Brother MFC-J825DW Assembly instructions

ADVANCED
USER’S GUIDE
MFC-J825DW
Version 0
CHN-ENG

i
User's Guides and where do I find it?
1Visit us at http://solutions.brother.com/.
Which manual? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and software
for the operating system and connection type
you are using.
Printed / In the box
Basic User's Guide Learn the basic Fax, Copy, Scan and
PhotoCapture Center™ operations and how to
replace consumables. See troubleshooting tips.
Printed / In the box
Advanced User's Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and
performing routine maintenance.
PDF file / CD-ROM
Software User's Guide Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Disc Print, Web
Services (Scan), and using the Brother
ControlCenter utility.
PDF file / CD-ROM
Network Glossary This Guide provides basic information about
advanced network features of Brother
machines along with explanations about
general networking and common terms.
PDF file / CD-ROM
Network User's Guide This Guide provides useful information about
wired and wireless network settings and
security settings using the Brother machine.
You can also find supported protocol
information for your machine and detailed
troubleshooting tips.
PDF file / CD-ROM
Mobile Print/Scan Guide This Guide provides useful information about
printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.
PDF file / Brother
Solutions Center 1

ii
Table of Contents
1 General setup 1
Memory storage.....................................................................................................1
Sleep Mode ...........................................................................................................1
LCD display ...........................................................................................................2
Setting the Dim Timer for the backlight ...........................................................2
Mode Timer ...........................................................................................................2
2 Security features 3
Memory Security....................................................................................................3
Setting and changing the Memory Security password ....................................3
Turning Memory Security on/off ......................................................................4
3 Sending a fax 5
Additional sending options.....................................................................................5
Sending faxes using multiple settings .............................................................5
Stop faxing.......................................................................................................5
Contrast ...........................................................................................................5
Changing fax resolution...................................................................................6
Setting your changes as a new default............................................................6
Restoring fax settings to the factory default ....................................................6
Additional sending operations................................................................................7
Sending a fax manually ...................................................................................7
Sending a fax at the end of a conversation .....................................................7
Dual Access (Monochrome only).....................................................................7
Broadcasting (Monochrome only)....................................................................8
Real Time Transmission..................................................................................9
Overseas Mode .............................................................................................10
Delayed Faxing (Monochrome only)..............................................................10
Delayed Batch Transmission (Monochrome only).........................................10
Checking and cancelling waiting jobs............................................................11
Polling overview...................................................................................................11
Polled Transmit (Monochrome only)..............................................................11
4 Receiving a fax 13
Memory Receive (Monochrome only)..................................................................13
Out of Paper Reception .................................................................................13
Fax Forwarding..............................................................................................13
Fax Storage ...................................................................................................14
Printing a fax from the memory .....................................................................14
PC-Fax Receive (Windows®only).................................................................15
Turning off Memory Receive operations........................................................16
Changing Memory Receive operations .........................................................16

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Remote Retrieval .................................................................................................17
Setting a Remote Access Code.....................................................................17
Using your Remote Access Code..................................................................17
Remote Fax commands ................................................................................18
Retrieving fax messages ...............................................................................19
Changing your Fax Forwarding number ........................................................19
Additional receiving operations............................................................................20
Printing a reduced incoming fax ....................................................................20
Polling overview...................................................................................................20
Polling receive ...............................................................................................20
5 Dialling and storing numbers 23
Additional dialling operations ...............................................................................23
Combining Quick Dial numbers .....................................................................23
Additional ways to store numbers........................................................................24
Storing Speed Dial numbers from Outgoing Calls.........................................24
Storing Speed Dial numbers from the Caller ID history.................................24
Setting up groups for Broadcasting ...............................................................25
6 Printing reports 27
Fax reports ..........................................................................................................27
Transmission Verification Report...................................................................27
Fax Journal (activity report) ...........................................................................27
Reports ................................................................................................................28
How to print a report ......................................................................................28
7 Making copies 29
Copy settings .......................................................................................................29
Stop copying..................................................................................................29
Changing copy speed and quality .................................................................29
Enlarging or reducing the copied image ........................................................30
Making N in 1 copies or a poster (Page Layout) ...........................................31
2 in 1 ID Copy................................................................................................32
Sorting copies using the ADF ........................................................................33
Adjusting Density...........................................................................................33
Ink Save Mode...............................................................................................34
Thin Paper Copy............................................................................................34
Book Copy .....................................................................................................35
Watermark Copy............................................................................................35
Duplex (2-sided) copying...............................................................................37
Setting your favourites...................................................................................38

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8 Printing photos from a memory card or
USB Flash memory drive 39
PhotoCapture Center™ operations .....................................................................39
Memory cards, USB Flash memory drive and folder structures ....................39
Movie printing ................................................................................................40
Print Images.........................................................................................................40
Print Index (Thumbnails) ...............................................................................40
Printing Photos ..............................................................................................41
Enhance Photos ............................................................................................41
DPOF printing................................................................................................43
PhotoCapture Center™ print settings..................................................................44
Print Quality ...................................................................................................44
Paper options ................................................................................................44
Adjusting Brightness, Contrast and Color......................................................45
Cropping ........................................................................................................46
Borderless printing.........................................................................................47
Date Print.......................................................................................................47
Setting your changes as a new default..........................................................47
Restoring all settings to the factory default....................................................47
Scan to a memory card or USB Flash memory drive ..........................................48
Auto Crop ......................................................................................................48
How to set a new default ...............................................................................49
How to reset to the factory default.................................................................49
9 Printing photos from a camera 50
Printing photos directly from a PictBridge camera...............................................50
PictBridge requirements ................................................................................50
Setting your digital camera............................................................................51
Printing Images..............................................................................................52
DPOF printing................................................................................................52
Printing photos directly from a digital camera (without PictBridge)......................53
Printing Images..............................................................................................53
A Routine maintenance 54
Cleaning and checking the machine....................................................................54
Cleaning the outside of the machine .............................................................54
Cleaning the machine’s printer platen ...........................................................55
Cleaning the paper feed rollers .....................................................................56
Cleaning the paper pick-up rollers.................................................................57
Checking the ink volume ...............................................................................58
B Glossary 59
C Index 63

v

1
1
1
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your FAX,
SCAN or PHOTO’s preferred settings, those
settings will not be lost. Also, during a power
failure the machine will retain the date and
time and programmed fax timer jobs (for
example, Delayed Fax) for up to 24 hours.
Sleep Mode 1
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(from 1 to 60 minutes). The timer will restart if
any operation is carried out on the machine.
aPress Menu.
bPress aor bto display
General Setup.
cPress General Setup.
dPress aor bto display Sleep Mode.
ePress Sleep Mode.
fPress 1 Min, 2 Mins, 3 Mins,
5 Mins, 10 Mins, 30 Mins or
60 Mins to choose the length of time
the machine is idle before entering sleep
mode.
gPress Stop/Exit.
General setup 1

Chapter 1
2
LCD display 1
Setting the Dim Timer for the
backlight 1
You can set how long the LCD backlight stays
on after the last key press.
aPress Menu.
bPress aor bto display
General Setup.
cPress General Setup.
dPress aor bto display LCD Settings.
ePress LCD Settings.
fPress Dim Timer.
gPress 10 Secs, 20 Secs, 30 Secs or
Off.
hPress Stop/Exit.
Mode Timer 1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO. You can change the amount of time
the machine takes after the last Scan, Copy
or PhotoCapture operation before it returns to
FAX mode. If you choose Off, the machine
stays in the mode you used last by default.
aPress Menu.
bPress aor bto display
General Setup.
cPress General Setup.
dPress aor bto display Mode Timer.
ePress Mode Timer.
fPress 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Mins or Off.
gPress Stop/Exit.

3
2
2
Memory Security 2
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any
pre-scheduled Delayed Faxes will be sent
even if you turn on Memory Security, so they
will not be lost.
While Memory Security is On, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
Fax Forwarding (if Fax Forwarding was
already On)
Remote Retrieval (if Fax Storage was
already On)
While Memory Security is On, the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
PC Fax Receive
Operation from control panel
Note
• To print the faxes in memory, you must
turn off Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security.
• If you forget the Memory Security
password, please call Brother customer
service for support.
Setting and changing the
Memory Security password 2
Note
If you have already set the password, you
will not need to set it again.
Setting a password for the first time 2
Make a careful note of your password.
aPress Menu.
bPress aor bto display Fax.
cPress Fax.
dPress aor bto display
Miscellaneous.
ePress Miscellaneous.
fPress Mem Security.
gEnter a 4-digit number for the password
by pressing the buttons on the
Touchscreen.
Press OK.
hWhen the LCD shows Verify:,
re-enter the password by pressing the
buttons on the Touchscreen.
Press OK.
iPress Stop/Exit.
Security features 2

Chapter 2
4
Changing your Memory Security
password 2
aPress Menu.
bPress aor bto display Fax.
cPress Fax.
dPress aor bto display
Miscellaneous.
ePress Miscellaneous.
fPress Mem Security.
gPress Set Password.
hEnter the registered 4-digit number for
the current password by pressing the
buttons on the Touchscreen.
Press OK.
iEnter a 4-digit number for a new
password by pressing the buttons on the
Touchscreen.
Press OK.
jWhen the LCD shows Verify:,
re-enter the new password by pressing
the buttons on the Touchscreen.
Press OK.
kPress Stop/Exit.
Turning Memory Security
on/off 2
Turning on Memory Security 2
aPress Menu.
bPress aor bto choose Fax.
cPress Fax.
dPress aor bto display
Miscellaneous.
ePress Miscellaneous.
fPress Mem Security.
gPress Set Security.
h Enter the registered 4-digit password by
pressing the buttons on the Touchscreen.
Press OK.
The machine goes offline and the LCD
shows Memory Security.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
Turning off Memory Security 2
aPress Unlock.
b Enter the registered 4-digit password by
pressing the buttons on the Touchscreen.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.