Epson WorkForce Pro WF-M5690DWF User manual

User's Guide
NPD5219-00 EN

Copyright
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of
Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained
herein. Neither is any liability assumed for damages resulting from the use of the information herein. e
information contained herein is designed only for use with this Epson product. Epson is not responsible for any
use of this information as applied to other products.
Neither Seiko Epson Corporation nor its aliates shall be liable to the purchaser of this product or third parties for
damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or
abuse of this product or unauthorized modications, repairs, or alterations to this product, or (excluding the U.S.)
failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions.
Seiko Epson Corporation and its aliates shall not be liable for any damages or problems arising from the use of
any options or any consumable products other than those designated as Original Epson Products or Epson
Approved Products by Seiko Epson Corporation.
Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that
occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko
Epson Corporation.
© 2014 Seiko Epson Corporation. All rights reserved.
e contents of this manual and the specications of this product are subject to change without notice.
User's Guide
Copyright
2

Trademarks
❏EPSON
®
is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION is a
trademark of Seiko Epson Corporation.
❏EPSON Scan soware is based in part on the work of the Independent JPEG Group.
❏libti
Copyright © 1988-1997 Sam Leer
Copyright © 1991-1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this soware and its documentation for any purpose is
hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in
all copies of the soware and related documentation, and (ii) the names of Sam Leer and Silicon Graphics
may not be used in any advertising or publicity relating to the soware without the specic, prior written
permission of Sam Leer and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED
OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN
CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
❏Microso
®
, Windows
®
, and Windows Vista
®
are registered trademarks of Microso Corporation.
❏Apple, Macintosh, Mac OS, OS X, Bonjour, Safari, iPad, iPhone, iPod touch, and iTunes are trademarks of Apple
Inc., registered in the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.
❏Google Cloud Print™, Chrome™, Chrome OS™, and Android™ are trademarks of Google Inc.
❏Adobe, Adobe Reader, Acrobat, and Photoshop are trademarks of Adobe systems Incorporated, which may be
registered in certain jurisdictions.
❏Monotype is a trademark of Monotype Imaging, Inc. registered in the United States Patent and Trademark
Oce and may be registered in certain jurisdictions.
❏Albertus, Arial, and Times New Roman are trademarks of e Monotype Corporation.
❏ITC Avant Garde, ITC Bookman, ITC Zapf-Chancery, and ITC Zapf Dingbats are trademarks of International
Typeface Corporation registered in the United States Patent and Trademark Oce and may be registered in
certain jurisdictions.
❏Clarendon, Helvetica, New Century Schoolbook, Palatino, Times and Univers are registered trademarks of
Heidelberger Druckmaschinen AG, which may be registered in certain jurisdictions, exclusively licensed
through Linotype Library GmbH, a wholly owned subsidiary of Heidelberger Druckmaschinen AG.
❏Wingdings is a registered trademark of Microso Corporation in the United States and other countries.
❏Antique Olive is a registered trademark of Marcel Olive and may be registered in certain jurisdictions.
❏Marigold is a trademark of AlphaOmega Typography.
❏Coronet is a registered trademark of Ludlow Type Foundry.
❏PCL is the registered trademark of Hewlett-Packard Company.
User's Guide
Trademarks
3

❏Getopt
Copyright © 1987, 1993, 1994 e Regents of the University of California. All rights reserved.
Redistribution and use in source and binary forms, with or without modication, are permitted provided that
the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
4. Neither the name of the University nor the names of its contributors may be used to endorse or promote
products derived from this soware without specic prior written permission.
THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS
OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR
BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN
CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
❏Arcfour
is code illustrates a sample implementation of the Arcfour algorithm.
Copyright © April 29, 1997 Kalle Kaukonen. All Rights Reserved.
Redistribution and use in source and binary forms, with or without modication, are permitted provided that
this copyright notice and disclaimer are retained.
THIS SOFTWARE IS PROVIDED BY KALLE KAUKONEN AND CONTRIBUTORS ''AS IS'' AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL KALLE KAUKONEN OR CONTRIBUTORS BE LIABLE FOR ANY
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS
OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN
IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
❏microSDHC Logo is a trademark of SD-3C, LLC.
Note: microSDHC is built into the product and cannot be removed.
❏Intel
®
is a registered trademark of Intel Corporation.
❏General Notice: Other product names used herein are for identication purposes only and may be trademarks
of their respective owners. Epson disclaims any and all rights in those marks.
User's Guide
Trademarks
4

Contents
Copyright
Trademarks
About This Manual
IntroductionofManuals..................... 9
MarksandSymbols.........................9
DescriptionsUsedinthisManual..............10
OperatingSystemReferences.................10
Important Instructions
SafetyInstructions.........................11
PrinterAdvisoriesandWarnings.............. 11
Advisories and Warnings for Setting Up/
UsingthePrinter........................12
Advisories and Warnings for Using the
PrinterwithaWirelessConnection...........13
Advisories and Warnings for Using the
Touchscreen........................... 13
ProtectingYourPersonalInformation...........13
Administrator Settings
Locking the Printer Settings Using an
Administrator'sPassword....................14
UnlockingthePrinterSettings................14
UserFeatureRestrictions....................14
Printer Basics
PartNamesandFunctions...................16
ControlPanel............................ 19
ButtonsandLights.......................19
IconsDisplayedontheLCDScreen...........20
Icons Displayed on the Soware Keyboard of
theLCDScreen.........................21
MenuOptions............................22
CopyMode............................22
ScanMode.............................23
FaxMode............................. 25
MemoryDeviceMode....................26
SetupMode............................27
ContactsMode......................... 36
PresetsMode...........................37
StatusMenu............................37
Loading Paper
PaperHandlingPrecautions..................38
AvailablePaperandCapacities................39
ListofPaperTypes.......................41
LoadingPaperinthePaperCassette............41
LoadingPaperintheRearPaperFeed...........44
Placing Originals
AvailableOriginalsfortheADF............... 47
PlacingOriginalsontheADF.................47
Placing Originals on the Scanner Glass. . . . . . . . . . 49
Managing Contacts
RegisteringContacts....................... 51
RegisteringGroupedContacts................ 51
Registration and Backup of Contacts Using a
Computer...............................52
Printing
PrintingfromtheControlPanel...............53
PrintingfromaComputer................... 53
Authenticating Users in the Printer Driver
when User Feature Restriction Is Enabled (for
WindowsOnly).........................53
PrintingBasics-Windows.................54
PrintingBasics-MacOSX.................55
Printingon2-Sides.......................57
PrintingSeveralPagesonOneSheet..........59
PrintingtoFitthePaperSize................60
Printing Multiple Files Together (for
WindowsOnly).........................61
Enlarged Printing and Making Posters (for
WindowsOnly).........................62
PrintingUsingAdvancedFeatures........... 68
PrintingUsingaPostScriptPrinterDriver........70
Printing Using a PostScript Printer Driver -
Windows..............................70
Printing Using a PostScript Printer Driver -
MacOSX.............................72
Setting Items for the PostScript Printer Driver. . . 73
PrintingfromSmartDevices................. 73
UsingEpsoniPrint.......................73
UsingAirPrint..........................75
CancelingPrinting.........................76
User's Guide
Contents
5

CancelingPrinting-PrinterButton...........76
CancelingPrinting-StatusMenu............76
CancelingPrinting-Windows.............. 76
CancelingPrinting-MacOSX..............76
Copying
Scanning
ScanningUsingtheControlPanel..............79
ScanningtoanEmail.....................79
Scanning to a Network Folder or FTP Server. . . . 80
ScanningtoaMemoryDevice.............. 81
ScanningtotheCloud....................81
Scanning Using Document Capture Pro (for
WindowsOnly).........................81
ScanningtoaComputer(WSD).............82
ScanningfromaComputer...................83
Authenticating Users when Using Access
Control in EPSON Scan (for Windows Only). . . .83
Scanning in Oce Mode.................. 83
ScanninginProfessionalMode..............85
ScanningfromSmartDevices.................87
Faxing
SettingUpaFax...........................89
ConnectingtoaPhoneLine................89
MakingBasicFaxSettings................. 92
SendingFaxes............................94
BasicFaxSendingOperations...............94
VariousWaysofSendingFaxes..............96
ReceivingFaxes..........................100
SettingReceivingMode..................100
VariousWaysofReceivingFaxes............101
SavingReceivedFaxes................... 102
ForwardingReceivedFaxes................104
UsingOtherFaxingFeatures.................105
PrintingFaxReportandList...............105
SettingSecurityforFaxing................106
CheckingFaxJobs......................106
Replacing Ink Cartridges and Other
Consumables
Checking the Status of the Remaining Ink and
theMaintenanceBox......................108
Checking the Status of the Remaining Ink
and the Maintenance Box - Control Panel. . . . . 108
Checking the Status of the Remaining Ink
andtheMaintenanceBox-Windows.........108
Checking the Status of the Remaining Ink
andtheMaintenanceBox-MacOSX........108
InkCartridgeCodes.......................109
InkCartridgeHandlingPrecautions...........109
ReplacingInkCartridges................... 110
MaintenanceBoxCode.....................112
MaintenanceBoxHandlingPrecautions........ 112
ReplacingaMaintenanceBox................113
Improving Print and Scan Quality
CheckingandCleaningthePrintHead.........115
Checking and Cleaning the Print Head -
ControlPanel..........................115
Checking and Cleaning the Print Head -
Windows.............................116
Checking and Cleaning the Print Head -
MacOSX............................ 116
AligningthePrintHead....................117
Aligning the Print Head - Control Panel. . . . . . 117
AligningthePrintHead-Windows..........118
AligningthePrintHead-MacOSX.........118
CleaningthePaperPathforInkSmears.........119
CleaningtheADF........................ 119
CleaningtheScannerGlass..................122
Applications and Network Service
Information
EpsonConnectService.....................123
WebCong.............................123
Running Web Cong on a Web Browser. . . . . . 123
RunningWebCongonWindows.......... 124
Running Web Cong onMacOSX..........124
NecessaryApplications.....................125
WindowsPrinterDriver..................125
MacOSXPrinterDriver................. 126
EPSONScan(ScannerDriver).............127
Document Capture Pro (for Windows Only). . . 128
PC-FAXDriver(FaxDriver)...............128
FAXUtility........................... 128
E-WebPrint(forWindowsOnly)........... 129
EPSON Soware Updater. . . . . . . . . . . . . . . . . 129
EpsonNetCong.......................129
UninstallingApplications...................130
UninstallingApplications-Windows.........130
UninstallingApplications-MacOSX........131
User's Guide
Contents
6

InstallingApplications.....................131
InstallingaPostScriptPrinterDriver.........132
Installing the Epson Universal Printer Driver
(forWindowsOnly).....................134
UpdatingApplicationsandFirmware.......... 135
Solving Problems
CheckingthePrinterStatus..................136
Checking Messages on the LCD Screen. . . . . . . 136
ErrorCodeontheStatusMenu.............137
CheckingthePrinterStatus-Windows.......142
CheckingPrinterStatus-MacOSX.........142
RemovingJammedPaper...................142
Removing Jammed Paper from the Front Cover 142
Removing Jammed Paper from the Rear
Paper Feed. . . . . . . . . . . . . . . . . . . . . . . . . . . .143
Removing Jammed Paper from the Paper
Cassette..............................144
Removing Jammed Paper from Rear Cover. . . . 145
RemovingJammedPaperfromtheADF......145
Paper Does Not Feed Correctly. . . . . . . . . . . . . . . 148
Original Does Not Feed in the ADF. . . . . . . . . .149
PowerandControlPanelProblems............149
PowerDoesNotTurnOn.................149
PowerDoesNotTurnO.................149
LCDScreenGetsDark...................149
PrinterDoesNotPrint.....................149
PrintoutProblems........................150
PrintQualityIsPoor.................... 150
CopyQualityIsPoor....................151
An Image of the Reverse Side of the Original
AppearsintheCopiedImage.............. 152
e Position, Size, or Margins of the Printout
AreIncorrect..........................152
Paper Is Smeared or Scued...............152
Printed Characters Are Incorrect or Garbled. . . 153
ePrintedImageIsInverted..............153
e Printout Problem Could Not be Cleared. . . 154
OtherPrintingProblems................... 154
PrintingIsTooSlow.....................154
Printing Slows Down Dramatically During
ContinuousPrinting.....................154
PostScriptPrinterDriverProblems............155
Printer Does Not Print While Using
PostScriptPrinterDriver................. 155
Printer Does Not Print Correctly While
UsingPostScriptPrinterDriver.............155
Printing Is Too Slow While Using PostScript
PrinterDriver......................... 155
CannotStartScanning.....................155
ScannedImageProblems...................156
ScanQualityIsPoor.....................156
CharactersAreBlurred...................157
An Image of the Reverse Side of the Original
AppearsintheScannedImage............. 157
Moiré (Cross-Hatch) Patterns Appear in the
ScannedImage.........................157
Scanning Area or Direction Is Not Correct. . . . 157
e Scanned Image Problem Could Not be
Cleared..............................158
OtherScanningProblems...................158
umbnail Preview Does Not Work Properly. . .158
ScanningIsTooSlow....................158
Cannot Send the Scanned Image by Email. . . . . 159
Scanning Stops when Scanning to PDF/
Multi-TIFF........................... 159
Problems when Sending and Receiving Faxes. . . . .159
CannotSendorReceiveFaxes..............159
CannotSendFaxes......................160
Cannot Send Faxes to a Specic Recipient. . . . . 161
CannotSendFaxesataSpeciedTime....... 161
CannotReceiveFaxes....................161
MemoryFullErrorOccurs................161
SentFaxQualityIsPoor..................162
FaxesAreSentattheWrongSize............162
ReceivedFaxQualityIsPoor...............163
ReceivedFaxesAreNotPrinted............ 163
OtherFaxingProblems.....................163
Cannot Make Calls on the Connected
Telephone............................163
Answering Machine Cannot Answer Voice
Calls................................163
Sender's Fax Number Not Displayed on
Received Faxes or the Number Is Wrong. . . . . . 164
Cannot Forward Received Documents to
EmailAddresses........................164
OtherProblems..........................164
Slight Electric Shock when Touching the
Printer...............................164
OperationSoundsAreLoud...............164
eDateandTimeAreIncorrect........... 164
MemoryDeviceIsnotRecognized..........165
CannotSaveDatatoaMemoryDevice.......165
ForgotYourPassword....................165
Application Is Blocked by a Firewall (for
WindowsOnly)........................165
Appendix
Technical Specications....................166
User's Guide
Contents
7

PrinterSpecications....................166
ScannerSpecications...................166
InterfaceSpecications...................167
FaxSpecications.......................167
Wi-FiSpecications.....................168
EthernetSpecications...................168
SecurityProtocol.......................168
SupportedirdPartyServices.............169
ExternalUSBDeviceSpecications..........169
SupportedDataSpecications..............169
Dimensions...........................170
ElectricalSpecications..................170
EnvironmentalSpecications..............171
SystemRequirements....................171
FontInformation.........................171
AvailableFontsforPostScript..............171
AvailableFontsforPCL.................. 173
ListofSymbolSets......................174
RegulatoryInformation....................179
Standards and Approvals for European Model. . 179
GermanBlueAngel.....................180
RestrictionsonCopying..................180
SavingPower............................181
SavingPower-ControlPanel..............181
TransportingthePrinter....................181
Accessing an External USB Device From a
Computer..............................182
InstallingtheOptionalUnits.................183
Product Name of the Optional Paper Cassette
Unit.................................183
Installing the Optional Paper Cassette Units. . . 183
UsinganEmailServer..................... 184
ConguringanEmailServer...............185
EmailServerSettingItems................186
CheckinganEmailServerConnection....... 186
WheretoGetHelp........................186
TechnicalSupportWebSite................186
ContactingEpsonSupport................187
User's Guide
Contents
8

About This Manual
Introduction of Manuals
e latest versions of the following manuals are available from the Epson support website.
http://www.epson.eu/Support (Europe)
http://support.epson.net/ (outside Europe)
❏Important Safety Instructions (paper manual)
Provides you with instructions to ensure the safe use of this printer. is manual may not be included
depending on model and region.
❏Start Here (paper manual)
Provides you with information on setting up the printer and installing the soware.
❏User's Guide (PDF manual)
is manual. Provides overall information and instructions on using the printer, and on solving problems.
❏Network Guide (PDF manual)
Provides information on network settings and solving problems when using the printer on a network.
❏Administrator's Guide (PDF manual)
Provides network administrators with information on management and printer settings.
As well as the manuals above, check the various types of help information available from the printer itself or from
the Epson applications.
Marks and Symbols
!
Caution:
Instructions that must be followed carefully to avoid bodily injury.
c
Important:
Instructions that must be observed to avoid damage to your equipment.
Note:
Provides complementary and reference information.
& Related Information
Links to related sections.
User's Guide
About This Manual
9

Descriptions Used in this Manual
❏Screenshots of the printer driver and the EPSON Scan (scanner driver) screens are from Windows 8.1 or Mac
OS X v10.9.x. e content displayed on the screens varies depending on the model and situation.
❏Illustrations of the printer used in this manual are examples only. Although there may be slight dierences
depending on the model, the method of operation is the same.
❏Some of the menu items on the LCD screen vary depending on the model and settings.
Operating System References
Windows
In this manual, terms such as "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista", "Windows XP",
"Windows Server 2012 R2", "Windows Server 2012", "Windows Server 2008 R2", "Windows Server 2008", "Windows
Server 2003 R2", and "Windows Server 2003" refer to the following operating systems. Additionally, "Windows" is
used to refer to all versions.
❏Microso® Windows® 8.1 operating system
❏Microso® Windows® 8 operating system
❏Microso® Windows® 7 operating system
❏Microso® Windows Vista® operating system
❏Microso® Windows® XP operating system
❏Microso® Windows® XP Professional x64 Edition operating system
❏Microso® Windows Server® 2012 R2 operating system
❏Microso® Windows Server® 2012 operating system
❏Microso® Windows Server® 2008 R2 operating system
❏Microso® Windows Server® 2008 operating system
❏Microso® Windows Server® 2003 R2 operating system
❏Microso® Windows Server® 2003 operating system
Mac OS X
In this manual, "Mac OS X v10.9.x" refers to "OS X Mavericks" and "Mac OS X v10.8.x" refers to "OS X Mountain
Lion". Additionally, "Mac OS X" is used to refer to "Mac OS X v10.9.x", "Mac OS X v10.8.x", "Mac OS X v10.7.x"
and "Mac OS X v10.6.8".
User's Guide
About This Manual
10

Important Instructions
Safety Instructions
Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future
reference. Also, be sure to follow all warnings and instructions marked on the printer.
❏Use only the power cord supplied with the printer and do not use the cord with any other equipment. Use of
other cords with this printer or the use of the supplied power cord with other equipment may result in re or
electric shock.
❏Be sure your AC power cord meets the relevant local safety standard.
❏Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by
yourself, except as specically explained in the printer's manuals.
❏Unplug the printer and refer servicing to qualied service personnel under the following conditions:
e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing
damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust
controls that are not covered by the operating instructions.
❏Place the printer near a wall outlet where the plug can be easily unplugged.
❏Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations
subject to shocks, vibrations, high temperature or humidity.
❏Take care not to spill liquid on the printer and not to handle the printer with wet hands.
❏Keep the printer at least 22 cm away from cardiac pacemakers. Radio waves from this printer may adversely
aect the operation of cardiac pacemakers.
❏If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with
water. If discomfort or vision problems remain aer a thorough ushing, see a doctor immediately.
❏Avoid using a telephone during an electrical storm. ere may be a remote risk of electric shock from lightning.
❏Do not use a telephone to report a gas leak in the vicinity of the leak.
❏Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port.
❏If ink gets on your skin, wash the area thoroughly with soap and water.
❏If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer
a thorough ushing, see a doctor immediately.
❏If ink gets into your mouth, see a doctor right away.
❏Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your
skin.
❏Do not shake ink cartridges too vigorously; otherwise ink may leak from the cartridge.
❏Keep ink cartridges and maintenance box out of the reach of children.
Printer Advisories and Warnings
Read and follow these instructions to avoid damaging the printer or your property. Make sure you keep this
manual for future reference.
User's Guide
Important Instructions
11

Advisories and Warnings for Setting Up/Using the Printer
❏Do not block or cover the vents and openings in the printer.
❏Use only the type of power source indicated on the printer's label.
❏Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and o.
❏Avoid electrical outlets controlled by wall switches or automatic timers.
❏Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
❏e power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over.
Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter
and leave the transformer.
❏If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all
devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.
❏If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the printer.
❏When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation
may damage both devices connected by the cable.
❏Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e printer
will not operate properly if it is tilted at an angle.
❏When storing or transporting the printer, avoid tilting it, placing it vertically, or turning it upside down;
otherwise ink may leak.
❏Allow space above the printer so that you can fully raise the document cover.
❏Leave enough space in front of the printer for the paper to be fully ejected.
❏Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct
sunlight, strong light, or heat sources.
❏Do not insert objects through the slots in the printer.
❏Do not put your hand inside the printer during printing.
❏Do not touch the white at cable inside the printer.
❏Do not use aerosol products that contain ammable gases inside or around the printer. Doing so may cause re.
❏Do not move the print head by hand; otherwise, you may damage the printer.
❏Be careful not to trap your ngers when closing the document cover.
❏Do not press too hard on the scanner glass when placing the originals.
❏Always turn the printer o using the
P button. Do not unplug the printer or turn o the power at the outlet
until the
P light stops ashing.
❏Before transporting the printer, make sure that the print head is in the home (far right) position and the ink
cartridges are in place.
❏If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical
outlet.
User's Guide
Important Instructions
12

Advisories and Warnings for Using the Printer with a Wireless
Connection
❏Radio waves from this printer may negatively aect the operation of medical electronic equipment, causing
them to malfunction. When using this printer inside medical facilities or near medical equipment, follow
directions from the authorized personnel representing the medical facilities, and follow all posted warnings and
directions on the medical equipment.
❏Radio waves from this printer may negatively aect the operation of automatically controlled devices such as
automatic doors or re alarms, and could lead to accidents due to malfunction. When using this printer near
automatically controlled devices, follow all posted warnings and directions on these devices.
Advisories and Warnings for Using the Touchscreen
❏e LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven
brightness. ese are normal and do not indicate that it is damaged in any way.
❏Only use a dry, so cloth for cleaning. Do not use liquid or chemical cleaners.
❏e exterior cover of the touchscreen could break if it receives a heavy impact. Contact your dealer if the panel
surface chips or cracks, and do not touch or attempt to remove the broken pieces.
❏Press the touchscreen gently with your nger. Do not press force or operate with your nails.
❏Do not use sharp objects such as ball point pens or sharp pencils to perform operations.
❏Condensation inside the touchscreen due to abrupt changes in temperature or humidity may cause
performance to deteriorate.
Protecting Your Personal Information
When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's
memory by selecting Setup > System Administration > Restore Default Settings > Clear All Data and Settings
on the control panel.
User's Guide
Important Instructions
13

Administrator Settings
Locking the Printer Settings Using an Administrator's
Password
You can set an administrator's password to lock the printer settings so that they cannot be changed by other users.
You can lock the following settings.
❏System Administration
❏Eco Mode
❏Presets
❏Contacts
You cannot change settings without entering the password. is password is also required when you make settings
using Web Cong or EpsonNet Cong.
c
Important:
Do not forget the password. If you forget the password, contact Epson support.
1. Enter Setup from the home screen.
2. Select Admin Settings > Admin Password.
3. Select Register, and then enter a password.
4. Enter the password again.
5. Select Lock Setting, and then enable it.
Unlocking the Printer Settings
1. Enter Setup from the home screen.
2. Select Admin Settings.
3. Enter the administrator's password.
4. Select Lock Setting, and then disable it.
User Feature Restrictions
Note:
Mac OS X is not supported.
e administrator can restrict printer features for individual users. To use a restricted feature, the user has to enter
an ID and password on the control panel. Use this feature to prevent misuse of the printer.
User's Guide
Administrator Settings
14

Use Web Cong to congure restriction settings on a computer. See the Administrator's Guide for more details.
Aer conguring settings on the computer, enable the user restriction feature on the printer. Select Setup > System
Administration > Security Settings > Access Control from the home screen, and then enable it.
User's Guide
Administrator Settings
15

Printer Basics
Part Names and Functions
AADF (Automatic Document Feeder) cover Open when removing jammed originals in the ADF.
BEdge guides Feeds originals straight into the printer. Slide to the
edges of the originals.
CADF input tray Feeds originals automatically.
DADF output tray Holds originals ejected from the ADF.
EPaper cassette Loads paper.
FPaper cassette cover Attach to paper cassette 2.
GPaper cassette 2 Optional paper cassette units. Loads paper.
User's Guide
Printer Basics
16

AEdge guides Feeds the paper straight into the printer. Slide to the
edges of the paper.
BPaper support Supports loaded paper.
CFeeder guard Prevents foreign substance from entering the printer.
Usually keep this guard closed.
DRear paper feed Loads paper.
EOutput tray Holds the ejected paper.
FEdge guides Feeds the paper straight into the printer. Slide to the
edges of the paper.
GPaper cassette Loads paper.
User's Guide
Printer Basics
17

ADocument cover Blocks external light while scanning.
BScanner glass Scans placed originals.
CControl panel Operates the printer.
DExternal interface USB port Connects memory devices.
EPrint head Fires ink.
FFront cover Open when replacing an ink cartridge and removing
jammed paper inside the printer.
ARear cover Pull out when replacing the maintenance box and
removing jammed paper.
BAC inlet Connects the power cord.
User's Guide
Printer Basics
18

CLINE port Connects a phone line.
DEXT. port Connects external phone devices.
EUSB port Connects a USB cable.
FLAN port Connects a LAN cable.
GService USB port USB port for future use.
Do not remove the sticker.
Control Panel
Buttons and Lights
ATurns the printer on or o.
Unplug the power cord when the power light is o.
BDisplays the home screen.
CPauses the current job and allows you to interrupt another job. Press this button again to
restart a paused job.
DReturns the current settings to their previous status.
EStops the current operation.
F- Displays menus and messages. Touch the LCD screen to select a menu, and scroll by swiping.
GReturns to the previous screen.
HDisplays the Status Menu. You can check the printer's status and job history.
The error light on the left ashes or turns on when an error occurs.
The data light on the right ashes when the printer is processing data. It turns on when there
are queued jobs.
I0 - 9
,
Enters numbers, characters, and symbols.
Jc Clears number settings such as the number of copies.
User's Guide
Printer Basics
19

KStarts printing, copying, scanning, and sending a fax in black and white.
LStarts scanning and sending a fax in color.
Icons Displayed on the LCD Screen
e following icons are displayed on the LCD screen depending on the printer's status. Press the network icon to
check the current network settings and make Wi-Fi settings.
Press this icon to view operating instructions such as how to load paper, and how to place
originals.
Turns on when originals are placed in the ADF.
Turns on when ink is running low or the maintenance box is nearly full. Press the button,
and then select Printer Information to check the status.
Turns on when ink is expended or the maintenance box is full. Press the button, and then
select Printer Information to check the status.
Turns on when received documents that have not yet been read, printed, or saved, are
stored in the product's memory.
Indicates fax memory usage.
Indicates that the fax memory is full. Delete unnecessary documents from the inbox.
Indicates that the printer is connecting to a wireless (Wi-Fi) or wired (Ethernet) network.
Turns on while the printer is connected to a wired (Ethernet) network.
Turns on while the printer is connected to a wireless (Wi-Fi) network. The number of bars
indicates the signal strength of the connection. The more bars there are, the stronger the
connection.
Indicates a problem with the printer's wireless (Wi-Fi) network connection, or that the
printer is searching for a wireless (Wi-Fi) network connection.
Indicates that the printer is connected to a wireless (Wi-Fi) network in Ad Hoc mode.
Indicates that the printer is connected to a wireless (Wi-Fi) network in Wi-Fi Direct mode.
Indicates that the printer is connected to a wireless (Wi-Fi) network in Simple AP mode.
User's Guide
Printer Basics
20