Epson WorkForce WF-2860DWF User manual

User's Guide
NPD5890-05 EN

Contents
About This Manual
IntroductiontotheManuals...................7
Using the Manual to Search for Information. . . . . . . 7
MarksandSymbols.........................9
DescriptionsUsedinthisManual...............9
OperatingSystemReferences..................9
Important Instructions
SafetyInstructions.........................11
SafetyInstructionsforInk................. 11
PrinterAdvisoriesandWarnings.............. 12
Advisories and Warnings for Setting Up/
UsingthePrinter........................12
Advisories and Warnings for Using the
PrinterwithaWirelessConnection...........13
Advisories and Warnings for Using the
Touchscreen........................... 13
ProtectingYourPersonalInformation...........13
Printer Basics
PartNamesandFunctions...................14
ControlPanel.......................... 16
BasicScreenConguration...................17
IconsdisplayedintheLCDScreen........... 17
TouchScreenOperations..................18
BasicOperations........................19
EnteringCharacters......................20
ViewingAnimations........................20
Network Settings
NetworkConnectionTypes.................. 22
EthernetConnection.....................22
Wi-FiConnection....................... 22
Wi-FiDirect(SimpleAP)Connection.........23
ConnectingtoaComputer...................23
ConnectingtoaSmartDevice................ 24
MakingWi-FiSettingsfromthePrinter..........24
MakingWi-FiSettingsManually.............25
Making Wi-Fi Settings by Push Button Setup
(WPS)................................26
Making Wi-Fi Settings by PIN Code Setup
(WPS)................................27
Making Wi-Fi Direct (Simple AP)
ConnectionSettings......................28
MakingAdvancedNetworkSettings..........29
CheckingtheNetworkConnectionStatus........30
NetworkIcon...........................31
Checking Detailed Network Information
fromtheControlPanel....................31
PrintingaNetworkConnectionReport........31
PrintingaNetworkStatusSheet...............38
ReplacingorAddingNewAccessPoints.........39
Changing the Connection Method to a Computer. . 39
Changing the Network Connection to Ethernet
fromtheControlPanel......................40
DisablingWi-FifromtheControlPanel..........40
Disconnecting Wi-Fi Direct (Simple AP)
ConnectionfromtheControlPanel............ 41
Restoring the Network Settings from the
ControlPanel............................ 41
Preparing the Printer
LoadingPapers...........................43
AvailablePaperandCapacities..............43
LoadingPaperinthePaperCassette..........45
LoadingEnvelopesandPrecautions.......... 48
ListofPaperType....................... 48
PlacingOriginals..........................49
AvailableOriginalsfortheADF............. 49
PlacingOriginalsontheADF...............50
Placing Originals on the Scanner Glass. . . . . . . . 51
ManagingContacts........................53
RegisteringorEditingContacts............. 53
Registering or Editing Grouped Contacts. . . . . . 53
RegisterContactsonaComputer............54
MenuOptionsforSettings...................55
MenuOptionsforGeneralSettings...........56
MenuOptionsforSupplyStatus.............60
MenuOptionsforMaintenance............. 60
MenuOptionsforPrintStatusSheet..........61
MenuOptionsforPrintCounter.............62
MenuOptionsforUserSettings............. 62
Menu Options for Restore Default Settings. . . . . 62
MenuOptionsforFirmwareUpdate..........62
SavingPower.............................63
SavingPower-ControlPanel...............63
Printing
Printing from the Printer Driver on Windows. . . . . 64
User's Guide
Contents
2

AccessingthePrinterDriver................64
PrintingBasics..........................64
Printingon2-Sides.......................66
PrintingSeveralPagesonOneSheet..........67
Printing and Stacking in Page Order (Reverse
OrderPrinting).........................68
Printing a Reduced or Enlarged Document. . . . . 68
Printing One Image on Multiple Sheets for
Enlargement(CreatingaPoster).............69
PrintingwithaHeaderandFooter........... 75
PrintingaWatermark.....................76
PrintingMultipleFilesTogether.............77
Printing Using the Color Universal Print
Feature...............................77
AdjustingthePrintColor..................78
PrintingtoEmphasizeinLines............79
PrintingClearBarCodes..................79
CancelingPrinting.......................80
MenuOptionsforthePrinterDriver..........80
PrintingfromthePrinterDriveronMacOS......82
PrintingBasics..........................82
Printingon2-Sides.......................84
PrintingSeveralPagesonOneSheet..........85
Printing and Stacking in Page Order (Reverse
OrderPrinting).........................85
Printing a Reduced or Enlarged Document. . . . . 86
AdjustingthePrintColor..................87
CancelingPrinting.......................87
MenuOptionsforthePrinterDriver..........87
Making Operation Settings for the Mac OS
PrinterDriver..........................89
PrintingfromSmartDevices................. 90
UsingEpsoniPrint.......................90
Printing by Touching Smart Devices to the
NFCTag..............................91
UsingEpsonPrintEnabler.................92
UsingAirPrint..........................93
CancelingtheOngoingJob...................93
Copying
CopyingBasics........................... 94
Copyingon2-Sides........................ 94
Copying Multiple Originals onto One Sheet. . . . . . .95
BasicMenuOptionsforCopying.............. 95
AdvancedMenuOptionsforCopying...........95
Scanning
ScanningUsingtheControlPanel..............98
ScanningtoaComputer(EventManager)......98
ScanningtotheCloud...................102
ScanningtoaComputer(WSD)............104
ScanningfromaComputer..................106
ScanningUsingEpsonScan2..............106
ScanningfromSmartDevices................113
InstallingEpsoniPrint...................113
Scanning by Touching Smart Devices to the
NFCTag.............................113
ScanningUsingEpsoniPrint...............114
Faxing
SettingUpaFax..........................116
ConnectingtoaPhoneLine...............116
MakingBasicFaxSettings.................119
SendingFaxesUsingthePrinter..............122
BasicFaxSendingOperations..............122
VariousWaysofSendingFaxes.............125
ReceivingFaxesonthePrinter............... 127
SettingReceiveMode....................127
VariousWaysofReceivingFaxes............128
SavingofReceivedFaxes..................130
SendingaFaxfromaComputer..............132
Sending Documents Created Using an
Application(Windows)...................132
Sending Documents Created Using an
Application(MacOS)....................134
ReceivingFaxesonaComputer...............136
Setting to Save a Received Fax on a Computer. . 136
Receiving Faxes on a Computer and Printing
fromthePrinter........................136
CancelingReceivedFaxesontheComputer....137
CheckingforNewFaxes(Windows)......... 137
CheckingforNewFaxes(MacOS).......... 138
UsingOtherFaxingFeatures.................139
PrintingFaxReportandList...............139
SettingSecurityforFaxing................139
MenuOptionsforFaxing...................140
Recipient.............................140
FaxSettings...........................140
More................................141
MenuOptionsforFaxSettings...............142
CheckFaxConnection...................142
FaxSettingWizard......................143
ReceiveSettings........................143
ReportSettings........................ 144
BasicSettings..........................145
SecuritySettings........................146
MenuOptionsforUserSettings.............. 146
User's Guide
Contents
3

MenuOptionsforInbox....................147
Replacing Ink Cartridges and Other
Consumables
Checking the Status of the Remaining Ink and
theMaintenanceBox......................148
Checking the Status of the Remaining Ink
and the Maintenance Box - Control Panel. . . . . 148
Checking the Status of the Remaining Ink
andtheMaintenanceBox-Windows.........148
Checking the Status of the Remaining Ink
andtheMaintenanceBox-MacOS..........148
InkCartridgeCodes.......................149
InkCartridgeHandlingPrecautions...........150
ReplacingInkCartridges................... 152
MaintenanceBoxCode.....................152
Maintenance Box Handling Precautions. . . . . . . . 152
ReplacingaMaintenanceBox................153
TemporarilyPrintingwithBlackInk...........153
Temporarily Printing with Black Ink -
ControlPanel..........................154
Temporarily Printing with Black Ink - Windows 154
Temporarily Printing with Black Ink - Mac OS. .155
Conserving Black Ink when the Black Ink Is
Low(forWindowsOnly)................... 156
Maintaining the Printer
CheckingandCleaningthePrintHead.........157
Checking and Cleaning the Print Head -
ControlPanel..........................157
Checking and Cleaning the Print Head -
Windows.............................158
Checking and Cleaning the Print Head - Mac
OS..................................158
AligningthePrintHead....................158
Aligning the Print Head - Control Panel. . . . . . 158
CleaningthePaperPath....................160
CleaningthePaperPathforInkSmears.......160
Cleaning the Paper Path for Paper Feeding
Problems.............................161
CleaningtheADF........................ 162
CleaningtheScannerGlass..................165
CleaningtheTranslucentFilm............... 166
Network Service and Software
Information
Application for Conguring Printer Operations
(WebCong)............................169
Running Web Cong on a Web Browser. . . . . . 169
Running Web Cong onWindows.......... 170
RunningWebCongonMacOS............170
Application for Scanning Documents and
Images(EpsonScan2).....................170
AddingtheNetworkScanner..............171
Application for Conguring Scanning
Operations from the Control Panel (Epson
EventManager)..........................172
Application for Conguring Fax Operations and
SendingFaxes(FAXUtility).................172
Application for Sending Faxes (PC-FAX Driver). . 173
Application for Laying Out Photos (Epson Easy
PhotoPrint).............................173
Application for Printing Web Pages (E-Web Print) 174
Application for Scanning and Transferring
Images(EasyPhotoScan)...................174
Soware Update Tools (EPSON Soware
Updater)...............................175
Application for Conguring Multiple Devices
(EpsonNet Cong)........................176
InstallingtheLatestApplications..............176
Updating the Printer's Firmware using the
ControlPanel............................177
UninstallingApplications...................178
UninstallingApplications-Windows.........178
UninstallingApplications-MacOS..........179
PrintingUsingaNetworkService.............180
Solving Problems
CheckingthePrinterStatus..................181
Checking Messages on the LCD Screen. . . . . . . 181
CheckingthePrinterStatus-Windows.......182
CheckingthePrinterStatus-MacOS........182
Checking the Soware Status................ 183
RemovingJammedPaper...................183
PaperDoesNotFeedCorrectly...............183
PaperJams............................184
PaperFeedsataSlant....................184
Several Sheets of Paper are Fed at a Time. . . . . . 184
PaperisEjectedDuringPrinting............184
OriginalDoesNotFeedintheADF..........184
PowerandControlPanelProblems............185
User's Guide
Contents
4

PowerDoesNotTurnOn.................185
PowerDoesNotTurnO.................185
PowerTurnsOAutomatically.............185
LCDScreenGetsDark...................185
CannotPrintfromaComputer...............185
CheckingtheConnection(USB)............185
CheckingtheConnection(Network).........186
Checking the Soware and Data. . . . . . . . . . . . 187
Checking the Printer Status from the
Computer(Windows)....................189
Checking the Printer Status from the
Computer(MacOS).....................189
WhenYouCannotMakeNetworkSettings...... 190
Cannot Connect from Devices Even ough
NetworkSettingsareNoProblems.......... 190
Checking the SSID Connected to the Printer. . . 192
CheckingtheSSIDfortheComputer.........192
CannotPrintfromaniPhoneoriPad.......... 193
PrintoutProblems........................193
Printout is Scued orColorisMissing........193
BandingorUnexpectedColorsAppear.......194
Colored Banding Appears at Intervals of
Approximately3.3cm....................194
Blurry Prints, Vertical Banding, or
Misalignment..........................195
PrintQualityisPoor.....................195
PaperIsSmearedorScued...............196
Paper is Smeared During Automatic 2-Sided
Printing..............................197
PrintedPhotosareSticky.................198
Images or Photos are Printed in Unexpected
Colors...............................198
CannotPrintWithoutMargins.............198
Edges of the Image are Cropped During
BorderlessPrinting......................198
e Position, Size, or Margins of the Printout
AreIncorrect..........................199
Printed Characters Are Incorrect or Garbled. . . 199
e PrintedImageIsInverted..............199
Mosaic-LikePatternsinthePrints...........199
Uneven Colors, Smears, Dots, or Straight
LinesAppearintheCopiedImage...........200
Moiré (Cross-Hatch) Patterns Appear in the
CopiedImage......................... 200
An Image of the Reverse Side of the Original
AppearsintheCopiedImage..............200
e Printout Problem Could Not be Cleared. . . 200
OtherPrintingProblems................... 201
PrintingIsTooSlow.....................201
Printing Slows Down Dramatically During
ContinuousPrinting.....................201
Cannot Cancel Printing from a Computer
RunningMacOSXv10.6.8................201
CannotStartScanning.....................201
ScannedImageProblems...................202
Uneven Colors, Dirt, Spots, and so on Appear
whenScanningfromtheScannerGlass.......202
Straight Lines Appear when Scanning from
ADF................................203
eImageQualityIsRough...............203
Oset Appears in the Background of Images. . . 203
TextisBlurred.........................203
Moiré Patterns (Web-Like Shadows) Appear. . . 204
Cannot Scan the Correct Area on the
ScannerGlass..........................204
Text is Not Recognized Correctly when
SavingasaSearchablePDF................205
Cannot Solve Problems in the Scanned Image. . 205
OtherScanningProblems...................206
ScanningIsTooSlow....................206
Scanning Stops when Scanning to PDF/
Multi-TIFF........................... 206
Problems when Sending and Receiving Faxes. . . . .206
CannotSendorReceiveFaxes..............206
CannotSendFaxes......................208
Cannot Send Faxes to a Specic Recipient. . . . . 208
CannotSendFaxesataSpeciedTime....... 208
CannotReceiveFaxes....................208
MemoryFullErrorOccurs................209
SentFaxQualityIsPoor..................209
FaxesAreSentattheWrongSize............210
ReceivedFaxQualityIsPoor...............210
ReceivedFaxesAreNotPrinted............ 210
Pages are Blank or only a Small Amount of
Text is Printed on the Second Page in
ReceivedFaxes.........................211
OtherFaxingProblems.....................211
Cannot Make Calls on the Connected
Telephone............................211
Answering Machine Cannot Answer Voice
Calls................................211
Sender's Fax Number Not Displayed on
Received Faxes or the Number Is Wrong. . . . . . 211
OtherProblems..........................211
Slight Electric Shock when Touching the
Printer...............................211
OperationSoundsAreLoud...............212
eDateandTimeAreIncorrect........... 212
Application Is Blocked by a Firewall (for
WindowsOnly)........................212
User's Guide
Contents
5

Appendix
TechnicalSpecications....................213
Printer Specications....................213
Scanner Specications................... 214
InterfaceSpecications...................214
FaxSpecications.......................214
NetworkFunctionList...................215
Wi - Fi Specications.....................216
EthernetSpecications...................216
SecurityProtocol.......................217
Supported ird PartyServices.............217
Dimensions...........................217
ElectricalSpecications..................217
EnvironmentalSpecications..............218
SystemRequirements....................218
RegulatoryInformation....................219
StandardsandApprovals................. 219
GermanBlueAngel.....................220
RestrictionsonCopying..................220
TransportingthePrinter....................220
Copyright.............................. 222
Trademarks.............................223
WheretoGetHelp........................224
TechnicalSupportWebSite................224
ContactingEpsonSupport................224
User's Guide
Contents
6

About This Manual
Introduction to the Manuals
e following manuals are supplied with your Epson printer. As well as the manuals, check the various types of
help information available from the printer itself or from the Epson soware applications.
❏Important Safety Instructions (paper manual)
Provides you with instructions to ensure the safe use of this printer.
❏Start Here (paper manual)
Provides you with information on setting up the printer, installing the soware, using the printer, and so on.
❏User's Guide (digital manual)
is manual. Provides overall information and instructions on using the printer, on network settings when
using the printer on a network, and on solving problems.
You can obtain the latest versions of the above manuals with the following methods.
❏Paper manual
Visit the Epson Europe support website at http://www.epson.eu/Support, or the Epson worldwide support
website at http://support.epson.net/.
❏Digital manual
Start EPSON Soware Updater on your computer. EPSON Soware Updater checks for available updates of
Epson soware applications and the digital manuals, and allows you to download the latest ones.
Related Information
&“Soware Update Tools (EPSON Soware Updater)” on page 175
Using the Manual to Search for Information
e PDF manual allows you to search for information you are looking for by keyword, or jump directly to specic
sections using the bookmarks. You can also print only the pages you need. is section explains how to use a PDF
manual that has been opened in Adobe Reader X on your computer.
User's Guide
About This Manual
7

Searching by keyword
Click Edit > Advanced Search. Enter the keyword (text) for information you want to nd in the search window,
and then click Search. Hits are displayed as a list. Click one of the displayed hits to jump to that page.
Jumping directly from bookmarks
Click a title to jump to that page. Click + or > to view the lower level titles in that section. To return to the previous
page, perform the following operation on your keyboard.
❏Wi n d o w s : H o l d d o w n Alt, and then press ←.
❏Mac OS: Hold down the command key, and then press ←.
Printing only the pages you need
You can extract and print only the pages you need. Click Print in the File menu, and then specify the pages you
want to print in Pages in Pages to Print.
❏To specify a series of pages, enter a hyphen between the start page and the end page.
Example: 20-25
❏To specify pages that are not in series, divide the pages with commas.
Example: 5, 10, 15
User's Guide
About This Manual
8

Marks and Symbols
!
Caution:
Instructions that must be followed carefully to avoid bodily injury.
c
Important:
Instructions that must be observed to avoid damage to your equipment.
Note:
Provides complementary and reference information.
& Related Information
Links to related sections.
Descriptions Used in this Manual
❏Screenshots of the printer driver and the Epson Scan 2 (scanner driver) screens are from Windows 10 or macOS
High Sierra. e content displayed on the screens varies depending on the model and situation.
❏Illustrations of the printer used in this manual are examples only. Although there may be slight dierences
depending on the model, the method of operation is the same.
❏Some of the menu items on the LCD screen vary depending on the model and settings.
Operating System References
Windows
In this manual, terms such as "Windows 10", "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista",
"Windows XP", "Windows Server 2016", "Windows Server 2012 R2", "Windows Server 2012", "Windows Server 2008
R2", "Windows Server 2008", "Windows Server 2003 R2", and "Windows Server 2003" refer to the following
operating systems. Additionally, "Windows" is used to refer to all versions.
❏Microso
®
Wi n d ow s
®
10 operating system
❏Microso
®
Wi n d ow s
®
8.1 operating system
❏Microso
®
Wi n d ow s
®
8 operating system
❏Microso
®
Wi n d ow s
®
7 operating system
❏Microso
®
Wi n d ow s Vis t a
®
operating system
❏Microso
®
Wi n d ow s
®
XP operating system
❏Microso
®
Wi n d ow s
®
XP Professional x64 Edition operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2016 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2012 R2 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2012 operating system
User's Guide
About This Manual
9

❏Microso
®
Wi n d ow s S e r v e r
®
2008 R2 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2008 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2003 R2 operating system
❏Microso
®
Wi n d ow s S e r v e r
®
2003 operating system
Mac OS
In this manual, "Mac OS" is used to refer to macOS High Sierra, macOS Sierra, OS X El Capitan, OS X Yosemite,
OS X Mavericks, OS X Mountain Lion, Mac OS X v10.7.x, and Mac OS X v10.6.8.
User's Guide
About This Manual
10

Important Instructions
Safety Instructions
Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future
reference. Also, be sure to follow all warnings and instructions marked on the printer.
❏Some of the symbols used on your printer are to ensure safety and proper use of the printer. Visit the following
Web site to learn the meaning of the symbols.
http://support.epson.net/symbols
❏Use only the power cord supplied with the printer and do not use the cord with any other equipment. Use of
other cords with this printer or the use of the supplied power cord with other equipment may result in re or
electric shock.
❏Be sure your AC power cord meets the relevant local safety standard.
❏Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by
yourself, except as specically explained in the printer's manuals.
❏Unplug the printer and refer servicing to qualied service personnel under the following conditions:
e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing
damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust
controls that are not covered by the operating instructions.
❏Place the printer near a wall outlet where the plug can be easily unplugged.
❏Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations
subject to shocks, vibrations, high temperature or humidity.
❏Take care not to spill liquid on the printer and not to handle the printer with wet hands.
❏Keep the printer at least 22 cm away from cardiac pacemakers. Radio waves from this printer may adversely
aect the operation of cardiac pacemakers.
❏If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with
water. If discomfort or vision problems remain aer a thorough ushing, see a doctor immediately.
❏Avoid using a telephone during an electrical storm. ere may be a remote risk of electric shock from lightning.
❏Do not use a telephone to report a gas leak in the vicinity of the leak.
Safety Instructions for Ink
❏Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port.
❏If ink gets on your skin, wash the area thoroughly with soap and water.
❏If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer
a thorough ushing, see a doctor immediately.
❏If ink gets into your mouth, see a doctor right away.
❏Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your
skin.
User's Guide
Important Instructions
11

❏Do not shake ink cartridges too vigorously and do not drop them. Also, be careful not to squeeze them or tear
their labels. Doing so may cause ink leakage.
❏Keep ink cartridges and maintenance box out of the reach of children.
Printer Advisories and Warnings
Read and follow these instructions to avoid damaging the printer or your property. Make sure you keep this
manual for future reference.
Advisories and Warnings for Setting Up/Using the Printer
❏Do not block or cover the vents and openings in the printer.
❏Use only the type of power source indicated on the printer's label.
❏Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and o.
❏Avoid electrical outlets controlled by wall switches or automatic timers.
❏Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
❏e power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over.
Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter
and leave the transformer.
❏If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all
devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.
❏If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the printer.
❏When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation
may damage both devices connected by the cable.
❏Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e printer
will not operate properly if it is tilted at an angle.
❏When storing or transporting the printer, avoid tilting it, placing it vertically, or turning it upside down;
otherwise ink may leak.
❏Allow space above the printer so that you can fully raise the document cover.
❏Leave enough space in front of the printer for the paper to be fully ejected.
❏Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct
sunlight, strong light, or heat sources.
❏Do not insert objects through the slots in the printer.
❏Do not put your hand inside the printer during printing.
❏Do not touch the white at cable inside the printer.
❏Do not use aerosol products that contain ammable gases inside or around the printer. Doing so may cause re.
❏Do not move the print head by hand; otherwise, you may damage the printer.
User's Guide
Important Instructions
12

❏Be careful not to trap your ngers when closing the scanner unit.
❏Do not press too hard on the scanner glass when placing the originals.
❏Always turn the printer o using the
P button. Do not unplug the printer or turn o the power at the outlet
until the
P light stops ashing.
❏Before transporting the printer, make sure that the print head is in the home (far right) position and the ink
cartridges are in place.
❏If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical
outlet.
Advisories and Warnings for Using the Printer with a Wireless
Connection
❏Radio waves from this printer may negatively aect the operation of medical electronic equipment, causing
them to malfunction. When using this printer inside medical facilities or near medical equipment, follow
directions from the authorized personnel representing the medical facilities, and follow all posted warnings and
directions on the medical equipment.
❏Radio waves from this printer may negatively aect the operation of automatically controlled devices such as
automatic doors or re alarms, and could lead to accidents due to malfunction. When using this printer near
automatically controlled devices, follow all posted warnings and directions on these devices.
Advisories and Warnings for Using the Touchscreen
❏e LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven
brightness. ese are normal and do not indicate that it is damaged in any way.
❏Only use a dry, so cloth for cleaning. Do not use liquid or chemical cleaners.
❏e exterior cover of the touchscreen could break if it receives a heavy impact. Contact your dealer if the panel
surface chips or cracks, and do not touch or attempt to remove the broken pieces.
❏Press the touchscreen gently with your nger. Do not press force or operate with your nails.
❏Do not use sharp objects such as ball point pens or sharp pencils to perform operations.
❏Condensation inside the touchscreen due to abrupt changes in temperature or humidity may cause
performance to deteriorate.
Protecting Your Personal Information
When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's
memory by selecting Settings > Restore Default Settings > Clear All Data and Settings on the control panel.
User's Guide
Important Instructions
13

Printer Basics
Part Names and Functions
AADF (Automatic Document
Feeder) cover
Open when removing jammed originals in the ADF.
BADF input tray Feeds originals automatically.
CADF edge guide Feeds originals straight into the printer. Slide to the edge of the originals.
DADF document support Supports originals.
EADF output tray extension Holds legal size originals ejected from the ADF. Make sure you extend this
when scanning legal size originals using the ADF.
FADF output tray Holds originals ejected from the ADF.
User's Guide
Printer Basics
14

AOutput tray Holds the ejected paper.
BPaper cassette Loads paper.
CEdge guides Feeds the paper straight into the printer. Slide to the edges of the paper.
DLegal paper guide Slide out to load legal size paper.
ADocument cover Blocks external light while scanning.
BScanner glass Place the originals.
CControl panel Indicates the printer's status and allows you to make print settings.
DFront cover Open to load paper in the paper cassette.
AScanner unit Scans placed originals. Open when replacing ink cartridges or removing
jammed paper inside the printer.
This unit should usually be kept closed.
BInk cartridge holder Install the ink cartridges. Ink is ejected from the print head nozzles
underneath.
User's Guide
Printer Basics
15

AMaintenance box cover Remove when replacing the maintenance box. The maintenance box is a
container that collects a very small amount of surplus ink during cleaning or
printing.
BRear cover Remove when removing jammed paper.
CAC inlet Connects the power cord.
DLAN port Connects a LAN cable.
EUSB port Connects a USB cable to connect with a computer.
FEXT. port Connects external phone devices.
GLINE port Connects a phone line.
Control Panel
ATurns the printer on or o.
Unplug the power cord after checking that the power light is o.
BDisplays the home screen.
CTurns on when received documents that have not yet been read, printed, or saved, are stored in the printer's
memory.
DDisplays menus and messages.
User's Guide
Printer Basics
16

EDisplays the solutions when you are in trouble.
FPass a smart device over this mark to print or scan from the smart device directly.
Basic Screen Conguration
AIndicates items that have been setup for the printer as icons. Tap the icon to check the current settings or access
each setting menu.
This action bar is displayed on the home screen only.
BDisplays each menu.
CSwitch tabs.
DIndicates the setting items. Tap each item to set or change the settings.
The grayed out items are not available. Tap the item to check why they are unavailable.
EExecute the current settings. Available functions vary depending on each menu.
This action bar is displayed on the basic settings tab only.
Icons displayed in the LCD Screen
e following icons are displayed on the LCD screen depending on the printer's status.
Displays the Supply Status screen.
You can check the approximate ink levels and the approximate service life of the maintenance box.
User's Guide
Printer Basics
17

Indicates the network connection status.
Select the icon to check and change the current settings. This is the shortcut for the following menu.
Settings > General Settings > Network Settings > Wi-Fi Setup
The printer is not connected to a wired (Ethernet) network or unset it.
The printer is connected to a wired (Ethernet) network.
The printer is not connected to a wireless (Wi-Fi) network.
The printer is searching for SSID, unset IP address, or having a problem with a wireless (Wi-Fi)
network.
The printer is connected to a wireless (Wi-Fi) network.
The number of bars indicates the signal strength of the connection. The more bars there are, the
stronger the connection.
The printer is not connected to a wireless (Wi-Fi) network in Wi-Fi Direct (Simple AP) mode.
The printer is connected to a wireless (Wi-Fi) network in Wi-Fi Direct (Simple AP) mode.
Displays the Device Sound Settings screen. You can set Mute and Quiet Mode.
You can also access the Sound menu from this screen. This is the shortcut for the following menu.
Settings > General Settings > Basic Settings > Sound
Indicates whether or not Quiet Mode is set for the printer. When this feature is enabled, the noise
made by printer operations is reduced, but print speed may slow down. However, noises may not
be reduced depending on the selected paper type and print quality.
Indicates that Mute is set for the printer.
Displays the Fax Data Information screen.
Indicates that there is additional information. Select the icon to displays the message.
Indicates a problem with the items. Select the icon to check how to solve the problem.
Indicates that there is data that has not yet been read, printed, or saved. The number displayed indicates
the number of data items.
Related Information
&“Network Settings” on page 58
&“Basic Settings” on page 56
Touch Screen Operations
e touchscreen is compatible with the following operations.
User's Guide
Printer Basics
18

Tap Press or select the items or the icons.
Flick Scroll the screen swiftly.
Slide Hold and move the items around.
Basic Operations
Tap anywhere on the setting item to switch it on and o.
Tap the input eld to enter the value, name and so on.
User's Guide
Printer Basics
19

Entering Characters
You can enter characters and symbols by using on-screen keyboard when you register a contact, make network
settings, and so on.
Note:
Available icons vary depending on the setting item.
AIndicates the character count.
BMoves the cursor to the input position.
CSwitches between upper case and lower case or numbers and symbols.
DSwitches the character type.
: You can enter numbers and symbols.
: You can enter letters.
ESwitches the character type. You can enter alphanumerics and special characters such as umlauts and accents.
FEnters frequently used email domain addresses or URLs by simply selecting the item.
GEnters a space.
HConrms the entered characters.
IDeletes a character to the left.
Viewing Animations
You can view animations of operating instructions such as loading paper or removing jammed paper on the LCD
screen.
❏Press button: Displays the help screen. Tap How To and then select the items that you want to view.
User's Guide
Printer Basics
20