Dell S2500 User manual

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Dell™ Workgroup Laser Printer S2500
Owner’s Manual
Look Inside For:
• Setting Up Your Printer

Order toner cartridges
Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at
www.dell.com/supplies or by phone.
USA 877-465-2968
(877-Ink2You)
Canada 877-501-4803
Mexico 001-800-210-7607
Puerto Rico 800-805-7545
UK 0870 907 4574
Ireland 1850 707 407
France 0825387247
Italy 800602705
Spain 902120385
Germany 0800 2873355
Austria 08 20 - 24 05 30 35
Netherlands 020 - 674 4881
Belgium 02.713 1590
Sweden 08 587 705 81
Norway 231622 64
Denmark 3287 5215
Finland 09 2533 1411
Switzerland 0848 801 888

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Dell™ Workgroup Laser Printer S2500
Accessing your User’s Guide
To access your Dell Workgroup Laser Printer S2500 User’s Guide, click
Start →Programs →Dell Printer →Dell Laser Printer S2500 →User’s
Guide.
250-sheet drawer
500-sheet drawer
Printer
or
Optional tray 2:
Tray 1

Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better
use of your computer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of
data and tells you how to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage,
personal injury, or death.
____________________
Information in this document is subject to change without notice.
© 2003 Dell Computer Corporation. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Computer
Corporation is strictly forbidden.
Trademarks used in this text: Dell and DELL logo are trademarks of Dell Computer Corporation;
Microsoft,Windows,andMicrosoftWindows NT areregistered trademarksofMicrosoftCorporation;
Novell and NetWare are registered trademarks of Novell, Inc.; UNIX is a registered trademark of
The Open Group in the United States and other countries.
Other trademarks and trade names may be used in this document to refer to either the entities claiming
the marksand names of their products. Dell Computer Corporation disclaims any proprietary interest
in trademarks and trade names other than its own.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or
disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the
Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable
FAR provisions: Dell Computer Corporation, One Dell Way, Round Rock, Texas, 78682, USA.
FCC emissions information
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant
to Part 15 of the FCC rules. Refer to the Drivers and Utilities CD for details.

5
CAUTION: Safety instructions
• Your product uses a laser.
CAUTION: Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation exposure.
• Your product uses a printing process that heats the print media, and heat can
cause certain media to release emissions. You must understand the section in your
operating instructions that discusses the guidelines for selecting appropriate print
media to avoid the possibility of harmful emissions.
CAUTION: If your product is not marked with this symbol , it must be
connected to an electrical outlet that is properly grounded.
• The power cord must be connected to an electrical outlet that is near the product
and easily accessible.
• Refer service or repairs, other than those described in the operating instructions,
to a professional service person.
• This product is designed to meet safety standards with the use of specific
Dell-authorized components. The safety features of some parts may not always be
obvious. Dell disclaims liability associated with use of non-Dell-authorized
components.

6
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Contents 7
Contents
Accessing your User’s Guide . . . . . . . . . . . . . . . . . . . . 3
CAUTION: Safety instructions . . . . . . . . . . . . . . . . . . . 5
1Unpack the printer
2Install the optional drawer
3Prepare the printer
Positioning the printer . . . . . . . . . . . . . . . . . . . . . . . 16
Raising the paper rest . . . . . . . . . . . . . . . . . . . . . . . 17
Attaching an operator panel overlay . . . . . . . . . . . . . . . . 18
4Install optional memory cards
Removing the side cover . . . . . . . . . . . . . . . . . . . . . . 20
Removing the shield . . . . . . . . . . . . . . . . . . . . . . . . 22
Installing a memory card . . . . . . . . . . . . . . . . . . . . . . 23
Reattaching the shield . . . . . . . . . . . . . . . . . . . . . . . 24
Reattaching the side cover . . . . . . . . . . . . . . . . . . . . . 25

8Contents
5Install printer supplies
Removing the packaging . . . . . . . . . . . . . . . . . . . . . 28
Installing the print cartridge . . . . . . . . . . . . . . . . . . . 30
6Load paper
Loading the trays . . . . . . . . . . . . . . . . . . . . . . . . . 33
Loading the multipurpose feeder . . . . . . . . . . . . . . . . . 37
7Setting up for local printing
Turning on the printer . . . . . . . . . . . . . . . . . . . . . . . 43
Software overview . . . . . . . . . . . . . . . . . . . . . . . . . 43
Status Monitor . . . . . . . . . . . . . . . . . . . . . . . . . 44
Printing Status window . . . . . . . . . . . . . . . . . . . . 44
Toner Re-order window . . . . . . . . . . . . . . . . . . . . . 44
Dell Local Printer Setup Utility . . . . . . . . . . . . . . . . 45
Dell Printer Software Uninstall . . . . . . . . . . . . . . . . 45
Driver Profiler . . . . . . . . . . . . . . . . . . . . . . . . . 46
Installing printer drivers . . . . . . . . . . . . . . . . . . . . . 46
If you purchased your Dell printer and computer together . . . 46
If you purchased your Dell printer separately . . . . . . . . . . 46
Using Windows XP with a USB or parallel cable . . . . . . . . 47
Using Windows 2000 with a USB or parallel cable . . . . . . . 48
Using Windows Me with a USB or parallel cable . . . . . . . . 49
Using Windows NT with a parallel cable . . . . . . . . . . . . 50
Using Windows 98 with a USB or parallel cable . . . . . . . . 51
Using Windows 95 with a parallel cable . . . . . . . . . . . . 52
8Setting up for network printing
Software overview . . . . . . . . . . . . . . . . . . . . . . . . . 56

Contents 9
Status Monitor . . . . . . . . . . . . . . . . . . . . . . . . . 56
Status Monitor Center . . . . . . . . . . . . . . . . . . . . . 56
Printing Status window . . . . . . . . . . . . . . . . . . . . . 57
Dell Toner Re-order Window . . . . . . . . . . . . . . . . . . . 57
Dell Local Printer Setup Utility . . . . . . . . . . . . . . . . . 57
Print Server TCP/IP Setup Utility . . . . . . . . . . . . . . . . 58
Dell Printer Software Uninstall . . . . . . . . . . . . . . . . . 58
Driver Profiler . . . . . . . . . . . . . . . . . . . . . . . . . 59
Dell Printer Configuration Web Tool . . . . . . . . . . . . . . . . 59
Connecting the printer to the network . . . . . . . . . . . . . . . 59
Attaching directly to the network (no queue) . . . . . . . . . . . 60
Assign an IP address . . . . . . . . . . . . . . . . . . . . . . 62
Attaching locally to a server . . . . . . . . . . . . . . . . . . 67
Attaching directly to the network (queue) . . . . . . . . . . . . 76
9Setting up for shared printing
Point and print . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Peer-to-peer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
10 Configure paper trays
Dell Workgroup Laser Printer S2500 . . . . . . . . . . . . . . . . 86
Dell Workgroup Laser Printer S2500n . . . . . . . . . . . . . . . 87
11 Verify printer setup
Printing a menu settings page . . . . . . . . . . . . . . . . . . . 90
Restoring factory defaults . . . . . . . . . . . . . . . . . . . . . 92
Recommended method . . . . . . . . . . . . . . . . . . . . . . 92

10 Contents
12 Appendix
Contacting Dell . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Limited Warranties and Return Policy . . . . . . . . . . . . . . 105
Limited Warranty for Dell-Branded Hardware Products (U.S. Only)
105
"Total Satisfaction" Return Policy (U.S. Only) . . . . . . . . . . 108
Limited Warranty Terms for Dell-Branded Hardware Products (Canada
Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
"Total Satisfaction" Return Policy (Canada Only) . . . . . . . . 113
Dell Software and Peripherals (Canada Only) . . . . . . . . . . 113
One-Year End-User Manufacturer Guarantee (Latin America and the
Caribbean Only) . . . . . . . . . . . . . . . . . . . . . . . . 114
Dell Computer Corporation
Ink and Toner Cartridges Limited Warranties . . . . . . . . . . . 116
Ink and Toner Cartridges Limited Warranty (U.S. and Canada Only)
116
Ink and Toner Cartridges Limited Warranty (Latin America Only) .
117
Dell Software License Agreement . . . . . . . . . . . . . . . . . 118

1
SECTION 1
Unpack the printer

12 Unpack the printer
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NOTICE: Allow at least 7.62 cm (3 in.) clearance on the right side of the printer for the cooling
fan to function properly.
Select a well ventilated location for your printer that provides room for the trays, cover, and
doors. Choose a firm, level surface away from direct airflow and temperature extremes.
Remove all items from the box. Make sure you have the following items:
• Setup diagram
• Printer with one 250-sheet tray
•Powercord
• Print cartridge (shipped inside printer, wrapped in packaging)
•Owner’s Manual
•Drivers and Utilities CD
• Operator panel overlay (non-English only)
If any items are missing or damaged, contact Dell at www.support.dell.com for assistance.
Save the carton and packing material in case you need to repack the printer.
Owner’s Manual
Power cord
Drivers and
Utilities
CD
Operator
panel overlay
250-sheet tray
Setup diagram

2
SECTION 2
Install the optional
drawer

14 Install the optional drawer
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CAUTION: If you are adding an optional drawer sometime after setting up the
printer, be sure to turn the printer off, unplug the power cord, and disconnect all
cables from the back of the printer before completing these tasks.
To increase paper capacity, you can purchase one optional 250-sheet drawer or one optional
500-sheet drawer. A drawer consists of a base and a tray.
If you ordered an optional drawer, follow the instructions below to install it.
1Remove all packing material and tape from the base.
2Pull the tray out of the base.
Remove any packing material and tape from the tray.
3Grasp the base on each side at opposite corners and move it to the location selected
for the printer.
4Reinstall the tray. Push it fully into the printer.

3
SECTION 3
Prepare the printer
Positioning the printer
Raising the paper rest
Attaching an operator panel overlay

16 Prepare the printer
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Positioning the printer
Once you have selected a location and positioned an optional drawer (if you have one), you
are ready to position the printer.
NOTE: If you have optional memory to install, leave clearance on the left side of the printer.
Lift the printer by the recessed handholds on both sides, and place it on the table or
optional drawer.
To position the printer on an optional drawer:
1Align the tabs, slots, and connector on the drawer with the underside of the printer.
2Lower the printer into place. Make sure it is seated securely on the drawer.
Slot
Tab
Connector
Handhold

Prepare the printer 17
Raising the paper rest
The paper rest holds printed jobs at an angle to keep them from sliding out of the output
bin. Pull the paper rest forward to raise it.

18 Prepare the printer
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Attaching an operator panel overlay
If English is not your preferred language and your printer shipped with an operator panel
overlay, attach the overlay that has the appropriately translated light and button names:
1Peel the protective backing off the overlay.
2Align the holes in the overlay with the lights and buttons on the operator panel, and
then press the overlay into place.

4
SECTION 4
Install optional
memory cards
Removing the side cover
Removing the shield
Installing a memory card
Reattaching the shield
Reattaching the side cover

20 Install optional memory cards
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CAUTION: If you are installing memory cards sometime after setting up the
printer, turn the printer off and unplug the power cord before continuing.
NOTE: Memory options designed for other Dell printers may not work with your printer.
Your printer has two memory connectors for optional memory cards. You can install any
combination of printer memory and flash memory cards in the connectors. However, the
printer only recognizes one flash memory card at a time.
You need a small Phillips screwdriver to install memory cards.
Removing the side cover
1Open the upper front door and the multipurpose feeder door.
2Firmly press on the two tabs simultaneously to free them from their slots.