Epson WF-7610 Series User manual

Basic Guide

Ink Cartridge Codes
Product Black Cyan Magenta Yellow
WF-7610
WF-7620
252
252XL
254XL
252
252XL
252
252XL
252
252XL
WF-3620
WF-3640
252
252XL
252
252XL
252
252XL
252
252XL
WF-7621
WF-3621
188 188 188 188

Contents
Introduction.........................2
WheretoFindInformation...................2
Caution,ImportantandNote.................2
UsingEpsonConnectService.................2
ControlPanelOverview.............3
StatusMenu..............................4
PaperandMediaHandling..........5
LoadingPaperintothePaperCassette...........5
PlacingOriginals..........................7
AutomaticDocumentFeeder(ADF)..........7
Scannerglass...........................8
Copying..............................8
Scanning.............................9
ScanningfromtheControlPanel...............9
Scanningtoamemorydevice...............9
Scanningtoacomputer....................9
Faxing..............................10
ConnectingtoaPhoneLine..................10
Compatiblephonecable..................10
Connectingtheproducttothephoneline......10
Connectingaphonedevice................10
SettingUpforFaxing......................11
UsingtheFaxSettingWizard...............11
Settingthelinetype......................12
Setting the number of rings to answer. . . . . . . . 13
SendingFaxes............................13
ReceivingFaxes...........................14
Settingupthereceivemode................14
Outputtingreceivedfaxes.................14
Viewing received faxes on the LCD screen. . . . . 15
ReplacingInkCartridges...........16
SafetyInstructionsandPrecautions............16
Safetyinstructions.......................16
Precautions............................16
Replacinganinkcartridge...................16
BasicTroubleshooting.............19
ErrorCodeontheStatusMenu...............19
PaperJams..............................21
Removing jammed paper from the rear cover
....................................21
Removing jammed paper from inside the
product..............................24
Removing jammed paper from the paper
cassette...............................25
Removing jammed paper from the Automatic
Document Feeder (ADF). . . . . . . . ..........26
PrintQualityHelp.........................27
FaxingHelp........................27
Cannotsendandreceivefax.................27
“Nodialtonedetected.”erroroccurs.........27
WhereToGetHelp..................28
TechnicalSupportWebSite..................28
Basic Guide
Contents
1

Introduction
Where to Find
Information
The latest version of the following manuals are available
on the Epson support website.
http://www.epson.eu/Support (Europe)
http://support.epson.net/ (outside Europe)
❏Start Here (paper):
Provides you with an introduction to the product
and services.
❏Basic Guide (paper):
Provides you with basic information when you are
using the product without a computer. This manual
may not be included depending on model and
region.
❏Important Safety Instructions (paper):
Provides you with instructions to ensure the safe
use of this product. This manual may not be
included depending on model and region.
❏User’s Guide (PDF):
Provides you with detailed operating, safety, and
troubleshooting instructions. See this guide when
using this product with a computer, or when using
advanced features such as 2 sided copying.
❏Network Guide (PDF):
Provides instructions on network settings for your
computer, smartphone or product, and solving
problems.
❏Administrator’s Guide (PDF):
Provides the system administrator with
information on security management and product
settings.
Caution, Important and
Note
Caution, Important, and Note in this manual are
indicated as below and have the following meaning.
!
Caution
must be followed carefully to avoid bodily injury.
c
Important
must be observed to avoid damage to your
equipment.
Note
contain useful tips and restrictions on product operation.
Using Epson Connect
Service
Using Epson Connect and other companies’ services,
you can easily print directly from your smartphone,
tablet PC or laptop, anytime and practically anywhere
even across the globe! For more information about the
printing and other services, visit the following URL;
https://www.epsonconnect.com/ (Epson Connect
portal site)
http://www.epsonconnect.eu (Europe only)
Basic Guide
Introduction
2

Control Panel Overview
Note:
❏Control panel design varies depending on location.
❏Although the control panel design and what displayed on the LCD screen such as menu names and option names may
differ from your actual product, the method of operation is the same.
WF-7610 Series/WF-7620 Series
WF-3620 Series/WF-3640 Series
Buttons/Lights Function
a
Turns the product on or off. The power light turns on when the product is on.
Flashes when the product is printing/copying/scanning/faxing, replacing an ink cartridge,
charging ink, or cleaning the print head.
bReturns to the top menu. When on the top menu, switches between the modes.
c
*1
Interrupts the current print or copy job and allows you to perform a different print or copy job.
Press this button again to restart the job that has been paused.
dResets your settings to user defaultsettings.If user defaultsettings have not been made, resets
to the factory default.
eyStops the current operation.
Basic Guide
Control Panel Overview
3

Buttons/Lights Function
f-
LCD screen displays menus. If your product has a touch panel, you can scroll the screen by
swiping the LCD screen. Try swiping a little harder if the touch panel is slow to respond.
Returns to the Home screen if no operations are made for a few minutes.
gCancels/returns to the previous menu.
h
Shows the Status Menu.
The orange light on the left turns on or flashes when an error occurs. You can check the error
from the Status Menu.
The blue light on the right flashes while the product is processing data. It stays on when there
are print/scan/fax jobs waiting to be processed.
i0 - 9
,
Specifies the date/time or the number of copies, as well as fax numbers. Enters alphanumeric
characters and switches between uppercase, lowercase, and numbers each time it is pressed.
It may be easier to use the software keypad to enter text instead of using these buttons.
j c Clears the number of copies and fax number.
kStarts printing/copying/scanning/faxing in black and white.
lStarts printing/copying/scanning/faxing in color.
mu, d
*2
Scrolls the screen.
n
*2
Shows a list of the preset settings you registered.
*1This button is only available for the WF-7610 Series/WF-7620 Series.
*2These buttons are only available for the WF-3620 Series.
Status Menu
The Status Menu displays the current status of the product and jobs. Press on the control panel.
Function Description
Printer Information Displays the status of the consumables and any errors that have occurred in the product. To
resolve an error, select the error from the list to display the error message.
Job Monitor Displays a list of ongoing jobs and jobs waiting to be processed.
Job History
Displays the job history. If a job fails, an error code is shown in the history. You can check the
error code and the solution for the error in the following section.
&“Error Code on the Status Menu” on page 19
Job Storage Select Inbox to display the received faxes stored in the product’s memory.
Basic Guide
Control Panel Overview
4

Paper and Media
Handling
Loading Paper into the
Paper Cassette
Follow these steps to load paper:
A
Pull the paper cassette all the way out.
B
For WF-7610 Series/WF-7620 Series: Remove
the cover.
C
Pinch and slide the edge guides to the sides of the
paper cassette.
Note:
When using paper larger than A4, extend the paper
cassette to the symbol on the cassette.
D
Slide the edge guide to adjust to the paper size you
will use.
Note:
Paper larger than Legal size is only available for the
WF-7610 Series/WF-7620 Series.
Basic Guide
Paper and Media Handling
5

E
Load paper toward the edge guide with printable
side face down, and check that the paper is not
sticking out from the end of the cassette.
Note:
❏Paper cassette 2 supports paper B5 or larger only.
❏Fan and align the edges of the paper before loading.
F
Slide the edge guides to the edges of the paper.
Note:
For plain paper, do not load paper above the Harrow
mark inside the edge guide.
For Epson special media, make sure the number of sheets
is less than the limit specified for the media.
G
For WF-7610 Series/WF-7620 Series: Put the
paper cassette cover back on.
Basic Guide
Paper and Media Handling
6

H
Keep the cassette flat and slowly and carefully
reinsert it all the way into the product.
Note:
When you insert the paper cassette, the screen for making
paper size and paper type settings is automatically
displayed. Make sure the paper settings match the paper
you have loaded.
I
Slide out the output tray and raise the stopper.
Note:
❏Leave enough space in front of the product for the
paper to be fully ejected.
❏Do not remove or insert the paper cassette while the
product is operating.
❏For instructions on loading media other than plain
paper such as envelopes and pre-punched paper, see
the PDF User’s Guide.
Placing Originals
Automatic Document Feeder
(ADF)
You can load your original documents in the Automatic
Document Feeder (ADF) to copy, scan, or fax multiple
pages quickly. The ADF can scan both sides of your
documents. You can use the following originals in the
ADF.
Size B5, A5
*1
, A4, Letter, Legal
*1
, B4
*2
, A3
*2
Type Plain paper
Weight 64 g/m
2
to 95 g/m
2
Capacity 35 sheets or 3.5 mm or less
*3
*1For the WF-3620 Series/WF-3640 Series, you cannot
automatically scan both sides of A5 and Legal size paper.
*2B4 and A3 documents are only available for the WF-7610
Series/WF-7620 Series.
*3For the WF-3620 Series/WF-3640 Series, the loading capacity
of Legal size is 10 sheets.
c
Important:
To prevent paper jams, avoid the following
documents. For these types, use the scanner glass.
❏Documents held together with paper clips,
staples, etc.
❏Documents that have tape or paper stuck to
them.
❏Photos, OHPs, or thermal transfer paper.
❏Paper that is torn, wrinkled, or has holes.
A
Tap the originals on a flat surface to even the
edges.
Basic Guide
Paper and Media Handling
7

B
Slide the edge guide on the Automatic Document
Feeder.
C
Insert the originals face-up and short edge first
into the Automatic Document Feeder.
Note:
Do not load documents above the Harrow mark inside
the edge guide.
D
Slide the edge guide until it is flush with the
originals.
Scanner glass
A
Open the document cover and place your
original face-down on the scanner glass.
B
Slide the original to the corner.
C
Close the cover gently.
Note:
When there is a document in the Automatic Document
Feeder (ADF) and on the scanner glass, priority is given
to the document in the Automatic Document Feeder
(ADF).
Copying
Follow the steps below to copy documents.
A
Load paper in the paper cassette.
&“Loading Paper into the Paper Cassette” on
page 5
B
Place original.
&“Placing Originals” on page 7
Basic Guide
Copying
8