Canon imageCLASS MF5850dn Service manual

This guide explains how to set up the“Send to E-mail” and
“Store to Shared Folder” functions using the Send Function
Setting Tool, and how to check if the functions are set properly
by sending an e-mail or storing a document in a shared folder.
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ATTENTION
Before you start, make sure that the machine is
connected to the network and is detected by the
Send Function Setting Tool. For help, see the Starter
Guide.
USRM1-5540-00
Send Setting Guide
Setting and Using
Send to E-mail Function
Setting and Using
Store to Shared Folder Function
Copyright

The gure below shows how to set up and use the Send to E-mail
function.
Outline of
Send to E-mail Setup Procedure
About the screenshots
The information shown in the screenshots, such as the e-mail address and
SMTP server address, are for illustrative purposes only. The actual
screenshots you see on your computer may dier from the ones shown
here.
02
01
03
Send an e-mail.Congure the Send to E-mail
settings.
Select the function.
Go to
setup.
Setting Up
Sending an e-mail
Outline
About Buttons

This section describes the procedure for displaying the [Send to E-mail
Settings] window.
Selecting the function on the Select
Setting window
If the window shown above is not displayed:
See “Use Send Function Setting Tool” in the Starter Guide to start
the Send Function Setting Tool.
If an error screen is displayed when you press the button:
Follow the instructions on the screen to solve the problem.
Click [Send to E-mail Settings].
The [Send to E-mail Settings] window is
displayed.
Proceed to the next section.
01
Sending an e-mail
About Buttons
Outline
Setting Up

Registering an e-mail address in a
one-touch key
From the pull-down menu, select the
desired one-touch key number (1 to 20).
The numbers for one-touch keys that have
already been registered are not displayed.
Enter a name for the one-touch key
(for example, a company name,
such as Canon).
The name you entered in step appears
on the display when the one-touch key is
pressed.
[01]Canon
[email protected]
The one-touch key number that
you selected in step corresponds
to the key on the operation panel.
Enter the e-mail address of the person
who will receive the scanned image.
E-mail address registration is complete.
Proceed to the next section.
To send a test e-mail, enter your e-mail address. Check the result later
in the Sending an e-mail section.
This section explains how to register the recipient’s e-mail address in a
one-touch key.
What is a one-touch key? >>>
02
NOTE
Using the Send Function Setting Tool, you can only register
new addresses in one-touch keys.
Sending an e-mail
About Buttons
Outline
Setting Up

Checking SMTP server information
Open your e-mail software.
In this guide, Outlook Express 6.x is used as an
example.
On the [Tools] menu,
click [Accounts].
Click the [Mail] tab.
Select your account.
Click the [Servers] tab.
See if the checkbox is selected.
This section explains how to check the SMTP server’s address and its authentication method, and how
to enter the conrmed information in the Tool window.
What is SMTP? >>>
If selected:
If not selected:
Click [Properties].
NOTE
For Windows Mail or Live Mail, you can check the SMTP server in
the same manner as in Outlook Express 6.x. If you are using e-mail
software other than these, consult your network administrator for
your SMTP server information.
02
Sending an e-mail
About Buttons
Outline
Setting Up

Checking SMTP server information
If the “My server requires authentication”
checkbox is not selected, select [Not Set]
for [SMTP Authentication].
SMTP server settings are complete.
Proceed to the next section.
Enter your SMTP server name (or
address) into the [SMTP Server]
eld.
NOTE
You do not have to change the SMTP server settings here if they
have already been set. Consult with other users or your network
administrator if changes are necessary.
02
Sending an e-mail
About Buttons
Outline
Setting Up

Checking SMTP server information
If the “My server requires authentication”
checkbox is selected, select [Set] for
[SMTP Authentication].
Click [Settings].
See which option is selected.
Enter your SMTP server name (or
address) into the [SMTP Server]
eld.
If the upper option is
selected:
If the lower option is
selected:
NOTE
You do not have to change the SMTP server settings here if they
have already been set. Consult with other users or your network
administrator if changes are necessary.
02
Sending an e-mail
About Buttons
Outline
Setting Up

Enter the account name (or user
name) and password into the [User
Name] and [Password] elds.
SMTP server settings are complete.
Proceed to the next section.
NOTE
You cannot copy and paste the password. Consult your
network administrator for your password.
Checking SMTP server information
Click [Cancel].
02
Sending an e-mail
About Buttons
Outline
Setting Up

Enter the account name (or user name) and
password into the [User Name] and
[Password] elds.
SMTP server settings are complete.
Proceed to the next section.
Checking SMTP server information
NOTE
You cannot copy and paste the password. Consult your network
administrator for your password.
02
Sending an e-mail
About Buttons
Outline
Setting Up

Registering the Send to E-mail settings
Click [Next].
Click [Register].
Click [Back] for corrections, if necessary.
Turn OFF the machine’s main
power switch, wait for at least 10
seconds, then turn it ON.
E-mail send settings are complete.
Proceed to the next section.
Make sure that the settings
are correct.
Close the Send Function Setting Tool.
This section explains how to register the Send to E-mail settings.
When
this screen is
displayed, the
settings are
complete.
NOTE
The information shown in the screenshots,
such as the e-mail address and SMTP server
authentication, are for illustrative purposes
only. The actual screenshots you see on your
computer may dier from the ones shown
here.
02
Sending an e-mail
About Buttons
Outline
Setting Up

Sending an E-mail
Press the one-touch key you
registered.
If e-mail was delivered
successfully:
Go to Home.
Close the Guide.
If e-mail was not
delivered:
Go to the Remote UI
section.
Use the Remote UI to make sure
that the settings are correct.
Set the document.
Press the Sending Function key
repeatedly to select the color mode
(<E-MAIL: B&W> or <E-MAIL: COLOR>).
Conrm that the scanned image is sent to
the destination e-mail address.
Open your e-mail software to check if the e-mail was delivered.
Press [Start].
When you place the documents on the platen
glass, press or to select the document
size, then press [Start] for each document.
When scanning is complete, press [OK] to
start sending.
* The appearance of the operation panel may dier
depending on the model you use.
This section explains how to scan a document and send the scanned image
via e-mail.
03
Setting Up
About Buttons
Outline
Sending an e-mail

Outline of
Store to Shared Folder Setup
Procedure
The gure below shows how to set up and use the Store to Shared Folder
function.
For advanced users
This guide describes the procedure for storing documents
in a shared folder without access restrictions. If you want to
set up a shared folder with access restrictions, see “File
Sharing with Access Restriction”in the e-Manual.
About the screenshots
The information shown in the screenshots, such as the computer name
and shared folder name, are for illustrative purposes only. The actual
screenshots you see on your computer may dier from the ones shown
here.
02
Congure the Store to
Shared Folder settings.
Select the function. Store documents in a
shared folder.
01
03
Go to
setup.
Outline
Setting Up
Storing documents
About Buttons

This section describes the procedure for displaying the [Store to Shared
Folder Settings] window.
Selecting the function on the Select
Setting window
If the window shown above is not displayed:
See “Use Send Function Setting Tool” in the Starter Guide to start
the Send Function Setting Tool.
If an error screen is displayed when you press the button:
Follow the instructions on the screen to solve the problem.
Click [Store to Shared Folder
Settings].
The [Store to Shared Folder Settings] window
is displayed.
Proceed to the next section.
01
Storing documents
About Buttons
Outline
Setting Up

Specifying the one-touch key
number and name
Enter a name for the one-touch
key (for example, a company
name, such as Canon).
One-touch key registration is complete.
Proceed to the next section.
NOTE
Using the Send Function Setting Tool, you can only register
new addresses in one-touch keys.
From the pull-down menu, select the
desired one-touch key number (1 to 20).
The numbers for one-touch keys that have
already been registered are not displayed.
The name you entered in step appears
on the display when the one-touch key is
pressed.
[01]Canon
s w a n
The one-touch key number that
you selected in step corresponds
to the key on the operation panel.
This section explains how to specify the one-touch key number and name
in which you are going to register the le path to the shared folder.
What is a one-touch key? >>>
02
Storing documents
About Buttons
Outline
Setting Up

Setting up le sharing
This section explains how to set up your computer so that it can receive the
data sent from the machine.
For Windows XP users
For Windows Vista users
For Windows 7 users
For Windows 2000/Server 2003/Server 2008 users
If you want to set up a shared folder without access restrictions in
computers running Windows 2000/Server 2003/Server 2008, see“File
Sharing without Access Restriction”in the e-Manual.
Select your operating system.
02
Storing documents
About Buttons
Outline
Setting Up

On the Windows taskbar, click
[Start], right-click [My Computer],
then click [Properties].
Click the [Computer
Name] tab.
Click [Change].
Enter your computer name
into the [Computer Name of
Store Destination] eld.
Windows XP
Setting up le sharing
Conrming the computer name
What is the computer name? >>>
02
Storing documents
About Buttons
Outline
Setting Up

Windows XP
Setting up le sharing
Creating a shared folder
For Windows XP Professional users
You cannot use the Simple File Sharing feature if it is
disabled. Follow the procedure below to enable it.
1. On the Windows taskbar, click [Start], then [Control
Panel].
2. Click [Appearance], then [Folder Options]. (In Classic
View, double click [Folder Options].)
3. Select the [View] tab.
4. Under [Advanced settings], select the [Use simple le
sharing (Recommended)] check box.
5. Click [OK] to close the [Folder Options] dialog box.
share
Create a new folder on your
desktop and enter a name (for
example, “share”) for the folder.
Enter the name of the created
folder into the [Shared Folder
Name on Store Destination
Computer] eld.
Right-click the folder, then
select [Sharing and
Security].
This section explains how to set up le sharing using the Simple File Sharing feature.
The example procedure described below creates a shared folder on your desktop.
02
Storing documents
About Buttons
Outline
Setting Up

Select these
checkboxes.
Windows XP
Setting up le sharing
Select the lower option.
Click [OK].
Click [OK].
File sharing setup is complete.
Proceed to the next section.
These windows are only displayed the rst time you open the
dialog box. If you are opening the dialog box for the second or
subsequent time, proceed to step .
Creating a shared folder
Click this link.
02
Storing documents
About Buttons
Outline
Setting Up

Windows Vista
Setting up le sharing
On the Windows taskbar, click [Start],
right-click [Computer], then click
[Properties].
Click [Change
settings].
Enter the name of your
computer into the [Computer
Name of Store Destination]
eld.
Click [Change].
Conrming the computer name
What is the computer name? >>>
02
Storing documents
About Buttons
Outline
Setting Up

NOTE
If the [User Account Control] dialog box appears during the
procedure, click [Continue].
Windows Vista
Setting up le sharing
Creating a shared folder
This section explains how to set up le sharing using the Public
folder.
On the Windows taskbar, click the
[Start] icon, then select [Control
Panel].
Under [Network and
Internet], click [Set up le
sharing].
Under [Sharing and Discovery], click
the down arrows next to [Public
folder sharing] and [Password
protected sharing].
What is the Public folder? >>>
02
Storing documents
About Buttons
Outline
Setting Up