Capsa Healthcare M38e User manual

User Manual
M38e Carts
Elevating performance, every day.
For Models with Electronic Lift

2
Warnings
IMPORTANT – Indicates a situation that does not present any hazard but is
very important in maintaining a well functioning workstation.
ATTENTION – Consult manual to avoid a potentially hazardous situation which
may result in minor or moderate injury.
ELECTRICAL – Indicates an impending electrical hazard
which, if not avoided, may result in personal injury, re and/or death.
• The supplied power cord is rated for medical use. Connecting the cord to an outlet
that is not medical grade (indicated with a green dot) will not ensure grounding
protection.
• Where the integrity of the external PROTECTIVE EARTH GROUND CONDUCTOR
arrangement is in doubt, the equipment shall be operated from its internal electrical
power source (battery).
• Power cord, USB extension, and workstation are for INDOOR use only. DO NOT
OPERATE OUTDOORS.
• Keep power cord away from water. DO NOT PLUG CORD INTO OUTLET IF WET.
• DO NOT OPERATE PRODUCT IF WET. If the WORKSTATION becomes wet, unplug it
immediately, wipe off any excess liquid, and allow it to dry before using again.
• Inspect power cord before integration. DO NOT USE POWER CORD IF DAMAGED.
• Fully insert power cord plug into outlet. DO NOT unplug by pulling on cord. DO NOT
remove, bend or modify any metal prongs or pins of power cord.
• DO NOT use excessive force to make mechanical or electrical connections.
• DO NOT obstruct the cooling vents.
• DO NOT use an electrical extension cord with your workstation.
• DO NOT use a ammable cleaner on the station as it can result in re or explosion.
• DO NOT overload the cart. Weight of all customer installed technology not to
exceed 30 lbs. (13.6 kg). Weight of monitor not to exceed 15 lbs. (6.8 kg).
• DO NOT operate the cart on an incline exceeding 10 degrees.
• DO NOT use the cart to power equipment that is not part of the congured cart
system.
• DO NOT connect equipment that is not mounted on the cart into the power system
outlets. The power system is designed for power cart mounted equipment only.
• Equipment not suitable for use in the presence of a FLAMMABLE ANESTHETIC
FIXTURE WITH AIR, or WITH METERED OXYGEN OR NITROUS OXIDE.
Do not adjust lift mechanism until cart has been outtted with technology.
Failure to do so may cause the shuttle and work surface to rise rapidly when
actuator is released potentially causing personal injury or damage to the cart.
To avoid potential electrical shock, DO NOT simultaneously touch any cart
system components and the patient or any apparatus not connected to the cart
system. Electric current may try to ow through you between the M38e system
and the other point of contact as it seeks the easiest path to ground.

Table of Contents
3
Warnings 2
Introduction 4
Box Contents ...................................................... 4
Specifications...................................................... 5
Statement of Use................................................. 5
Overall View ........................................................ 6
Get Started 7
Install the Power Cord ......................................... 7
Charge the Battery
(Carts w/Power, Medpak Expansions).................... 7
Setup 8
Setup Procedure.................................................. 8
Remove the Work Surface .................................... 9
Install Keyboard and Mouse.................................. 10
Install the Monitor ................................................ 11
Install a Thin Client or Closed Laptop .................... 12
Install a Laptop Computer .................................... 13
Install the Work Surface ....................................... 14
Configure the control system ................................ 15
Operation 16
Quick Start Procedure.......................................... 16
Raise and Lower the Work Surface........................ 16
Premium Keyboard Mount .................................... 17
Power on/Power off AC Powered Carts ................. 18
Power on/Power off Non-Powered Carts ............... 19
User Interface (UI)................................................ 20
LCD Contrast ...................................................... 20
Keyboard Light .................................................... 21
Mute Button ........................................................ 21
Battery Cutoff Switch ........................................... 22
Drawer Modules .................................................. 23
Casters ............................................................... 26
Bidirectional Work Surface.................................... 26
Matintenance 27
Remove and Replace the Battery .......................... 29
Remove and Replace the Input Power Fuses.......... 30
Remove and Replace the Battery Power Fuse ........ 30
Preventative Maintenance 29
Inspection Checklist............................................. 31
Troubleshooting 31
Service 32
Service Request .................................................. 32
Service Level Commitment ................................... 32
M38e Accessories ............................................... 32
Cleaning 33
Recommendations ............................................... 33
Cleaning of High Touch Point Items ....................... 33
Warranty 34
Limited Warranty for M38e Computer Cart ............. 34
Service Details..................................................... 34
Transport/Storage/Disposal 35
Standards Compliance 35

4
Introduction
BOX CONTENTS
D
A
C
A
E
D
C
B
M38e Cart
Security Keys
Power Cord
M38e User Manual
Accessory Kit
E
E3
E2
E1
E1
E3
E2
Power Cord Clip
Mouse/Keyboard Cord Clips
Security Bit Kit
E4 Drawer Module Lock Overide Key †
x2
B
† Carts Equipped with Drawer
Modules Only
E4
User Manual
M38e Carts
Elevating performance, every day.
ForModels with Manual Lift
and TelePresenceCar t

BOX CONTENTS
Introduction
SPECIFICATIONS
STATEMENT OF USE
The M38e Mobile Computer Cart is designed and manufactured by Capsa Healthcare.
Capsa Healthcare is dedicated to providing innovative quality products. Our goal is to
increase the capacity to care by improving productivity, ergonomics and compliance
while enhancing your facility image.
• The M38e Mobile Computer Cart is a mobile computing workstation cart designed for
safe use in general patient areas for the purpose of clinical data entry and retrieval
and medication delivery
• The M38e Mobile Computer Cart is not intended for home use
• The M38e Mobile Computer cart has no potential electromagnetic or other interference
risks when operated according to guidelines covered in this instruction manual
Base Size 17" x 19” (43.2 cm x 48.3 cm)
Weight Congurations starting at 100 lb (45.4 kg)
Height Adjustment Up to 16" (40.6 cm)
Cart Height 49.3" to 65" (125.2 cm to 165.3 cm)
Keyboard Height 4.8" (12.2 cm) of vertical travel
Work Surface 17.25" W x 10.25" D (43.815 cm W 26.035 y cm D)
Casters 4" (10.2 cm) 2 locking
4" (10.2 cm) 2 locking; optional Tracking Caster
5" (12/7 cm) 2 locking; optional Tracking Caster
Keyboard Platform Accommodates 1.75" H x 18" W x 8" D
(4.5 cm x 45.7 cm x 20.3 cm) USB keyboard
CPU Cavity 17.0" x 11.25" x 3.0" ( 43.8 cm x 28.575 cm x 7.62 cm)
15.25" x 13.25" x 3.0" (38.735 cm x 33.655 cm x 7.62 cm)
LCD Monitor Mount 15 lbs (6.8 kg) max. 24" Monitor max.
Power Cord 2.5 ft (.75 m ) hospital grade spiral cord – extends to 8 ft
(2.4 m), recharges on board technology, 120/240 VAC, 6.3
A, 50/60 Hz
Power Strip NEMA X3 Multiple Socket Outlet
UPS input 120 Vac, 5.1A (fused) North America
230 Vac, 2.5 A (fused) International Models
UPS output 120 Vac @1.25 A
Sealed Lead Acid (SLA)
Battery
35 or 55 Ahr/12 V AGM (fused battery output)
12 Ahr (non-powered cart)
Lithium Battery U1-12Vdc @ 512 Wh (fused battery output)
5

Introduction
OVERALL VIEW
LCD Cart
Conguration
User Interface
( Drawer models )
Document Cover
Drawer Module
( some models )
Screen
Clamp
Mouse Holder
Mouse Pad
Monitor
( customer provided )
Keyboard Tray
Power System
Compartment
( some models )
Laptop Cart
Conguration
Locking
Caster
Rear
Handle
Monitor
Mount
Non-Locking
Caster
Power
Inlet
Storage Bin
Power
Cord
Manual Drawer
Lock Overide
6

Get Started
INSTALL THE POWER CORD
CHARGE THE BATTERY
2
1
1
2
3
7
When a cart is new, or has
been removed from service for
more than 30 days, the battery
will need to be conditioned.
To condition the battery:
1. Plug in the power cord.
2. Leave the cart plugged in
for approximately 8 hours.
Note: The initial touch screen
charge indicator reading may
be incorrect. Charge the cart
for 8 hours to ensure that the
battery is at full charge and
that the charge indicator is set
to the correct level of charge.
Note: If the cart has a cord
retainer clip installed, ex the
front of the clip down and
plug in the cord.
Install the power cord.
1. Plug the power cord into the
power inlet as shown.
2. Place the plug in the cord
holder.

8
SETUP PROCEDURE
Setup
1. De-energize the M38e cart (refer to pages 18-19).
2. Remove the storage bins.
3. Remove the work surface.
4. Install the keyboard and mouse.
5. Install any technology devices
• Monitor
• CPU or laptop
• USB hub
6. Test and Troubleshoot the installation
• Make sure all connections are correct
• Power the M38e cart
• Start the technology devices and troubleshoot as necessary
• Congure the technology devices to power on when the cart is powered on
7. Replace the work surface and storage bins.
8. Adjust lift mechanism preload on carts equipped with the manual surface lift.
9. Congure the control system.
The M38e cart is now ready for use.
To fully shut down a non-powered cart:
1. Unplug the power cord.
2. Position the battery cut-off switch to the Off position.
Observe local safety procedure (e.g., lock out/tag out) to ensure
that cart remains de-energized during maintenance and cleaning
cycles.

REMOVE THE WORK SURFACE
Setup
1
2
1
2
2
9
1. Insert the security key in the
lock as shown.
2. Turn it counterclockwise to
unlock the work surface.
1. Lift the front of the work
surface and pull it toward
you.

Setup
INSTALL KEYBOARD AND MOUSE
2
1
2
1
10
1. Grasp the front edge of the
keyboard tray and pull it
toward you to extend the
keyboard tray.
Note: For units equipped
with the premium keyboard
mount (refer to page 17 for
more information).
2. Place the keyboard and
mouse on the keyboard tray.
1. Route the keyboard and
mouse cables through the
front holes of the technology
tray and under the laptop
tray.
2. Secure the cables with
cable ties using the smaller
pass through holes provided.

INSTALL THE MONITOR
Setup
1b
1a
3
1
24
11
For non-pivoting monitor mount:
Use the mounting screws provided
with the monitor to attach the
monitor mount to the monitor.
Note: The mounting holes
may need to be enlarged to
accommodate the monitor
mounting screws.
Note: If mounting screws are not
provided along with the monitor,
refer to the monitor documentation
for the correct mounting screw size.
Note: It may be easier to connect
the monitor cables while the
monitor is off the M38e cart.
For pivoting monitor mount:
1. Pivot the mount head to allow
access to the mounting holes.
Assemble the mount to the T-Nut
in the sliding track of the column
with the screws provided.
2. To adjust the height of the
mount, loosen the T-Nut screws.
3. Slide the T-Nut and the mount
to the desired height on the
column.
4. Tighten all of the screws to
secure the mount into position.
Use the mounting screws
provided with the monitor to
attach the monitor to the mount
faceplate.

INSTALL THE MONITOR
Setup
2b
12
INSTALL A THIN CLIENT OR CLOSED LAPTOP
1. Place the laptop/thin client and
power supply in the technology
tray.
2. Connect the cables.
3. Plug the power cord into the
power strip.
1. Insert the monitor/mount
assembly onto the column
mount.
2. Install the monitor cables if they
haven't been already.
3. Route the cables to the
technology tray.
4. Plug the power cord into
the power strip.
Note: Ensure full movement
of the monitor mount! To
avoid damage to the monitor
connections, verify there is
enough cable slack to allow
for full rotation of the mount
and that accessories do not
interfere with the range of
motion.
Note: To operate the task light or
monitor the power supply, connect the
cart USB cable to the computer or a
powered USB port or hub.
Note: A small form-factor computer
may be mounted to the rear column.
Contact Capsa Healthcare for more
information at:
customer[email protected]
or 800-437-6633 for more information.

INSTALL A LAPTOP COMPUTER
Setup
3
1
2
3
2
1
2
L
1
13
1. Loosen the monitor clamp screw.
2. Lower the monitor clamp until it
contacts the top of the monitor as
shown.
3. Tighten the monitor clamp screw.
1. Place the laptop on the wire-form
platform.
• Connect the cables to the laptop
• Plug the power supply into the
power strip
Note: Use self-adhesive hook and
loop material to anchor the laptop to
the platform.
Note: to operate the task light on a
non-powered cart, plug the black
USB cable into a powered USB port
or hub.
2. Open the laptop and rest the lid
against the column.
Note: Use the thumb screws to raise
the rear of the laptop platform so the
bottom of the screen will be visible
when the work surface is installed.

INSTALL THE WORK SURFACE
Setup
2
2
1
1
2
2
1
14
1. Turn the security key
clockwise to lock the front
latch.
2. Remove the security key.
1. Align the work surface rear
pins with the openings on the
brackets of the technology
tray as shown.
2. Lower the front of the work
surface and engage the
latches at the front of the
technology tray.

Setup
CONFIGURE THE CONTROL SYSTEM
The electronic drawer control system offers a number of congurable features which aid
cart and eet management. The cart interface conguration software application, manual
and drivers are available for download at – www.capsahealthcare.com.
Control system features available for conguration are listed below:
Keyless Entry System PIN Number Management – The drawer control system stores
up to 128 PIN numbers. PIN numbers control the locking mechanism for the storage and
side mounted drawer modules.
Keyless Entry System Auditing – The drawer control system keeps a rolling log of PIN
transactions listed by PIN number. Log data can be exported for off-line review.
Asset ID/Tagging – The cart name and serial number are provided for asset
management. The Serial number is entered into the controller at manufacture and may
only be viewed with the conguration software. The cart name is displayed on the LCD
and is congurable with the with the software application.
Timers – The conguration software sets timers for the following:
• Drawer Lock-Down Time
• Keyboard Light Time-out
• LCD Backlight Time-out
Power Alert/Power Management Applications
The optional battery/power supply monitoring software application may be installed on
the (customer supplied) installed computer. This software monitors battery usage and
provides an indication of the current physical condition of the battery. The monitoring
software also logs data log to either the installed computer or user's network depending
on the conguration. The Power Alert/Power Management applications are available for
download at: www.capsahealthcare.com.
1 - 255 seconds
1 - 255 seconds
1 - 99 seconds
15

QUICK START PROCEDURE
Operation
RAISE AND LOWER THE WORK SURFACE
16
Good practice for starting the M38e cart is as follows:
1. Turn on the cart (refer to pages 18-19).
2. Note the condition of the battery (the cart may need to be plugged in - refer to
page 23).
3. Move the cart to the desired location:
• Unplug the cart from the wall outlet
• Place the plug in the cord holder
• Unlock the casters
• Move the cart
4. Lock the casters.
5. Adjust the work surface height (refer to the section below).
6. Enter Your PIN to unlock the drawers (refer to page 24).
7. Set work light as needed (refer to page 21).
8. When you nish your work cycle return the cart and plug it in to charge.
Note: Make certain the work
surface, drawer module or
keyboard tray will not hit
obstructions above or below cart.
Raise and lower the work
surface as follows:
To raise the work surface:
1. Press and hold down the up
arrow button as shown.
2. Release the up arrow button
when the work surface moves
to the desired location.
To Lower the work surface:
1. Press and hold down the
down arrow key as shown.
2. Release the down arrow
button when the work surface
moves to the desired location.
Note: Plug the cart into an electrical outlet where it will be left unattended for a
length of time.

Operation
PREMIUM KEYBOARD MOUNT
1
1
2
2
1
17
To extend the keyboard tray, pull the key
board tray toward you until it stops.
To retract the keyboard tray, push in on
the keyboard tray until it stops.
To extend the mouse pads, grasp the
edge of the mouse pad and twist it to the
open position.
To retract the mouse pads, push the front
edges inward to the closed position.
3. Turn the keyboard mount locking knob
(1) clockwise to lock the keyboard
mount in position.
Raise, Lower, and Tilt the Keyboard Tray
The premium keyboard tray mount may
be adjusted to position the keyboard for
maximum comfort while sitting or standing.
Adjust the position of the keyboard as
follows:
1. Turn the keyboard mount locking knob
(1) counter clockwise to free the keyboard
mount.
2. Grasp the keyboard tray (2) and position
the keyboard as desired.

Operation
POWER ON/POWER OFF AC POWERED CARTS
12 3
45 6
78 9
Clear
Set
Up
Lift
0
+ = LOCK LIFT
*+ = UNLOCK LIFT
*
12 3
45 6
78 9
Clear
Set
Up
Lift
0
+ = LOCK LIFT
*+ = UNLOCK LIFT
*
To turn on the M38e cart:
1. Plug in the power cord.
2. Press and hold the Power button
for 3-5 seconds.
Note: The UI displays the battery
condition and the keypad will function.
Note: Plug the cart into an electrical
outlet when it will be left unattended
for any length of time.
To turn off the M38e cart:
1. Unplug in the power cord, and place it
in the cord holder.
2. Press and hold the Power button
for 3-5 seconds.
The UI goes dark or blank and the
keypad will not function. Cart power to
all devices plugged into the cart power
system is turned off.
The cart is now electrically de-energized.
18

Front Cover Cut Away For Clarity
Front Cover Cut Away For Clarity
Note: The Power button is not
used by the non-powered control
system. The battery cutoff switch
serves as the power switch.
1. Turn on the battery cutoff switch as
shown.
2. Plug in the power cord.
The UI will display the battery condition
and the keypad will function.
Note: Plug the cart into an electrical
outlet where it will be left unattended
for a length of time.
To turn off the non-powered carts:
1. Unplug in the power cord.
2. Turn off the battery cutoff switch.
The UI goes dark or blank and the
keypad will not function. Cart power to
all devices plugged into the cart power
system is turned off.
Note: The M38e cart should only be powered off for the following conditions:
• The audible alarm cannot be muted
• When the cart will not be used for an extended period (the cart is placed in storage)
• For maintenance
• If the cart is moved to a different facility
Operation
POWER ON/POWER OFF NON-POWERED CARTS
To turn on non-powered carts:
The cart is now electrically de-energized
cleaning or maintenance.
19

USER INTERFACE (UI)
12 3
45 6
78 9
Clear
Set
Up
Lift
0
+ = LOCK LIFT
*+ = UNLOCK LIFT
*
12 3
45 6
78 9
Clear
Set
Up
Lift
0
+ = LOCK LIFT
*+ = UNLOCK LIFT
*
12 3
45 6
78 9
Clear
Set
Up
0
+ = LOCK LIFT
*+ = UNLOCK LIFT
*
Lift
LCD CONTRAST
Operation
20
The LCD level of contrast is
adjusted as follows:
To increase the contrast:
1. Press and hold down the
Setup key.
2. Repeatedly press the 2key
(the up arrow) key until the
display shows the desired
level of contrast.
To decrease the contrast:
1. Press and hold down the
Setup key.
2. Repeatedly press the down
arrow key until the display
shows the desired level of
contrast.
Storage module carts are
congured with an electronically
controlled locking medication
drawer module.
The module is controlled by the
User Interface (UI). The UI controls
the keyboard light, drawer control
system, power supply, E-Lift, PIN
entry and drawer lock.
Set
Up