE
®
USER’S GUIDE
®
MFC- 8220
Version D

i
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

ii
Safety precautions
To use the MFC safely
Save these instructions for later reference.
WARNING
■Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■This product must be installed near a socket that is easily
accessible. In case of emergencies, you must disconnect the
power cord from the socket in order to shut off power completely.
There are high voltage
electrodes inside the MFC.
Before you clean the MFC or
clear a paper jam, make sure
you have unplugged the power
cord from the AC power
socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
After you use the MFC, some internal parts are extremely HOT!
To prevent injuries, be careful not to put your fingers in the area shown in
the illustration.

iii
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2. Avoid using this product (other than a cordless type)
during an electrical storm. There may be a remote risk of
electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
4. Use only the power cord and batteries indicated in this
guide. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special
disposal instructions.
SAVE THESE INSTRUCTIONS

iv
Choosing a location
Place your MFC on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the MFC near a telephone wall socket
and a standard, grounded AC power outlet. Choose a location where
the temperature remains between 10° and 32.5°C.
Caution
■Avoid placing your MFC in a high-traffic area.
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the MFC to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your MFC to electrical sockets controlled by wall
switches or automatic timers.
■Disruption of power can wipe out information in the MFC’s
memory.
■Do not connect your MFC to electrical sockets on the same circuit
as large appliances or other equipment that might disrupt the
power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.
NO ! NO ! NO !

v
Quick Reference Guide
Sending faxes
Automatic Transmission
1
If it is not illuminated in
green, press (Fax).
2
Place the original document
face down in the ADF.
3
Enter the fax number using
One-Touch, Speed-Dial,
Search or the dial pad.
4
Press Start.
Real Time Transmission
You can send faxes in real time.
1
If it is not illuminated in
green, press (Fax).
2
Place the original document
face down in the ADF.
3
Press Menu, 2, 2, 5.
4
Press or to select
On, and then press Set.
—OR—
For the next transmission
only, press or to
select Next Fax Only,
and then press Set.
5
For the next fax only, press
or to select Next
Fax:On, and then press
Set.
6
Press 1if you want to
choose more settings and
the LCD will return to the
Setup Send menu.
—OR—
Press 2to fax.
7
Enter the fax number.
8
Press Start.
Receiving faxes
Select Receive Mode
1
Press Menu, 0, 1.
2
Press or to select
Fax Only, Manual,
Fax/Tel or External
TAD and then press Set.
Storing numbers
Storing One-Touch Dial
numbers
1
Press Menu, 2, 3, 1.
2
Press the One-Touch key
where you want to store the
number.
3
Enter a number (up to 20
digits), and then press Set.
4
Enter a name (or leave it
blank), and then press Set.
5
Press Stop/Exit.

vi
Storing Speed-Dial numbers
1
Press Menu, 2, 3, 2.
2
Enter a three-digit
Speed-Dial number, and
then press Set.
3
Enter a number (up to 20
digits), and then press Set.
4
Enter a name (or leave it
blank), and then press Set.
5
Press Stop/Exit.
Dialing operations
One-Touch Dialing/
Speed-Dialing
1
If it is not illuminated in
green, press (Fax).
2
Place the original document
face down in the ADF.
3
Press the One-Touch key of
the number you want to call
4
—OR—
5
Press Search/Speed
Dial, press #, and then
press the three-digit
Speed-Dial number.
6
Press Start.
Using Search
1
If it is not illuminated in
green, press (Fax).
2
Press Search/Speed
Dial, and then enter the first
letter of the name you’re
looking for.
3
Press or to search the
memory.
4
Press Start.
Making copies
Single copy
1
Press (Copy) to
illuminate it in green.
2
Place the original document
face down in the ADF.
3
Press Start.
Sorting multiple copies
1
Press (Copy)to
illuminate it in green.
2
Place the original document
face down in the ADF.
3
Use the dial pad to enter the
number of copies you want
(up to 99).
4
Press Options and or
to select
Stack/Sort, and then
press Set.
5
Press or to select
Sort (or Stack) and then
press Set.
6
Press Start.

vii
Table of Contents
1
Introduction ..........................................................................1-1
Using this Guide ...............................................................1-1
Finding information.................................................1-1
Symbols used in this Guide....................................1-1
MFC part names and operations................................1-2
Control panel overview ..................................................... 1-4
Back light color shows the MFC status.......................1-6
About fax machines .......................................................... 1-8
Fax tones and handshake .......................................... 1-8
ECM (Error Correction Mode).....................................1-9
Connecting the MFC....................................................... 1-10
Connecting an external telephone............................ 1-10
Connecting an external telephone answering
device (TAD) ........................................................1-11
Sequence ............................................................. 1-11
Connections .........................................................1-12
Recording outgoing message (OGM) on
an external TAD ...............................................1-13
Custom features on your phone line......................... 1-13
2
Loading paper and original documents ............................2-1
About paper ...................................................................... 2-1
Paper specifications for each paper tray .................... 2-1
Recommended paper................................................. 2-2
Choosing acceptable paper........................................ 2-3
How to load paper ......................................................2-3
To load paper or other media in the paper tray........ 2-3
To load paper or other media in the manual
feed tray ............................................................. 2-6
Using the automatic document feeder (ADF) ............. 2-8
3
On-screen programming .....................................................3-1
User-friendly programming ...............................................3-1
Menu table..................................................................3-1
Memory Storage.........................................................3-1
Navigation keys ................................................................3-2

viii
4
Getting started .....................................................................4-1
Initial Setup.......................................................................4-1
Setting the Date and Time..........................................4-1
Setting the Station ID..................................................4-2
Entering text ...........................................................4-3
Inserting spaces .....................................................4-3
Making corrections .................................................4-4
Repeating letters ....................................................4-4
Special characters and symbols ............................4-4
General Setup................................................................... 4-5
Setting the Mode Timer ..............................................4-5
Setting the Paper Type...............................................4-5
Setting the Paper Size................................................ 4-6
Setting the Ring Volume.............................................4-7
Setting the Beeper Volume.........................................4-7
Setting the Speaker Volume.......................................4-7
Setting the Clock Change...........................................4-8
Toner Save .................................................................4-8
Sleep Time..................................................................4-9
Power Save ................................................................4-9
Setting the LCD Contrast..........................................4-10
Setting the Tray Use for Copy mode ........................4-10
Setting the Tray Use for Fax mode...........................4-11
Setting Tone or Pulse dialing mode
(Not available in New Zealand) ............................4-11
5
Setup Receive ......................................................................5-1
Basic receiving operations................................................5-1
Choosing the Receive Mode.......................................5-1
To select or change your Receive Mode ................5-2
Setting the Ring Delay ...............................................5-3
Setting the F/T Ring Time (Fax/Tel mode only).......... 5-4
Fax Detect ..................................................................5-5
Printing a reduced incoming fax
(Auto Reduction).....................................................5-6
Reception into memory...............................................5-7
Printing a fax from the memory...................................5-8
Setting the Print Density .............................................5-8
Advanced receiving operations.........................................5-9
Operation from extension telephones.........................5-9
For Fax/Tel mode only................................................5-9
Changing the remote codes......................................5-10
Polling.......................................................................5-11
Secure Polling ......................................................5-11

ix
Setup for Polling Receive (Standard)...................5-11
Setup for Polling Receive with Secure Code ........ 5-12
Setup Delayed Polling Receive ............................ 5-12
Sequential Polling..................................................... 5-13
Telephone Service for Australia ..................................... 5-14
Telstra®FaxStream®Duet®(Distinctive Ringing) ...... 5-14
What is the Advantage of using
Telstra®FaxStream®Duet®Function?............. 5-14
How does Telstra®FaxStream®Duet®Work? ...... 5-15
Set the Distinctive Ringing to ON.........................5-16
Caller ID (Caller IDentification).................................5-16
Advantages of Caller ID ....................................... 5-16
How Does the Caller ID Work?.................................5-17
The Caller ID Appears on the Display
When Your Telephone Rings ........................... 5-17
The Caller ID is Stored in Your MFC Memory .......... 5-17
Viewing Caller ID List ...............................................5-18
Printing Caller ID List............................................5-18
Telephone Service for New Zealand .............................. 5-19
FaxAbility.................................................................. 5-19
How Will the Fax Machine Treat All
Other Numbers?...............................................5-19
What is the Advantage of Using
the FaxAbility Function?...................................5-19
How Does FaxAbility Work?.................................5-20
How to Turn FaxAbility OFF or ON ...................... 5-21
Caller ID (Caller IDentification).................................5-22
Advantages of Caller ID ....................................... 5-22
How Does the Caller ID Work?.................................5-22
The Caller ID Appears on the Display
When Your Telephone Rings ........................... 5-22
Viewing Caller ID List ...............................................5-23
Printing Caller ID List............................................5-23
Telephone Service for Some Countries.......................... 5-24
Distinctive Ringing
(For Singapore and Hong Kong) .......................... 5-24
Setting the Distinctive Ringing..............................5-24
Caller ID (For Singapore and Hong Kong) ............... 5-25
Viewing Caller ID List ...............................................5-26
Printing Caller ID List............................................5-26