Brother QL 570 - P-Touch B/W Direct Thermal Printer User manual

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IntroductionCreating LabelsAppendix
QL-570 / QL-580N / QL-1050 / QL-1060N
User's Guide
The contents of this guide and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publications.
The screen images in this guide may differ depending on your OS or printer.

Creating LabelsAppendix
2
Introduction
Contents
Trademarks ................................................................................................................... 3
About this Guide ............................................................................................................ 3
Manual Structure ........................................................................................................... 3
Symbols used in this Guide ........................................................................................... 4
Label creation overview .................................................................................................... 5
From label creation to printing ....................................................................................... 5
How to use P-touch Editor for Windows®.......................................................................... 7
Starting P-touch Editor .................................................................................................. 7
Start P-touch Editor Help ............................................................................................. 11
Creating labels with other applications ........................................................................ 13
How to use the P-touch Address Book ........................................................................... 19
Starting the P-touch Address Book ............................................................................. 19
Creating a new Contact ............................................................................................... 21
How to use P-touch Transfer Manager & P-touch Library .............................................. 22
Starting up P-touch Transfer Manager ........................................................................ 22
Transferring label templates from the PC to the printer via USB ................................. 23
Transfer the templates to the printer via a network ..................................................... 25
Backing up label templates .......................................................................................... 26
Starting up the P-touch Library .................................................................................... 27
Searching labels .......................................................................................................... 28
How to use P-touch Editor for Mac®............................................................................... 29
Starting the P-touch Editor .......................................................................................... 29
Start P-touch Editor Help ............................................................................................. 31
Controlling with the ESC/P Commands .......................................................................... 32
Available Commands ................................................................................................... 32
Serial Cables ............................................................................................................... 32
Printing directly from other applications .......................................................................... 33
Setting the Printer Driver ............................................................................................. 33
Printing from other applications ................................................................................... 35
Uninstalling Software ...................................................................................................... 36
For Windows®.............................................................................................................. 36
For Mac®...................................................................................................................... 39
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Creating Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

IntroductionCreating LabelsAppendix
Trademarks
3
Introduction
The Brother label printer (hereafter referred to as "the machine") enables you to quickly and easily print
custom labels created with the label software, P-touch Editor.
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2008 Brother Industries, Ltd. All rights reserved.
Microsoft, Windows Vista, Windows Server and Windows are registered trademarks of Microsoft Corporation,
USA.
Macintosh and Mac OS are registered trademarks of Apple Inc.
The names of other software or products used in this document are trademarks or registered trademarks of
the respective companies that developed them.
Each company whose software title is mentioned in this guide has a Software License Agreement specific to
its proprietary programs.
All other brand and product names mentioned in this User's Guide and the Setup & Operation Guide are
registered trademarks of their respective companies.
About this Guide
This guide (PDF) is included on the CD-ROM.
Manual Structure
The following guides are provided to help you use the machine correctly, and understand all features.
Make sure to read and understand them before using the machine.
Setup & Operation Guide
• Read the Setup and Operations Guide before reading this User's Guide.
• The guide includes information you should read before using the machine, such as general precautions for
use, installation and setting up of the main unit.
• Also included is information describing how to install the accompanying software to connect the machine to
a computer.
User's Guide (this guide)
This guide describes how to create labels using the P-touch Editor software that has been installed on a
computer connected to the machine.
NETWORK USER’S GUIDE (Network models only)
This guide describes how to use BRAdmin, a utility for managing Brother network connected devices.
In this guide, when the mouse pointer changes to you can just click to jump to the corresponding pages.
For the basic functions of Adobe®Reader®, see the Adobe®Reader®Help files.
• If you use Windows®, this guide can be viewed from the Setup application when it is run from the CD-
ROM.
After installing this guide on the computer, you can also view it from the Start menu.
• If you use a Mac®, see the PDF files in the [Manuals] folder on the CD-ROM.
• If you use Windows®, this guide can be viewed from the Setup application when it is run from the CD-
ROM.
After installing this guide on the computer, you can also view it from the Start menu.
• If you use a Mac®, see the PDF files in the [Manuals] folder on the CD-ROM.

Symbols used in this Guide
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IntroductionCreating LabelsAppendix
P-touch Template manual
This guide describes how to use the functions of the P-touch Template application.
Symbols used in this Guide
The symbols used throughout this guide are as follows:
• Refer to the manual in the [Tools] folder on the CD-ROM.
This symbol shows information or directions that should be followed. Ignoring them may result in injury,
damage, or failed operations.
This symbol shows information or directions that can help you better understand and use the machine
more efficiently.

IntroductionCreating LabelsAppendix
From label creation to printing
5
Creating Labels
This section describes the general procedure for creating labels using the machine.
For details on step-by-step instructions, see Help files.
From label creation to printing
1Choose the type of label you want to create. There is a variety to choose from.
2Prepare the appropriate DK Roll for the label you want to create.
The machine is supplied with one or more sample rolls. (Other rolls can be purchased separately.)
Label creation overview
Label examples
Choose the appropriate DK Roll for the type
of label you will create.
Install the DK Roll.
ÎSetup & Operation Guide

From label creation to printing
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IntroductionCreating LabelsAppendix
3Create and print the label.
Create a label
Using P-touch Editor
Using an application from another publisher (Windows®only)
Using P-touch Address Book (Windows®only)
Enter the text Edit the label
Enter the text
Print the label
Windows®
Express Mode
Windows®
Professional Mode
Snap Mode
Windows®/Mac®
Express Mode
Professional Mode
The result may differ.
Microsoft®Word/Excel®/Outlook®
• Add-In functions
• Import the text
• Screen capture
• Print text
• Drag and drop
Enter/Import the text
Edit the label
Edit the label
Enter the text Edit the label
Mac®
Standard Mode
Standard Mode

Starting P-touch Editor
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IntroductionCreating LabelsAppendix
This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various
kinds of labels.
See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and
saving the labels. The following is the example for Windows Vista®. Read the printer name in each image as
your purchased machine model name.
Starting P-touch Editor
1Click [Start]-[All Programs (Programs)]-
[Brother P-touch]-[P-touch Editor 5.0].
When P-touch Editor is launched, the [New/Open] dialog box appears, allowing you to choose whether
you want to create a new label layout or open an existing label.
2Choose an option in the [New/Open] dialog
box and click .
• You can choose the label printer and media size.
• When you choose [Open File], the [Open] dialog
box appears. You can choose and open the file you
have created and stored previously.
• When you choose [View History], the [History]
dialog appears. You can choose from recently
created labels.
• When you choose [New], choose either vertical
writing style or horizontal writing style.
• When you choose [Select by Use], you can choose
by label applications.
• When you choose [Help-How To], the P-touch
Editor Help appears.
The Help files allow you to learn step by step how
to create a label layout.
• When you choose [Check for Updates] with a
computer connected to the Internet, you will be
taken to the Brother Solutions Center. Use the
Brother Solutions Center to check for the latest
software downloads and FAQs.
How to use P-touch Editor for Windows
®
You can also start P-touch Editor using the
following methods (only if you created the
shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launch bar.
To specify how the P-touch Editor works when it starts, click [Tools]-[Options] of the menu bar on
the P-touch Editor to display the [Options] dialog box. In the [General] tab, you can choose the
setting in the [Operations] list box in the [Startup Settings]. Normally, choose [Display New/Open
Dialog Box].

Starting P-touch Editor
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IntroductionCreating LabelsAppendix
Layout window
Express Mode
This mode provides easy label creation with text and images.
The layout window consists of the following sections:
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
Command bar
The command bar contains New/Open, Paper, Text, Frame, Image, etc.
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
Property bar
You can easily insert and format text, images, etc.
Layout window
The layout window is used to display and edit objects.
Database window
Displays a connected database.
Mode selection buttons
Switch between the Editor's modes.
• The [View] menu allows you to show/hide the toolbars and windows.
• See the P-touch Editor Help for details.
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Starting P-touch Editor
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IntroductionCreating LabelsAppendix
Professional Mode
This mode provides full-scale label creation from creating the templates.
The layout window consists of the following sections:
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
Standard toolbar
A group of frequently used commands (New Layout, Open, Save, Print, etc.) are provided in this toolbar.
Property palette
The property palette contains the Print, Paper, Text, and Layout property boxes. Click on the left side of
each palette to show/hide the box.
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
Layout window
The layout window is used to display and edit objects.
Database window
Displays a connected database.
Mode selection buttons
Switch between the Editor's modes.
Side bar
By selecting the tab, you can easily insert and format text, bar codes, tables, etc., change the order of the
objects to create a label template, or change the advanced settings.
• The [View] menu allows you to show/hide the toolbars, palettes, and windows.
• See the P-touch Editor Help for details.
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Starting P-touch Editor
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IntroductionCreating LabelsAppendix
Snap Mode
With this mode, you can capture the screen, print it as an image, and save it for future use. To start Snap
mode, follow the steps below.
1When you select [Snap] from the mode
selection buttons, the Snap mode
description dialog box appears. Click
.
2Snap mode appears.
• If you put a checkmark in [Do Not Display
This Dialog Again], you can go to Snap
mode directly from next time.
• You can also start from [Start]-[All Programs
(Programs)]-[Brother P-touch]-[P-touch
Editor 5.0 (Snap mode)].
See the P-touch Editor Help for details.

Start P-touch Editor Help
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IntroductionCreating LabelsAppendix
Start P-touch Editor Help
This section explains how to start P-touch Editor Help for Windows®. The following is the example for
Windows Vista®.
Start from Start button
To start P-touch Editor Help, click the Start
button on the task bar, point to [All Programs
(or Programs)]. Click [Brother P-touch] and
[P-touch Editor 5.0 Help].
Start from New/Open dialog
When you start the P-touch Editor 5.0 and the
New/Open dialog box appears, click Help-
How To.
Start from P-touch Editor
Click Help menu and choose P-touch Editor Help.
Right click the mouse and choose P-touch Editor Help.
Professional ModeExpress Mode
Snap Mode

Start P-touch Editor Help
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IntroductionCreating LabelsAppendix
Printing the Help description
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch
Editor Help information.
1In the [Contents] tab, choose any topic you want to print.
2Click on the Toolbar.
3Choose the range of topics to be printed,
and click .
4Specify the [Printer] and click .
Choose a normal printer that supports general paper sizes, such as A4.

Creating labels with other applications
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IntroductionCreating LabelsAppendix
Creating labels with other applications
When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added
onto the Microsoft
®
Word, Excel
®
, and Outlook
®
toolbars. (Only if Microsoft
®
Word, Excel
®
, Outlook
®
are
already installed on your computer.) The Add-In function is valid for Windows
®
only.
In each application, by selecting the text you want to print and clicking on the P-touch icon, you can create and
print labels quickly and easily.
Depending on the setting you have selected, the text copied using the Add-In function will be registered in Label List.
Label List is a database built into P-touch Editor. To display Label List, click [File]-[Database]-[Label List].
For details or installation information, see the P-touch Editor Help.
Registering and cancelling the Add-In function
The following is the example for Windows Vista®.
1Click [Start]-[All
Programs(Programs)]-[Brother
P-touch]-[P-touch Tools]-[P-touch
Editor 5.0 Add-Ins Utility].
The [Brother P-touch Add-In Settings]
dialog box appears.
2 Click on the checkboxes for the
applications in which the Add-In function is
to be used, and turn off the checkboxes for
the others.
[Apply] is used to specify what action is taken when
the (Add-In button) is pressed in each
application.
• Express Mode : Starts Express Mode.
• Professional Mode : Starts Professional mode.
• Print Immediately : Prints the label.
• The Add-In function supports the following applications:
Microsoft®Word 2000/2002/2003/2007, Microsoft®Excel®2000/2002/2003/2007, and Microsoft®
Outlook®2000/2002/2003/2007
• After the Add-In function is installed into Microsoft®Word,
Excel®, or Outlook®, the security dialog box may appear
when starting these applications, depending on the
application's security settings.
• For Microsoft®Word 2007 etc., if the dialog box on right
appears, select [Trust all documents from this publisher],
and click [OK]. For details on security settings, see the
Help files for the application.
• For Microsoft®Word 2003 etc., check the [Always trust
macros from this source] checkbox, and click on [Enable
Macros].
Before running this program, close the Word, Excel®and Outlook®programs.

Creating labels with other applications
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IntroductionCreating LabelsAppendix
Microsoft®Word
With the Add-In function, you can directly copy the text in Microsoft®Word to a label layout.
Creating labels using Microsoft®Word
1Open a Microsoft®Word document and
select the text you want to print.
2On the Microsoft®Word ribbon/standard toolbar, click .
How to add text from Microsoft®Word to the Label List
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are
automatically created in the Label List and the text is added to each field shown below from the next time you
register text:
If you click No in the message "Record data in the Label List?" is displayed and want to register, go to [Tools]-
[Options], and check "Automatically Record Data Imported With Add-In." in the [Label List] tab.
If Microsoft®Outlook®is running and Microsoft®Word is chosen as the standard editor, you won't
be able to use the Add-In function in Microsoft®Word. Exit Microsoft®Outlook®and restart
Microsoft®Word.
For details on how to automatically add the text to a Label List, see "How to add text from
Microsoft®Word to the Label List" described below.
The text Added field
Date of creation Date field
The first line Title field
All lines including the first line Body field
Detected ZIP/Postal code Code field

Creating labels with other applications
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IntroductionCreating LabelsAppendix
Microsoft®Excel®
With the Add-In function, you can directly copy text in Microsoft® Excel®to a label layout.
Creating labels using Microsoft®Excel®
1Open a Microsoft®Excel®worksheet and
choose the cells that contain the text you
want to include on the label.
2On the Microsoft®Excel®ribbon/standard toolbar, click .
The [Brother P-touch Import Setup] dialog box appears.
3In [Label Layout], make adjustments to the
line feed in the cells and click .
3
[Label Layout] enables you to change the
way your text is displayed/printed.
When you choose any listed item in the
[Fields] box and click , a new field is
added to the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label. You can also remove fields in
this screen by highlighting the field and
pressing the delete key on your keyboard.
• For details on how to automatically add the text to a Label List, see "How to add text from
Microsoft®Excel®to a Label List" described on page 16.
• If you want to include the data into the Code field of the Label List, choose [Text Imported Into
the "Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.

Creating labels with other applications
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IntroductionCreating LabelsAppendix
How to add text from Microsoft®Excel®to a Label List
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are
automatically created in the Label List and the text is added to each field shown below from the next time you
register the text:
If you clicked No when the message "Record data in the Label List?" is displayed, but want to register, go to
[Tools]-[Options], and check "Automatically Record Data Imported With Add-In."
The text Added field
Date of creation Date field
The first line in the text that is specified in the Label
Layout Title field
All lines including the first line in text specified in the
Label Layout Body field
Content of cell specified in [Text Imported Into the
"code" Field of the Label List] Code field

Creating labels with other applications
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IntroductionCreating LabelsAppendix
Microsoft®Outlook®
With the Add-In function, you can directly copy the text in Microsoft®Outlook®to a label layout.
Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the
Notes dialog box is not available), Outbox, Sent Items and Tasks windows.
Creating labels using the Contacts data in Microsoft®Outlook®
1Open Microsoft®Outlook®Contacts and
choose the Contact information you want
to include.
2On the Microsoft®Outlook®ribbon/standard toolbar, click .
3In [Label Layout], make adjustments to the
formatting in the cells and click .
3
In Microsoft®Outlook®, you can include not
only the Contact data but also the text in a
message, as you can do in Microsoft®
Word.
For details on how to automatically add the text to the Label List, see "How to add text from
Microsoft®Outlook®to a Label List" described on page 18.
[Label Layout] enables you to change the
way your text is displayed/printed.
When you choose any listed item in the
[Fields] box and click , a new field is
added to the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label. You can also remove fields in
this screen by highlighting the field and
pressing the delete key on your keyboard.
• For details on how to automatically add the text to a Label List, see "How to add text from
Microsoft®Outlook®to a Label List" described on page 18.
• If you want to include the data into the Code field of the Label List, choose [Text Imported Into
the "Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.

Creating labels with other applications
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IntroductionCreating LabelsAppendix
How to add text from Microsoft®Outlook®to a Label List
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new records are
automatically created in the Label List and the text is added to each field shown below from the next time you
register the text:
If you clicked No when the message "Record data in the Label List?" is displayed, but want to register, go to
[Tools]-[Options], and check "Automatically Record Data Imported With Add-In."
The text Added field
Date of creation Date field
The first line in the text that is specified in the Label
Layout Title field
All lines including the first line in text specified in the
Label Layout Body field
Content of cell specified in [Text Imported Into the
"code" Field of the Label List] Code field

Starting the P-touch Address Book
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IntroductionCreating LabelsAppendix
This section describes the procedure for creating labels from contacts efficiently using the P-touch Address
Book. The P-touch Address Book is valid for Windows®only. The following is the example for Windows XP.
Starting the P-touch Address Book
1Click [Start]-[All Programs(Programs)]-
[Brother P-touch]-[P-touch Address Book
1.1].
When the P-touch Address Book is launched, the [Startup] dialog box appears, letting you make
settings to create new contacts, import CSV format data or Outlook®contacts, and so on.
2In the [Startup] dialog box, specify how
the P-touch Address Book works and
click .
• When [Create a New Contact] is chosen, the
layout window appears.
• When [Import Contacts from a CSV File] or
[Import Contacts from Outlook] is chosen, you
can import contacts in other formats.
• Click to open the P-touch Address
Book Help files.
The P-touch Address Book Help offers detailed
information on available features and explains
how to use the P-touch Address Book.
How to use the P-touch Address Book
You can also start the P-touch Address
Book using the following methods: (Only if
you created the shortcut during installation)
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launch bar.

Starting the P-touch Address Book
20
IntroductionCreating LabelsAppendix
Layout window
The layout window consists of the following eight sections:
Menu bar
Commands are categorized under each menu (File, Edit, View, and Layout, etc.) by function.
Standard toolbar
A group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.) are provided
in this toolbar.
Text toolbar
Used to adjust text attributes such as font size and alignment for text formatting.
Layout style selection view
Displays layout styles stored in the folder.
Layout work area
This area is used to display or edit a layout that uses the layout style in the layout style selection view.
Contact list combo box
Displays the contact list that is currently specified. You can choose from [Personal], [Business], [Other1],
[Other2] and [Other3].
Index tab
You can search within the field in Record View. Click [Tools]-[Sort] to open the [Sort] dialog box, and
specify the field to be searched using [Key1].
Record View
The Contact data is displayed in each field. The data can also be edited (added to, deleted or modified).
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