Epson WorkForce 845 User manual

WorkForce®845
Quick Guide
Your WorkForce 845. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 7
Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Guide rapide
Votre WorkForce 845 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Supports spéciaux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Positionnement des originaux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Copie . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Impression depuis une carte mémoire. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Impression depuis un ordinateur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Télécopie d’un document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Numérisation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Entretien de l’imprimante . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Résolution des problèmes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Avis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
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2 Your WorkForce 845
Your WorkForce 845
After you set up your WorkForce
®
845 (see the Start Here sheet), turn to this Quick Guide
and your online User’s Guide for instructions on using your product.
Adjusting the Control Panel
The control panel is adjustable. Squeeze the release bar underneath to raise or lower it as
shown.
Caution: To avoid damaging your product, always squeeze the release bar to lower the
control panel.
Features Where to find information
Copy, scan, and fax from the easy-to-use
control panel
See this Quick Guide for the basics.
See the online User’s Guide for details.
Process large documents with the 30-page
capacity Automatic Document Feeder
See this Quick Guide for the basics.
See the online User’s Guide for details.
Easy networking—Wi-Fi and Ethernet See the Start Here sheet and the online
User’s Guide.
Copy files to and from your computer with the
built-in memory card reader
See the online User’s Guide for details.
Wireless printing from mobile devices with
Epson Connect
See www.epson.com/connect.
English
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Using the Touch Screen 3
Using the Touch Screen
The touch screen makes it easy to use all the features of your product. To save energy, the
screen goes dark after several minutes of inactivity. Touch the screen to wake it up.
Caution: Press the touch screen gently with the tip of your finger; don’t press too hard
or use sharp objects.
Note: To turn off the “beep” heard when you press a button on the screen, or to
reduce its volume, press Setup, select Printer Setup, select Sound, and adjust one of
the settings. If you turn off the sound, the dialing sound made when you transmit a fax
is also turned off.
The touch screen displays only the buttons that are available for the task you are working
on.
Button Description
Display multiple photos at the same time, or crop the current photo (when a memory
card is inserted).
Return to the Home screen.
Turn Auto Answer on or off. The light indicates that Auto Answer is on.
yCancel current operation and return to previous screen.
xDisplay a menu for special settings. The touch screen retains the settings from the
last time it was used.
lor rAccess more options or view more photos.
+ Select a photo to print, or increase the number of copies.
– Decrease the number of copies.
yCancel printing, copying, faxing or scanning, or clear settings for the mode you’re
using (Copy, Fax, etc.)
xStart printing, copying, faxing, or scanning.
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4 Using the Touch Screen
You may see the following icons on the screen:
Icon Meaning
The product is connected to a wired network.
The product is connected to a wireless network.
ADF A document is loaded in the automatic document feeder.
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Using Special Papers 5
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the impact of
your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
®
at
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also
purchase supplies from an Epson authorized reseller. To find the nearest one, call
800-GO-EPSON (800-463-7766).
Paper name Size
Part
number
Sheet
count
Epson Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
S041586 500
Epson Brochure & Flyer Paper Matte
Double-sided
Letter (8.5 × 11 inches
[216 × 279 mm])
S042384 150
Epson Ultra Premium Presentation
Paper Matte
Letter (8.5 × 11 inches
[216 × 279 mm])
S041341 50
Epson Premium Presentation Paper
Matte
8 × 10 inches (203 × 254 mm) S041467 50
Letter (8.5 × 11 inches
[216 × 279 mm])
S041257
S042180
50
100
Epson Premium Presentation Paper
Matte Double-sided
8 × 10 inches (203 × 254 mm) S041568 50
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
S041062 100
Epson Ultra Premium Photo Paper
Glossy
4 × 6 inches (102 × 152 mm) S042181
S042174
60
100
5 × 7 inches (127 × 178 mm) S041945 20
8 × 10 inches (203 × 254 mm) S041946 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042182
S042175
25
50
Epson Premium Photo Paper
Semi-gloss
4 × 6 inches (102 × 152 mm) S041982 40
Letter (8.5 × 11 inches
[216 × 279 mm])
S041331 20
Epson Premium Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041808
S041727
40
100
5 × 7 inches (127 × 178 mm) S041464 20
8 × 10 inches (203 × 254 mm) S041465 20
Letter (8.5 × 11 inches
[216 × 279 mm])
S042183
S041667
25
50
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6 Using Special Papers
Note: Media availability varies by country.
For detailed paper loading instructions, see the Start Here sheet or online User’s Guide.
For best results:
■ Fan paper before loading.
■ Load paper printable side down; it is usually whiter or brighter.
■ Always load paper short edge first and make sure the edge guides are against the paper.
■ Make sure the paper is loaded against the edge guide and not sticking out from the
end of the cassette. The paper may slide forward slightly as you insert the cassette.
This is normal.
■ Do not use paper with binder holes.
Epson Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809
S042038
50
100
Letter (8.5 × 11 inches
[216 × 279 mm])
S041141
S041649
S041271
20
50
100
Epson Photo Quality Self-adhesive
Sheets
A4 (8.3 × 11.7 inches
[210 × 297 mm])
S041106 10
Epson Iron-on Cool Peel Transfer
paper
Letter (8.5 × 11 inches
[216 × 279 mm])
S041153 10
Paper name Size
Part
number
Sheet
count
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Placing Originals for Copying, Scanning, or Faxing 7
Placing Originals for Copying,
Scanning, or Faxing
Before you copy, scan, or fax, place your documents on the scanner glass or in the
Automatic Document Feeder (ADF). Place photos on the scanner glass only.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.
1. Raise the document cover.
2. Place your original facedown on the scanner
glass, with the top against the back left corner.
3. Close the cover gently to keep your original in
place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets (single- or double-sided), or 10 legal-size
sheets (single-sided only), in the ADF.
1. Open the ADF paper support, and then move the edge guide outward.
2. Fan the originals, then tap them on a flat surface to even the edges.
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8 Using the Automatic Document Feeder
3. Insert the originals face up, top edge first. The ADF icon appears on the screen.
Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as
shown below.
4. Slide the edge guide against the originals, but not too tight.
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Copying 9
Copying
Follow the steps in this section to copy black-and-white or color documents.
You can copy documents onto letter- or A4-size plain paper, Epson Bright White Paper, or
Epson Presentation Paper Matte, just like on a copy machine. If you use the Automatic
Document Feeder (ADF), you can copy up to 30 sheets at a time.
Note: You can use the Copy/Restore Photos option to copy photos onto 4 × 6-inch
(102 × 152 mm), 5 × 7-inch (127 × 178 mm), 8 × 10-inch (203 × 254 mm), letter-
(216 × 279 mm), or A4-size Epson photo paper (various types available) for instant
photo reprints. See the online User’s Guide for details.
Copying a Document
1. Make sure your paper is loaded in one of the paper cassettes (see page 5).
2. Place your original document on the scanner glass, or load your documents in the
ADF (see page 7).
Note: When you use the Copy function with originals loaded in the Automatic
Document Feeder, letter-size paper is automatically selected for your printed
copies. If you copy a legal-size document, the image will be cropped. To copy a full
legal-size document on letter-size paper, press
Reduce/Enlarge . Select
Legal->Letter , then press OK .
3. Press , if necessary, and select Copy . You see this
screen.
4. Press
+ or – to select the number of copies you want
(up to 99). Or press the number
1 to display the
numeric keyboard, then select the number and press
OK .
5. Select
Color or B&W (black and white) copies.
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10 Copying a Document
6. Adjust the density (make the copies lighter or darker), if necessary.
7. To change copy settings, press xand select
Paper and
Copy Settings
. The Layout setting should be With
Border
and the Paper Size should be Letter .
■ To make double-sided copies, select 2-Sided
Printing
, then select On .
■ To adjust the copy size, select Reduce/Enlarge ,
then choose
Actual Size (to print at actual size),
Custom Size (to select a percentage), Auto Fit Page (to automatically size the
image to fit your paper), or one of the specific sizes listed.
■ For the Paper Type setting, select Plain Paper .
■ For the Paper Source setting, select the cassette you want to use. To make a
large number of copies and use paper from both cassettes, select
Cassette 1
then 2
.
■ To change the copy quality, select Quality , then choose Draft , Standard Quality ,
or
Best .
Note: To clear previously used copy settings, press C. For more information about
copy settings, see your online User’s Guide.
8. After you finish selecting settings, press OK .
9. Press xto begin copying.
To cancel copying, press y.
Note: When printing two-sided, if ink on the front of the paper smears, select a longer
dry time setting in the Paper and Copy Settings menu.
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Printing From a Memory Card 11
Printing From a Memory Card
Your product lets you print photos directly from your digital camera’s memory card; just
insert it into the memory card slot and you’re ready to print.
See the online User’s Guide for a list of compatible memory cards and instructions on
copying memory card files between your product and a computer, and printing photos
directly from your camera.
Inserting the Card
1. Make sure your printer is turned on.
2. Insert your card as shown.
Note: Do not force the card into the slot; it won’t go in all the
way.
The memory card access light flashes, then stays lit. Now you can
view your photos on the LCD screen and print them.
Removing the Card
After you finish printing your photos, follow these steps to remove
the card:
1. Make sure the memory card access light is not flashing.
Caution: Do not remove the card or turn off your printer while the memory card
access light is flashing; you may lose data on the card.
2. If the product is connected to your computer with a USB cable, do one of the
following before removing the memory card or turning off the printer:
■ Windows: Right-click the name of your card (removable disk) in My Computer
or Windows Explorer, and select
Eject .
■ Mac OS
®
X: Drag the removable disk icon from your desktop into the trash,
then remove the card.
3. Pull the card straight out of its slot.
Memory card
access light
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12 Printing Photos From the LCD Screen
Printing Photos From the LCD Screen
You can select individual photos for printing as you view them on the LCD screen. See the
online User’s Guide for instructions on printing photo greeting cards, layout sheets, and
proof sheets.
1. Load several sheets of Epson photo paper in cassette 1 (various types available; see
page 5).
2. Press , if necessary, and select
Print Photos .
3. Select
View and Print Photos .
4. Press lor rto scroll through your photos and display
one that you want to print.
5. Press
+ to select a photo for printing.
6. To print more than one copy, press
+ or – to select the
number of copies you want of that photo.
Note: To crop the photo, press . Press +or –to frame the image; use the
arrows to move the frame. Press OK twice when done.
7. Repeat steps 4 to 6 to select more photos.
8. Press x, then select
Print Settings .
9. Select the
Paper Size and Paper Type of the paper
you’ve loaded, then press
OK .
10. If desired, press xand select
Photo Adjustments to
turn on red-eye reduction or other photo-enhancing
features. Then press
OK .
11. Press
OK to confirm your settings.
12. When you’re ready to print, press x.
To cancel printing, press y.
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Printing From Your Computer 13
Printing From Your Computer
This section describes the basic steps for printing from a Windows
®
or Mac
®
computer.
For detailed instructions on printing, see the online User’s Guide.
Printing in Windows
1. Select the Print command in your application.
2. Select your product, then click the
Preferences or Properties button.
(If you see a
Setup , Printer , or Options button, click it, then click Preferences or
Properties on the next window.)
Select your Epson
product
Click here to open
your printer
software
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14 Printing With a Mac
3. On the Main tab, select basic print settings. Make sure you choose the correct Paper
Source and Paper Type setting for your paper (see page 16). To use plain paper from
both cassettes, select
Cassette 1 then 2 .
Tip: For quick access to the most common settings, select one of the Printing
Presets on the left side of the screen. You can delete these presets or create your
own by clicking the
Add/Remove Presets button.
For more information about print settings, click
Help .
4. For automatic duplex printing, select Auto .
5. To resize your printout, click the
Page Layout tab.
6. For more printing options, click the
More Options tab.
7. Click
OK to save your settings.
8. Click
OK or Print to start printing. A window will appear and show the progress of
your print job.
Printing With a Mac
Follow the steps below to print from Mac OS X 10.5 to 10.6. If you’re printing from Mac
OS X 10.4, see your online User’s Guide for instructions.
1. Open a photo or document in an application.
2. Open the
File menu, and select Print .
Click here
for quick
access to
settings
Select your
Document Size
Click here for
2-Sided Printing
Select your
Paper Type
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Printing With a Mac 15
3. Select your product as the
Printer setting.
4. Select basic copy and page settings. For borderless photos, choose a
Paper Size
setting with a
Borderless option.
Note: If the setting you want isn’t shown (for example, Scale), check for it in your
application before printing or check for it at the bottom of this window.
5. Choose Print Settings from the pop-up menu, and select your Media Type, Print
Quality
, and other print settings.
6. For automatic duplex printing, choose
Output Settings from the pop-up menu, and
select the
Two-sided Printing option you want.
Select your Epson product
Click to expand,
if necessary
Copy and page
settings
Application
settings
Pop-up menu
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16 Selecting the Correct Paper Type
7. Choose any other printing options you may need from the pop-up menu. See the
online User’s Guide for details, or click
? when it appears on the screen.
8. Click
Print .
9. To monitor your print job, click the printer icon in the Dock.
Selecting the Correct Paper Type
Select the correct Paper Type (Windows) or Media Type (Mac OS X) setting in your
printer software so the ink coverage can be adjusted accordingly.
For this paper/media Select this setting
Plain paper
Epson Bright White Paper
Epson Presentation Paper Matte
Epson Photo Quality Self-adhesive Sheets
Epson Iron-on Cool Peel Transfer paper
Plain Paper/Bright White Paper
Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy
Epson Premium Photo Paper Glossy Premium Photo Paper Glossy
Epson Photo Paper Glossy Photo Paper Glossy
Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte
Double-sided
Epson Brochure & Flyer Paper Matte Double-sided
Premium Presentation Paper Matte
Envelopes Envelope
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Faxing a Document 17
Faxing a Document
Your product lets you send faxes by entering fax numbers or selecting entries from a speed
dial list. Using the Automatic Document Feeder (ADF), you can fax up to 30 pages at a
time.
Note: You can also send/receive faxes from your computer using the Epson FAX Utility.
For more information, see the online User’s Guide.
Breakdown or repair of this product may cause loss of fax data and settings. Epson is
not responsible for backing up or recovering data and settings during or after the
warranty period. We recommend that you make your own backup or print out your fax
data and settings.
This product allows you to store names, telephone numbers, and fax data in its
memory even when the power is turned off. Use the following procedure to erase the
memory if you give away or dispose of the product: Select
Setup > Restore Default
Settings > Reset All Settings
. This procedure will erase all of your network settings and
fax data.
Connecting a Phone or Answering Machine
1. Connect the phone cable from the wall
jack to the
LINE port on the back of the
product.
Note: If you’re connecting the product
to a DSL phone line, you must plug a
DSL filter into the wall jack or you
won’t be able to use the fax or
telephone equipment. Contact your
DSL provider for the necessary filter.
2. To use a telephone or answering
machine on the same line, you need a
second phone cable. Remove the cap
from the
EXT. port on the back of the
product. Connect one end of the cable
to the telephone or answering machine,
and connect the other end to the
EXT.
port.
Note: Set the printer ringer to answer
one ring after the answering machine.
Telephone
wall jack
Telephone
wall jack
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18 Setting Up Fax Features
In Auto Answer mode, if the incoming call is a fax and you pick up the phone or the
answering machine answers, the product automatically begins receiving the fax. If the
other party is a caller, the phone can be used as normal or a message can be left on the
answering machine.
Note: Any phone or answering machine must be connected to the EXT. port for your
product to detect an incoming fax call when the phone is picked up. Epson cannot
guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such
as FiOS™.
Setting Up Fax Features
Before sending or receiving faxes, you should create a fax header and select the number of
rings before the fax answers.
Note: To select other settings or use the Epson FAX Utility, see the online
User’s Guide.
Entering Fax Header Information
You should enter your name and phone number in the fax header before sending faxes so
that recipients can identify the origin of the fax.
Note: If you leave your product unplugged for a long period of time, the date and time
settings may get lost. See the online User’s Guide for instructions on resetting them.
Entering Your Sender Name
1. Press if necessary, then select Setup .
2. Press lor r and select
Fax Settings . Then press lor r and select Header .
3. Select
Fax Header . You see the fax keypad.
4. Use the keypad to enter the header information (see
page 19). You can enter up to 40 characters or digits
for your name and other contact information.
5. Press
OK to return to the Header menu.
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Setting Up Fax Features 19
Entering Your Phone Number
1. Select Your Phone Number from the Header menu.
2. Use the keypad to enter your phone number, up to 20 digits (see below). You don’t
need to use dashes. Use the #button to type the +symbol for an international
number.
3. Press
OK to return to the Header menu.
Using the Keypad to Enter Numbers and Characters
■ To enter a fax number, use the numeric keypad.
■ To enter text, press a keypad number repeatedly to
switch between uppercase, lowercase, or numbers.
■ Press 1Symb. to enter these characters: ! # % & ’ ( ) *
+ ,
– . / : ; = ? @ ~
■ To move the cursor left or right, press lor r.
■ To delete a character (backspace), press .
■ To insert a space, press .
Selecting the Number of Rings to Answer
If you connected an answering machine and it is set to pick up on the fourth ring, you
should set the product to pick up on the fifth ring or later:
1. Press if necessary, then select
Setup .
2. Press lor r and select
Fax Settings .
3. Select
Communication , then Rings to Answer .
4. Press uor d to select the number of rings, then press
OK . Select more rings than you
use for the answering machine.
Note: Set the printer ringer to answer one ring after the answering machine.
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20 Sending a Fax From the Control Panel
Sending a Fax From the Control Panel
You can send a fax by manually entering a fax number, as described below.
Note: To dial the number using a telephone, by redialing, or by selecting from your
speed dial list, see the next section. To send a fax from your computer using the Epson
FAX Utility, see your online User’s Guide.
1. Place your original(s) for faxing (see page 7).
2. Press , if necessary, and select
Fax .
To fax a two-sided document, place your document in
the ADF. Press xMenu and select
Fax Send
Settings
. Then press 2-Sided Scanning and select
On .
3. Press , then use the numeric keypad to enter the
fax number (up to 64 digits). Then press
OK .
4. Select
Color or B&W .
Note: If the recipient’s fax machine prints only in black and white, your fax is
automatically sent in black and white even if you select Color.
5. Press OK , if desired, to see a summary of your fax transmission settings.
6. Press xto begin scanning and faxing your document. (To cancel, press y.)
■ If you are scanning with the ADF (see page 7), your document is automatically
scanned and faxed.
■ If you placed your document on the scanner glass, you can scan additional pages
after the first one is sent.
■ If the fax number is busy, you see a redialing message and the product redials
after one minute. To redial immediately, press
Redial .
Note: If you turn off the product, the following data stored in the product’s temporary
memory will be lost: received faxes that haven’t yet been printed, faxes scheduled to
be sent later, and faxes being retransmitted automatically.
Receiving Faxes
Before receiving faxes, make sure you load plain paper and select the correct settings for the
paper you’ve loaded.
1. Press if necessary and select
Setup .
2. Press lor r and select
Fax Settings .
3. Select
Scan & Print Setup .
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