Epson WorkForce 500 User manual

Epson WorkForce 500 Series
Quick Guide
Basic Printing, Copying, Scanning, and Faxing
Maintaining Your All-in-One
Solving Problems
™

2Contents
Contents
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . 7
Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Restoring, Cropping, or Copying Photos . . . . . . . . . . . . . . . . . . . . . . . . . 10
Faxing a Document or Photo. . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 13
Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Printing From Your Camera’s Memory Card . . . . . . . . . . . . . 22
Inserting Your Camera’s Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . 24
Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Scanning Multiple Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Contents 3
Maintaining Your All-in-One . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Checking the Ink Cartridge Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Where To Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

4Loading Paper
Loading Paper
You can load up to 80 sheets of plain paper or Epson®Bright White Paper, or
100 sheets of Epson Presentation Paper Matte. Load Premium Presentation Paper
Matte and most photo papers 20 sheets at a time. Load transferpaper and adhesive
sheets one sheet at a time.
1. Open the paper support and extend the output tray.
2. Insert the paper, glossy or printable side up, short edge first, against the right
side. Then slide the edge guide against the paper.
Always load paper short edge first, even for landscape printing.
Load letterhead or pre-printed paper top edge first.
Note:
For details on paper and instructions on loading envelopes, see the
on-screen Epson Information Center.

Using Special Papers 5
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the
impact of your photos, presentations, and creative projects.
You can purchase genuine Epson ink and paper at Epson Supplies CentralSM at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can
also purchase supplies from an Epson authorized reseller. To find the nearest one,
call 800-GO-EPSON (800-463-7766).
Paper name Size Part number Sheet count
Epson Bright White Paper Letter (8.5 × 11 inches) S041586 500
Epson Premium Presentation
Paper Matte Borderless 8 × 10 inches S041467 50
Letter (8.5 × 11 inches) S041257
S042180 50 100
Epson Premium Presentation
Paper Matte Double-sided Letter (8.5 × 11 inches) S041568 50
Epson Presentation Paper Matte Letter (8.5 x 11 inches) S041062 100
Legal (8.5 x 14 inches) S041067 100
Epson Ultra Premium Photo
Paper Glossy Borderless 4 × 6 inches S042181 S042174 60 100
Borderless 5 × 7 inches S041945 20
Borderless 8 × 10 inches S041946 20
Letter (8.5 × 11 inches) S042175
S042182 25 50
Epson Premium Photo Paper
Glossy Borderless 4 × 6 inches S041808 S041727 40 100
Borderless 5 × 7 inches S041464 20
Borderless 8 × 10 inches S041465 20
Letter (8.5 × 11 inches) S042183
S041667 25 50
Epson Premium Photo Paper
Semi-gloss Borderless 4 × 6 inches S041982 40
Letter (8.5 × 11 inches) S041331 20

6Loading Paper
Epson Photo Paper Glossy Borderless 4 × 6 inches S041809
S042038 50 100
Letter (8.5 × 11 inches) S041141
S041649
S041271
20
50
100
Epson Photo Quality Self-
adhesive Sheets A4 (8.3 × 11.7 inches) S041106 10
Epson Iron-on Cool Peel Transfer
Paper Letter (8.5 x 11 inches) S041153 10
Paper name Size Part
number Sheet count

Placing Originals for Copying, Scanning, or Faxing 7
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents or photos on the scanner glass
(below) or in the Automatic Document Feeder (see page 8).
Using the Scanner Glass
You can place two photos or a document up to letter-size (or A4) on the scanner
glass to make color or black and white copies.
1. Open the document cover and place your original face-down on the scanner
glass, with the top against the back left corner.
If you’re scanning 3 × 5- or 4 × 6-inch photos, you can place up to two at a
time on the scanner glass. Place them at least 1/4 inch (5 mm) apart.
2. Close the cover gently so you don’t move the original(s).
1/4 inch (5 mm)
1/4 inch (5 mm)

8Placing Originals for Copying, Scanning, or Faxing
Using the Automatic Document Feeder
You can place up to 30 letter-size sheets or 10 legal-size sheets in the Automatic
Document Feeder.
1. Tap the originals on a flat surface to even the edges.
2. Move the edge guides aside.
3. Insert the originals face-up.
4. Slide the edge guides against the originals.
Note:
When you use the Copy function, letter-size paper is automatically selected for your
printed copies. If you copy a legal-size document, the image will be cropped to fit letter-
size paper.

Copying a Document or Photo 9
Copying a Document or Photo
Once you’ve placed your originals on the scanner glass or in the Automatic
Document Feeder (see page 7), you can make color or black and white copies. See:
■“Copying a Document” below
■“Restoring, Cropping, or Copying Photos” on page 10
Note:
To turn off the “beep” heard when you press a button, press Setup, select
Maintenance, choose Beep, and select Off.
Copying a Document
1. Place your original(s) for copying (see page 7).
2. Load letter-size plain paper, Epson Bright White Paper, or Epson Presentation
Paper Matte.
3. Press the Copy button.
4. Press +or –to select the number of copies you want.
5. Press lor rto select Color or B&W (black and
white) copies.
Note:
Layout is automatically set to With Border when
copying plain-paper documents.
6. To change any of the print settings displayed on the
screen, press Menu and select your settings.
■To adjust the copy size, select Zoom and choose
either Actual (to select a percentage using + or –)
or Auto Fit Page (to automatically size the
image to fit your paper).*
■Select Plain Paper as the Paper Type.
Note:
Paper Size is automatically set to Letter.

10 Copying a Document or Photo
■To change the copy quality, select Quality and choose Standard, Best,
or Draft.*
■To adjust the darkness or lightness of the copy, select Density and choose
a higher (darker) or lower (lighter) setting.
* Not available when you are copying from the Automatic Document Feeder.
7. After you finish selecting your settings, press OK.
8. Press xStart to begin copying. To cancel copying, press yStop/Clear
Settings.
Note:
Do not pull out paper as it is printing; it ejects automatically.
Restoring, Cropping, or Copying Photos
You can copy one or two photos onto 4 × 6-inch, 5 × 7-inch, or letter-size photo
paper for instant photo reprints. You can also restore colors in faded photos, print
with or without borders, convert photos to black and white, and crop your photos.
1. Place one or two photos on the scanner glass. Place them at least 1/4 inch
(5 mm) apart.
2. Load 4 × 6-inch, 5 × 7-inch, or letter-size Epson photo paper in the sheet
feeder.
3. Press the 4×6/5×7/Restore button.
4. Press OK.
5. To turn on Color Restoration to restore colors in faded photos as you copy,
press rand select On. (If your photo is not faded, do not turn on Color
Restoration.)