Brother RuggedJet RJ-4030 User manual

USER’S GUIDE
RJ-4030
RJ-4040
Before using this printer, be sure to read this
User’s Guide.
We suggest that you keep this manual in a handy
place for future reference.
Version A
UK ENG

i
Introduction
Thank you for purchase of the Brother mobile printer RJ-4030/RJ-4040. The RJ-4030/RJ-4040
(hereafter referred to as “the printer”) is a mobile thermal printer. Be sure to read the User’s Guide,
Product Safety Guide, Quick Reference Guide, Software User’s Guide and Network User’s Guide
(RJ-4040 only) before using the printer. We suggest that you keep these documents in a handy
place for future reference.
Symbols Used in This Document
The following symbols are used throughout this document.
About This Document
This document (PDF) is included on the CD-ROM.
Note
If using Adobe®Reader®to view this document on a computer, the cursor changes to when
the cursor is placed on a link. Click the link to open the corresponding page. For information
about using Adobe®Reader®, see the help file included with Adobe®Reader®.
This symbol indicates information or directions that should be followed. Ignoring them
may result in damage, or failed operations.
This symbol indicates notes that provide information or directions that can help you better
understand and use the product more efficiently.

ii
Table of Contents
1 Setting Up the Printer 1
General Description ............................................................................................... 1
Connecting the Printer to External Power.............................................................. 2
Connecting to an AC Power Socket (Optional) ...............................................2
Connecting to a DC Power Socket (Optional) .................................................2
Using the Rechargeable Li-ion Battery (Optional) .................................................3
Installing the Rechargeable Li-ion Battery.......................................................3
Charging the Rechargeable Li-ion Battery ...................................................... 3
Tips on Using the Rechargeable Li-ion Battery ............................................... 4
Inserting the RD Roll.............................................................................................. 5
Cutting Roll Paper ........................................................................................... 7
Attaching the Belt Clip ...........................................................................................7
Installing the Printer Driver and the Software for RJ-4030 .................................... 8
Installing the Printer Driver and the Software for RJ-4040 .................................. 10
Before You Begin ..........................................................................................10
Infrastructure Mode .......................................................................................11
Choosing Your Wireless Install Method.........................................................11
Installation Procedure (Using USB Cable/Wireless Network) ....................... 12
One Push Configuration Using WPS and Installation....................................16
Web Based Management (web browser) ......................................................19
Uninstalling the Printer Driver .............................................................................. 20
Connecting the Computer and Printer ................................................................. 21
USB Connection ............................................................................................21
Bluetooth Connection (RJ-4030 only)............................................................ 22
Wi-Fi Connection (RJ-4040 only) ..................................................................22
Serial Cable Connection................................................................................ 23
2 Using the Printer 24
Operation Panel................................................................................................... 24
Button Functions............................................................................................25
Indicators ....................................................................................................... 26
Printing Solutions................................................................................................. 27
Printing ................................................................................................................27
Making Prints Lighter or Darker..................................................................... 28
Printer Driver Options ..........................................................................................28
Setting Paper Size ...............................................................................................29
Distributing Paper Formats .................................................................................. 31
Distributing only paper formats......................................................................31
Distributing paper formats bundled with the installer.....................................31
3 RJ Utility 32
Overview..............................................................................................................32
Using the RJ Utility ..............................................................................................32
Before Using the RJ Utility.............................................................................32
Starting the RJ Utility .....................................................................................32
How to Use the RJ Utility...............................................................................32
Parameters .................................................................................................... 33

iii
4 Network Setting Tool (RJ-4040 only) 38
Overview..............................................................................................................38
Using the Network Setting Tool ...........................................................................38
Starting the Network Setting Tool..................................................................38
Changing the Communications Settings .......................................................40
Applying Setting Changes to Multiple Printers ..............................................40
Menu Bar .......................................................................................................41
Connected Printer’s Status............................................................................43
Network Settings ...........................................................................................43
5 Other Functions 45
Mass Storage.......................................................................................................45
Description.....................................................................................................45
Using the Mass Storage Feature ...................................................................45
JPEG Printing ......................................................................................................46
6 Maintaining the Printer 47
Print Head Maintenance ......................................................................................47
Roller Maintenance..............................................................................................47
Paper Outlet Maintenance ...................................................................................48
7 Reference 49
Indicators .............................................................................................................49
Indicator Warnings...............................................................................................51
Printing the Printer Set-up Information ................................................................52
8 Troubleshooting 53
Overview..............................................................................................................53
9 Technical Information 57
Product Specifications .........................................................................................57

1
1
1
General Description 1
Front 1
Back 1
1 AC/DC connector
2Serialport
3USBport
4 Cover open lever
5 RD Roll compartment cover
6 Paper outlet
7 (Power) button
8 (Feed) button
9 POWER indicator
10 STATUS indicator
11 BATT (Battery) indicator
12 (Bluetooth) indicator (RJ-4030)/
(Wi-Fi) indicator (RJ-4040)
13 Bluetooth button (RJ-4030)/
Wi-Fi button (RJ-4040)
14 Belt hook
15 Battery cover
16 Battery cover latch
17 Battery compartment
Setting Up the Printer 1
123
4
56
789
10
11
12
13
14
15
16
17

Chapter 1
2
Connecting the Printer
to External Power 1
Connecting to an AC Power
Socket (Optional) 1
Connect the printer to a nearby AC power
socket to power the printer or charge the
rechargeable battery using AC power.
aConnect the AC adapter to the printer.
bConnect the AC power cord to the AC
adapter.
cConnect the AC power cord to a nearby
AC power socket (100 - 240 VAC,
50 - 60 Hz).
1ACadapter
2 AC power cord
Note
The AC adapter and AC power cord are
optional accessories. When purchasing,
purchase the adapter and power cord
appropriate for the region where the
printer will be used.
Connecting to a DC Power
Socket (Optional) 1
Connect the printer to your vehicle’s 12 V DC
power socket (cigarette lighter, etc.) to power
the printer or charge the rechargeable battery
using the vehicle’s DC power.
aConnect the Car adapter to the vehicle’s
12 V DC power socket.
bConnect the Car adapter to the printer.
cTurn on the vehicle’s power, and then
press and hold the (Power) button of
the printer to turn it on.
1 Car adapter
Note
• The Car adapter is an optional accessory.
• The voltage supplied by a vehicle
fluctuates. The printing speed may differ
depending on the supplied voltage.
1
2
1

Setting Up the Printer
3
1
Using the
Rechargeable Li-ion
Battery (Optional) 1
Installing the Rechargeable
Li-ion Battery 1
aOpen the battery cover by pressing the
cover latch.
1 Battery cover
2Coverlatch
bSwing the cover open and remove it.
cInsert the battery into the battery
compartment.
dConfirm that the hooks on the edge of
the battery cover are inserted correctly,
and then reattach the cover.
Note
The voltage supplied by the rechargeable
Li-ion battery fluctuates. The printing
speed may also fluctuate depending on
the voltage.
Removing the Rechargeable Li-ion
Battery 1
Remove the battery cover and the
rechargeable Li-ion battery, and then
reattach the battery cover.
Charging the Rechargeable
Li-ion Battery 1
The rechargeable Li-ion battery can be
charged while it is inserted in the printer.
Perform the following procedure to charge
the rechargeable Li-ion battery.
1
2

Chapter 1
4
Note
• Before using the rechargeable Li-ion
battery, use the following procedure to
charge it.
• Up to 360 minutes is needed to fully
charge a rechargeable Li-ion battery.
• You can print about 2,000 labels (when
connected via USB, and using a new, fully
charged battery). Tested using Brother’s
print test data (7% coverage 4 ×6in)
at 23 °C.
aMake sure that the printer is turned off.
If the printer is turned on, press and hold
the (Power) button to turn it off.
bMake sure that the rechargeable Li-ion
battery is installed in the printer.
cUse the AC adapter and AC power cord
to connect the printer to an AC power
socket, or use the Car adapter to
connect the printer to a DC power
socket.
The BATT (battery) indicator light is
orange when the printer is charging.
When the rechargeable Li-ion battery is
fully charged, the BATT (battery)
indicator light turns off.
1 BATT (battery) indicator
Stopping Rechargeable Li-ion Battery
Charging 1
To stop rechargeable Li-ion battery from
charging, disconnect the AC power cord or
Car adapter from the battery’s AC/DC
connector.
Tips on Using the
Rechargeable Li-ion Battery 1
Charge the rechargeable Li-ion battery
before use. Do not use it before it is
charged.
Darker prints discharge the rechargeable
Li-ion battery faster than lighter prints.
Adjust the print density setting in the
printer driver’s dialogue box or in the
RJ Utility (see Print Density uu page 33).
The rechargeable Li-ion battery charging
can take place in 0~40 °C (32~104 °F)
environments. Charge the rechargeable
Li-ion battery in an environment in this
temperature range. If the surrounding
temperature is out of this range, the
rechargeable Li-ion battery will not be
charged, and the battery indicator will
remain lit.
If the printer is used when both the
rechargeable Li-ion battery is installed
and the AC adapter or Car adapter is
connected, the battery indicator may
turn off and charging may stop even if the
rechargeable Li-ion battery has not been
fully charged.
When charging the rechargeable Li-ion
battery while the Car adapter is connected,
the amount of voltage required to fully
charge the rechargeable Li-ion battery
may not be supplied by the DC power
outlet. When 360 minutes (max.) have
passed since charging started, the battery
indicator turns off and charging stops even
if the rechargeable Li-ion battery has not
been fully charged.
1

Setting Up the Printer
5
1
Rechargeable Li-ion Battery
Characteristics 1
Understanding the properties of the
rechargeable Li-ion battery will allow you to
optimise its usage.
Using or storing the rechargeable Li-ion
battery in a location exposed to high or low
temperatures may accelerate its
deterioration. In particular, using a
rechargeable Li-ion battery with a high
charge (charged 90% or more) in a
location exposed to high temperatures
will considerably accelerate battery
deterioration.
Using the printer while the rechargeable
Li-ion battery is installed and charging
may accelerate the battery’s deterioration.
If using the printer when the rechargeable
Li-ion battery is installed, disconnect the
AC adapter or Car adapter.
If the printer will not be used for a long
period of time, remove the rechargeable
Li-ion battery from the printer when its
charge is 50% or less, and then store the
battery in a cool place away from direct
sunlight.
If the rechargeable Li-ion battery will not
be used for a long period of time, we
recommend charging it every 6 months.
For other precautions, refer to the
instruction manual included with the
rechargeable Li-ion battery.
Inserting the RD Roll 1
aPress and hold the (Power) button to
turn the printer off.
Turn and hold the cover open lever, and
open the RD Roll compartment cover.
bWhile pushing the adjuster lock in the
direction of the arrow, move it to the left
or right. Because the roll guide will also
move, adjust the roll guide to match the
width of the paper using the scale
engraved on the inside of the printer.
1 Adjuster lock
2Rollguide
3Scale
1
2
3
2

Chapter 1
6
cInsert an RD Roll into the RD Roll
compartment upside down with the
labels feeding from the bottom as
shown.
dAlign the RD Roll with the guide lines.
4 Guide lines
5 Tear bar
eClose the RD Roll compartment by
pressing on the centre of the cover.
fPress and hold the (Power) button to
turn the printer on.
Note
When using die cut label, press the
(Feed) button after inserting the
RD Roll. The printer will position the label
to the correct starting position.
Make sure that the position of the
roll guide to prevent the RD Roll
from moving sideways.
Incorrect insertion of the RD Roll will
not print on the correct side of the
label.
When printing on die cut labels, set
the roll guide so that there is 2 mm
of space on both sides (4 mm total)
of the scale.
Example: When using a
101.6 mm-wide label, set the roll
guide to a width of 105.6 mm.
Use genuine Brother paper.
5
4

Setting Up the Printer
7
1
Cutting Roll Paper 1
Roll paper can be cut using the printer’s tear
bar. Pull one edge of the ejected paper up
and toward the other edge diagonally.
Attaching the Belt Clip 1
When using the printer outside the office, you
can attach the included belt clip to the printer
and secure the belt clip to your belt.
aSecure the Phillips-head screws to the
rear of the printer as shown.
1 Belt clip
2 Phillips screw
bAttach the clip to your belt.
The tear bar is sharp. To avoid injury, do
not touch the tear bar.
2
1

Chapter 1
8
Installing the Printer
Driver and the Software
for RJ-4030 1
The procedure for installing the software
varies depending on the OS of the computer.
Installation procedure is subject to change
without notice.
This section explains how to install P-touch
Editor 5.0, the printer driver, P-touch Update
Software and the Printer Setting Tool using
the Standard Installation option.
Windows®7 is used in the following example.
aInsert the installer CD-ROM into your
CD-ROM drive. If the model name
screen appears, choose your printer. If
the language screen appears, choose
your language.
Note
If the CD-ROM menu is not displayed
automatically, open the files on the
CD-ROM and double click [Start.exe].
bClick [Standard Installation].
Make sure that the screw is
tightened securely. There is a risk of
injury if the screw is loose and the
printer falls.
Make sure that the belt clip is
attached securely to the printer.
There is a risk of injury if the belt clip
is not attached securely and the
printer falls.
Make sure that the belt clip is
attached securely to the wearer’s
belt. There is a risk of injury if the
belt clip is not attached securely and
the printer falls.
Make sure that you are logged on with
Administrator rights.
1
2
3
4

Setting Up the Printer
9
1
Note
• Installation items:
1 Standard Installation
Installs P-touch Editor 5.0, printer
driver, P-touch Update Software,
Printer Setting Tool.
2 User’s Guide
Displays the User’s Guide, Software
User’s Guide.
3 Custom Installation
Individually installs P-touch Editor 5.0,
printer driver, P-touch Update
Software, Printer Setting Tool.
4 Brother Support
Displays the link to Brother Developer
Center and Brother Solutions Center.
• You can use the Printer Setting Tool to
configure various printer settings when
the printer is connected to the computer
via USB.
Note that the printer driver must be
installed on the computer in order to
configure the printer.
cRead the licence agreement and click
[Agree] if you agree with the terms and
conditions.
dClick [Install] to start the installation and
follow the on-screen instructions.
eWhen instructed, connect the printer to
finish the printer driver installation.
fWhen the screen for the online user
registration is displayed, click [OK] or
[Cancel].
If you choose [OK], you will go to the
online user registration page before
finishing the installation
(recommended).
If you choose [Cancel], installation
continues.
gClick [Finish].
The software installation is now
complete.

Chapter 1
10
Installing the Printer
Driver and the Software
for RJ-4040 1
The RJ-4040 printer driver and software can
be installed using the following methods:
USB cable connection
Wireless network connection
When using a wireless network, please read
from Before You Begin below to Choosing
Your Wireless Install Method.
When using a USB cable, please read from
Installation Procedure (Using USB
Cable/Wireless Network) uu page 12.
Before You Begin 1
First you must configure the wireless network
settings of your printer to communicate with
your network access point/router. After the
printer is configured to communicate with
your access point/router, computers on your
network will have access to the printer. To
use the printer from these computers, you will
need to install the drivers and software. The
following steps will guide you through the
configuration and installation process.
Note
To achieve optimum results with normal
everyday document printing, use the
printer as close to the network access
point/router as possible with minimal
obstructions. Large objects and walls
between the two devices as well as
interference from other electronic devices
can affect the data transfer speed of your
documents.
Due to these factors, wireless may not be
the best method of connection for all types
of documents and applications.
The maximum processing speed is
possible when using USB.
If you are going to connect the
printer to your network, we
recommend that you contact your
system administrator prior to
installation. You must know your
wireless network settings before
you proceed with this installation.
If you have previously configured
the printer’s wireless settings, you
must reset the network settings
before you can configure the
wireless settings again.
1 Press and hold the (Power)
button to turn the printer off.
2 Press and hold the (Feed)
button and the (Power) button
until the POWER, STATUS and
BATTERY indicators start
blinking in orange.
3 While pressing the (Power)
button, press the (Feed)
button once.
4 Release the (Power) button
and the (Feed) button at the
same time.

Setting Up the Printer
11
1
Infrastructure Mode 1
1 Access point/router
2 Your printer
3 Wireless capable computer connected to
the access point/router
4 Wired computer connected to the access
point/router
5 Smartphone
Choosing Your Wireless
Install Method 1
The following instructions will offer two
methods for installing your printer in a
wireless network environment. Choose the
method you prefer for your environment.
Note
To set up your printer in any other wireless
environment, refer to the Network User’s
Guide.
Configuration using the Installer
CD-ROM and temporarily using a
USB cable 1
It is recommended that you use a computer
wirelessly connected to your network for this
method.
MEMO 1
* The Network Key may also be described
as the Password, Security Key or
Encryption Key.
Note
• If you do not know this information (SSID
and Network Key), you cannot continue
the wireless setup.
• How can I find this information (SSID and
Network Key)?
1 Refer to the documentation provided
with your WLAN access point/router.
2 The initial network name could be the
manufacturer’s name or the model
name.
2
5
4
3
1
You need to temporarily use a USB
cable during configuration.
If you are using Windows®XP or
using a network cable to connect
your computer with your wireless
access point/router, you need to
know the SSID and Network Key of
your WLAN access point/router
before you proceed. Please print out
the following “MEMO” and write
down your wireless network settings
in the area below.
Please do not contact Brother
Customer Service for assistance
without the wireless security
information. We cannot assist you in
locating your network security
settings.
Item Setting
SSID (Network Name)
Network Key (Security
Key/Encryption Key)

Chapter 1
12
3 If you do not know the security
information, please consult the router
manufacturer, your system
administrator, or internet provider.
One push configuration using WPS 1
If your WLAN access point/router supports
automatic wireless (one-push) setup (WPS),
you can also choose this method.
Now, go on to the installation procedure.
If you choose “Configuration using the
Installer CD-ROM and temporarily using
a USB cable”, go to the next section
Installation Procedure (Using USB
Cable/Wireless Network).
If you choose “One push configuration
using WPS”, go to One Push
Configuration Using WPS and Installation
uu page 16.
Installation Procedure (Using
USB Cable/Wireless Network)1
The procedure for installing the software
varies depending on the OS of the computer.
The installation procedure is subject to
change without notice.
This section explains how to install P-touch
Editor 5.0, the printer driver, P-touch Update
Software and the Printer Setting Tool using
the Standard Installation option.
Windows®7 is used in the following example.
aInsert the installer CD-ROM into your
CD-ROM drive. If the model name
screen appears, choose your printer. If
the language screen appears, choose
your language
Note
If the CD-ROM menu is not displayed
automatically, open the files on the
CD-ROM and double click [Start.exe].
bClick [Standard Installation].
Note
• Installation items:
1 Standard Installation
Installs P-touch Editor 5.0, printer
driver, P-touch Update Software,
Printer Setting Tool.
2 User’s Guide
Displays the User’s Guide, Software
User’s Guide, Network User’s Guide.
3 Custom Installation
Individually installs P-touch Editor 5.0,
printer driver, P-touch Update
Software, Printer Setting Tool.
4 Utility Installation
Installs BRAdmin Light utility.
Make sure that you are logged on with
Administrator rights.
1
2
3
4
5

Setting Up the Printer
13
1
5 Brother Support
Displays the link to Brother Developer
Center, Brother Solutions Center.
• You can use the Printer Setting Tool to
configure various printer settings when
the printer is connected to the computer
via USB.
Note that the printer driver must be
installed on the computer in order to
configure the printer.
cRead the licence agreement and click
[Agree] if you agree with the terms and
conditions.
dClick [Install] to start the installation and
follow the on-screen instructions.
eWhen the following screen appears,
choose your connection method and
click [Next].
Connection method:
1 Local Connection (USB)
2 Wireless Network Connection
Note
When configuring multiple printers for
wireless network connection:
After using a USB connection to install the
drivers and the Printer Setting Tool on the
computer, you can use the Network
Setting Tool to easily configure network
settings for multiple printers.
If you choose [Wireless Network
Connection], move on to For
Wireless Network Users
uu page 13.
If you choose [Local Connection
(USB)] as your connection method,
move on to For USB Users
uu page 16.
For Wireless Network Users 1
aWhen the [Firewall/AntiVirus
detected] screen appears, choose
[Change the Firewall port settings
to enable network connection and
continue with the installation.
(Recommended)] and click [Next].
If you are not using the Windows®
Firewall allow access using UDP ports
137 and 161.

Chapter 1
14
bChoose [Yes, I have a USB cable to
use for installation], and then click
[Next].
Note
If the [Important Notice] screen appears,
read the notice. Check the box after you
confirm the SSID and Network Key, and
then click [Next].
cTemporarily connect the USB cable
directly to the computer and the printer.
dDo one of the following:
If the Installation confirmation screen
appears, check the box and click
[Next], then go to e.
Otherwise, go to f.
eCheck [Yes] if you want to connect with
the listed SSID. Click [Next] and go
to h.
fThe wizard will search for wireless
networks available from your printer.
Choose the SSID that you noted in
MEMO uu page 11 and then click
[Next].
Note
• If the list is blank, check that the access
point is turned on and is broadcasting the
SSID, and then see if the printer and the
access point are within range for wireless
communication.
Then, click [Refresh].

Setting Up the Printer
15
1
• If your access point is set to not broadcast
the SSID, you can enter the SSID
manually by clicking the [Advanced]
button. Follow the on-screen instructions
for entering the [Name (SSID)], and then
click [Next].
gEnter the [Network Key] you noted in
MEMO uu page 11 and then click
[Next].
Note
If your network is not configured for
authentication and encryption, the
[ATTENTION!] screen will appear. To
continue configuration, click [OK] and go
to h.
hConfirm the wireless network settings
and then click [Next]. The settings will
be sent to your printer.
Note
• The settings will remain unchanged if you
click [Cancel].
• If you want to manually assign an IP
address to the printer, click [Change IP
Address] and enter an IP address that is
compatible with your network.
• If the wireless setup failure screen
appears, click [Retry].
iDisconnect the USB cable connecting
the computer and the printer and then
click [Next].
Wireless setup is now complete.
Go on to jto install the printer driver
and the software.
jChoose the printer from the list, and
then click [Next].
Note
• If your wireless settings fail, the [Wireless
Device Setup Wizard] screen appears.
Follow the on-screen instructions to
complete the wireless configuration.
• If you are using WEP but your printer is
not found, make sure you entered the
WEP key correctly.
kFollow the on-screen instructions to
complete setup.
DO NOT cancel any of the screens
during the installation. It may take a few
seconds for all screens to appear.

Chapter 1
16
Note
• For Windows Vista®and Windows®7
users, when the [Windows Security]
screen appears, click the check box and
click [Install] to complete the installation
correctly.
The installation is now complete.
Note
Depending on your security settings, a
Windows Security or antivirus software
window may appear when using the
printer or its software. Please allow or
permit the installer to continue.
For USB Users 1
aFollow the on-screen instructions for
installing the printer driver. When this
screen appears, confirm the printer
power is on. When instructed, connect
the USB cable to your computer and
then to the printer, to finish the printer
driver installation.
bWhen the screen for the online user
registration is displayed, click [OK] or
[Cancel].
If you choose [OK], you will go to the
online user registration page before
finishing the installation
(recommended).
If you choose [Cancel], installation
continues.
cClick [Finish].
The installation is now complete.
One Push Configuration
Using WPS and Installation 1
The procedure for installing the software
varies depending on the OS of the computer.
The installation procedure is subject to
change without notice.
This section explains how to install P-touch
Editor 5.0, the printer driver, P-touch Update
Software and the Printer Setting Tool using
the Standard Installation option.
Windows®7 is used in the following example.
Make sure that you are logged on
with Administrator rights.
When the printer is on an Enterprise
Wireless Network, connect the
printer via USB and configure its
wireless settings. If using the
RJ-4040, you can also use the
Network Setting Tool to configure
these settings once you have
installed the printer driver.
For information about installing the
printer driver, see Installation
Procedure (Using USB
Cable/Wireless Network)
uu page 12.
For information about the Network
Setting Tool, see Network Setting
Tool (RJ-4040 only) uu page 38.