Brother ADS-1100W User manual

User’s Guide
ADS-1100W
ADS-1600W
Version 0
UK

i
User's Guides and where to find them?
1Visit us at http://solutions.brother.com/.
Which manual? What's in it? Where is it?
Quick Setup Guide Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are using.
This Guide also includes the Safety Instructions
before you set up your machine. Read the Safety
Instructions first.
Printed / In the box
User’s Guide Learn the Scan operations and security features,
learn how to perform routine maintenance, and see
troubleshooting tips.
PDF file / Brother
Solutions Center 1
Network User’s Guide This Guide provides useful information about
wireless network settings and security settings using
the Brother machine. You can also find supported
protocol information for your machine and detailed
troubleshooting tips.
PDF file / Brother
Solutions Center 1
Web Connect Guide
(ADS-1600W only)
This Guide provides useful information about
accessing internet services from the Brother
machine, as well as downloading images and
uploading files directly from internet services.
PDF file / Brother
Solutions Center 1
Mobile Print/Scan Guide for
Brother iPrint&Scan
This Guide provides useful information about
accessing internet services from the Brother
machine, as well as downloading images and
uploading files directly from internet services.
PDF file / Brother
Solutions Center 1
Brother Image Viewer Guide for
Android™
This Guide provides useful information about using
your Android™ mobile device to view and edit
documents that were scanned by a Brother machine.
PDF file / Brother
Solutions Center 1
Brother ScanViewer Guide for
iOS/OS X
This Guide provides useful information about using
your iOS device or Macintosh computer to view and
edit documents that were scanned by a Brother
machine and saved to iCloud.
PDF file / Brother
Solutions Center 1

ii
Getting Started
Features Applications What Can I Do? Where Should I Go for More
Information?
Scan to PC Scan to
Image
ControlCenter4
(Windows®)
ControlCenter2
(Macintosh)
Lets you scan your document
directly into a graphics
application for image editing.
For scanning from the Control
Panel of the machine:
Save Scanned Documents on
Your Computer on page 126
For scanning from ControlCenter4
(Windows®):
Home Mode: Basic Scan
on page 52
Advanced Mode: Basic Scan
on page 58
For scanning from ControlCenter2
(Macintosh):
Image (example: Apple Preview)
on page 71
Scan to OCR Lets you scan your document
and convert it to text. This text
can be edited using your
favourite word processing
software.
For scanning from the Control
Panel of the machine:
Save Scanned Documents on
Your Computer on page 126
For scanning from ControlCenter4
(Windows®):
Home Mode: Basic Scan
on page 52
Advanced Mode: Basic Scan
on page 58
For scanning from ControlCenter2
(Macintosh):
OCR (word processing
application) on page 72

iii
Scan to PC
(continued)
Scan to
E-mail
ControlCenter4
(Windows®)
ControlCenter2
(Macintosh)
(continued)
Lets you scan your document to
your default E-mail application,
so you can send the scanned job
as an attachment.
For scanning from the Control
Panel of the machine:
Save Scanned Documents on
Your Computer on page 126
For scanning from ControlCenter4
(Windows®):
Home Mode: Basic Scan
on page 52
Advanced Mode: Basic Scan
on page 58
For scanning from ControlCenter2
(Macintosh):
E-mail on page 73
Scan to File Lets you scan your document
and save it to a folder on your
hard disk in one of the file types
shown in the file type list. If you
want to scan your document as a
PDF file, select this method.
For scanning from the Control
Panel of the machine:
Save Scanned Documents on
Your Computer on page 126
For scanning from ControlCenter4
(Windows®):
Home Mode: Basic Scan
on page 52
Advanced Mode: Basic Scan
on page 58
For scanning from ControlCenter2
(Macintosh):
File on page 74
Scan
Receipts
BR-Receipts
(Windows®and
Macintosh)
You can use the BR-Receipts
application included in the
Brother MFL-Pro software suite
for scanning receipts.
For scanning from Windows®:
Scan Receipts Using BR-Receipts
(Windows®)on page 90
For scanning from Macintosh:
Scan Receipts Using BR-Receipts
(Macintosh) on page 102
Features Applications What Can I Do? Where Should I Go for More
Information?

iv
Scan to PC
(continued)
Scan
Business
Cards
NewSoft
Presto! BizCard
6 (Windows®
and Macintosh)
You can use the NewSoft Presto!
BizCard 6 application included in
the Brother MFL-Pro software
suite for scanning business
cards.
For scanning from ControlCenter4
(Windows®):
Home Mode: Scan Business
Cards on page 56
Advanced Mode: Scan
Business Cards on page 61
For scanning from ControlCenter2
(Macintosh):
Scan Business Cards on page 79
Scan Using
the
TWAIN/WIA/
ISIS®Driver
for
Windows®
Users
Applications
supporting
TWAIN/WIA/ISI
S driver such
as:
Nuance™
PaperPort™
12SE
Windows®Fax
and Scan
Windows®
Photo Gallery
Captiva®
QuickScan™
Pro
You can use the Nuance™
PaperPort™ 12SE application
included in the Brother MFL-Pro
software suite, or other
applications supporting TWAIN
or WIA specifications, for
scanning.
You can also use the free trial
version of Captiva®QuickScan™
Pro, or other applications
supporting ISIS®specifications,
for scanning. Before scanning
using the ISIS®applications, you
must install the ISIS®scanner
driver.
For scanning using the
TWAIN/WIA driver:
Scan Using Nuance™
PaperPort™ 12SE or Other
Windows®Applications
on page 91
For scanning using the ISIS®
driver:
Scan Using Captiva®
QuickScan™ Pro or ISIS®
Applications (Windows®)
on page 113
Scan Using
the
TWAIN/ICA
Driver for
Macintosh
Users
Applications
supporting
TWAIN/ICA
driver such as:
Presto!
PageManager
Apple Image
Capture
You can use the Presto!
PageManager application
included in the Brother MFL-Pro
software suite, or other
applications supporting TWAIN
specifications, for scanning.
After installing the Brother
MFL-Pro software suite, you can
also use the Apple Image
Capture application for scanning.
For scanning using the TWAIN
driver:
Scan Using Presto! PageManager
or TWAIN Applications
(Macintosh) on page 103
For scanning using the ICA driver:
Scan Using Apple Image Capture
(ICA Driver) on page 108
Features Applications What Can I Do? Where Should I Go for More
Information?

v
Scan to PC
(continued)
WS Scan
(Windows®
users only)
Windows®Fax
and Scan
Windows®
Photo Gallery
Lets you scan your document by
using the Web Services protocol.
The Web Services protocol
enables you to scan over the
network using your machine and
a computer running Windows
Vista®(SP2 or later), Windows®
7 or Windows®8.
For installing drivers:
Installing drivers used for
scanning via Web Services
(Windows Vista®, Windows®7
and Windows®8) in the Network
User’s Guide
For scanning from the Control
Panel of the machine:
Scan Using Web Services
(Windows Vista®SP2 or Later,
Windows®7 and Windows®8)
on page 132
Features Applications What Can I Do? Where Should I Go for More
Information?

vi
Scan from
the Control
Panel of the
Machine
Scan to USB — Lets you scan your document
and save the scanned image on
a USB flash memory drive. You
can configure the settings on the
control panel of the machine.
Save Scanned Documents on a
USB Flash Memory Drive
on page 135
Scan to FTP Lets you scan your document
directly to an FTP server on your
local network, or on the internet.
Scan Documents Directly to an
FTP Server on page 114
Scan to
Network
(Windows®
users only)
(ADS-1600W
only)
Lets you scan your document
directly to a shared folder on a
CIFS server on your local
network, or on the internet.
Scan Documents Directly to a
CIFS Server (Windows®)
(ADS-1600W only) on page 122
Scan to
E-mailServer
(ADS-1600W
only)
— Lets you scan your document
and send it directly to an E-mail
address from the machine. In
addition, because this feature
can assign an E-mail address to
the machine, you can use the
machine to send documents over
your local network or the internet
to computers or other Internet
Fax machines.
Send Scanned Documents
Directly to an Email Address
(ADS-1600W only) on page 138
Scan to Web
(ADS-1600W
only)
Lets you scan your document
and upload it directly to Web
Services, such as Facebook,
Picasa, Flickr, Google Docs,
Evernote, Dropbox, Box.net and
SkyDrive, without using a
computer.
Web Connect Guide
Outline and
Scan
(ADS-1600W
only)
Lets you scan your document
that contains specific areas
outlined using a red pen. The
outlined areas can be processed
as images in various ways.
Web Connect Guide
Features Applications What Can I Do? Where Should I Go for More
Information?

vii
From
Mobile
Devices
Scan
Documents
(Brother
iPrint&Scan)
Brother
iPrint&Scan
Lets you scan your document
directly from your Android™
devices, iOS devices, and
Windows®Phone without using a
computer.
You can download and install
Brother iPrint&Scan from the
Google Play, App Store, or
Windows®Phone Store.
Mobile Print/Scan Guide for
Brother iPrint&Scan
View or Edit
Scanned
Data
(iOS/OS X)
Brother
ScanViewer
Lets you to use your iOS device
or Macintosh computer to view
and edit images and documents
that were scanned by a Brother
machine and saved to iCloud.
You can download and install
Brother ScanViewer from the
App Store.
Brother ScanViewer Guide for
iOS/OS X
View or Edit
Scanned
Data
(Android™)
Brother Image
Viewer
Lets you to use your Android™
mobile device to view and edit
documents that were scanned by
a Brother machine.
You can download and install
Brother Image Viewer from the
Google Play.
Brother Image Viewer Guide for
Android™
Scan Plastic Cards Using the Card Slot Lets you scan your plastic cards
using the Card Slot on the back
of the machine. Scan to Image,
Scan to OCR, Scan to E-mail,
Scan to File, Scan to FTP and
Scan from mobile devices using
Brother iPrint&Scan are
available when scanning a
plastic card using the Card Slot.
For scanning from the Control
Panel of the machine:
Scan Plastic Cards on page 140
For scanning from ControlCenter4
(Windows®):
Home Mode: Scan Plastic
Cards on page 53
Advanced Mode: Scan Plastic
Cards on page 59
For scanning from ControlCenter2
(Macintosh):
Scan Plastic Cards on page 76
Features Applications What Can I Do? Where Should I Go for More
Information?

viii
Table of Contents
1 General Information 1
Using the Documentation ..........................................................................................................................1
Symbols and Conventions Used in the Documentation ......................................................................1
About This Machine ...................................................................................................................................2
Control Panel Overview (ADS-1100W)......................................................................................................3
Control Panel Overview (ADS-1600W)......................................................................................................5
Touchscreen LCD (Liquid Crystal Display)..........................................................................................6
Basic Operations .................................................................................................................................8
Change the Keyboard Setting .............................................................................................................9
Set the Backlight Brightness................................................................................................................9
Set the Dim Timer for the Backlight.....................................................................................................9
Memory Storage ......................................................................................................................................10
Beep Volume ...........................................................................................................................................10
Select Your Language (if needed) ...........................................................................................................13
Set the Date and Time (ADS-1600W only)..............................................................................................16
Automatic Daylight Saving Time..............................................................................................................16
Set the Time Zone ...................................................................................................................................19
Sleep Mode .............................................................................................................................................22
Auto Power Off ........................................................................................................................................25
Acceptable Document..............................................................................................................................28
Acceptable Document .......................................................................................................................28
Unacceptable Documents .................................................................................................................30
Receipt Carrier Sheet Information .....................................................................................................30
Unacceptable Receipt .......................................................................................................................31
Loading Documents.................................................................................................................................32
Set Up the Machine...........................................................................................................................32
Loading Standard Size Documents...................................................................................................33
Loading Business Cards....................................................................................................................35
Loading Documents Longer than A4 Size .........................................................................................36
Loading a Receipt..............................................................................................................................37
Loading a Plastic Card ......................................................................................................................39
2 Before Scanning 40
Before Scanning ......................................................................................................................................40
Before Network Scanning ........................................................................................................................41
Network License (Windows®) ............................................................................................................41
Configure Network Scanning for Windows®......................................................................................41
Configure Network Scanning for Macintosh ......................................................................................44
Launch the BRAdmin Utility (Windows®)...........................................................................................47
3 Scan from Your Computer 48
Change the User Interface of ControlCenter4 (Windows®) .....................................................................48
Scan Using ControlCenter4 in Home Mode (Windows®) ........................................................................52
Basic Scan.........................................................................................................................................52
Scan Plastic Cards ............................................................................................................................53
Scan to an Office File ........................................................................................................................55
Scan Business Cards ........................................................................................................................56

ix
Scan Using ControlCenter4 in Advanced Mode (Windows®) ..................................................................58
Basic Scan.........................................................................................................................................58
Change the Default Settings of Each Button .....................................................................................58
Scan Plastic Cards ............................................................................................................................59
Scan to an Office File ........................................................................................................................60
Scan Business Cards ........................................................................................................................61
Create a Custom Tab (ControlCenter4 Advanced Mode) (Windows®) ...................................................63
Create a Custom Tab ........................................................................................................................63
Create a Custom Button in Custom Tab............................................................................................64
Change Scan Settings (ControlCenter4) (Windows®) .............................................................................65
Scan Using ControlCenter2 (Macintosh) .................................................................................................70
Image (example: Apple Preview).......................................................................................................71
OCR (word processing application)...................................................................................................72
E-mail ................................................................................................................................................73
File.....................................................................................................................................................74
Change the Default Settings of a Button ...........................................................................................75
Scan Plastic Cards ............................................................................................................................76
Scan to an Office File ........................................................................................................................77
Scan Business Cards ........................................................................................................................79
Register your Favourite Scan Settings Using ControlCenter2 (CUSTOM SCAN) (Macintosh)...............80
User-defined Button...........................................................................................................................81
Change Scan Settings (ControlCenter2) (Macintosh) .............................................................................84
Scan Receipts Using BR-Receipts (Windows®)......................................................................................90
Installing BR-Receipts .......................................................................................................................90
Scan Using Nuance™ PaperPort™ 12SE or Other Windows®Applications ..........................................91
Scan Using Nuance™ PaperPort™ 12SE.........................................................................................91
Scan Using Windows®Photo Gallery or Windows®Fax and Scan...................................................99
Use Nuance PDF Converter Professional 8 (Windows®) (ADS-1600W only) .......................................100
Installing Nuance PDF Converter Professional 8 ............................................................................100
Use NewSoft Presto! BizCard 6 (Windows®) ........................................................................................101
Installing NewSoft Presto! BizCard 6...............................................................................................101
Scan Receipts Using BR-Receipts (Macintosh) ....................................................................................102
Scan Using Presto! PageManager or TWAIN Applications (Macintosh) ...............................................103
Installing Presto! PageManager ......................................................................................................103
Scan Using Presto! PageManager ..................................................................................................103
TWAIN Driver Settings ....................................................................................................................105
Scan Using Apple Image Capture (ICA Driver) .....................................................................................108
Scan Using Apple Image Capture ...................................................................................................108
ICA Driver Settings ..........................................................................................................................110
Select your machine from Print & Fax or Print & Scan....................................................................111
Use NewSoft Presto! BizCard 6 (Macintosh).........................................................................................112
Installing NewSoft Presto! BizCard 6...............................................................................................112
Scan Using Captiva®QuickScan™ Pro or ISIS®Applications (Windows®)..........................................113
Installing ISIS®Scanner and Captiva®QuickScan™ Pro ...............................................................113
4 Scan from the Control Panel of the Machine 114
Scan from the Control Panel of the Machine .........................................................................................114
Scan Documents Directly to an FTP Server....................................................................................114
Scan Documents Directly to a CIFS Server (Windows®) (ADS-1600W only) .................................122
Save Scanned Documents on Your Computer................................................................................126
Scan Using Web Services (Windows Vista®SP2 or Later, Windows®7 and Windows®8) ...........132
Save Scanned Documents on a USB Flash Memory Drive ............................................................135

x
Send Scanned Documents Directly to an Email Address (ADS-1600W only).................................138
Scan Plastic Cards ..........................................................................................................................140
Upload Scanned Documents to the Web (ADS-1600W only) .........................................................140
Change Scan to PC Settings (Windows®).............................................................................................141
Change Scan to PC Settings (Macintosh) .............................................................................................147
Set Up the Address Book (ADS-1600W only) .......................................................................................153
Register an E-mail Address.............................................................................................................153
Change an Email Address...............................................................................................................153
Delete an Email Address.................................................................................................................154
Set Up a Group................................................................................................................................154
Change a Group .............................................................................................................................155
Delete a Group ................................................................................................................................155
Set Up the Shortcuts (ADS-1600W only)...............................................................................................157
Register a Shortcut..........................................................................................................................157
Rename or Delete a Shortcut ..........................................................................................................159
5 Managing the Machine from Your Computer 160
Monitor the Status of the Machine from Your Computer (Windows®) ...................................................160
Monitor the Status of the Machine from Your Computer .................................................................160
Error Notifications ............................................................................................................................161
What are the Status Monitor Indicators? .........................................................................................161
Monitor the Status of the Machine from Your Computer (Macintosh)....................................................162
Monitor the Status of the Machine from Your Computer .................................................................162
Turn the AutoLoad Feature On/Off (ControlCenter2) ......................................................................164
Set Up the Brother Machine from Your Computer.................................................................................165
6 Routine Maintenance 169
Clean the Outside of the Machine .........................................................................................................169
Clean the Scanner .................................................................................................................................170
Replace Consumables...........................................................................................................................174
Order Consumables ........................................................................................................................174
Check Consumable Replacement Cycle.........................................................................................175
Replace the Separation Pad............................................................................................................176
Replace the Pick-up Roller..............................................................................................................179
Reset the Usage Counters ..............................................................................................................182
Packing and Shipping the Machine .......................................................................................................185
7 Troubleshooting 187
Identifying Your Problem .......................................................................................................................187
Error and Maintenance Messages.........................................................................................................187
Document Jam ................................................................................................................................191
Long Paper Jam ..............................................................................................................................193
Card Jam .........................................................................................................................................193
Troubleshooting .....................................................................................................................................195
If you are having difficulty with your machine ..................................................................................195
Machine Information ..............................................................................................................................203
Check the Serial Number ................................................................................................................203
WLAN Enable/Disable .....................................................................................................................205
Reset Functions...............................................................................................................................206
Reset the Machine...........................................................................................................................206

xi
Scan Priority (ADS-1100W only) .....................................................................................................208
A Specifications 211
General ..................................................................................................................................................211
Scanner .................................................................................................................................................213
Direct Scan Feature (Scan to USB).......................................................................................................213
Interfaces...............................................................................................................................................214
Network..................................................................................................................................................214
Computer Requirements........................................................................................................................215
BAppendix 216
Entering Text (ADS-1600W only) ..........................................................................................................216
Inserting spaces .............................................................................................................................216
Making corrections ..........................................................................................................................216
LED Indications (ADS-1100W only).......................................................................................................217
Service Call Indications ...................................................................................................................224
Brother Numbers ...................................................................................................................................225
Register Your Product .....................................................................................................................225
FAQs (frequently asked questions) .................................................................................................225
For Customer Service......................................................................................................................225
CIndex 226

1
1
1
Using the Documentation 1
Thank you for buying a Brother machine! Reading the documentation will help you make the most of your
machine.
Symbols and Conventions Used in the Documentation 1
The following symbols and conventions are used throughout the documentation.
NOTE
• Unless otherwise specified, screens and illustrations in this guide show the ADS-1600W.
• Unless otherwise specified, the screens in this manual are from Windows®7 and OS X v10.7.x. Screens
on your computer may vary depending on your operating system.
General Information 1
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.
NOTE Notes tell you how you should respond to a situation that may arise or give tips about
how the operation works with other features.
Bold Bold typeface identifies keys on the machine control panel or computer screen.
Italics Italicized typeface emphasizes an important point or refers you to a related topic.
Courier New (ADS-1600W
only)
Text in Courier New font identifies messages on the LCD of the machine.

General Information
2
1
About This Machine 1
1 Document Support Arms
2 Top Cover
3 Automatic Document Feeder (ADF)
4 Document Guides
5 Front Cover
6 Control Panel
7PowerKey
8 Cover Release Lever
9 Card Slot Guide
10 Card Slot
11 USB Direct Interface
12 AOSS/WPS Button (ADS-1100W only)
13 USB Connector
14 AC Adapter Connector
15 Security Slot
1
2
3
5
6
7
89
10
11
12
13
14
15
4
4

General Information
3
1
Control Panel Overview (ADS-1100W) 1
1WiFi
When WLAN is enabled, the WiFi light lights up.
2 Error Indicator
The Error Indicator will light up when an error has occured.
3 Stop Button
Press to stop or cancel. The Stop button does not light up when it is unavailable.
4StartButton
Press to start. You need to select a scan type by pressing one of the Scan buttons before pressing the
Start button. The Start button does not light up when it is unavailable.
NOTE
If you configure the Scan Priority settings (see Scan Priority (ADS-1100W only) on page 208) and the
Scan buttons are available, they will blink automatically.
5 Scan Buttons
Press to select a scan type. The Scan buttons will light up when they are available.
Press to select the Scan to PC (USB Connect) function.
NOTE
is only available when the machine was set up using the USB interface method (see the Quick
Setup Guide).
4
5
2
1
3

General Information
4
1
You can assign the Scan to FTP, Scan to PC (Network Connect) or WS Scan function to the keys. Press
to select your assigned function after configuring the settings.
NOTE
and are only available when the machine was set up using the wireless network method
with the installation DVD-ROM and a USB cable (see the Quick Setup Guide).
Press to select the Scan to USB function.

General Information
5
1
Control Panel Overview (ADS-1600W) 1
1 Touchscreen LCD (Liquid Crystal Display)
You can access the menus and options by pressing them on the Touchscreen.
2 Back Button
Press to go back to the previous menu level. The Back key does not light up when it is unavailable.
3 Home Button
Lets you return to Ready mode. The Home key does not light up when it is unavailable.
4 Stop Button
Press to stop or cancel. The Stop key does not light up when it is unavailable.
1432

General Information
6
1
Touchscreen LCD (Liquid Crystal Display) 1
Clock Mode (When the Top Cover is closed only) 1
In this mode, you can see the date and time.
The LCD shows the current machine status when the machine is idle.
1 Date and Time
Lets you see the date and time.
2
When WLAN is enabled, a four level indicator shows the current wireless signal strength.
3
Lets you access the plastic card scan settings.
The information icon appears on the Touchscreen when there is an error or maintenance message. For
details, see Error and Maintenance Messages on page 187.
Scan Mode (When the Top Cover is open only) 1
In this mode, Scan to FTP, Scan to Network, Scan to PC, Scan to USB, Scan to E-mail Server and Scan to
Web are available.
0Max

General Information
7
1
The LCD shows the current machine status when the machine is idle.
1to FTP
Lets you access the Scan to FTP function.
2to Network
Lets you access the Scan to Network function.
3to PC
Lets you access the Scan to PC function.
4to USB
Lets you access the Scan to USB function.
5to E-mail Server
Lets you access the Scan to E-mail Server function.
6to Web
Lets you access the Scan to Web function.
7
When WLAN is enabled, a four level indicator shows the current wireless signal strength.
8Shortcuts
Lets you set up Shortcut menus.
Also you can quickly scan using the options that you have set as shortcuts.
0Max

General Information
8
1
9 (Settings)
Lets you access the main settings.
The information icon appears on the Touchscreen when there is an error or maintenance message. For
details, see Error and Maintenance Messages on page 187.
NOTE
This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.
Basic Operations 1
To operate the screen, use your finger to press the (Settings) or option button directly on the screen.
To display and access all the screen menus or options in a setting, press aor bto scroll through them.
IMPORTANT
DO NOT press the screen with a sharp object, such as a pen or stylus. It may damage the machine.
The following steps show how to change a setting in the machine. In this example, the Document Size setting
in Scan to PC is changed from A4 to Auto.
aPress dor cto display to PC.
bPress to PC.
cPress dor cto display to File.
dPress to File.
ePress Options.
fPress aor bto display Set with Touch Panel.
gPress Set with Touch Panel.
hPress On.
iPress aor bto display Document Size.
jPress Document Size.
kPress aor bto display Auto.
lPress Auto.
NOTE
Press to go back to the previous level.