Canon MP540 User manual

How to Use This Manual Printing This Manual
MC-2822-V1.00
Basic Guide
Describes the summary of
this product.
Advanced Guide
Describes the detailed
function of this product.
Troubleshooting
Page 1 of 758 pagesMP540 series On-screen Manual

How to Use This Manual
Printing This Manual
MP-2233-V1.00
A
dvanced Guide
Contents
Overview of the Machine
Main Components
How to Navigate Menus on the LCD
Printing from a Memory Card
Printing Photos Saved on the Memory Card
Using Various Functions
Inserting the Memory Card
Copying
Making Copies
Using Various Copy Functions
Printing Photos from Printed Photos
Reprinting Printed Photos
Using Various Functions
Scanning
Saving Scanned Data
Printing from Your Computer
Printing Photos (Easy-PhotoPrint EX)
Printing Documents (Windows)
Printing Documents (Macintosh)
Other Usages
Printing the Notebook or Graph Paper
Printing Photos Directly from Your Mobile Phone
or Digital Camera
Machine Settings
Solution Menu and My Printer
Loading Paper / Originals
Loading Paper
Loading Originals to Copy or Scan
Routine Maintenance
Replacing an Ink Tank
When Printing Becomes Faint or Colors Are
Incorrect
Cleaning the Paper Feed Roller
Cleaning the Pad in the Cassette
Appendix
Safety Precautions
Legal Limitations on Use of Your Product and
Use of Images
Tips on How to Use Your Machine
Page 2 of 758 pagesMP540 series Basic Guide

Advanced Guide Troubleshooting
Contents > Overview of the Machine
Overview of the Machine
This section shows the component names of the machine and describes the basic operations you need
to know before using it.
Main Components
Front View
Rear View
Inside View
Operation Panel
How to Navigate Menus on the LCD
Selecting Menus on the HOME Screen
Selecting Setting Items
Other Operations
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Page 3 of 758 pagesOverview of the Machine

Advanced Guide Troubleshooting
Contents > Overview of the Machine > Main Components
Main Components
Front View
(1) Document Cover
Open to load an original on the Platen Glass.
(2) Paper Support
Raise and tip back to load paper in the Rear Tray.
(3) Paper Guides
Slide to align with both sides of the paper stack.
(4) Rear Tray
Load various sizes or types of paper which you can use on the machine. Two or more sheets of the same
size and type of paper can be loaded at the same time, and fed automatically one sheet at a time.
See Loading Paper.
(5) LCD (Liquid Crystal Display)
Displays messages, menu selections, and the operation status. You can also preview photos on the LCD
before printing.
Note
The LCD will turn off if the machine is not operated for about 5 minutes. To restore the
display, press any button except the ON button or perform the print operation.
(6) Operation Panel
Use to change the settings of the machine or to operate it.
See Operation Panel.
(7) Card Slot Cover
Open to insert a memory card.
See Inserting the Memory Card.
(8) Direct Print Port
Connect a PictBridge compliant device such as a digital camera or the optional Bluetooth Unit BU-30* when
Page 4 of 758 pagesMain Components

printing directly.
See Printing Photos Directly from Your Mobile Phone or Digital Camera.
You can also insert a USB flash drive to this port to save scanned data on it.
See Saving Scanned Data.
* The Bluetooth Unit is not available in some countries or regions depending on the local laws and
regulations. For details, contact your local Canon service representative.
Warning
Do not connect any equipment other than PictBridge compliant devices, the optional
Bluetooth Unit BU-30, and USB flash drives to the Direct Print Port of the machine. This
may cause fire, electric shock, or damage to the machine.
Caution
Do not touch the metal casing.
(9) Paper Output Tray
Opens automatically when printing or copying starts and printed papers are ejected.
(10) Output Tray Extension
Open to support the printouts. Open it when printing or copying.
(11) Platen Glass
Load an original to copy or scan.
(12) Cassette
Load A4, B5, A5, or Letter-sized plain paper and insert it into the machine. Two or more sheets of the same
size of paper can be loaded at the same time, and fed automatically one sheet at a time.
See Loading Paper.
Rear View
(13) USB Port
Plug in the USB cable to connect the machine with a computer.
Caution
Do not touch the metal casing.
Important
Page 5 of 758 pagesMain Components

Do not plug in or unplug the USB cable while the machine is printing from or scanning
originals to the computer.
(14) Rear Cover
Detach to remove jammed paper.
(15) Power Cord Connector
Plug in the supplied power cord.
Inside View
(16) Ink lamp
Lights or flashes red to indicate the ink tank status.
See Checking the Ink Status.
(17) Print Head Lock Lever
Locks the Print Head into place.
Important
Do not raise this lever after installing the Print Head.
(18) Print Head Holder
Install the Print Head.
(19) Scanning Unit (Cover)
Scans originals. Open it to replace ink tanks, to check ink lamps, or to remove jammed paper inside the
machine. When opening the Scanning Unit (Cover), lift it with the Document Cover closed.
(20) Card Slot
Insert a memory card.
See Inserting the Memory Card.
(21) Access lamp
Lights or flashes to indicate the memory card status.
See Inserting the Memory Card.
Note
For details on installing the Print Head and ink tanks, refer to the printed manual: Getting
Started.
Operation Panel
Page 6 of 758 pagesMain Components

(1) ON button
Turns the power on or off. Before turning on the power, make sure that the Document Cover is closed.
Important
Disconnecting the power plug
When disconnecting the power plug after turning off the power, be sure to confirm that
the Power lamp is not lit. If the power plug is disconnected from the wall outlet while the
Power lamp is lit or flashing, the machine may become unable to print properly since the
Print Head is not protected.
(2) Buttons to use when navigating menus on the LCD
See How to Navigate Menus on the LCD .
(3) OK button
Selects a menu or setting item. See How to Navigate Menus on the LCD .
Resolves an error when printing is in progress or resumes the machine's normal operation after removing
j
ammed paper.
(4) [+] [-] buttons
Specifies the number of copies to copy or print.
(5) Stop button
Cancels operation when a print job is in progress.
(6) Alarm lamp
Lights or flashes orange when an error, such as paper-out or ink-out, occurs.
(7) Power lamp
Lights green after flashing when the power is turned on.
(8) Color button
Starts color printing, copying, or scanning.
(9) Black button
Starts black & white copying, scanning, etc.
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Page 7 of 758 pagesMain Components

Advanced Guide Troubleshooting
Contents > Overview of the Machine > How to Navigate Menus on the LCD
How to Navigate Menus on the LCD
You can use the machine to make copies or various kinds of printings without a computer. You can
operate the machine, using the Easy-Scroll Wheel, (Left), (Right), (Up), (Down) button, or OK
button on the Operation Panel to navigate menus or select setting items on the LCD.
This section describes the basic operation to navigate menus on the HOME screen and to select setting
items necessary for printing.
Selecting Menus on the HOME Screen
The HOME screen appears when the power is turned on or when the HOME button is pressed.
To start printing photos on a memory card, copying, or scanning, select menus on the HOME screen.
1. Press the HOME button (A).
The HOME screen appears.
2. Turn the Easy-Scroll Wheel (B) to select the menu to use, and press the OK button
(C).
You can also use the (Left) or (Right) button (D) to select the menu.
Page 8 of 758 pagesHow to Navigate Menus on the LCD

The selected menu screen appears.
The following menus are available on the HOME screen.
Copy :You can change copy scale or copy in various
layouts.
See Copying.
Memory card :You can print photos saved on a memory card of
your digital camera.
See Printing from a Memory Card.
Easy photo reprint :You can scan printed photos and print them
easily. You can also specify the number of
copies for each photo.
See Printing Photos from Printed Photos.
Settings :You can maintain the condition of the machine,
change settings of the machine, or print the
notebook or graph paper.
See When Printing Becomes Faint or Colors Are
Incorrect, Cleaning the Paper Feed Roller,
Machine Settings, or Printing the Notebook or
Graph Paper.
Photo index sheet :You can easily print photos on a memory card
using the Photo Index Sheet.
See Using Photo Index Sheet to print.
Scan :You can save scanned data on your computer, or
on a memory card or USB flash drive inserted into
the machine, using the Operation Panel.
See Scanning.
Note
If you insert a memory card while the HOME screen or any screen of the Copy, Easy photo reprint,
and Settings menus appears, the screen changes to the photo selection screen in Select and print
of the Memory card menu.
To select a function other than Select and print, press the HOME button and display the HOME
screen.
Selecting Setting Items
The displayed screen varies depending on the menu you selected, but the operation is the same.
This section describes how to change the print quality, using the example of the print confirmation
screen in Select and print of the Memory card menu.
1. Use the Easy-Scroll Wheel (B) or the (Up) or (Down) button (D) to select the
print quality, and press the OK button (C).
2. Use the Easy-Scroll Wheel or the (Up) or (Down) button to select another print
quality, and press the OK button.
Page 9 of 758 pagesHow to Navigate Menus on the LCD

The screen returns to the print confirmation screen in Select and print.
Other Operations
Selecting Items at the Bottom of the LCD
You can use the two Function buttons (E) to select items displayed at the bottom of the LCD.
You can press the right Function button to select the item on the right, and the left Function button to
select the item on the left. The item displayed at the bottom of the LCD varies depending on the screen.
Returning to the Previous Screen
You can press the Back button (F) to return to the previous screen.
Performing the Frequently-Used Functions with Easy
Operation
You can use the NAVI button (G) to perform the frequently-used functions easily, just by following the
instructions displayed on the screen. You can also display the information on the functions or
instructions on how to load paper.
1. Press the NAVI button (G).
The NAVI screen appears.
Page 10 of 758 pagesHow to Navigate Menus on the LCD

Note
When you press the Back button while the NAVI screen appears, the screen returns to the
HOME screen.
2. Use the Easy-Scroll Wheel or the (Up) or (Down) button to select the item,
and press the OK button.
Follow the instructions on the LCD.
Canceling Copying or Printing
You can press the Stop button (H) to cancel a copy or print job in progress.
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Page 11 of 758 pagesHow to Navigate Menus on the LCD

Advanced Guide Troubleshooting
Contents > Printing from a Memory Card
Printing from a Memory Card
You can preview each shot of your photos taken with the digital camera on the LCD of the machine, and
print the photos.
There are also the useful functions to print thumbnails of photos saved on the memory card onto A4 or
Letter-sized paper and select ones to print, and to print favorite photos in a specified layout.
Printing Photos Saved on the Memory Card
Setting Items
Using Various Functions
Printing Photos in Various Layouts
Changing the Display
Cropping a Part of Photo / Searching Photos by a Specified Date
Correcting Images
Inserting the Memory Card
Before Inserting the Memory Card
Inserting the Memory Card
Removing the Memory Card
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Page 12 of 758 pagesPrinting from a Memory Card

Advanced Guide Troubleshooting
Contents > Printing from a Memory Card > Printing Photos Saved on the Memory Card
Printing Photos Saved on the Memory Card
Preview each shot of your photos saved on the memory card on the LCD of the machine, and print the
photos.
This section describes the basic operation, using the settings to print borderless photos on 4" x 6" / 10 x
15 cm paper as an example.
For the operation, see the notes and operation procedure described in the reference page.
You need to prepare:
A
memory card on which photos are saved. See Before Inserting the Memory Card.
Paper for printing. See Media Types You Can Use.
1. Prepare for printing.
(1) Turn on the power.
See Operation Panel.
(2) Load paper.
See Loading Paper.
Here we load 4" x 6" / 10 x 15 cm photo paper in the Rear Tray.
Page 13 of 758 pagesPrinting Photos Saved on the Memory Card

Note
Load A4 or Letter-sized plain paper in the Cassette. Load other sizes or types of paper in
the Rear Tray.
(3) Open the Paper Output Tray gently, and open the Output Tray Extension.
2. Insert a memory card.
(1) Select Memory card on the HOME screen, and press the OK button.
See Selecting Menus on the HOME Screen.
(2) Make sure that Select and print is selected, and press the OK button.
(3) Insert a memory card WITH THE LABELED SIDE FACING TO THE LEFT into
the Card Slot.
For the types of memory cards you can use and the locations to insert them, seeInserting the Memory Card
.
The photo selection screen appears.
Note
You can also display the photo selection screen in Select and print by inserting a memory
card while the HOME screen or any screen of the Copy, Easy photo reprint, and Settings
menus appears.
You can also select useful printing functions other than Select and print.
See Using Various Functions.
When Writable from PC is selected in Read/write attribute of Advanced settings under
Device settings in the Settings menu, you cannot print image data on the memory card
using the Operation Panel on the machine. Set Read/write attribute to Not writable from PC.
For details, refer to the on-screen manual:
A
dvanced Guide.
3. Select photos to print.
(1) Use the Easy-Scroll Wheel or the (Left) or (Right) button to display the
photo you want to print.
Note
may appear on the LCD while reading photos. If you use the Easy-Scroll Wheel or the
(Left) or (Right) button to display the photo while appears on the LCD, the
desired photo may not be selected.
(2) Press the [+] or [-] button to specify the number of copies.
Page 14 of 758 pagesPrinting Photos Saved on the Memory Card

(3) Repeat the procedures of (1) and (2) to specify the number of copies for each
photo.
Note
Other options
To change the display of photos, see Changing the Display.
To crop a part of photo (Trimming), see Cropping a Part of Photo / Searching Photos by a
Specified Date.
To search photos by a specified date (Search), see Cropping a Part of Photo / Searching
Photos by a Specified Date.
(4) Press the OK button.
The print confirmation screen appears.
4. Start printing.
(1) Confirm the page size, media type, print quality, etc.
Here we confirm that 4"x6" (10x15cm) is selected for Page size and the type of loaded photo paper for
Media type.
To change the settings, use the Easy-Scroll Wheel or the (Up) or (Down) button to select the item to
change, and press the OK button.
See Selecting Setting Items and Setting Items.
Note
When Plain paper is selected for Media type and A4 or 8.5"x11" (LTR) for Page size,
Cassette appears for Paper source.
When other sizes or types of paper are selected, Rear tray appears.
Confirm that the selected paper is loaded in the correct paper source.
(2) Confirm the number of sheets to be used for printing the selected photos.
(3) Press the right Function button (B) to select Check photo, and confirm the
selected photos and number of copies for each photo.
Press the OK button to return to the print confirmation screen.
(4) Press the Color button.
The machine starts printing photos.
Note
You can correct photos automatically or manually, if you press the left Function button (A) to
select Advanced. By default, the machine is set to correct photos automatically.
See Using Various Functions.
Press the Stop button to cancel printing.
Printing does not start if you press the Black button.
Page 15 of 758 pagesPrinting Photos Saved on the Memory Card

You can display the Memory card menu and select other useful printing functions, if you press
the Back button after printing is completed.
If you press the HOME button or remove the memory card, the HOME screen appears.
To remove the memory card, see Removing the Memory Card.
Setting Items
The print confirmation screen in Select and print is shown as below:
(1) Page size
Select the page size of the paper to print: 4"x6" (10x15cm), A4, etc.
(2) Media type
Select the media type of the paper to print: Plus Glossy II, Plain paper, etc.
Note
If you do not select the page size and media type correctly, the machine may feed paper
from the wrong paper source or may not print with the proper print quality.
See Paper Source to Load Paper.
(3) Print quality
A
djust the print quality: High(quality-priority) or Standard.
(4) Borderless print
Select bordered or borderless print: Bordered or Borderless.
Note
When Plain paper is selected for Media type, you cannot select Borderless.
(5) Paper source
The paper source for the selected page size and media type appears on the screen.
When A4 or Letter-sized plain paper is selected, Cassette appears.
When other sizes or types of paper are selected, Rear tray appears.
Confirm that the selected paper is loaded in the paper source displayed on the screen.
For details on the paper source setting, refer to the on-screen manual:
A
dvanced Guide.
Note
The settings of the page size, media type, print quality, borderless print, image correction, etc.
are retained, and these settings will appear next time when the Memory card menu is selected
even if the power is turned off and on.
Combination of some items cannot be specified depending on the function.
Using Photo Index Sheet to print
Thumbnails of photos on the memory card are printed on A4 or Letter-sized paper (this printed sheet is
called Photo Index Sheet). You can select photos, number of copies, page size, etc. on this sheet, and
print them.
Select Photo index sheet on the HOME screen, and Index sheet print . For details on the
operation, refer to the on-screen manual:
A
dvanced Guide.
Page 16 of 758 pagesPrinting Photos Saved on the Memory Card

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Page 17 of 758 pagesPrinting Photos Saved on the Memory Card

Advanced Guide Troubleshooting
Contents > Printing from a Memory Card > Using Various Functions
Using Various Functions
This section describes a few of the useful functions of the Memory card menu.
For details, refer to the on-screen manual:
A
dvanced Guide.
Printing Photos in Various Layouts
You can select various layouts on the Memory card menu screen. You can also select DPOF print.
Layout print Sticker print Captured info print
Photo index print Print all photos
ID photo size print Calendar print
Changing the Display
You can change the display of photos by pressing the left Function button when Change display appears
at the bottom of the screen. You can also select Slide show.
Thumbnail display Full-screen display Enlarged display
Cropping a Part of Photo / Searching Photos by a Specified Date
You can specify the function by pressing the right Function button when Edit appears at the bottom of the
screen.
Page 18 of 758 pagesUsing Various Functions

Wide (16:9) Standard (4:3)
Trimming
Search
Correcting Images
You can correct images by pressing the left Function button when Advanced appears at the bottom of the
screen. You can correct images automatically or manually, such as adjusting brightness, contrast, and
color hue, or add effects to images.
Auto photo fix ON (Default)
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Page 19 of 758 pagesUsing Various Functions

Advanced Guide Troubleshooting
Contents > Printing from a Memory Card > Inserting the Memory Card
Inserting the Memory Card
Before Inserting the Memory Card
The following types of memory cards and image data are compatible with the machine.
Important
If you took and saved photos on a type of memory card that is not guaranteed operation to be used
on your digital camera, the image data may be unreadable on the machine or damaged. For
information on memory cards that your digital camera guarantees operation, refer to the instruction
manual supplied with your digital camera.
Format the memory card with a digital camera compliant with the Design rule for Camera File system
(Exif 2.2/2.21 compliant), TIFF (Exif 2.2/2.21 compliant). The memory card may not be usable with
the machine if it is formatted on a computer.
Memory Cards that Do Not Require a Card Adapter
SD Secure Digital memory card
SDHC memory card
MultiMediaCard (ver.4.1)
MultiMediaCard Plus (ver.4.1)
Compact Flash (CF) Card
Supports Type I/II (3.3 V)
Microdrive
Memory Stick
Memory Stick PRO
Memory Stick Duo
Memory Stick PRO Duo
Memory Cards that Require a Card Adapter
Important
Be sure to attach the special card adapters to the following memory cards before inserting to the
Card Slot.
If one of the following memory cards is inserted without the card adapter, you may not be able to
remove the memory card. In this case, refer to "Troubleshooting" in the on-screen manual:
A
dvanced Guide.
miniSD Card *1
miniSDHC Card *1
microSD Card *1
microSDHC Card *1
xD-Picture Card *2
xD-Picture Card Type M *2
xD-Picture Card Type H *2
RS-MMC (ver.4.1) *3
Memory Stick Micro *4
Page 20 of 758 pagesInserting the Memory Card