Brother P-touch 9400 User manual

USER’S GUIDE
Read this User’s Guide before you start using your P-touch.
Keep this User’s Guide in a handy place for future reference.

PREFACE
Thank you for purchasing this P-touch!
With your new P-touch, you can create labels for any purpose. Select from a variety of frames, fonts
and character styles to design beautiful custom labels. In addition, the many pre-formatted templates
available make label- and stamp-making quick and easy.
Installing the P-touch Editor software on your computer will provide you with many more illustra-
tion and layout tools to design labels, which can then be printed on your P-touch.
You can print professional-looking labels in no time. The quality and performance of this P-touch
make it an extremely practical machine to meet all your labelling needs.
Although this P-touch is easy to use, we suggest that you read this User’s Guide carefully before
starting. Keep this manual nearby for future reference.
Declaration of Conformity
We, Brother International Europe Ltd.
Brother House
1 Tame Street
Audenshaw
Manchester M34 5JE
U.K.
declare that this product conforms with the following normative documents:
Safety: EN 60950
EMC: EN 55022 Class B
EN 50082-1
and follow the provisions of the Low Voltage Directive 73/23/EEC and the Elec-
tromagnetic Compatibility Directive 89/336/EEC (as amended by 91/263/EEC
and 92/31/EEC).
Issued by: Brother International Europe Ltd.
European Technical Services
Division
The enclosed interface cable should be used in order to ensure compliance with
the limits for EMC.

i
QUICK REFERENCE
Chapter 1
Before You Start....................................................... 1
EXAMPLES OF WHAT YOU CAN MAKE WITH THIS P-TOUCH ..2
GENERAL DESCRIPTION..............................................................4
Features............................................................................................................... 4
LCD display......................................................................................................... 5
Menus................................................................................................................... 5
Keyboard.............................................................................................................. 6
Chapter 2
Getting Started......................................................... 7
PRECAUTIONS .............................................................................8
Connecting the power supply cord...................................................................... 9
Installing a TZ tape cassette.............................................................................. 11
Connecting to the computer............................................................................... 12
Turning on & off the P-touch............................................................................. 12
Installing P-touch Editor................................................................................... 13
Using P-touch Editor......................................................................................... 18
Reading the User’s Guide..................................................................................21
Chapter 3
Functions ............................................................... 23
Performing basic operations ............................................................................. 24
Entering text....................................................................................................... 25
Editing text......................................................................................................... 36
Formatting......................................................................................................... 40
Storing and recalling files ................................................................................. 61
Printing.............................................................................................................. 64
Setting display features...................................................................................... 73
CONTENTS

ii
Chapter 4
Using Labels and Stamps........................................ 75
Laminated tape...................................................................................................76
Non-laminated tape............................................................................................76
Instant-lettering tape..........................................................................................76
Iron-on transfer tape ..........................................................................................77
Stamp film...........................................................................................................78
ERROR MESSAGE LIST ............................................................... 81
TROUBLESHOOTING ................................................................ 88
MACHINE SPECIFICATIONS...................................................... 91
Appendix ............................................................... 93
Symbols ..............................................................................................................94
Special barcode characters ...............................................................................98
Fonts ..................................................................................................................98
Sizes and widths .................................................................................................99
Type styles .......................................................................................................100
Framing and shading patterns ........................................................................101
Background designs ........................................................................................102
Pre-set templates .............................................................................................103
Template text styles .........................................................................................107
Text transformation styles ...............................................................................108
INDEX ...................................................................................... 109
ACCESSORIES........................................................................... 112

QUICK REFERENCE
Entering text
Adding a space Space bar
Adding an uppercase
letter + desired character
Adding a series of
uppercase letters →Type character
Adding an accented
character →Type character →or to select →
Adding a symbol
a) → or to select CATALOGUE NO. →→or to select
(or type) symbol number →
b) → or to select symbol category →→, , or
to select symbol number →
Adding a new line
Adding a new block +
Adding a barcode →Type barcode data →
Adding a special charac-
ter to the barcode →→ or to select special character →
Changing a barcode
parameter →→ or to select parameter →→or to select setting →
→
Editing text
Zooming in and out
Deleting text
Clearing all of the text
and formats + → or to select TEXT & FORMATS →
Clearing only the text
+ → or to select TEXT ONLY →
Selecting an area of the
text →, , or to select text
Selecting all of the text +
Copying text →, , or to select text→
Pasting text Copy text →, , or to position cursor →→ or to select
OK →
Alt
New Block
Symbol
New Block
New Block
Symbol
New Block
New Block
New Block
New Block
Barcode
New Block
Barcode
Symbol
New Block
Barcode
Format
New Block New Block
Zoom
Image
Clear
Clear New Block
Clear New Block
Area
All
Area
All
Area
All
Copy
&Paste
Copy
&Paste
New Block

Formatting text
Changing the font
Changing the character
size
Changing the character
width
Changing the character
style
Changing the italic set-
ting
Changing the line effects
Changing the vertical
printing setting
Changing the label
length → or to select LENGTH →→or to select (or type) setting →
Changing the margins →or to select MARGIN →
→ or to select setting →
Changing the horizontal
alignment →or to select H.ALI →
→ or to select setting →
Changing the pitch
→or to select PITCH → → or to select setting →
Changing the back-
ground a) →or to select BACK →
→ or to select design →
b) →or to select BACK → → or to select SMALL or LARGE →
→type text → to select font and →
Using a template
Creating a label or
stamp from a template a) →or to select CATALOGUE NO. →
→ or to select (or
type) template number →→ Type line of text and →Continue with 1,
2, 3, 4or 5
b) →or to select template category →→or to select
template number →→Type line of text and →Continue with 1, 2, 3,
4or 5
1Changing the style
of the template or to select CHANGE STYLE →
→ → or to select setting
→→
2Editing the template
text or to select CONTINUE →
→ Change the text →
3Printing a template
other than one from
the STAMP category
or to select PRINT →→or to select OK →
Font
Size
Width
Style
Italic
/
Vert
Format
New Block
Format New Block
Format New Block
Format New Block
Format New Block
Format
New Block Font New Block New Block
Templt New Block
New Block New Block
Templt New Block
New Block New Block
New Block
New Block New Block
New Block New Block
New Block New Block

Changing the print
options (for a template
other than one from the
STAMP category)
or to select PRINT →→or to select OPTION →→
Continue with 6, 7, 8, 9, 0, Aor B
4Printing a template
from the STAMP cat-
egory
or to select PRINT →→or to select PRINT STAMP →
Printing an ID label (for
a template from the
STAMP category)
or to select PRINT →→or to select PRINT LABEL →
5Storing the template
text or to select FILE →
→ or to select SAVE AS or SAVE →
→ or to select file name →Type file name →
Storing, recalling deleting text files
Saving a file that has not
been saved before →or to select SAVE AS →
→ or to select file number →
→Type file name →
Saving a previously
saved file →or to select SAVE →
→ Edit file name →
Recalling a previously
saved file a) →or to select OPEN →
→ or to select file number →
b) →or to select OPEN → →Type file name →→ or
to select file →
Deleting a previously
saved file a) →or to select DELETE →
→ or to select file number →
→ or to select OK →
b) →or to select DELETE → →Type file name →→
or to select file →
Printing text
Previewing the label
appearance +
Feeding and cutting 25
mm of tape
Printing using the cur-
rent print options →or
to select OK →
Changing the print
options →or
to select OPTION → → Continue with 6, 7, 8, 9, 0, A
or B
6Printing many cop-
ies or
to select COPIES → → or to select (or type) number →
New Block New Block
New Block New Block
New Block
New Block
New Block
New Block New Block
File New Block
New Block
File New Block New Block
File New Block
New Block
File New Block New Block
New Block
File New Block
New Block New Block
File New Block New Block
New Block
Zoom
Image
Feed
& Cut
Print New Block
Print New Block
New Block

7Printing many cop-
ies while increasing
selected text
or to select NUMBER → → , , or to select start of num-
bering field → → or to select end of numbering field → →
or to select (or type) number →
8Printing a mirror
image of the text or
to select MIRROR → → or to select ON →
9Inverting the printed
and unprinted areas or
to select INVERT → → or to select ON →
0Changing the shape
of the text or
to select TRANSFORM → → or to select setting →
AChanging how
labels are cut or
to select CUT → → or to select setting →
BEnlarging text and
printing it on 2, 3 or
4 labels
or to select SPLIT → → or to select setting →
New Block New Block
New Block
New Block
New Block
New Block
New Block
New Block

1
Ch.1 Before You Start
Before You Start
Chapter 1
Before You Start