Brother PDS-5000F User manual

PDS-5000F
PDS-6000F
Version B
ENG
User’s Guide PDS-5000F/PDS-6000F

i
Using the guide
Thank you for buying a Brother machine! Reading the documentation will help you make the most of your
machine.
Symbols and conventions used in this guide
The following symbols and conventions are used throughout this guide:
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided,
may result in minor or moderate injuries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided,
may result in damage to property or loss of product functionality.
NOTE Notes tell you how you should respond to a situation that may arise or give tips
about other scanning features.
Bold Bold style identifies keys on the machine or computer screen.
Italics Italicised style emphasises an important point or refers you to a related topic.
Courier New Text in Courier New font identifies messages on the LCD screen of the machine.
NOTE
• For PDS-5000F users: This guide uses PDS-6000F screen images, unless otherwise indicated.
• If you use a tablet running Windows®, you can make your selections either by tapping the screen or by
clicking with your mouse.

ii
Table of Contents
1 Scanning Software 1
Choose your scanning software ...............................................................................................................1
2 General Information 2
Scanner overview .....................................................................................................................................2
Control panel ............................................................................................................................................3
Control panel overview .......................................................................................................................3
LED indications ...................................................................................................................................4
Machine status messages ..................................................................................................................4
3 Document Information 5
Acceptable documents .............................................................................................................................5
Unacceptable documents .........................................................................................................................6
Documents recommended for use with the Carrier Sheet (for ADF Scan) ...............................................7
4 Scan Preparation 8
Set up your machine for Automatic Document Feeder (ADF) use ...........................................................8
Set up your machine for Flatbed use ........................................................................................................9
Load documents .....................................................................................................................................10
Loading documents in the ADF ........................................................................................................10
Loading documents on the Flatbed’s scanner glass ........................................................................13
Loading multiple different-size documents in the ADF .....................................................................14
Loading documents using the Carrier Sheet in the ADF ..................................................................16
Loading documents wider than Letter/A4 size ..................................................................................18
5 Scan (Windows®) 20
Scan using the control panel ..................................................................................................................20
Assign a scanning application to the Scan button ............................................................................20
Scan a document ..............................................................................................................................24
Scan using your computer ......................................................................................................................25
Scan with DS Capture ......................................................................................................................25
Change scan settings using the TWAIN driver .......................................................................................27
Functional overview ..........................................................................................................................27
DS Capture home screen .................................................................................................................28
Scanner Properties dialog box .........................................................................................................30
Image tab ..........................................................................................................................................31
Compression tab ..............................................................................................................................37
Color Dropout tab .............................................................................................................................38
Paper tab ..........................................................................................................................................40
Multi-Feed Detection tab ..................................................................................................................45
Preview tab .......................................................................................................................................47
Rotation tab ......................................................................................................................................50
Enhancement tab .............................................................................................................................52

iii
More Settings tab .............................................................................................................................56
Digital Imprinter tab ..........................................................................................................................58
Information tab ..................................................................................................................................62
Scan using the ISIS driver ......................................................................................................................63
6 Scan (Macintosh) 64
Scan using the control panel ..................................................................................................................64
Assign a profile to the Scan button ...................................................................................................64
Scan a document ..............................................................................................................................64
Scan using your computer ......................................................................................................................65
Scan with DS Capture ......................................................................................................................65
Change scan settings using the TWAIN driver .......................................................................................66
Functional overview ..........................................................................................................................66
DS Capture screen overview ............................................................................................................67
Profile tab .........................................................................................................................................68
Image tab ..........................................................................................................................................69
File tab ..............................................................................................................................................75
Color Dropout tab .............................................................................................................................77
Paper tab ..........................................................................................................................................79
Rotation tab ......................................................................................................................................84
Enhancement tab .............................................................................................................................86
Setting tab ........................................................................................................................................90
Imprinter tab .....................................................................................................................................91
Information tab ..................................................................................................................................95
7 Maintenance 96
Clean the outside of your machine .........................................................................................................96
Clean the Scanner Glass ..................................................................................................................97
Clean the inside of your machine ...........................................................................................................98
Replace parts ........................................................................................................................................104
Supply information ..........................................................................................................................104
Check replacement cycle ...............................................................................................................106
Replace the Rollers ........................................................................................................................106
Reset the usage counters ...............................................................................................................111
Packing and shipping the machine .......................................................................................................112
8 Troubleshooting 115
Error and maintenance messages ........................................................................................................115
Document jam ................................................................................................................................118
Multi-feed ........................................................................................................................................120
Troubleshooting ....................................................................................................................................122
A Appendix A 126
Specifications ........................................................................................................................................126
General ...........................................................................................................................................126
Scanner ..........................................................................................................................................129
Interfaces ........................................................................................................................................130
Supported languages .....................................................................................................................130
Computer requirements ..................................................................................................................131

iv
B Appendix B 132
Contact Brother .....................................................................................................................................132
Register your product online at .......................................................................................................132
Frequently Asked Questions (FAQs) ..............................................................................................132
For customer service ......................................................................................................................133
For Brother accessories & supplies ................................................................................................133
Technical support (for PageManager) ..................................................................................................134

1
1
1
Choose your scanning software
After installing Brother’s scanner drivers, select a scanning application to save scanned images to your
computer. Brother has supplied several options for you on Brother’s installation DVD; use this table to
determine which of the included scanning applications will work best for you:
1Visit support.brother.com
NOTE
In addition to the above, you can also use your TWAIN (Windows®/Mac), WIA (Windows®),
ISIS (Windows®) and ICA (Mac) compatible applications for scanning.
Scanning Software 1
Software Description Where is it? For more information
DS Capture
(Windows
®
/Mac)
Brother’s scanning application: it allows
you to scan, browse and file your
scanned documents. DS Capture is
installed automatically when you install
the scanner driver.
Windows ®:
DVD/Brother
Solutions Center 1
Mac: Brother
Solutions Center 1
For Windows®: See Scan using
your computer on page 25.
For Macintosh: See Scan using
your computer on page 65 and
Scan using the control panel on
page 64).
Button Manager V2
(Windows
®
)
Use this application to extend the
DS Capture scanning functionality, and to
create multiple types of scan buttons to
perform one-touch scanning. If scanning
with your computer, click the button to
which the required scan settings have
been assigned with the application.
If scanning with your machine, select the
menu to which the required scan settings
have been assigned on the LCD screen,
and then press the machine’s Scan
button.
The following scan functions are
supported:
Scan to File/Scan to File (OCR)/
Scan to App/E-mail/Printer/
Shared Folder/FTP/SharePoint
See the Button Manager Help menu
for more information about using
Button Manager V2.
DVD/Brother
Solutions Center 1
See the Button Manager V2
User’s Guide.
To scan using the Scan button
on your machine’s control panel,
customize the Scan button in
advance (see Scan using the
control panel on page 20).
OmniPage SE 18
(Windows
®
)
OmniPage SE 18 is an OCR scanning
application from Nuance.
DVD See the software’s user
instructions.
PageManager 9
(Mac)
PageManager 9 is a scanning application
from NewSoft.
Brother Solutions
Center 1
See the software’s user
instructions.

2
2
2
Scanner overview
1 Top Cover
2 Cover Extension
3 Document Guide Stopper
4 Document Guides
5 Automatic Document Feeder (ADF)
6 ADF Cover
7 Document Cover
8 Document Stopper
9 Flatbed
10 Control Panel
11 Cover Release Lever
12 Security Slot
13 USB 3.0 SuperSpeed Port
14 AC Power Port
15 Transport Lock
General Information 2
1
2
43
6
7
8
10
9
12
14
13
15
11
5

General Information
3
2
Control panel
Your Brother machine has one Liquid Crystal Display (LCD), five buttons and one Light Emitting Diode (LED)
on the control panel. The LCD is a 16 character, two-line display.
Control panel overview
1 Liquid Crystal Display (LCD)
Displays messages to help you set up and use your machine.
2 Function Selector (aor b)
Press to scroll through the function numbers.
For more information about the function numbers, see Scan using the control panel on page 20,
step 4 and 5.
3 Power button (LED)
• Press to turn the machine ON when the machine is off or in Power Saving Mode.
• Press to enter Power Saving Mode when the machine is ON.
• Press and hold down to turn the machine OFF.
For more information about Power Saving Mode, see Energy Saving Control on page 57.
4 Cancel button
Press to stop scanning.
5 Scan button
Press to start scanning or to launch a scanning application.
12
34
5

General Information
4
2
LED indications
The LED indicates your Brother machine’s status.
Machine status messages
The following table explains the machine’s status messages during normal operation:
NOTE
When Button Manager is running on your computer, Function X changes to a Button Manager function
number and name.
For more information, see the Button Manager V2 User’s Guide. Go to your model’s page on the Brother
Solutions Center at support.brother.com/manuals to download the Button Manager V2 User’s Guide.
LED Indication Meaning
No light The machine is OFF.
Green The machine is ON.
Blinking green The machine is initializing or in Power Saving Mode.
Blinking red There is a problem with the machine.
Machine Status Message Meaning
Function X This shows the currently selected function number.
PageCount XXXXX The machine is ready to scan.
Where XXXXX is the document scan count.
Scanning XXXXX The machine is scanning.
Where XXXXX is the current document scan count.
Canceling The machine is cancelling the current scan job.
LCD
(When Button Manager V2
is running)
Button Manager V2
Button Panel
1.Scan to File
PageCount 0
LCD
(When Button Manager V2
is not running)
Function 1
PageCount 0

5
3
3
´
Acceptable documents
1If scanning at 200 dpi
Document Information 3
Standard Paper Length ADF 2.13 in. to 14.0 in. (54 mm to 356 mm)
Scanner Glass 14.0 in. Maximum: (356 mm)
Width ADF 2.0 in. to 8.58 in. (51 mm to 218 mm)
Scanner Glass 8.5 in. Maximum: (216 mm)
Weight ADF 7.5 lb to 106 lb (28 g/m2to 400 g/m2)
To scan thinner documents, use the Carrier
Sheet (see Loading documents using the
Carrier Sheet in the ADF on page 16).
Maximum Number of Pages
ADF (Automatic Document
Feeder)
100 sheets (with 28 to 80 g/m2paper)
70 sheets (with 105 g/m2paper)
60 sheets (with 127 g/m2paper)
50 sheets (with 200 g/m2paper)
15 sheets (with 400 g/m2paper)
15 sheets (Business Card)
Standard Paper Size A4 8.3 in. ×11.7 in. (210 mm ×297 mm)
A5 5.8 in. ×8.3 in. (148 mm ×210 mm)
A6 4.1 in. ×5.8 in. (105 mm ×148 mm)
A7 2.9 in. ×4.1 in. (74 mm ×105 mm)
B5 7.2 in. ×10.1 in. (182 mm ×257 mm)
B6 5.0 in. ×7.2 in. (128 mm ×182 mm)
B7 3.6 in. ×5.0 in. (91 mm ×128 mm)
Legal 8.5 in. ×14 in. (215.9 mm ×355.6 mm)
Letter 8.5 in. ×11 in. (215.9 mm ×279.4 mm)
Long Paper
ADF (Automatic
Document Feeder)
Maximum Length 236.0 in. (5,994 mm) 1
Width 2.0 in. to 8.58 in. (51 mm to 218 mm)
Weight 7.5 lb to 106 lb (28 g/m2to 400 g/m2)
To scan thinner documents, use the Carrier Sheet
(see Loading documents using the Carrier Sheet in the ADF on
page 16).
Maximum Number of Pages 1 page (1 sheet)

Document Information
6
3
Unacceptable documents
Documents with paper clips or staples
Documents with wet ink
Fabrics, metallic sheets, overhead projector sheets
Glossy or mirrored media
Embossed plastic cards
Documents that exceed recommended thicknesses
IMPORTANT
The damage caused by using any unacceptable document with your Brother machine may not be covered
under warranty.
Plastic Cards Length ADF 2.76 in. to 3.74 in. (70 mm to 95 mm)
Scanner Glass 14.0 in. Maximum: (356 mm)
Width ADF 2.0 in. to 2.17 in. (51 mm to 55 mm)
Scanner Glass 8.50 in. Maximum: (216 mm)
Standard Size (ISO) 3.37 ×2.13 ×0.03 in. (85.6 ×54.0 ×0.76 mm)
Material Plastic (PET)
Type Plastic card, such as a driver’s license or
an insurance card
Thickness (ISO) Less than 30 mil (0.76 mm)
Up to 49 mil (1.25 mm) (with Embossed)
Maximum Number of Pages 1 page (1 sheet)

Document Information
7
3
Documents recommended for use with the Carrier Sheet
(for ADF Scan)
NOTE
• You cannot place a Carrier Sheet onto the Flatbed’s scanner glass.
• To purchase a Carrier Sheet, find contact information for your local Brother office at www.brother.com
U.S. users: find contact information for your local Authorized Service Center at
www.brother-usa.com/service/
Use the optional Carrier Sheet when you scan the following:
Plastic cards
Documents with a carbon sheet attached
Documents written in pencil
Documents narrower than 2.0 in. (50 mm) wide
Documents shorter than 2.13 in. (54 mm) long
Documents of uneven thickness, such as envelopes
Documents with large wrinkles or curls
Bent or damaged documents
Documents that use tracing paper
Documents that use coated paper
Photographs (photographic paper)
Documents printed on perforated paper
Documents printed on unusually-shaped paper (not square or rectangular)
Documents with photos, notes, or stickers affixed to them
Documents that use carbonless paper
Documents that use loose-leaf paper or any paper with holes in it
Photographic negatives
Receipts
For more information about using the Carrier Sheet, see Loading documents using the Carrier Sheet in the
ADF on page 16.
CAUTION
To avoid cutting yourself, do not slide or scrape your hand or fingers along the edges of the Carrier Sheet.

8
4
4
Set up your machine for Automatic Document Feeder (ADF) use
aOpen the Top Cover (1), pull the Cover Extension (2) out, and then unfold the Document Guides (3).
bLift the Document Stopper (1) and slide it to fit the size of your paper.
Scan Preparation 4
3
2
1
1

Scan Preparation
9
4
Set up your machine for Flatbed use
aLift the document cover (1).
bMake sure the scanner glass is empty.
1

Scan Preparation
10
4
Load documents
IMPORTANT
• The ADF can hold up to 100 pages and feeds each sheet individually. Use 20 lb (80 g/m2) paper and
always fan the pages before placing them in the ADF.
• DO NOT pull on the document while it is feeding.
• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted, or taped.
• DO NOT try to scan cardboard or fabric.
NOTE
• Make sure the documents that have ink or correction fluid on them are completely dry.
• Certain types of plastic cards may be scratched when scanned. To prevent damage to the card,
we recommend using the Carrier Sheet or scanner glass.
• If misfeeds frequently occur when you scan thin sheets, reduce the number of documents held in the ADF,
and then start scanning again.
Loading documents in the ADF
aFan the pages several times along both the long edge and the short edge.

Scan Preparation
11
4
bAdjust the Document Guides (1) to fit the width of your document.
NOTE
When scanning documents with punch holes, such as continuous form paper, slide the Document Guide
Stopper (1) up, and then extend the Document Guide (2).
1
1
2

Scan Preparation
12
4
cPlace the pages, face down,top edge first in the ADF between the Guides until you feel them touch
the inside of the machine.
For plastic cards: Place your card, face down and short side first in the ADF between the Guides until
you feel it touch the inside of the machine. Load only one plastic card at a time.
For documents longer than Letter/A4 size: If the document is longer than the Top Cover, support the
document with your hand. Load only one document at a time.
See Acceptable documents on page 5.

Scan Preparation
13
4
Loading documents on the Flatbed’s scanner glass
aLift the document cover (1).
bPlace the document face down in the right corner of the scanner glass (1), as shown.
cClose the document cover.
1
1

Scan Preparation
14
4
Loading multiple different-size documents in the ADF
NOTE
Make sure that the narrowest document is wide enough to touch the ADF’s feed rollers, or it may cause
a document jam.
aStack the documents on top of each other, making sure that the top edge and the left side of each
document are aligned.
bAdjust the Document Guides (1) to fit the width of the largest document.
cPlace the documents, face down, top edge first in the ADF between the Guides until you feel them
touch the inside of the machine.
1

Scan Preparation
15
4
Combinations of multiple different-sized documents
LTR: Letter size
(P): Portrait
(L): Landscape
Maximum size LTR (P)
Carrier Sheet
A4 (P)
A5 (L)
B5 (P)
B6 (L)
A5 (P)
A6 (L)
B6 (P)
B7 (L)
A6 (P)
A7 (L)
B7 (P)
B8 (L)
A7 (P)
A8 (L)
B8 (P) A8 (P)
Width (mm) (*1) 216 210 182 149 129 105 91 74.3 64.3 52.5
Minimum size
LTR (P)
Carrier Sheet
216
A4 (P)
A5 (L)
210
B5 (P)
B6 (L)
182 Available range
A5 (P)
A6 (L)
149
B6 (P)
B7 (L)
129
A6 (P)
A7 (L)
105
B7 (P)
B8 (L)
91
A7 (P)
A8 (L)
74.3
B8 (P) 64.3
A8 (P) 52.5