Brother P-touch 9400 User manual

USER’S GUIDE
Read this User’s Guide before you start using your P-touch.
Keep this User’s Guide in a handy place for future reference.

PREFACE
Thank you for purchasing this P-touch!
With your new P-touch, you can create labels for any purpose. Select from a variety of frames, fonts
and character styles to design beautiful custom labels. In addition, the many pre-formatted templates
available make label- and stamp-making quick and easy.
Installing the P-touch Editor software on your computer will provide you with many more illustra-
tion and layout tools to design labels, which can then be printed on your P-touch.
You can print professional-looking labels in no time. The quality and performance of this P-touch
make it an extremely practical machine to meet all your labelling needs.
Although this P-touch is easy to use, we suggest that you read this User’s Guide carefully before
starting. Keep this manual nearby for future reference.
Declaration of Conformity
We, Brother International Europe Ltd.
Brother House
1 Tame Street
Audenshaw
Manchester M34 5JE
U.K.
declare that this product conforms with the following normative documents:
Safety: EN 60950
EMC: EN 55022 Class B
EN 50082-1
and follow the provisions of the Low Voltage Directive 73/23/EEC and the Elec-
tromagnetic Compatibility Directive 89/336/EEC (as amended by 91/263/EEC
and 92/31/EEC).
Issued by: Brother International Europe Ltd.
European Technical Services
Division
The enclosed interface cable should be used in order to ensure compliance with
the limits for EMC.

i
QUICK REFERENCE
Chapter 1
Before You Start....................................................... 1
EXAMPLES OF WHAT YOU CAN MAKE WITH THIS P-TOUCH ..2
GENERAL DESCRIPTION..............................................................4
Features............................................................................................................... 4
LCD display......................................................................................................... 5
Menus................................................................................................................... 5
Keyboard.............................................................................................................. 6
Chapter 2
Getting Started......................................................... 7
PRECAUTIONS .............................................................................8
Connecting the power supply cord...................................................................... 9
Installing a TZ tape cassette.............................................................................. 11
Connecting to the computer............................................................................... 12
Turning on & off the P-touch............................................................................. 12
Installing P-touch Editor................................................................................... 13
Using P-touch Editor......................................................................................... 18
Reading the User’s Guide..................................................................................21
Chapter 3
Functions ............................................................... 23
Performing basic operations ............................................................................. 24
Entering text....................................................................................................... 25
Editing text......................................................................................................... 36
Formatting......................................................................................................... 40
Storing and recalling files ................................................................................. 61
Printing.............................................................................................................. 64
Setting display features...................................................................................... 73
CONTENTS

ii
Chapter 4
Using Labels and Stamps........................................ 75
Laminated tape...................................................................................................76
Non-laminated tape............................................................................................76
Instant-lettering tape..........................................................................................76
Iron-on transfer tape ..........................................................................................77
Stamp film...........................................................................................................78
ERROR MESSAGE LIST ............................................................... 81
TROUBLESHOOTING ................................................................ 88
MACHINE SPECIFICATIONS...................................................... 91
Appendix ............................................................... 93
Symbols ..............................................................................................................94
Special barcode characters ...............................................................................98
Fonts ..................................................................................................................98
Sizes and widths .................................................................................................99
Type styles .......................................................................................................100
Framing and shading patterns ........................................................................101
Background designs ........................................................................................102
Pre-set templates .............................................................................................103
Template text styles .........................................................................................107
Text transformation styles ...............................................................................108
INDEX ...................................................................................... 109
ACCESSORIES........................................................................... 112

QUICK REFERENCE
Entering text
Adding a space Space bar
Adding an uppercase
letter + desired character
Adding a series of
uppercase letters →Type character
Adding an accented
character →Type character →or to select →
Adding a symbol
a) → or to select CATALOGUE NO. →→or to select
(or type) symbol number →
b) → or to select symbol category →→, , or
to select symbol number →
Adding a new line
Adding a new block +
Adding a barcode →Type barcode data →
Adding a special charac-
ter to the barcode →→ or to select special character →
Changing a barcode
parameter →→ or to select parameter →→or to select setting →
→
Editing text
Zooming in and out
Deleting text
Clearing all of the text
and formats + → or to select TEXT & FORMATS →
Clearing only the text
+ → or to select TEXT ONLY →
Selecting an area of the
text →, , or to select text
Selecting all of the text +
Copying text →, , or to select text→
Pasting text Copy text →, , or to position cursor →→ or to select
OK →
Alt
New Block
Symbol
New Block
New Block
Symbol
New Block
New Block
New Block
New Block
Barcode
New Block
Barcode
Symbol
New Block
Barcode
Format
New Block New Block
Zoom
Image
Clear
Clear New Block
Clear New Block
Area
All
Area
All
Area
All
Copy
&Paste
Copy
&Paste
New Block

Formatting text
Changing the font
Changing the character
size
Changing the character
width
Changing the character
style
Changing the italic set-
ting
Changing the line effects
Changing the vertical
printing setting
Changing the label
length → or to select LENGTH →→or to select (or type) setting →
Changing the margins →or to select MARGIN →
→ or to select setting →
Changing the horizontal
alignment →or to select H.ALI →
→ or to select setting →
Changing the pitch
→or to select PITCH → → or to select setting →
Changing the back-
ground a) →or to select BACK →
→ or to select design →
b) →or to select BACK → → or to select SMALL or LARGE →
→type text → to select font and →
Using a template
Creating a label or
stamp from a template a) →or to select CATALOGUE NO. →
→ or to select (or
type) template number →→ Type line of text and →Continue with 1,
2, 3, 4or 5
b) →or to select template category →→or to select
template number →→Type line of text and →Continue with 1, 2, 3,
4or 5
1Changing the style
of the template or to select CHANGE STYLE →
→ → or to select setting
→→
2Editing the template
text or to select CONTINUE →
→ Change the text →
3Printing a template
other than one from
the STAMP category
or to select PRINT →→or to select OK →
Font
Size
Width
Style
Italic
/
Vert
Format
New Block
Format New Block
Format New Block
Format New Block
Format New Block
Format
New Block Font New Block New Block
Templt New Block
New Block New Block
Templt New Block
New Block New Block
New Block
New Block New Block
New Block New Block
New Block New Block

Changing the print
options (for a template
other than one from the
STAMP category)
or to select PRINT →→or to select OPTION →→
Continue with 6, 7, 8, 9, 0, Aor B
4Printing a template
from the STAMP cat-
egory
or to select PRINT →→or to select PRINT STAMP →
Printing an ID label (for
a template from the
STAMP category)
or to select PRINT →→or to select PRINT LABEL →
5Storing the template
text or to select FILE →
→ or to select SAVE AS or SAVE →
→ or to select file name →Type file name →
Storing, recalling deleting text files
Saving a file that has not
been saved before →or to select SAVE AS →
→ or to select file number →
→Type file name →
Saving a previously
saved file →or to select SAVE →
→ Edit file name →
Recalling a previously
saved file a) →or to select OPEN →
→ or to select file number →
b) →or to select OPEN → →Type file name →→ or
to select file →
Deleting a previously
saved file a) →or to select DELETE →
→ or to select file number →
→ or to select OK →
b) →or to select DELETE → →Type file name →→
or to select file →
Printing text
Previewing the label
appearance +
Feeding and cutting 25
mm of tape
Printing using the cur-
rent print options →or
to select OK →
Changing the print
options →or
to select OPTION → → Continue with 6, 7, 8, 9, 0, A
or B
6Printing many cop-
ies or
to select COPIES → → or to select (or type) number →
New Block New Block
New Block New Block
New Block
New Block
New Block
New Block New Block
File New Block
New Block
File New Block New Block
File New Block
New Block
File New Block New Block
New Block
File New Block
New Block New Block
File New Block New Block
New Block
Zoom
Image
Feed
& Cut
Print New Block
Print New Block
New Block

7Printing many cop-
ies while increasing
selected text
or to select NUMBER → → , , or to select start of num-
bering field → → or to select end of numbering field → →
or to select (or type) number →
8Printing a mirror
image of the text or
to select MIRROR → → or to select ON →
9Inverting the printed
and unprinted areas or
to select INVERT → → or to select ON →
0Changing the shape
of the text or
to select TRANSFORM → → or to select setting →
AChanging how
labels are cut or
to select CUT → → or to select setting →
BEnlarging text and
printing it on 2, 3 or
4 labels
or to select SPLIT → → or to select setting →
New Block New Block
New Block
New Block
New Block
New Block
New Block
New Block

1
Ch.1 Before You Start
Before You Start
Chapter 1
Before You Start

2
Ch. 1 Before You Start
Before You Start
EXAMPLES OF WHAT YOU CAN
Quickly create a label for a home video by using the Template function (➩p. 57). If you
wish, you can then change the overall style of the text (➩p. 58).
Use the NUMBER (numbering)
function (➩p. 65) to print several
numbered labels at one time, with-
out changing the text for each label.
You can also invert the printing to
make the light parts dark and the
dark parts light (➩p. 68).
With the New Block function (➩p. 27), your labels can contain sections with dif-
ferent numbers of lines. In this label, part of the text was formatted using a different
font (➩p. 40) and a different style (➩p. 43). In addition, the Barcode function
makes creating and printing barcodes easy.
Decorate your text using the many frames and shadings (➩p. 47). Then,
just before printing, use the TRANSFORMATION function (➩p. 69) to
change the shape of the text.

3
Ch.1 Before You Start
Before You Start
MAKE WITH THIS P-TOUCH
With the Area function (➩p. 38), you can
select certain parts of the text and change their
font, size and style (➩p. 40–47). Give your
label a different look by adding one of the 13
different background designs (➩p. 55). The
[SMALL] and [LARGE] background settings
allow you to create your own background
design.
Using clear tape and the MIR-
ROR function (➩p. 67) to
print in reverse, this sign for a
glass door can be read from
the adhesive side. In this
example, a warning symbol
was added (Symbol function
➩p. 27), and the entire text
was framed using the Frame/
Shading function (➩p. 47). In
addition, the label was
printed vertically using the
Vertical function (➩p. 46).
Create a table using the Frame/
Shading function (➩p. 47) to put a
box around each line of each block
in the text. Then, use the Area func-
tion (➩p. 38) to format the headings
of the table.
Create larger labels by enlarging the text and printing it on two, three or four labels, which
can then be put together (➩p. 71). With the currency conversion function, you can quickly
convert a price into a different currency (➩p. 31). In addition, you can decorate your label
using the 475 symbols and pictures available with the Symbol function (➩p. 27).

4
Ch. 1 Before You Start
Before You Start
GENERAL DESCRIPTION
Features
Cover release button
Tape compartment cover
LCD display
Keyboard
Tape exit slot
Handle
Lettering stick
Power supply connector
Interface connector

5
Ch.1 Before You Start
Before You Start
LCD display
Menus
1Caps indicator ➩p. 25 9Tape length setting ➩p. 52
2Alt indicator ➩p. 25 0Margin setting ➩p. 53
3Template indicator ➩p. 57 ACursor ➩p. 24
4Zoom indicator ➩p. 36 BStyle setting indicator ➩p. 43
5Background indicator ➩p. 55 CItalic setting indicator ➩p. 44
6Half cutter indicator ➩p. 70 DVertical printing indicator ➩p. 46
7Font setting ➩p. 40 ECharacter size setting ➩p. 41
8Tape width indicator ➩p. 11
[ ]:CONFIRM
Style Italic Vertical
Caps Alt Template Zoom Back
ground Half
Cut
36mm
24mm
18mm
12mm
9mm
6mm
A
BACKGROUND
OFF
[SMALL]
[LARGE]
PARQUET
METAL
MOSAIC
[ ]:CHANGE SETTINGS
Style Italic Vertical
Caps Alt Template Zoom Back
ground Half
Cut
36mm
24mm
18mm
12mm
9mm
6mm
A
OPTION
COPIES:1
NUMBER:OFF
MIRROR:OFF
INVERT:OFF
TRANS-:
FORM ABC
The colour of the arrows on the ends of
the scroll bar shows whether or not more
settings are available. When the arrows
are light ( and ), no more settings
are available. When the arrows are dark
( and ), more settings can be seen
by pressing or to move 9or Î
up or down.
In menus where 9appears beside a set-
ting or function, pressing con-
firms the selection.
In menus where Îappears beside a
function, pressing displays the menu
for the selected function. On the other
hand, pressing confirms all of
the settings displayed in the menu.
New Block
New Block

6
Ch. 1 Before You Start
Before You Start
Keyboard
1(power supply) key ➩p. 12 HBack Space key ➩p. 37
2Print key ➩p. 64 Clear function ➩p. 37
3Feed & Cut key ➩p. 64 ICopy & Paste key ➩p. 39
4File key ➩p. 61 JBarcode key ➩p. 29
5Templt (template) key ➩p. 57 KZoom key ➩p. 36
6Format key ➩p. 52 Image function ➩p. 64
7Setup key ➩p. 73 LArea key ➩p. 38
8(frame/shading) key ➩p. 47 All function ➩p. 39
9Interface key ➩p. 12 M(enter) key ➩p. 24 & 27
0Currency conversion key ➩p. 31 New Block function ➩p. 27
AFont key ➩p. 40 NCursor keys ➩p. 24
BSize key ➩p. 41 OSymbol key ➩p. 27
CWidth key ➩p. 42 PSpace bar ➩p. 25
DStyle key ➩p. 43 QCode key ➩p. 24
EItalic key ➩p. 44 RCancel key ➩p. 24
F(line effects) key ➩p. 45 SShift key ➩p. 25
GVert (vertical) key ➩p. 46 TCaps key ➩p. 25
UAlt key ➩p. 25
Print

/
Clear
1
2
3 456 7 8 AB CDEF G
H
I
J
K
L
N
M
OPQ
R
S
T
U
Feed
& Cut File Templt Format Setup Font Size Width Style Italic Vert
Copy
&Paste
Barcode
New Block
Zoom
Image
Area
All
Symbol
Cancel
Alt
/
S
90
Conv.
Setup
I / F
/
/

7
Ch. 2 Getting Started
Getting Started
Chapter 2
Getting Started

8
Ch. 2 Getting Started
Getting Started
PRECAUTIONS
●Use only Brother TZ tapes with this machine. Do not use tapes that do not have the
mark.
●Before installing a tape cassette, be sure that the tape is correctly fed under the tape guides.
●Do not pull on the tape being fed from the P-touch. Doing so may damage the tape cassette.
●Avoid using the machine in extremely dusty places. Keep it out of both direct sunlight and rain.
●Do not expose the machine to extremely high temperatures or humidity.
●Do not leave any rubber or vinyl on the machine for an extended period of time. Doing so may
cause staining.
●Do not clean the machine with alcohol or other organic solvents. Only use a soft, dry cloth.
●Do not put any foreign objects into or heavy objects on the machine.
●To avoid injuries, do not touch the cutter’s edge.
●Use only the power supply cord designed exclusively for this machine. Use of any other cord
will void the warranty.
●When the machine is not being used for a long period of time, disconnect the power supply
cord.
●A blank horizontal line appearing in a printed label may indicate that there is dust on the print
head. Clean the print head by gently wiping up and down along the print head with a dry cotton
swab. For more details, see page 89.
●Never try to disassemble the P-touch.

9
Ch. 2 Getting Started
Getting Started
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Connecting the power supply cord
This P-touch can be used anywhere a standard electrical outlet is available.
1Insert the plug on the end of the power supply cord into the power supply connector on the
back of the P-touch.
2Insert the pronged plug on the other end of the power supply cord into an AC outlet.
For the UK and Ireland
For continental Europe
NOTE
Only use the power supply cord designed exclusively for this machine.

10
Ch. 2 Getting Started
Getting Started
For UK and Ireland
If in any doubt, consult a qualified electrician.
IMPORTANT - Wiring Information
If the power cord supplied with this product is not suitable for your electrical outlet,
remove the plug from the mains cord and fit an appropriate three pin plug. If the replace-
ment plug is intended to take a fuse, then fit the same fuse as the original.
If a moulded plug is severed from the power cord, then it should be destroyed because a
plug with cut wires is dangerous if plugged into a live socket outlet. Do not leave it where
a child might find it.
In the event of replacing the plug fuse, fit a fuse approved by ASTA to BS1362 with the
same rating as the original fuse.
Always replace the fuse cover. Never use a plug with the cover omitted.
WARNING - THIS PRODUCT MUST BE PROPERLY EARTHED.
This wires in the mains cord are coloured in accordance with the following code:
Green and yellow: Ground
Blue: Neutral
Brown: Live
The colours of the wiring in the power lead of this product may not correspond with the
markings which identify the terminals in your plug. If you need to fit a different plug, pro-
ceed as follows.
Remove a length of the cord’s outer sheath, taking care not to damage the coloured insula-
tion of the wires inside.
Cut each of the three wires to the appropriate length. If the construction of the plug per-
mits, leave the green and yellow wire longer than the others so that, in the event that the
cord is pulled out of the plug, the green and yellow wire will be the last to disconnect.
Remove a short section of the coloured insulation to expose the wires.
The wire coloured green and yellow must be connected to the terminal in the plug marked
with the letter “E” or by the earth symbol, or coloured green or green and yellow.
The wire coloured blue must be connected to the terminal marked with the letter “N” or
coloured black or blue.
The wire coloured brown must be connected to the terminal marked with the letter “L” or
coloured red or brown.
The outer sheath of the cord must be secured inside the plug. The coloured wires should
not hang out of the plug.

11
Ch. 2 Getting Started
Getting Started
● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Installing a TZ tape cassette
A TZ tape cassette is supplied with this P-touch.
TZ tape cassettes are available for this machine
in a wide variety of colours and sizes, making it
possible to make distinctive colour-coded and
stylised labels. In addition, this machine has
been designed to allow you to change the tape
cassettes quickly and easily.
1Press the cover release button, and then lift
open the tape compartment cover.
2If a tape cassette is already installed and
you wish to replace it, remove it by pulling
it straight out.
3If the ink ribbon is loose in the tape cassette
to be installed, use your finger to wind the
toothed wheel in the direction of the arrow
on the cassette until there is no slack in the
ribbon. Also, make sure that the end of the
tape feeds under the tape guides.
4Insert the tape cassette firmly into the com-
partment, making sure that the entire back
of the cassette touches the bottom of the
compartment.
.
5Close the compartment cover and press the
power supply key ( ) to turn on the
machine if it is off. The width of the cur-
rently installed tape is shown by the tape
width indicator on the right edge of the dis-
play.
6Press once to remove any slack in the
tape and cut off the excess.
NOTE
When inserting the tape cassette, make sure that the
ink ribbon does not catch on the corner of the
metal guide.
MARGIN:WIDE AUTO
0.0cm HELSI
Style Italic Vertical
Caps Alt Template Zoom Back
ground Half
Cut
36mm
24mm
18mm
12mm
9mm
6mm
A
Feed
& Cut