Brother P-touch RL-700S User manual

User's Manual
●Please read this manual before using the printer.
●Keep this manual in a convenient place for future reference.
RL-700S RFID Label Printer
DRAFT

2
Introduction
Thank you for purchasing the RL-700S.
The RL-700S (hereafter, referred to as "this machine") is a RFID label printer that enables you to
easily create custom labels with IC tag (RFID) and read/write the IC tag (RFID) with equipped
reader/writer after it is connected to a computer. With this machine, you can use not only SZ tapes
(RFID labels), but also TZ tapes and HG tapes which available in the market to create the labels.
About the machine
• We shall not be liable to you or others for any damage, loss of any equipment, media,
programs, or data, and any claims of third parties arising out of the use of this product.
• The rights and copyrights of bundled software (including but not limited to the program,
images, clip art, templates and text incorporated into the software) and attached manuals and
other documents, and any copies of the software, are owned by Brother Industries, Ltd. and
its suppliers. The user may not resell, duplicate, change, reverse-engineer, disassemble, or
decompile any part of the above software without prior written permission.
About the manual
• This manual contains various precautions and basic procedures. Be sure to read this manual
before using the machine.
Afterward, keep this manual in a safe place for future reference.
• The contents of this manual are subject to change without notice.
• No part of this manual may be reproduced in any form, including photocopying or reprinting,
without prior consent.
• This manual has been carefully created. However, if you notice an error or something
questionable, feel free to contact us.
About the trademarks
•Microsoft
®, Windows®are registered trademarks of Microsoft Corporation in the US and other
countries.
• Adobe®, Acrobat®and Adobe®Reader®are registered trademarks of Adobe Systems
Incorporated.
• I-CODE SLI is registered trademarks of NXP Semiconductors (former Philips
Semiconductors).
• All other software and product names mentioned are trademarks or registered trademarks of
their respective companies.

3
Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)
Responsible Party: Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: [phone]
declares that the product
Product Name: RFID Label Printer P-touch R
Model Number: RL-700S
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) this device may not cause harmful interference, and (2) this device must accept
any interference received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio/TV technician for help.
• The enclosed interface cable should be used in order to ensure compliance with the limits
for a Class B digital device.
• A shielded interface cable should be used in order to ensure compliance with the limits for
a Class B digital device.
• Changes or modifications not expressly approved by Brother Industries, Ltd. could void the
user's authority to operate the equipment.

4
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
About the machine .............................................................................................. 2
About the manual................................................................................................ 2
About the trademarks.......................................................................................... 2
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Before Use 5
Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Installation Precautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printer ................................................................................................................. 8
SZ (RFID) Tape .................................................................................................. 9
Part Descriptions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Front face.......................................................................................................... 11
Rear view .......................................................................................................... 11
Button................................................................................................................ 12
Lamp Display .................................................................................................... 12
Installing the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Software Overview............................................................................................ 13
Preparing For Installation.................................................................................. 14
Software Installation Procedure ........................................................................ 15
Using RFID Labels 19
Reading and Writing Data on RFID Labels. . . . . . . . . . . . . . . . . . . . 19
Experience RFID Label Applications (Sample Applications) . . . . . . 20
Overview of Sample Applications ..................................................................... 20
Using the Sample Applications ......................................................................... 22
Main Specifications 23
Product Specifications ...................................................................................... 23
System Requirements....................................................................................... 24

5
Before Use
Before Use
Safety Precautions
To prevent injury or damage, follow all warnings and caution informations with following symbols.
The symbols used in this manual are as follows:
tells you about the information you must be aware.
tells you the procedures you must avoid.
tells you the procedures you must follow.
tells you about the information you must know when operating the printer or using the
software.
Warning
AC Adapter
Follow these guidelines to avoid fire, electric shock, or failure.
• Do not use voltages or adapters other than the specified voltage (100-240 V) and the
included AC adapter (AD9100).
• Do not overload the electric outlet.
• Do not damage or modify the power cord or plug. Also, do not put furniture or heavy
objects on the power cord, and do not bend or pull it forcibly.
• Do not use the damaged power cord.
• Do not touch the AC adapter or power plug with wet hands.
• Insert the plug fully to the electric outlet. Avoid using electrical outlets that do not allow
a secure connection.
• Do not disassemble or modify the AC adapter.
• Do not use in places of high humidity.
Warning Tell you what to do to avoid the risk of injury.
Caution Tells you about procedures you must follow to prevent injury or damage
to the printer.

Before Use
6
Warning
Printer
Follow these guidelines to avoid fire, electric shock, or failure.
• Do not disassemble or modify the printer.
• Do not drop or step on, or apply high impact.
• Do not wet the printer with coffee, juice, or water from cups or containers.
• Do not use the printer if foreign objects are in it.
• Stop using the printer when you notice abnormal odor or smoke.
• Do not touch the printer if your hands are wet.
• For internal inspection, adjustment, or repair, contact your dealer or authorized
service center. (We shall not liable for any damage from customer disassembly or
modification, even if within the warranty period.)
• If the printer is damaged, liquid, or foreign objects get inside (particularly metallic
objects), turn off and unplug the printer immediately, and contact your dealer or
authorized service center.
• If you notice abnormal odor, heat, discoloration, deformation, or anything unusual
when the printer is in use or being stored, unplug the printer and stop using it.
• As a reader/writer for RFID devices, the printer emits radio waves. It may affect the
operation of medical equipment, depending on how and where the printer is used. To
minimize any interference by the printer, strictly follow this guideline.
Patients wearing pacemakers or other implanted medical devices should not allow
their device to reach within 8.8” (22 cm) of antennas in RFID equipment or modular
reader/writers, including this printer.
• Do not wear a packing plastic bag.
To avoid a risk of suffocation, dispose or keep the plastic bag at the place children
cannot reach.
• The printer is a communication device using 13.56 MHz radio waves on the ISM band.
It may generate interference, depending on how and where the printer is used. To
minimize the effect of any interference, we recommend checking interference by or to
the printer in advance. Be extremely careful when you use it near radio astronomy or
medical equipment. The printer may also affect operation of the equipment.

7
Before Use
Caution
AC Adapter
• If the printer will not be used for an extended period, disconnect the AC adapter from
the printer and electrical outlet.
Tape Cutter
• To avoid injury, do not touch the tape cutter.
Installation and Storage
• To avoid injury, do not put the printer on a unstable environment, such as dilapidated
table or top of the shelf.
• To avoid injury, do not place any heavy objects on top of the printer.
Labels
• Depending on the location, material, and environmental conditions, the label may
have the difficulties to peel or unpeel, the color of the label will be changed, or
transferred to other objects. In prior to adhere the label, check the environmental
condition and the material, and then test the label by affixing a small piece of it to an
inconspicuous area of the intended surface.
Installation Precautions
• Do not bring IC tags (non-contact RFID tags) within 2" (50 mm) in front of, above, or on the
right side of the printer when the printer is in use. If you do so, it may interfere with the data
writing during printing. Even beyond this range, some types of RFID tags may interfere with
writing. Be extremely careful when using high-sensitivity RFID tags.
• Do not put the printer within the read range of other RFID reader/writers. It may interfere with
the data writing during printing. Conversely, this printer may also interfere data reading or
writing by other reader/writers.
• Do not put other RFID reader/writers within the printer's read range, which may interfere data
writing during printing. Conversely, this printer may also interfere data reading or writing by
other reader/writers.

Before Use
8
General Precautions
Printer
• To avoid accidents or damage, follow the instructions written in this manual.
• Use only genuine Brother accessories and supplies ( (1” (24 mm)), (9/64” - 1/2” (3.5
mm - 36 mm)), or (1/4” - 1/2” (6 - 36 mm)) mark.
• Do not insert or remove the tape forcibly.
• Do not insert any foreign objects into the label output slot, AC adapter inlet, or USB port. Do
not obstruct these areas.
• To avoid damaging the print head, do not attempt to print labels with used tape casettes or
without inserting the tape casette.
• Do not touch the print head.
• Do not use paint thinner, benzene, alcohol, or other volatile organic solvents to clean the
printer.
• Avoid using or storing the printer in direct sunlight or near heaters or sources of open flame,
or where it is exposed to extremely high or low temperatures, high humidity, or excessive dust.
The recommended environmental temperature range is 50°F (10°C) - 95°F (35°C).
• Do not scratch the CD-ROM and place the CD-ROM onto the place with extremely high or
extremely low temperatures.
• The software contained on the CD-ROM is meant for use with the printer only. See License
on CD for further details. This software may be installed on multiple personal computers for
use at an office, etc.
• Use only the USB cable included with the printer.
The printer is not designed or manufactured for applications requiring an extremely high
level of safety, such as in nuclear reaction control systems of nuclear power plants,
aircraft autopilot systems, air traffic control towers, driving control of mass transit
systems, life-support systems, missile launch control of defense systems, or other
applications posing a direct, significant risk of injury, loss of life, or damage if safety
cannot be ensured.

9
Before Use
SZ (RFID) Tape
• TZ and HG tapes can be set their label length up to 4" (100 mm) but SZ tape can be set its
label length from 2.14" (53.5 mm) to 4" (100 mm) with P-touch Editor or the printer driver. Also,
note that the portion after the specified length up to the next label will be blank.
• On SZ tape, a number in the format xx/30 is printed in the leading margin of labels. (xx is a
number in the range 2-30.) This number indicates what label it is among the 30 RFID tags in
the cassette.
When all 30 labels are used, END will be printed on the label. Replace it with the new cassette.
• RFID tags are in the leading portion of labels printed on SZ tape. Avoid cutting or damaging
this portion, which may impair or disable the RFID tag.
• If ERROR is printed in the trailing portion of a label, an error occurred when writing data to the
RFID tag. Make sure no reader/writers or other devices interfering with access to the RFID
tags and try printing again.
• To avoid damaging cassettes and preventing further use, do not pull out the tape.
• To avoid rendering data unreadable, do not apply labels to metal objects, electronic devices,
or other RFID tags.
02/30 03/30
Half-Cut
Up to 4" (100 mm)
At least 2.14" (53.5 mm)
Amount Used
RFID Tag
ERROR
02/30
Print Data
Half-Cut

Before Use
10
• Data reading may be significantly impaired if labels are applied directly to moist surfaces or
near them. Test operation before applying labels to surfaces.
• Do not bring SZ tape cassettes or RFID tags within 2” (50 mm) in front of, above, or on the
right side of the printer when it is in use. This may interfere data writing during printing.
• Do not bring SZ tape cassettes within the read range of other RFID reader/writers. This may
interfere data writing during printing.
• To avoid damaging labels, do not bundle the tape, put objects on it, or stretch it using hard
objects. Do not apply labels to objects where they will be subjected to strong vibration or
impact.
• Check where you will apply labels before applying them.
Once labels are applied, you cannot reapply them elsewhere after peeling them off.
• Do not attempt to disassemble the cassettes or labels.
• Depending on environmental conditions and the location and material of objects labeled,
labels may peel away, become irremovable, or leave a residue. Also, the label color may
change over time, and the surface underneath may be damaged.
• Do not apply labels to skin.
• Before use, take up any slack in the ribbon by winding it in the direction shown 2 - 3 times
around.
• Note that the margin of the first label printed is larger than other labels.
• To avoid label damage or data loss, do not use labels in extremely high or low temperatures.
• Note that applying labels to curved surfaces will lower the read rate because the antenna will
be curved. Extremely curved surfaces may interfere reading, and the tape may peel off.
• Do not bend labels, which may break the antenna or damage the RFID tag.
• To avoid fire, do not put labels in microwave ovens.
• This product uses I-Code SLI RFID chips manufactured by NXP Semiconductors.
These chips are compatible with reader/writers conforming to ISO/IEC 15693 and 18000-3
standards. (Operation is not guaranteed with all reader/writers.)
• When introducing a system based on SZ tape labels, check the environment of use carefully
to ensure correct operation before use.
• When tape or labels are no longer needed, cut the RFID tag portion or take other measures
to interfere data reading or writing before disposal.

11
Before Use
Part Descriptions
Printer parts are as follows:
Front face
Memo
When not in use, close the cover to prevent dust and debris from accumulating in the printing unit.
Rear view
Cover
Tape ejection slot
Catch tray
Open Cover button
Power button (illuminated)
RFID reader/writer
Feed and Cut button
Error lamp
AC adapter jack USB port

Before Use
12
Button
Button functions are as follows:
Lamp Display
The ON/OFF button lamp (blue) and Error lamp (red) indicate the current operating status.
Button Function
ON/OFF button ( ) Turns the printer on and off.
Feed and Cut button ( )
Feeds and cuts the printed labels.
Use this button when the auto cut option in the printing dialog
box is not checked.
* Unable to use when SZ tape is loaded.
Open Cover button Opens the cover.
Lamp Status
Printer Status
ON/OFF
Button (Blue)
Error Lamp
(Red)
Not lit Not lit • The printer is off.
Lit Not lit • The printer is working normally.
Flashing Not lit • The printer is receiving data from the computer.
Wait for a while.
Flashing Lit
• The printer is receiving data from the computer, but unable
to print.
Load a tape cassette and close the cover.
Lit Lit
• No tape cassette is loaded, or the cover is open.
Load a tape cassette and close the cover.
• The Feed and Cut button was pressed when SZ tape is
loaded. (Unable to use the Feed and Cut button when SZ
tape is loaded.)
• You reached the end of the SZ tape. Remove the SZ tape
cassette and check the surface of the tape. If "END" is
printed on the tape, replace the cassette with a new SZ
tape cassette.
Lit Flashing
• A print job is received, but the printer cannot print. Load the
correct tape cassette and close the cover.
• If ERROR is printed on the SZ tape, an error occurred
when writing data to the RFID tag or the tag is damaged.
Try printing again.
Lit Flashing
Rapidly
• Make sure that the tapes are not jammed in the printer.
Turn the printer off and on.
* If the problem is not solved, contact your dealer or
authorized service center.
Lit Flashing Very
Rapidly
• Turn off the printer, and then turn it on again.
* If the problem is not solved, contact your dealer or
authorized service center.

13
Before Use
Installing the Software
Software Overview
Before connecting the printer to your computer, you must install the software on your computer,
including software applications and the printer driver.
The following applications are included on the CD-ROM.
P-touch Editor 4.2
Advanced editing software to create label designs for a variety of purposes.
P-touch Editor is a standalone application for easy label design. It also provides many
convenient features such as interaction with Microsoft®Office application using Add-Ins,
database function, bar codes creation, and screen capture.
The following tools are also installed.
• P-touch Library 2.0
Instantly load previously printed labels created by P-touch Editor to print them easily.
• P-touch 4.2 Add-In Settings
Use the add-in icons for Microsoft®Word, Excel, or Outlook®to create labels using data
from these programs.
Printer Driver
This software enabling you to use the unit as a printer. You must install this printer driver first
when you use this printer connecting to your computer.
RL-700S Runtime Library
This component requires to use programs developed using the RL-700S SDK.
You must install this library with the printer driver to use RFID functions.
Sample Applications
Sample applications that introduce the RFID functions.
Three types of applications are provided, NameLabel, FileOpen, and Management of the
ItemLabel.
If the PC does not have Microsoft .NET Framework 2.0, it will be installed automatically.
RL-700 SDK
The SDK (Software Development Kit) is used when developing the application with the RFID
functions.
RL-700S SDK is provided as the library for Windows. For details, see the RL-700S SDK
manuals.

Before Use
14
Preparing For Installation
System Requirements
Before installation, make sure your computer meets these requirements and that other
required software is already installed.
If the PC does not have Microsoft .NET Framework 2.0, it will be installed automatically. This
requires an additional 300 MB of free hard disk space.
Installation Precautions
• Do not connect the USB cable to your computer before installing the software. If the USB
cable is accidentally connected, click [Cancel] when the following screen is displayed and
disconnect the USB cable.
• You must be logged on with administrator rights to install this software.
Item Details
Operating System
Microsoft®Windows®2000 Professional (SP4 or later), XP, or
Windows VistaTM
* Must be installed on a computer that conforms to
Microsoft®guidelines for that operating system.
* Internet Explorer 5.01 or later is required when you use
the sample applications.
Interface USB port (USB 1.1 or higher)
Hard Disk 70 MB or more of free space
(required when installing all options)
Memory
Microsoft
®
Windows
®
2000 Professional or XP: 128 MB or more
Windows VistaTM: 512 MB or more
Monitor SVGA, graphic color with High Color or greater
Other CD-ROM drive
Software Compatible With
Microsoft®Office Add-Ins
Microsoft®Word 2000/2002/2003/2007
Microsoft®Excel 2000/2002/2003/2007
Microsoft®Outlook®2000/2002/2003/2007
Software Compatible With
Sample Applications
(Management of Lent
Items)
Microsoft®Excel 2000/2002/2003/2007

15
Before Use
Software Installation Procedure
Follow these steps to install the software.
Here explains how to install all of the applications in Microsoft®Windows®XP.
Memo
The installation procedure may vary depending on your operating system. Follow the instructions
on the screen to complete installation.
1Start your computer and insert the CD-ROM in the CD-ROM drive.
The RL-700S Installer starts up and the P-touch Setup screen is displayed.
Memo
• It may take few minutes before this screen is displayed.
• If it does not start up automatically, double-click the "Setup.exe" icon on the CD-ROM.
2Click [Standard Installation].
Memo
If Microsoft .NET Framework 2.0 and Windows
Installer 3.0 or later are not installed on your
computer, the installation screen is displayed.
Follow the instructions on the screen to
complete installation. If you cancel this step, no
software will be installed.
The License Agreement screen is displayed.
Memo
• To install individual programs, click
[Custom Installation] and install each
program.
• RL-700S SDK is not installed with
Standard Installation. Install it individually
with Custom Installation after installing
other software.
• For details on RL-700S SDK, see the RL-
700S SDK manuals in SDK. RL-700S SDK
manuals are installed under the following
path.
C:\Program Files\Brother RL-700S\SDK\Doc

Before Use
16
3Read the license agreement very
carefully. If you agree with the terms
and conditions of the license
agreement, click [Yes] to continue the
installation.
The Customer Information screen is displayed.
4Follow each instruction on the screen
to complete the setting, and then click
[Next].
The following screens are displayed one after
another. Complete the settings on each
screen.
• Customer Information
• Choose Destination Location
• Add Shortcut
5Check the setting, and if it is set
correctly, click [Next].
Memo
• It may take few minutes before this screen
is displayed.
• If any information is incorrect, click [Back]
and set it again.
The Add-In Settings screen is displayed.
Memo
In Microsoft®Windows®XP or Windows VistaTM, confirmation screens may be displayed
during software installation.
In this case, choose "Install Automatically."

17
Before Use
6Check the software with which you
want to set the Add-Ins, and then click
[Next].
Memo
• Make sure that you closed all Microsoft®
Office®applications before proceeding.
• For details on configuring Add-Ins, see the
help file for P-touch Editor 4.2.
• Microsoft .Net Framework 2.0 is required
when you use the sample applications.
If Microsoft .Net Framework 2.0 is not
installed on the computer, the installer
screen is displayed.
Follow the instructions on the screen to
complete installation.
The software is now installed. When installation is finished, the Driver Setup screen is
displayed.
7When the message "Connect Brother
RL-700S, and then turn it on." is
displayed, connect the USB cable to
the printer's USB port.
Memo
Before connecting the USB cable, remove the
warning sticker over the printer's USB port.

Before Use
18
8Connect the USB cable to the
computer's USB port and turn on the
printer.
After the computer detects the printer, the
printer driver will be installed automatically.
Memo
Depending on the hub, the computer may not
detect the printer correctly. If so, connect the
printer directly to the computer's USB port.
After the driver is installed, the Online User
Registration screen is displayed.
9Click [Finish].
Software installation is now complete.
Memo
After installation, you may be instructed to
restart your computer. If so, choose to restart
the computer and click [Finish].
The RL-700S Installer screen is displayed.
10 Click [Exit].
RL-700S installation is now complete.

19
Using RFID Labels
Using RFID Labels
Reading and Writing Data on RFID Labels
The printer has a built-in reader/writer for reading and writing RFID label data.
When the printer is functioning as a reader/writer, hold an RFID label near the read area to read
the RFID label data.
Memo
To use the reader/writer of the printer, you need to install a supporting application first. Install one
of the included sample applications before use.
Reader/Writer
Read Area
Read Range:
Approx. 3 cm

Using RFID Labels
20
Experience RFID Label Applications (Sample Applications)
For an introduction to use RFID labels, try using one of the sample applications you installed.
Memo
These programs are sample applications to introduce printer RFID functions. They are provided
as a way to try common functions, but no guarantee is implied regarding actual use.
Overview of Sample Applications
NameLabel
An application for creating RFID tag-name labels, reading and writing the data with the printer.
Issue the RFID Labels Read and Write the RFID Labels
To issue the name labels, choose a
template and enter the information to the
RFID tags.
Hold a label near the reader/writer of the
printer and click the button to read or write
the data.