Epson AcuLaser CX37DNF Guide User manual

Facsimile User’s Guide
NPD4498-00 EN

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EPSON is a registered trademark and EPSON AcuLaser is a trademark of Seiko Epson Corporation.
Epson AcuLaser CX37DNF Facsimile User’s Guide
Copyright Notice 2

Contents
Chapter 1 Introduction
PrinterParts............................................................................7
FrontView.........................................................................7
RearView..........................................................................9
Chapter 2 Control Panel and Configuration Menu
FaxModeScreen.......................................................................11
MainScreen.......................................................................11
EnteringFaxMode.................................................................13
Symbollist........................................................................13
UTILITYMenu........................................................................14
FAXTXOPERATIONMenu........................................................14
FAXRXOPERATIONMenu........................................................16
REPORTINGMenu................................................................18
Specifying Settings in UTILITY Menu.....................................................19
General Procedure for Specifying Settings in UTILITY Menu..............................19
MemoryReception.................................................................19
SettingUptheMemoryRXMode.....................................................20
Turning Off the Memory RX Mode...................................................20
Specifying Forwarding Settings.......................................................21
Chapter 3 Sending Faxes
BasicFaxOperation....................................................................22
SendingaFaxUsingtheADF........................................................22
Sending a Fax Using the OriginalGlass................................................24
SelectingtheImageQuality..............................................................26
SelectingtheResolution.............................................................26
SelectingtheScanDensity...........................................................27
Specifying a Recipient...................................................................27
DirectlyEnteringaFaxNumber......................................................28
UsingtheFavoriteList..............................................................29
Using the Speed Dial Function.......................................................29
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Using the List Function of the Address Book............................................30
Using the Search Function of theAddressBook.........................................31
Using the Redial Function...........................................................32
SpecifyingMultipleRecipients............................................................32
Sending a Fax to Multiple Recipients (Broadcast Transmission). ...........................32
Sending a Fax to Multiple Recipients (GroupDial).......................................34
Sending a Fax at a Specified Time (TimerTransmission)......................................35
Sending a Batch Transmission............................................................36
Memory Transmission and DirectTransmission............................................37
Memory Transmission..............................................................37
DirectTransmission................................................................37
Changing the Transmission Method. . . . . . ............................................38
SendingaFaxManually.................................................................39
Sending a Fax Manually AfterUsingtheTelephone......................................39
Sending a Fax Manually Using the On hookKey........................................40
Sending a Fax to a Combination of Fax Numbers(ChainDial).................................41
Canceling a Queued Transmission........................................................42
AbouttheFaxHeader...................................................................42
Chapter 4 Faxing From a Computer (PC-FAX)
Sending a Fax Directly From a Computer(PC-FAX).........................................44
PC-FAXSettings.......................................................................44
CommonButtons..................................................................44
SettingsTab.......................................................................44
SenderInformationTab.............................................................45
AddressBookTab..................................................................45
BasicPC-FAXTransmissions............................................................45
Uninstalling the FAX Driver (for Windows)................................................46
Chapter 5 Receiving Faxes
Receiving Faxes Automatically...........................................................48
Receiving Faxes Manually...............................................................48
ManualReception..................................................................49
Receiving Faxes With an Operation Performed by This Machine (Manual Polling Reception)
...............................................................................49
ForwardingReceivedFaxes..............................................................50
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PrintingReceivedFaxes.................................................................50
PrintableArea.....................................................................50
Printing Received Faxes on Both SidesofPaper.........................................51
Adding the Sender’s Information WhenPrintingFaxes...................................51
Chapter 6 Registering Recipients
About the Dial Register Function.........................................................59
FavoriteList...........................................................................59
Registering Destinations in the Favorite List............................................59
Deleting Destinations from the FavoriteList............................................60
SpeedDialing..........................................................................61
Registering a Speed Dial Destination..................................................61
Changing/Deleting Speed Dial Information............................................63
GroupDialing.........................................................................64
Registering a Group Dial Destination..................................................64
Changing/Deleting Group Dial Information............................................65
Chapter 7 Confirmation Mode
About the Machine’s Counters...........................................................67
Checking the Counter for Fax Printing. . . .............................................67
Checking the Counter for Total Scans.................................................67
Checking the Transmission/Reception Result From the Message Window. . .....................68
AbouttheReportsandLists..............................................................68
Printing the Reports and Lists. .......................................................68
TXRESULTREPORT..............................................................69
RX RESULT REPORT. . . . . . ........................................................69
ACTIVITYREPORT...............................................................70
MEMORYDATALIST.............................................................70
MEMORYIMAGEPRINT..........................................................70
FAVORITELIST..................................................................71
SPEEDDIALLIST.................................................................71
GROUPDIALLIST................................................................71
Chapter 8 Troubleshooting
Problems When Sending Faxes. ..........................................................73
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Problems When Receiving Faxes..........................................................74
OtherProblems........................................................................75
ErrorMessagesontheMessageWindow...................................................75
Appendix A Appendix
TechnicalSpecifications.................................................................77
EnteringText..........................................................................78
KeyOperation.....................................................................78
ChangingInputMode..............................................................82
InputtingExample.................................................................82
CorrectingTextAndInputPrecautions................................................83
Index
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Contents 6

Chapter 1
Introduction
Printer Parts
Front View
1– Control panel
2– Automatic Document Feeder (ADF)
2-a ADF feed cover
2-b Document guide
2-c Document feed tray
2-d Extension tray
2-e Document output tray
2-f Document stopper
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Introduction 7

Note:
❏The ADF may appear as “document cover” in some status and error messages.
❏Lower the document stopper when scanning Legal-size paper with the ADF.
3– USB HOST port
4– Tray 1 (Manual feed tray)
5– Tray 2
6– Original cover pad
7– Original glass
8– Extension tray
9– Output tray
10– Scanner unit
15
16
17
18
11
1
2
13
14
11– Fuser unit
12– Right door
13– Transfer roller
14– Transfer belt unit
15– Photoconductor unit(s)
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Introduction 8

16– Front cover
17– Waste toner bottle
18– Toner cartridge(s)
13
14 15
17
18
Rear View
34
7
5
2
1
6
1– 10Base-T/100Base-TX/1000Base-T (IEEE 802.3) Ethernet interface port
2– USB port
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Introduction 9

3– Power switch
4– Power connection
5– LINE (telephone line) jack
6– TEL (telephone) jack
7– Rear cover
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Introduction 10

Chapter 2
Control Panel and Configuration Menu
Fax Mode Screen
Main Screen
No. Indication Description
1 Time Displays the time currently specified with ADMIN. MANAGEMENT/USER
SETTING/DATE&TIME in the UTILITY menu.
2 Available memory Indicates the percentage of memory available for scanning and fax
operations.
3 Fax settings Allows the current settings to be checked and the various settings to be
changed. For details, refer to “Fax settings” on page 12.
4 Status Depending on the situation, the machine status or an error message may
appear.
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Control Panel and Configuration Menu 11

Fax settings
No. Indication Description
1 Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality,
refer to “FAX TX OPERATION Menu” on page 14 and “Selecting the Image
Quality” on page 26.
2 Fax destination Indicates the specified fax destination. For details on specifying the
destination, refer to “Specifying a Recipient” on page 27 and “Specifying
Multiple Recipients” on page 32.
Note:
If no destination has been specified, FAX TO appears.
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Control Panel and Configuration Menu 12

No. Indication Description
3TIMER TX Select this menu item to specify the time when the fax is to be sent. For details
on specifying settings for a timer transmission, refer to “Sending a Fax at a
Specified Time (Timer Transmission)” on page 35.
4 Transmission mode Indicates the fax transmission mode that is selected. For details on the
transmission modes, refer to “FAX TX OPERATION Menu” on page 14 and
“Memory Transmission and Direct Transmission” on page 37.
5CANCEL RESERV. Select this menu item to display the list of jobs queued for transmission and to
delete a job. For details, refer to “Canceling a Queued Transmission” on
page 42.
Note:
This menu item does not appear if a destination has been specified.
6UTILITY Selectthismenuitemtochangethevariousmachinesettings. For details, refer
to “UTILITY Menu” on page 14.
Note:
This menu item does not appear if a destination has been specified.
7REPORT/STATUS Select this menu item to view the total number of pages printed by this
machine and the results of fax transmissions/receptions as well as to print
reports. For details, refer to “Confirmation Mode” on page 67.
Note:
This menu item does not appear if a destination has been specified.
Entering Fax Mode
Before using the Fax function, make sure that the Fax key lits green. Otherwise, press it to enter the Fax
mode.
Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any
mode other than Fax mode.
Symbol list
Symbol Description
Dialing A fax number is being dialed.
Ringing The machine is being called.
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Symbol Description
Sending The document is being sent.
Receiving A document is being received.
Number of scanning
document pages
The number of scanning document pages appears next to the icon.
Tone If Pulse is selected as the telephone line type, press the key to
temporarily change the line type to Tone.
Pause A pause is inserted.
Queued timer
transmission or batch
transmission
A document is queued for timer transmission or batch transmission.
Memory reception A document is queued for memory reception.
UTILITY Menu
FAX TX OPERATION Menu
Note:
Manufacturer's default settings appear in bold.
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Control Panel and Configuration Menu 14

QUALITY PRIORITY Settings STD/TEXT / FINE/TEXT / S-FINE/TEXT / STD/PHOTO /
FINE/PHOTO / S-FINE/PHOTO
Select the default scanning resolution (fax document quality).
❏STD/TEXT: Select this setting for documents containing handwriting
or for computer printouts.
❏FINE/TEXT: Select this setting for documents containing small print.
❏S-FINE/TEXT: Select this setting for documents containing small
print, such as newspapers, and documents containing detailed
illustrations.
❏STD/PHOTO: Select this setting for photo documents containing
regular photos.
❏FINE/PHOTO: Select this setting for photo documents containing fine
images.
❏S-FINE/PHOTO: Select this setting for photo documents containing
finer images.
To change the resolution during transmission from the default setting
specified here, refer to “Selecting the Resolution” on page 26.
DENSITY LEVEL Settings (Light) (Dark)
Specify the density for scanning a document.
To change the density during transmission from the default setting speci-
fied here, refer to “Selecting the Scan Density” on page 27.
DEFAULT TX Settings MEMORY TX / DIRECT TX
Select the desired method for sending documents.
❏MEMORY TX: With this method, the fax transmission starts after the
entire document is scanned and stored in the memory. The total
number of pages is automatically printed with the page number in the
header. However, the memory may become full if there are many
pages in the document or if the data is large due to the fine image
quality (resolution).
❏DIRECT TX: With this method, the transmission is performed in real
time in the transmission sequence of the destinations. If there are
many pages in the document, the fax can be sent with this method
without the memory becoming full.
To change the method for sending documents during transmission from
the default setting specified here, refer to “Memory Transmission and Di-
rect Transmission” on page 37.
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Control Panel and Configuration Menu 15

HEADER Settings OFF / ON
Select whether or not to print transmission source information (date/time
of transmission, sender's name, sender's fax number, session number and
page number) for the machine in the transmitted document.
Note:
If PTT SETTING in the USER SETTING menu is set to U.S.A or KOREA, this
setting cannot be changed.
FAX RX OPERATION Menu
Note:
Manufacturer's default settings appear in bold.
MEMORY RX MODE Settings OFF / ON
Select whether to allow (ON) memory reception or not (OFF). Select ON not
to print when receiving confidential faxes or when no one is around, for
example, at night. The received documents can be stored in memory and
printed at a specified time or when memory reception is turned off (this
function is set to OFF).
A password can be set to specify the starting time or ending time of mem-
ory reception, or to cancel the function. The set starting time and ending
time are valid every day until memory reception is turned off.
For details on specifying settings, refer to “Setting Up the Memory RX
Mode” on page 20.
NO. of RINGS Settings 1-16 (Default: Depends on PTT SETTING)
Enter the number of rings (between 1 and 16) until the machine automat-
ically begins receiving the fax when an external telephone is connected.
REDUCTION RX Settings OFF / ON / CUT
Select whether documents longer than the current paper size are printed
reduced, split, or discarded.
❏ON: The document is printed at a reduced size.
❏OFF: The document is printed at full size and split onto multiple pages.
❏CUT: The document is printed, but any part that does not fit within the
page is erased.
For details on the relationship between the length of the received docu-
ment and the document that is actually printed, refer to “Printing Received
Faxes” on page 50.
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Control Panel and Configuration Menu 16

RX PRINT Settings MEMORY RX / PRINT RX
Select whether the fax is printed only after all document pages have been
received or printing begins as soon as the first page of the document is
received.
❏MEMORY RX: Printing begins after all pages have been received.
❏PRINT RX: Printing begins after the first page has been received.
RX MODE Settings AUTO RX / MANUAL RX
Select whether the reception mode is set to automatic reception or manual
reception.
❏AUTO RX: Automatically begins receiving the fax after the set number
of rings.
❏MANUAL RX: Does not automatically receive the fax. Reception begins
after making a connection by picking up the telephone receiver or
pressing the On hook key, then pressing the Start key.
For details on manual reception, refer to “Receiving Faxes Manually” on
page 48.
FORWARD Settings OFF / ON / ON (PRINT)
Select whether or not to forward received fax documents.
❏OFF: Select this setting to not forward the document.
❏ON: Select this setting to forward the received fax document to the
specified fax number or e-mail address.
❏ON (PRINT): Select this setting to forward the received fax document
to the specified fax number or e-mail address at the same time that the
machine prints it.
For details on specifying settings, refer to “Specifying Forwarding Settings”
on page 21.
FOOTER Settings OFF / ON
Select whether or not the reception information (date received, number of
pages, etc.) is printed at the bottom of each received document.
SELECT TRAY Settings TRAY1: DISABLE / ENABLE
TRAY2: DISABLE / ENABLE
TRAY3: DISABLE / ENABLE
Select which paper tray can be used to supply paper when printing re-
ceived documents or transmission reports. A paper tray that cannot be
used for supplying paper can also be specified.
Note:
Ifanoptional 500-Sheet Paper Cassette Unit is not installed, TRAY3 doesnot
appear.
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Control Panel and Configuration Menu 17

DUPLEX PRINT Settings DISABLE / ENABLE
Select whether or not both sides of the paper is printed on when a docu-
ment containing multiple pages is received.
Note:
Duplex printing cannot be performed when the paper size is 8 1/2 ×13 1/2.
REPORTING Menu
Note:
Manufacturer's default settings appear in bold.
ACTIVITY REPORT Settings OFF / ON
After every 60 transmissions/receptions, a report can be printed to show
the results of the transmissions/receptions. Select whether the report is
printed automatically when the 60th transmission/reception is reached.
TX RESULT REPORT Settings ON / ON(ERROR) / OFF
Select whether the report showing the result of a transmission is printed
automatically after the transmission is finished.
❏ON: Prints the report after each transmission.
❏ON(ERROR): Prints the error details together with a reduced image of
the first page of the document when a transmission error has occurred.
❏OFF: Does not print the report after each transmission, even if an error
has occurred.
The transmission result report is normally printed after a broadcast trans-
mission.
RX RESULT REPORT Settings ON / ON(ERROR) / OFF
Select whether the report showing the result of a reception is printed au-
tomatically after the reception is finished.
❏ON: Prints the report after each reception.
❏ON(ERROR): Prints the report after a reception only if an error occurred.
❏OFF: Does not print the report after each reception, even if an error has
occurred.
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Control Panel and Configuration Menu 18

Specifying Settings in UTILITY Menu
General Procedure for Specifying Settings in UTILITY Menu
1. Press the uor dkey to select UTILITY, and then press the Select key.
2. Press the uor dkey to select the desired menu, and then press the Select key to display the
selected menu.
Note:
Refer to the menu configuration on “UTILITY Menu” on page 14 to display the desired menu.
3. To select a setting, press the u, d, lor rkey.
To enter a setting, use the keypad to type in the number.
4. Press the Select key.
The setting is applied.
Note:
To cancel the settings, press the Back key.
Memory Reception
Received faxes can be stored in the memory and printed at a specified time. This is convenient, for
example, when confidential documents are received.
Memory reception can be used with the following settings.
❏Start/end time settings: Not set MEMORY RX MODE function is normally set to ON. To print a fax
saved in memory, set MEMORY RX MODE function to OFF.
❏Start/end time settings: Set memory reception mode begins and ends at the specified time.
Example 1: When ON TIME setting is set to 18:00 and OFF TIME setting is set to 8:00
The machine is in memory reception mode from 18:00 to 8:00 and in normal reception mode,
where faxes are printed after being received, from 8:00 to 18:00.
Example 2: When ON TIME setting is set to 12:00 and OFF TIME setting is set to 12:00 (the start time
and end time are the same)
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Control Panel and Configuration Menu 19

MEMORY RX MODE function is normally set to ON; however, faxes saved in memory are printed at
12:00.
Setting Up the Memory RX Mode
1. Press the uor dkey to select UTILITY, and then press the Select key.
2. Press the uor dkey to select FAX RX OPERATION, and then press the Select key.
3. Check that MEMORY RX MODE is selected, and then press the Select key.
4. Using the uor dkeys, select ON, and then press the Select key.
5. Use the keypad to type in the time when memory reception mode begins, and then press the Select
key.
The ending time input box appears.
Note:
To specify no start time, press the Select key without specifying a time.The password input box
appears. Continue with step 7.
6. Use the keypad to type in the time when memory reception mode ends, and then press the Select
key.
The password input box appears.
7. Enter the password, and then press the Select key.
Memory reception mode is set.
Note:
❏The password is required for turning off memory reception mode or changing the start/end times.
Enter a 4-digit number.
❏To specify no password, press the Select key without specifying a password.
Turning Off the Memory RX Mode
1. Press the uor dkey to select UTILITY, and then press the Select key.
2. Press the uor dkey to select FAX RX OPERATION, and then press the Select key.
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Control Panel and Configuration Menu 20