Epson WorkForce 545 User manual

WorkForce®545/645 Series
Quick Guide
Your WorkForce 545/645 Series. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6
Copying a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

2 Your WorkForce 545/645 Series
Your WorkForce 545/645
Series
After you set up your WorkForce
®
545/645 Series (see the Start Here sheet), turn to this
Quick Guide and your online User’s Guide for instructions on using your product.
Note: The illustrations in this manual show the WorkForce 645. The instructions apply
to both the WorkForce 545 and WorkForce 645 unless otherwise noted.
Adjusting the Control Panel
The control panel is adjustable. Squeeze the release bar underneath to raise or lower it as
shown.
Caution: To avoid damaging your product, always squeeze the release bar to lower the
control panel.
Features Where to find information
Copy, scan, and fax from the easy-to-use
control panel
See this Quick Guide for the basics.
See the online User’s Guide for details.
Process large documents with the 30-page
capacity Automatic Document Feeder
See this Quick Guide for the basics.
See the online User’s Guide for details.
Easy networking—Wi-Fi and Ethernet See the Start Here sheet and the online
User’s Guide.
Copy files to and from your computer with the
built-in memory card reader
See the online User’s Guide for details.
Wireless printing from mobile devices with
Epson Connect
See www.epson.com/connect.

Your WorkForce 545/645 Series 3
Using the Control Panel
The control panel makes it easy to use all the features of your product. To save energy, the
screen goes dark after several minutes of inactivity. Press any button to wake it up.
Tip: To turn off the “beep” heard when you press a button on the screen, or to reduce
its volume, press FSetup , select Printer Setup , select Sound , and finally select Off . If
you turn off the sound, the dialing sound made when you transmit a fax is also turned
off.
Number Description
1 Turns product on/off
2 Press
Photo to access the Print Photos menu
3 Press
Copy to access your product’s Copy mode
4 View menus and status on the LCD screen
5 Use the arrow keys and
OK button to navigate menus
6 Enter numbers, letters, and symbols
7 Press
Fax to access your product’s Fax mode
8 Press
Scan to access your product’s Scan menu
9 Shows wireless network status
10 Resets the active menu selection to its default value
1 2 3 4 5 6 7 8
910
WorkForce 645
only

4 Using Special Papers
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the impact of
your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
®
at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also
purchase supplies from an Epson authorized reseller. To find the nearest one, call
800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
Epson Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
Epson Brochure & Flyer Paper Matte
Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
Epson Ultra Premium Presentation
Paper Matte
Letter (8.5 × 11 inches
[216 × 279 mm])
S041341 50
Epson Premium Presentation Paper
Matte
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
Epson Premium Presentation Paper
Matte Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Legal (8.5 × 14 inches
[216 × 356 mm])
S041067 100
Epson Ultra Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S042181
S042174
60
100
5 × 7 inches (127 × 178 mm) S041945 20
8 × 10 inches (203 × 254 mm) S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
Epson Premium Photo Paper Semi-
gloss
4 × 6 inches (102 × 152 mm) S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20

Using Special Papers 5
Note: Media availability varies by country.
For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.
For best results:
■ Fan paper before loading.
■ Load paper printable side down; it is usually whiter or brighter.
■ Always load paper short edge first and make sure the edge guides are against the paper.
■ Make sure the paper is loaded against the edge guide and not sticking out from the
end of the cassette. The paper may slide forward slightly as you insert the cassette.
This is normal.
■ Do not use paper with binder holes.
Epson Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808
S041727
40
100
5 × 7 inches (127 × 178 mm) S041464 20
8 × 10 inches (203 × 254 mm) S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50
Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
Paper name Size
Part
number
Sheet
count

6 Placing Originals for Copying, Scanning, or Faxing
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents on the scanner glass or in the
Automatic Document Feeder (ADF). Place photos on the scanner glass only.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.
1. Open the document cover.
2. Place your original facedown on the scanner
glass, with the top against the back left
corner.
3. Close the cover gently to keep your original
in place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets, or 10 legal-size sheets (single-sided only),
in the ADF.
1. Open the ADF paper support, and then move the edge guide outward.
2. Fan the originals, then tap them on a flat surface to even the edges.

Placing Originals for Copying, Scanning, or Faxing 7
3. Insert the originals faceup, top edge first. The
ADF icon appears on the screen.
Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as
shown below.
4. Slide the edge guide against the originals, but not too tight.

8 Copying a Document
Copying a Document
Follow the steps in this section to copy black-and-white or color documents.
Note: You can use the Copy/Restore Photos option to copy photos onto 4 × 6-inch
(102 × 152 mm), 5 × 7-inch (127 × 178 mm), 8 × 10-inch (203 × 254 mm), letter-size,
or A4-size Epson photo paper (various types available) for instant photo reprints. See
the online User’s Guide for details.
You can copy documents onto plain paper, Epson Bright White Paper, or Epson
Presentation Paper Matte, just like on a copy machine. If you use the Automatic
Document Feeder, you can copy up to 30 letter- or A4- size sheets, or 10 legal-size sheets
(single-sided only) at a time.
1. Load paper in the sheet feeder.
2. Place your original document on the scanner glass, or load your documents in the
Automatic Document Feeder (see page 6).
Note: When you use the Copy function with originals loaded in the Automatic
Document Feeder, letter-size paper is automatically selected for your printed
copies. If you copy a legal-size document, the image will be cropped. To copy a full
legal-size document on letter-size paper, press
Reduce/Enlarge . Select
Legal->Letter , then press OK .
3. Press the Copy button.
4. Press uor d or use the numeric keypad to select the number of copies you want (up
to 99).
5. Press lor r to change the copy density (lightness or darkness).
6. To copy your original(s) onto a different size paper, press the
Reduce/Enlarge button
and select one of the preset options or a custom paper size.
7. To change the print quality, press the
Quality button and choose Draft or Best .

Copying a Document 9
8. To change other print settings, press x
Menu , then select Paper and Copy
Settings
.
■ To make double-sided copies (WorkForce 645 only), select 2-Sided Printing .
(You can also quickly open this menu by pressing the
2-Sided button.) Select
the desired option and press
OK .
■ To reduce your originals so that pages print side-by-side, two per sheet, select
2-up Copy as the Layout setting. This is for use only with single-sided originals;
be sure to load them as shown on page 7.
■ You can also change the paper type, paper size, and other print settings. Press
uor d to select the setting, then press
OK . Press uor dto select an option,
then press
OK .
Note: Not all Paper Type, Paper Size, Layout, and Quality settings may be
available depending on the options you choose. See the online User’s Guide for
details.
9. After you finish selecting settings, press x Menu to exit the settings menu.
10. Press the
B&W or Color x Start button in the Copy section of the control panel to
begin copying. To cancel copying, press y
Stop .
Note: When printing two-sided, if ink on the front of the paper smears, select a longer
Dry Time in the Paper and Copy Settings menu.

10 Printing From a Memory Card
Printing From a Memory Card
Your product lets you print photos directly from your digital camera’s memory card; just
insert it into the memory card slot and you’re ready to print.
See the online User’s Guide for a list of compatible memory cards and instructions on
copying memory card files between your product and a computer, and printing photos
directly from your camera.
Inserting the Card
1. Make sure your printer is turned on.
2. Insert your card as shown.
Note: Do not force the card into the slot; it won’t go in all the
way.
The memory card access light flashes, then stays lit. Now you can
view your photos on the LCD screen and print them (see page 11).
Removing the Card
After you finish printing your photos, follow these steps to remove the card:
1. Make sure the memory card access light is not flashing.
Caution: Do not remove the card or turn off your printer while the memory card
access light is flashing; you may lose data on the card.
2. If the product is connected to your computer with a USB cable, do one of the
following before removing the memory card or turning off the printer:
■ Windows: Right-click the name of your card (removable disk) in My Computer
or Windows Explorer, and select
Eject .
■ Mac OS
®
X: Drag the removable disk icon from your desktop into the trash,
then remove the card.
3. Pull the card straight out of its slot.
Memory card
access light

Printing From a Memory Card 11
Printing Photos From the LCD Screen
You can select individual photos for printing as you view them on the LCD screen. See the
online User’s Guide for instructions on printing photo greeting cards, layout sheets, and
proof sheets.
1. Load several sheets of Epson photo paper.
2. Press the
Photo button, then select View and Print Photos . You see this screen:
3. Press lor rto scroll through your photos and display one that you want to print.
Note: To crop the photo, press the Display/Crop button. Press +or –to frame the
image; use the arrow buttons to move the frame. Press OK twice when done.
4. Press uor dto select the number of copies you want of that photo.
5. Repeat steps 3 and 4 to select more photos.
6. Press the x
Menu button, then select Print Settings .
7. Select the
Paper Size and Paper Type of the paper you’ve loaded.
8. If desired, press the y
Back button and select Photo Adjustments to turn on red-eye
reduction or other photo-enhancing features.
9. When you’re done selecting settings, press the x
Menu button.
10. When you’re ready to print, press x
Print Photo .
To cancel printing, press
yStop .

12 Printing From Your Computer
Printing From Your Computer
This section describes the basic steps for printing from a Windows or Mac computer. For
detailed instructions on printing, see the online User’s Guide.
Printing in Windows
1. Select the print command in your application. You see a window like this one.
2. Make sure your product is selected, then click the
Preferences or Properties button.
(If you see a
Setup , Printer , or Options button, click it. Then click Preferences or
Properties on the next screen.)
Select your
Epson product
Click here to open
your printer software

Printing From Your Computer 13
3. On the Main tab, select basic print settings. Make sure you choose the correct
Paper
Type
setting for your paper (see page 15).
Tip: For more information about print settings, click Help.
4. For automatic duplex printing with the WorkForce 645, select 2-sided Printing , then
select
Auto .
5. For resizing and other print settings, click the
More Options tab.
6. Click
OK to save your settings.
7. Click
OK or Print to start printing.
Printing With a Mac
Follow the steps below to print from Mac OS
®
X 10.5 to 10.6. If you’re printing from Mac
OS X 10.4, see your online User’s Guide for instructions.
1. Open a photo or document in an application.
2. Open the
File menu, and select Print .
Select your Paper Type
Click here
for quick
access to
settings
Select your
Document Size
Click here for
2-sided printing
Select your document
Orientation

14 Printing With a Mac
3. Select your product as the Printer setting.
4. Select basic copy and page settings. For borderless photos, choose a
Paper Size
setting with a
Borderless option.
Note: If the setting you want isn’t shown (for example, Scale ), check for it in your
application before printing or check for it at the bottom of this window.
5. Choose Print Settings from the pop-up menu, and select your Media Type , Print
Quality
and other print settings.
6. Choose any other printing options you may need from the pop-up menu. See the
online User’s Guide for details.
7. Click
Print .
8. To monitor your print job, click the printer icon in the Dock.
Click to expand, if
necessary
Select your Epson product
Copy and
page settings
Application
settings
Pop-up menu

Printing From Your Computer 15
Selecting the Correct Paper Type
Select the correct Paper Type (Windows) or Media Type (Mac OS X) setting in your
printer software so the ink coverage can be adjusted accordingly.
For this paper/media Select this setting
Plain paper
Epson Bright White Paper
Epson Presentation Paper Matte
Plain Paper/Bright White Paper
Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy
Epson Premium Photo Paper Glossy Premium Photo Paper Glossy
Epson Photo Paper Glossy Photo Paper Glossy
Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss
Epson Brochure & Flyer Paper Matte
Double-sided
Epson Ultra Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte
Double-sided
Premium Presentation Paper Matte
Envelopes Envelope

16 Faxing a Document
Faxing a Document
Your product lets you send faxes by entering fax numbers, selecting entries from a speed
dial or group dial list, or using the one-touch dial buttons. Using the Automatic
Document Feeder (ADF), you can fax up to 30 letter- or A4- size or 10 legal-size pages at a
time.
Note: You can also send or receive a fax from your computer using the Epson FAX
Utility. See the online User’s Guide for more information.
Breakdown or repair of this product may cause loss of fax data and settings. Epson is
not responsible for backing up or recovering data and settings during or after the
warranty period. We recommend that you make your own backup or print out your fax
data and settings.
This product allows you to store names, telephone numbers, and fax data in its
memory even when the power is turned off. Use the following procedure to erase the
memory if you give away or dispose of the product: Select F
Setup > Restore Default
Settings
> Reset All Settings . This procedure will erase all of your network settings and
fax data.
Connecting a Phone or Answering Machine
1. Connect the phone cable from the
wall jack to the
LINE port on the back
of the product.
Note: If you’re connecting the
product to a DSL phone line, you
must plug a DSL filter into the wall
jack or you won’t be able to use the
fax or telephone equipment. Contact
your DSL provider for the necessary
filter.
2. To use a telephone or answering
machine, you need a second phone
cable. Connect one end of the cable to
the telephone or answering machine,
and connect the other end to the
EXT.
port on the back of the product.
Telephone
wall jack
LINE cable
Telephone
wall jack
LINE cable
EXT.
cable

Faxing a Document 17
In Auto Answer mode, if the incoming call is a fax and you pick up the phone or the
answering machine answers, the product automatically begins receiving the fax. If the
other party is a caller, the phone can be used as normal or a message can be left on the
answering machine.
Note: Any phone or answering machine must be connected to the EXT. port for your
product to detect an incoming fax call when the phone is picked up. Epson cannot
guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services
such as FiOS™.
Setting Up Fax Features
Before sending or receiving faxes, you should create a fax header and select the number of
rings before the fax answers.
Note: To select other settings or use the Epson FAX Utility, see the online
User’s Guide.
Entering Fax Header Information
You should enter your name and phone number in the fax header before sending faxes so
that recipients can identify the origin of the fax.
Note: If you leave your product unplugged for a long period of time, the date and time
settings may get lost. See the online User’s Guide for instructions on resetting them.
Entering Your Sender Name
1. Press the Fax button, then press x Menu .
2. Press uor d to select
Header , then press OK .
3. Press
OK to select Fax Header .
4. Use the keypad to enter your sender name (see “Using the
Keypad to Enter Numbers and Characters” on page 18).
You can enter up to 40 digits.
5. When you’re done, use the arrow buttons to select
Done , then press OK to return to
the Header screen.

18 Faxing a Document
Entering Your Phone Number
1. From the Header screen, press uor d to select Your Phone Number , then press OK .
You see the phone number input screen.
2. Use the numeric keypad to enter your phone number (up to 20 digits).
3. When you’re done, press
OK .
4. Press x
Menu to exit the Fax Menu.
Using the Keypad to Enter Numbers and Characters
When entering phone numbers and text in Fax mode, follow these guidelines:
■ To enter a fax number, use the numeric keypad. Press the # button to insert the
+ symbol for international phone numbers. Press rto enter a space or lto delete a
character.
■ To enter characters, use the l, r, u, or darrow buttons to
highlight a letter on the screen. Press
OK to select it.
Use the on-screen function buttons to select uppercase
(
AB12 ), lowercase ( ab12 ), symbols ( !#%@ ), or spaces
( ), or to delete characters ( ).
When you’re finished, highlight
Done and press OK .
Selecting the Number of Rings to Answer
If you connected an answering machine and it is set to pick up on the fourth ring, you
should set the product to pick up on the fifth ring or later:
1. Press the
Fax button, then press x Menu .
2. Press uor d to select
Communication , then press OK .
3. Press uor d to select
Rings to Answer , then press OK .
4. Press uor d or use the numeric keypad to select the number of rings, then press
OK .
Select more rings than you use for the answering machine.
5. Press x
Menu to exit the Fax Menu.
Function buttons

Faxing a Document 19
Sending a Fax From the Control Panel
You can send a fax by manually entering a fax number, as described below.
Note: To dial the number using a telephone, by redialing, or by selecting from your
speed dial list, see the next section. To send a fax from your computer using the Epson
FAX Utility, see your online User’s Guide.
1. Press the Fax button.
2. Place your original(s) for faxing (see page 6).
Note: To scan a two-sided document (WorkForce 645 only), press the 2-Sided
button and select On .
3. Use the numeric keypad to enter the fax number. You can enter up to 64 digits.
4. To change fax settings, press x
Menu and select settings as necessary.
5. To send your fax, press the
B&W or Color x Start button in the Fax section of the
control panel.
Note: If the recipient’s fax machine prints only in black and white, your fax is
automatically sent in black and white even if you select color.
■
If you are scanning with the ADF, your document is automatically scanned and
faxed.
■ If you place your document on the scanner glass, you can scan additional pages
after the first one is sent.
■ If the fax number is busy, you see a redialing message and the product redials
after one minute. To redial immediately, press
Redial/Pause .
To cancel faxing, press y
Stop at any time.
Note: If you turn off the product, the following data stored in the product’s temporary
memory will be lost: received faxes that haven’t yet been printed, faxes scheduled to
be sent later, and faxes being retransmitted automatically.
Other Ways to Dial a Fax Number
Here are some other ways you can dial a fax number:
■Redial/Pause : Redial the last fax number you used.
■Speed Dial : Select or type the number of the speed dial entry and press OK . To use a
group dial entry, press the
Speed Dial button twice.
■ If you’ve connected a telephone to the product, dial the number from the phone.
Select
Send , then press the B&W or Color x Start button in the Fax section of the
control panel.
Note: Don’t hang up the phone until you begin transmitting the fax.

20 Faxing a Document
Receiving Faxes
Before receiving faxes, make sure you load plain paper and select the correct settings for the
paper you’ve loaded.
1. Press the
Fax button.
2. Press x
Menu and select Fax Print Settings .
3. Select
Paper Size and make sure the setting matches the size of paper you loaded.
Note: If the incoming fax is larger than the paper you loaded, it is reduced to fit or
printed on multiple pages, depending on the
Auto Reduction setting you select.
4. Press x Menu when done.
To receive faxes automatically, press the
Auto button to turn
on the
Auto Answer light.
Note: To change the number of rings before the product
answers, see page 18.
If you run out of paper during printing, you see an error
message. Load more paper and press the
B&W or Color
x Start button in the Fax section of the control panel to
continue.
To receive faxes manually (if you use a voicemail service provided by the phone company
instead of an answering machine, for example), turn off the
Auto Answer light and follow
these steps:
1. When your telephone rings, lift the phone off the hook.
2. Select
Receive , then press the B&W or Color x Start button in the Fax section of
the control panel.
3. After all the pages are received, replace the phone on the hook.
4. Press
OK to print the fax, if necessary.
A
uto
A
nswer
li
g
h
t