Epson WorkForce 545 User manual

WorkForce®545/645 Series
Quick Guide
Your WorkForce 545/645 Series. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

2 Your WorkForce 545/645 Series
Your WorkForce 545/645
Series
After you set up your WorkForce
®
545/645 Series (see the Start Here sheet), turn to this
Quick Guide and your online User’s Guide for instructions on using your product.
Note: The illustrations in this manual show the WorkForce 645. The instructions apply
to both the WorkForce 545 and WorkForce 645 unless otherwise noted.
Adjusting the Control Panel
The control panel is adjustable. Squeeze the release bar underneath to raise or lower it as
shown.
Caution: To avoid damaging your product, always squeeze the release bar to lower the
control panel.
Features Where to find information
Copy, scan, and fax from the easy-to-use
control panel
See this Quick Guide for the basics.
See the online User’s Guide for details.
Process large documents with the 30-page
capacity Automatic Document Feeder
See this Quick Guide for the basics.
See the online User’s Guide for details.
Easy networking—Wi-Fi and Ethernet See the Start Here sheet and the online
User’s Guide.
Copy files to and from your computer with the
built-in memory card reader
See the online User’s Guide for details.
Wireless printing from mobile devices with
Epson Connect
See www.epson.com/connect.

Your WorkForce 545/645 Series 3
Using the Control Panel
The control panel makes it easy to use all the features of your product. To save energy, the
screen goes dark after several minutes of inactivity. Press any button to wake it up.
Tip: To turn off the “beep” heard when you press a button on the screen, or to reduce
its volume, press FSetup , select Printer Setup , select Sound , and finally select Off . If
you turn off the sound, the dialing sound made when you transmit a fax is also turned
off.
Number Description
1 Turns product on/off
2 Press
Photo to access the Print Photos menu
3 Press
Copy to access your product’s Copy mode
4 View menus and status on the LCD screen
5 Use the arrow keys and
OK button to navigate menus
6 Enter numbers, letters, and symbols
7 Press
Fax to access your product’s Fax mode
8 Press
Scan to access your product’s Scan menu
9 Shows wireless network status
10 Resets the active menu selection to its default value
1 2 3 4 5 6 7 8
910
WorkForce 645
only

4 Using Special Papers
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the impact of
your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
®
at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also
purchase supplies from an Epson authorized reseller. To find the nearest one, call
800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
Epson Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
Epson Brochure & Flyer Paper Matte
Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
Epson Ultra Premium Presentation
Paper Matte
Letter (8.5 × 11 inches
[216 × 279 mm])
S041341 50
Epson Premium Presentation Paper
Matte
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
Epson Premium Presentation Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
Epson Ultra Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S042181
S042174
60
100
5 × 7 inches (127 × 178 mm) S041945 20
8 × 10 inches (203 × 254 mm) S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
Epson Premium Photo Paper Semi-
gloss
4 × 6 inches (102 × 152 mm) S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20

Using Special Papers 5
Note: Media availability varies by country.
For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.
For best results:
■ Fan paper before loading.
■ Load paper printable side down; it is usually whiter or brighter.
■ Always load paper short edge first and make sure the edge guides are against the paper.
■ Make sure the paper is loaded against the edge guide and not sticking out from the
end of the cassette. The paper may slide forward slightly as you insert the cassette.
This is normal.
■ Do not use paper with binder holes.
Epson Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808
S041727
40
100
5 × 7 inches (127 × 178 mm) S041464 20
8 × 10 inches (203 × 254 mm) S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50
Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
Paper name Size
Part
number
Sheet
count

6 Placing Originals for Copying, Scanning, or Faxing
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents on the scanner glass or in the
Automatic Document Feeder (ADF). Place photos on the scanner glass only.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.
1. Open the document cover.
2. Place your original facedown on the scanner
glass, with the top against the back left
corner.
3. Close the cover gently to keep your original
in place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets, or 10 legal-size sheets (single-sided only),
in the ADF.
1. Open the ADF paper support, and then move the edge guide outward.
2. Fan the originals, then tap them on a flat surface to even the edges.

Placing Originals for Copying, Scanning, or Faxing 7
3. Insert the originals faceup, top edge first. The
ADF icon appears on the screen.
Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as
shown below.
4. Slide the edge guide against the originals, but not too tight.

8 Copying a Document
Copying a Document
Follow the steps in this section to copy black-and-white or color documents.
Note: You can use the Copy/Restore Photos option to copy photos onto 4 × 6-inch
(102 × 152 mm), 5 × 7-inch (127 × 178 mm), 8 × 10-inch (203 × 254 mm), letter-size,
or A4-size Epson photo paper (various types available) for instant photo reprints. See
the online User’s Guide for details.
You can copy documents onto plain paper, Epson Bright White Paper, or Epson
Presentation Paper Matte, just like on a copy machine. If you use the Automatic
Document Feeder, you can copy up to 30 letter- or A4- size sheets, or 10 legal-size sheets
(single-sided only) at a time.
1. Load paper in the sheet feeder.
2. Place your original document on the scanner glass, or load your documents in the
Automatic Document Feeder (see page 6).
Note: When you use the Copy function with originals loaded in the Automatic
Document Feeder, letter-size paper is automatically selected for your printed
copies. If you copy a legal-size document, the image will be cropped. To copy a full
legal-size document on letter-size paper, press
Reduce/Enlarge . Select
Legal->Letter , then press OK .
3. Press the Copy button.
4. Press uor d or use the numeric keypad to select the number of copies you want (up
to 99).
5. Press lor r to change the copy density (lightness or darkness).
6. To copy your original(s) onto a different size paper, press the
Reduce/Enlarge button
and select one of the preset options or a custom paper size.
7. To change the print quality, press the
Quality button and choose Draft or Best .

Copying a Document 9
8. To change other print settings, press x
Menu , then select Paper and Copy
Settings
.
■ To make double-sided copies (WorkForce 645 only), select 2-Sided Printing .
(You can also quickly open this menu by pressing the
2-Sided button.) Select
the desired option and press
OK .
■ To reduce your originals so that pages print side-by-side, two per sheet, select
2-up Copy as the Layout setting. This is for use only with single-sided originals;
be sure to load them as shown on page 7.
■ You can also change the paper type, paper size, and other print settings. Press
uor d to select the setting, then press
OK . Press uor dto select an option,
then press
OK .
Note: Not all Paper Type, Paper Size, Layout, and Quality settings may be
available depending on the options you choose. See the online User’s Guide for
details.
9. After you finish selecting settings, press x Menu to exit the settings menu.
10. Press the
B&W or Color x Start button in the Copy section of the control panel to
begin copying. To cancel copying, press y
Stop .
Note: When printing two-sided, if ink on the front of the paper smears, select a longer
Dry Time in the Paper and Copy Settings menu.

10 Printing From a Memory Card
Printing From a Memory Card
Your product lets you print photos directly from your digital camera’s memory card; just
insert it into the memory card slot and you’re ready to print.
See the online User’s Guide for a list of compatible memory cards and instructions on
copying memory card files between your product and a computer, and printing photos
directly from your camera.
Inserting the Card
1. Make sure your printer is turned on.
2. Insert your card as shown.
Note: Do not force the card into the slot; it won’t go in all the
way.
The memory card access light flashes, then stays lit. Now you can
view your photos on the LCD screen and print them (see page 11).
Removing the Card
After you finish printing your photos, follow these steps to remove the card:
1. Make sure the memory card access light is not flashing.
Caution: Do not remove the card or turn off your printer while the memory card
access light is flashing; you may lose data on the card.
2. If the product is connected to your computer with a USB cable, do one of the
following before removing the memory card or turning off the printer:
■ Windows: Right-click the name of your card (removable disk) in My Computer
or Windows Explorer, and select
Eject .
■ Mac OS
®
X: Drag the removable disk icon from your desktop into the trash,
then remove the card.
3. Pull the card straight out of its slot.
Memory card
access light