Epson Aculaser CX16NF User manual

Facsimile User’s Guide
NPD4212-00 EN

Copyright Notice
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EPSON is a registered trademark and EPSON AcuLaser is a trademark of Seiko Epson Corporation.
AcuLaser CX16NF Facsimile User’s Guide
Copyright Notice 2

Contents
Chapter 1 Introduction
PartNames.............................................................................7
FrontView.........................................................................7
RearView..........................................................................8
Chapter 2 Control Panel and Configuration Menu
FaxModeScreen.......................................................................10
MainScreen.......................................................................10
EnteringFaxMode.................................................................12
Symbollist........................................................................12
UTILITYMenu........................................................................13
Specifying Settings in UTILITY Menu.....................................................13
General Procedure for Specifying Settings in UtilityMenu................................13
MemoryReception.................................................................14
SettingUptheMemoryRXMode.....................................................14
Turning Off the Memory RX Mode...................................................15
Specifying Forwarding Settings.......................................................16
Chapter 3 Sending Faxes
BasicFaxOperation....................................................................17
SendingaFaxUsingtheADF........................................................17
Sending a Fax Using the OriginalGlass................................................19
Adjusting the Image Quality.............................................................21
AdjustingtheResolution............................................................21
AdjustingtheScanDensity..........................................................22
Specifying a Recipient...................................................................22
DirectlyEnteringaFaxNumber......................................................23
UsingtheFavoriteList..............................................................23
Using the Speed Dial Function.......................................................24
Using the List Function of the Phone Book.............................................25
Using the Search Function of thePhoneBook...........................................26
Using the Redial Function...........................................................27
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SpecifyingMultipleRecipients............................................................27
Sending a Fax to Multiple Recipients (Broadcast Transmission). ...........................27
Sending a Fax to Multiple Recipients (GroupDial).......................................29
Sending a Fax at a Specified Time (TimerTransmission)......................................30
Sending a Batch Transmission............................................................31
Memory Transmission and DirectTransmission............................................32
Memory Transmission..............................................................32
DirectTransmission................................................................32
Changing the Transmission Method. . . . . . ............................................32
SendingaFaxManually.................................................................33
Sending a Fax Manually AfterUsingtheTelephone......................................33
Sending a Fax Manually Using the On hook Key........................................35
Sending a Fax to a Combination of Fax Numbers(ChainDial).................................35
Canceling a Queued Transmission........................................................36
AbouttheFaxHeader...................................................................37
Chapter 4 Faxing From a Computer (PC-FAX)
Sending a Fax Directly From a Computer(PC-FAX).........................................39
PC-FAXSettings.......................................................................39
CommonButtons..................................................................39
SettingsTab.......................................................................39
SenderInformationTab.............................................................40
AddressBookTab..................................................................40
BasicPC-FAXTransmissions............................................................40
Uninstalling the FAX Driver (for Windows)................................................41
Chapter 5 Receiving Faxes
Receiving Faxes Automatically...........................................................43
Receiving Faxes Manually...............................................................43
ForwardingReceivedFaxes..............................................................44
PrintingReceivedFaxes.................................................................45
PrintableArea.....................................................................45
Adding the Sender’s Information WhenPrintingFaxes...................................45
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Chapter 6 Registering Recipients
About the Dial Register Function.........................................................53
FavoriteList...........................................................................53
Registering Destinations in the Favorite List............................................53
Deleting Destinations from the FavoriteList............................................55
SpeedDialing..........................................................................55
Registering a Speed Dial Destination..................................................55
Changing/Deleting Speed Dial Information............................................57
GroupDialing.........................................................................58
Registering a Group Dial Destination..................................................58
Changing/Deleting Group Dial Information............................................60
Chapter 7 Confirmation Mode
About the Machine’s Counters...........................................................62
Checking the Counter for Fax Printing. . . .............................................62
Checking the Counter for Total Scans.................................................62
Checking the Transmission/Reception Result From the Message Window. . .....................63
AbouttheReportsandLists..............................................................63
Printing the Reports and Lists. .......................................................63
TXRESULTREPORT..............................................................64
RX RESULT REPORT. . . . . . ........................................................64
ACTIVITYREPORT...............................................................65
MEMORYDATALIST.............................................................65
MEMORYIMAGEPRINT..........................................................65
FAVORITELIST..................................................................66
SPEEDDIALLIST.................................................................66
GROUPDIALLIST................................................................66
Chapter 8 Troubleshooting
Problems When Sending Faxes. ..........................................................68
Problems When Receiving Faxes..........................................................69
OtherProblems........................................................................70
ErrorMessagesontheMessageWindow...................................................70
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Appendix A Appendix
TechnicalSpecifications.................................................................73
EnteringText..........................................................................74
KeyOperation.....................................................................74
ChangingInputMode..............................................................78
InputtingExample.................................................................78
CorrectingTextAndInputPrecautions................................................79
Index
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Chapter 1
Introduction
Part Names
The parts of the machine referred to throughout this manual are illustrated below. Please take some
time to become familiar with them.
Front View
2-a 2-b 2-c 2-d
2-e
1
8
7
9
6
310
5
4
1–Control Panel
2–Automatic document Feeder (ADF)
2–a:ADF feed cover
2–b:Document guide
2–c:Document feed tray
2–d:Document output tray
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Introduction 7

2–e:Document stopper
Note:
❏The ADF may appear as “document cover” in some status and error messages.
❏Lower the document stopper when scanning Legal-size paper with the ADF.
3–Dust cover
4–Tray 1 (Manual feed tray)
5–Output tray
6–Extension tray
7–Original glass
8–Original cover pad
9–Scanner unit
10–USB memory port
Rear View
3
4
5
2
1
1–Power switch
2–Power connection
3–LINE (telephone line) jack
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4–USB port
5–10Base-T/100Base-TX Ethernet Interface port
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Chapter 2
Control Panel and Configuration Menu
Fax Mode Screen
Main Screen
3
4
21
No. Indication Description
1 Time Displays the time currently specified with ADMIN. MANAGEMENT/USER SETTING/
DATE&TIME in the UTILITY menu.
2 Available memory Indicates the percentage of memory available for fax operations.
3 Fax settings Allows the current settings to be checked and the various settings to be changed.
For details, refer to “Main Screen” on page 10.
4 Status Depending on the situation, the machine status or an error message may appear.
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❏Fax settings
1
2
3
4
5
6
7
No. Indication Description
1 Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality,
refer to the Printer/Copier/Scanner User’s Guide and “Adjusting the Image
Quality” on page 21.
2 Fax destination Indicates the specified fax destination. For details on specifying the destination,
refer to “Specifying a Recipient” on page 22 and “Specifying Multiple Recipients”
on page 27.
Note:
If no destination has been specified, FAX TO appears.
3TIMER TX Select this menu item to specify the time when the fax is to be sent. For details on
specifying settings for a timer transmission, refer to “Sending a Fax at a Specified
Time (Timer Transmission)” on page 30“.
4 Transmission mode Indicates the fax transmission mode that is selected. For details on the
transmission modes, refer to the Printer/Copier/Scanner User’s Guide and
“Memory Transmission and Direct Transmission” on page 32.
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No. Indication Description
5CANCEL RESERV. Select this menu item to display the list of jobs queued for transmission and to
delete a job. For details, refer to “Canceling a Queued Transmission” on page
36.
Note:
This menu item does not appear if a destination has been specified.
6UTILITY Select this menu item to change the various machine settings. For details, refer to
“UTILITY Menu” on page 13.
Note:
This menu item does not appear if a destination has been specified.
7REPORT/STATUS Select this menu item to view the total number of pages printed by this machine
and the results of fax transmissions/receptions as well as to print reports. For
details, refer to “Confirmation Mode” on page 62.
Note:
This menu item does not appear if a destination has been specified.
Entering Fax Mode
Before using the Fax function, make sure that the Fax key lit green. Otherwise, press it to enter the Fax
mode.
Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any
mode other than Fax mode.
Symbol list
Symbol Description
Dialing A fax number is being dialed.
Ringing The machine is being called.
Sending The document is being sent.
Receiving A document is being received.
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Symbol Description
Number of scanning
document pages
The number of scanning document pages appears next to the icon.
Tone If Pulse is selected as the telephone line type, press the key to temporarily
change the line type to Tone.
Pause A pause is inserted.
Queued timer
transmission or batch
transmission
A document is queued for timer transmission or batch transmission.
Memory reception A document is queued for memory reception.
UTILITY Menu
The machine settings can be changed according to the desired normal operations. For details on the
menu settings, refer to the Printer/Copier/Scanner User’s Guide.
Specifying Settings in UTILITY Menu
General Procedure for Specifying Settings in Utility Menu
1. Press the uor dkey to select UTILITY, and then press the Select key.
2. Press the uor dkey to select the desired menu, and then press the Select key to display the
selected menu.
Note:
Refer to the Printer/Copier/Scanner User’s Guide to display the desired menu.
3. To select a setting, press the u, d, lor rkey.
To enter a setting, use the keypad to type in the number.
4. Press the Select key.
The setting is applied.
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Note:
To cancel the settings, press the Back key.
Memory Reception
Received faxes can be stored in the memory and printed at a specified time. This is convenient, for
example, when confidential documents are received.
Memory reception can be used with the following settings.
❏Start/end time settings: Not set
MEMORY RX MODE function is normally set to ON. To print a fax saved in memory, set
MEMORY RX MODE function to OFF.
❏Start/end time settings: Set
Memory reception mode begins and ends at the specified time.
Example 1: When On Time setting is set to 18:00 and OFF TIME setting is set to 8:00
❏The machine is in memory reception mode from 18:00 to 8:00 and in normal reception mode,
where faxes are printed after being received, from 8:00 to 18:00.
Example 2: When On Time setting is set to 12:00 and OFF TIME setting is set to 12:00 (the start
time and end time are the same)
❏MEMORY RX MODE function is normally set to ON; however, faxes saved in memory are
printed at 12:00.
Setting Up the Memory RX Mode
1. Press the uor dkey to select UTILITY, and then press the Select key.
Note:
For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu”
on page 13.
2. Press the uor dkey to select FAX RX OPERATION, and then press the Select key.
3. Check that MEMORY RX MODE is selected, and then press the Select key.
4. Using the uor dkeys, select ON, and then press the Select key.
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5. Use the keypad to type in the time when memory reception mode begins, and then press the Select
key.
The ending time input box appears.
Note:
To specify no start time, press the Select key without specifying a time. The password input box
appears. Continue with step 7.
6. Use the keypad to type in the time when memory reception mode ends, and then press the Select
key.
The password input box appears.
7. Enter the password, and then press the Select key.
Memory reception mode is set.
Note:
❏The password is required for turning off memory reception mode or changing the start/end times.
Enter a 4-digit number.
❏To specify no password, press the Select key without specifying a password.
Turning Off the Memory RX Mode
1. Press the uor dkey to select UTILITY, and then press the Select key.
Note:
For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu”
on page 13.
2. Press the uor dkey to select FAX RX OPERATION, and then press the Select key.
3. Check that MEMORY RX MODE is selected, and then press the Select key.
4. Using the uor dkeys, select OFF, and then press the Select key.
The password input box appears.
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Note:
If no password was specified, memory reception mode is canceled.
5. Enter the password, and then press the Select key.
Memory reception mode is canceled.
Note:
If faxes are saved in memory, printing of the faxes begins.
Specifying Forwarding Settings
1. Press the uor dkey to select UTILITY, and then press the Select key.
Note:
For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu”
on page 13.
2. Press the uor dkey to select FAX RX OPERATION, and then press the Select key.
3. Press the uor dkey to select FORWARD, and then press the Select key.
The FORWARD setting appears.
4. Press the uor dkey to select ON or ON(PRINT), and then press the Select key.
5. Enter the destination, or select from the speed dial destinations.
Note:
❏To select from the speed dial destinations, press the Addressbook key, type in the speed dial
number, and then press the Select key.
❏An e-mail address can also be specified.
6. Press the Select key.
The forwarding settings are specified.
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Chapter 3
Sending Faxes
Basic Fax Operation
This section contains basic information of fax transmission.
Note:
Documents with the following paper sizes can be faxed.
Original size: A5/A4/Statement/Letter (when using the original glass)
Width: 140 to 216 mm
Length: 148 to 500 mm (when using the ADF)
Sending a Fax Using the ADF
If the ADF is used, original documents containing multiple pages can be automatically scanned.
Note:
❏Do not load original documents that are bound together, for example, with paper clips or staples.
❏Do not load more than 35 sheets; otherwise an original document misfeed or damage to the
document or machine may occur.
❏If the original document is not loaded correctly, it may not be fed in straight, or an original document
misfeed or damage to the document may occur.
❏Do not open the ADF cover while documents loaded into the ADF are being scanned.
1. Press the Fax key to enter Fax mode.
Note:
If the initial mode (UTILITY - MACHINE SETTING - INITIAL MODE) is set to FAX, this step can be
skipped.
2. Make sure that there is no document on the original glass.
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3. Put the document into the ADF document feed tray face up.
4. Adjust the document guides to the document size.
5. Adjust the document image quality.
Note:
For details on adjusting the document image quality, refer to “Adjusting the Image Quality” on page
21.
6. Specify the fax number of the recipient in one of the following ways:
❏Direct dialing
❏Using the favorite list
❏Using the Speed Dial function
❏Using the Group Dial function
❏Using the Phone Book function
❏Using the Redial/Pause key
Note:
❏For details on specifying the recipient, refer to “Specifying a Recipient” on page 22. For details
on using the Redial/Pause key, refer to “Using the Redial Function” on page 27.
❏A transmission can also be sent to multiple recipients with the Broadcast function. For details on
sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast
Transmission)” on page 27.
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7. Press the Start key.
The document is scanned, and then the fax is sent.
Note:
❏To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation
to cancel the setting. Select YES, and then press the Select key.
❏If the fax could not be sent (for example, because the line was busy), the automatic redial function
will try sending the transmission again.
If the fax could not be sent with the automatic redial function, a TX Result Report can be printed.
For details, refer to “TX RESULT REPORT” on page 64.
❏If you want to cancel a scanned document queued for transmission or a fax waiting to be
redialed, select CANCEL RESERV. from the menu. For details, refer to “Canceling a Queued
Transmission” on page 36.
❏If memory is nearly full, scanning of the document is stopped and a message appears, allowing
you to select whether to start the transmission or cancel that transmission job. If the selection is
made to cancel the job, the pages of the document that have been scanned for that job are deleted.
If the selection is made to begin the transmission, transmission begins. After the scanned pages
have been sent, scanning of the document starts again.
Sending a Fax Using the Original Glass
1. Press the Fax key to enter Fax mode.
Note:
If the initial mode (UTILITY - MACHINE SETTING - INITIAL MODE) is set to FAX, this step can be
skipped.
2. Remove all documents from the ADF.
Note:
If you are using the original glass to scan, do not load any documents into the ADF.
3. Lift to open the ADF cover.
4. Place the original document face down on the original glass and align the document on the scales
above and to the left of the original glass.
5. Gently close the ADF cover.
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Note:
Closing it too quickly may cause the document to move on the original glass.
6. Adjust the document image quality.
Note:
For details on adjusting the document image quality, refer to “Adjusting the Image Quality” on page
21.
7. Specify the fax number of the recipient in one of the following ways:
❏Direct dialing
❏Using the favorite list
❏Using the Speed Dial function
❏Using the Group Dial function
❏Using the Phone Book functions
❏Using the Redial/Pause key
Note:
❏For details on specifying the recipient, refer to “Specifying a Recipient” on page 22. For details
on using the Redial/Pause key, refer to “Using the Redial Function” on page 27.
❏A transmission can also be sent to multiple recipients with the Broadcast function. For details on
sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast
Transmission)” on page 27.
8. Press the Start key.
A screen appears, requesting confirmation of the scanning area.
9. To scan the displayed scanning area, press the Select key. The document is scanned.
Note:
To change the displayed scanning area, press the uor dkey, select the desired scanning area. Press
the Select key again to start scanning.
10. To scan multiple pages from the original glass, check that the message NEXT PAGE? appears,
replace the document, and then press the Select key. When scanning of the document is finished,
press the Start key.
The document is scanned, and then the fax is sent.
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Sending Faxes 20