Epson GT-2500 Series User manual

User's Guide
NPD1879-00

2Copyright and Trademarks
Copyright and Trademarks
No part of this publication may be reproduced, stored in a retrieval system, or transmitted
in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise,
without the prior written permission of Seiko Epson Corporation. No patent liability is
assumed with respect to the use of the information contained herein. Neither is any liability
assumed for damages resulting from the use of the information contained herein.
Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this
product or third parties for damages, losses, costs, or expenses incurred by the purchaser or
third parties as a result of: accident, misuse, or abuse of this product or unauthorized
modifications, repairs, or alterations to this product.
Seiko Epson Corporation and its affiliates shall not be liable against any damages or problems
arising from the use of any options or any consumable products other than those designated
as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.
EPSON®is a registered trademark, and Exceed Your Vision is a trademark of Seiko Epson
Corporation.
Microsoft®and Windows®are registered trademarks of Microsoft Corporation.
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Apple®, Macintosh®, and ColorSync®are registered trademarks of Apple Computer, Inc.
PRINT Image Matching™and the PRINT Image Matching logo are trademarks of Seiko Epson
Corporation. Copyright © 2001 Seiko Epson Corporation. All rights reserved.
EPSON Scan software is based in part on the work of the Independent JPEG Group.
General Notice: Other product names used herein are for identification purposes only and
may be trademarks of their respective companies.
Copyright © 2005 Seiko Epson Corporation. All rights reserved.

3
Copyright and Trademarks
Safety Instructions
Important Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Restrictions on Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Chapter 1 Overview of Your Scanner Features
Scanning Using the Automatic Document Feeder . . . . . . . . . . . . . .13
Scanning to a PDF File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Converting Scanned Documents Into Editable Text . . . . . . . . . . . .15
Available Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Using the Start Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Using EPSON Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Chapter 2 Guide to the Scanner Parts
Scanner Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Lights and Start Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Start Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Chapter 3 Placing Originals on the Scanner
Loading Documents in the Automatic Document Feeder. . . . . . . .24
Document Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Placing Originals on the Document Table . . . . . . . . . . . . . . . . . . . . .28
Placing Large or Thick Documents . . . . . . . . . . . . . . . . . . . . . .32
Contents

4
Chapter 4 Scanning Using the Automatic Document Feeder
Starting a Scan With the Start Button . . . . . . . . . . . . . . . . . . . . . . . . 34
Starting a Scan With EPSON Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Starting a Scan With Another Scanning Program . . . . . . . . . . . . . . 39
Overview of the EPSON Scan Modes . . . . . . . . . . . . . . . . . . . . . . . . 41
Selecting EPSON Scan Office Mode Settings . . . . . . . . . . . . . . . . . . 42
Selecting EPSON Scan Professional Mode Settings . . . . . . . . . . . . 45
Selecting File Save Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Changing the Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Selecting Basic Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Selecting the Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Previewing and Adjusting the Scan Area . . . . . . . . . . . . . . . . 52
Adjusting the Color and Other Image Settings. . . . . . . . . . . . 58
Selecting the Scan Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Finishing the Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Chapter 5 Scanning Using the Document Table
Starting a Scan With the Start Button . . . . . . . . . . . . . . . . . . . . . . . . 66
Starting a Scan With EPSON Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Starting a Scan With Another Scanning Program . . . . . . . . . . . . . . 69
Overview of the EPSON Scan Modes . . . . . . . . . . . . . . . . . . . . . . . . 71
Selecting EPSON Scan Office Mode Settings . . . . . . . . . . . . . . . . . . 72
Selecting EPSON Scan Home/Professional Mode Settings. . . . . . 75
Selecting File Save Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Changing the Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Selecting Basic Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Selecting the Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Previewing and Adjusting the Scan Area . . . . . . . . . . . . . . . . 85
Adjusting the Color and Other Image Settings. . . . . . . . . . . . 90
Selecting the Scan Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Finishing the Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

5
Chapter 6 Using the Scanner Features
Scanning to a PDF File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Converting Scanned Documents into Editable Text . . . . . . . . . . .109
OCR Software Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
Scanning Using an OCR Program . . . . . . . . . . . . . . . . . . . . . .109
Restoring Color in Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
Assigning a Program to the Start Button . . . . . . . . . . . . . . . . . . . . .115
Assigning a Program With Windows XP . . . . . . . . . . . . . . . .115
Assigning a Program With Windows 98SE, Me, or 2000 . . .117
Chapter 7 Using the Optional Network Image Express Card
Installing the Network Image Express Card . . . . . . . . . . . . . . . . . .119
Connecting the Card and Scanner to a Network Hub . . . . . . . . . .122
Setting Up Client Computers for Network Scanning . . . . . . . . . .123
Installing the TCP/IP Protocol . . . . . . . . . . . . . . . . . . . . . . . . .123
Scanning Over a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Starting EPSON Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . .130
Scanning an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Chapter 8 Maintenance
Cleaning the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Replacing the Scanner Lamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138
Transporting the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
Chapter 9 Troubleshooting
Reading the Scanner Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140
Scanner Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
The Scanner Does Not Scan . . . . . . . . . . . . . . . . . . . . . . . . . . .142
The Scanner is Not Recognized by Your System. . . . . . . . . .143
Pressing the Start Button Does Not Open the Correct
Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145
You Cannot Scan Multiple Images at One Time . . . . . . . . . .146

6
Scanning Software Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
You Cannot Start EPSON Scan . . . . . . . . . . . . . . . . . . . . . . . . 147
The Scanner Software Does Not Work Properly . . . . . . . . . 148
Scanning Takes a Long Time. . . . . . . . . . . . . . . . . . . . . . . . . . 149
Scan Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
The Edges of Your Document Are Not Scanned . . . . . . . . . 150
You See Only a Few Dots in Your Scanned Image. . . . . . . . 150
A Line of Dots Always Appears in Your Scanned
Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Straight Lines in Your Image Come Out Crooked . . . . . . . . 151
Your Image is Distorted or Blurred . . . . . . . . . . . . . . . . . . . . 152
Colors Are Patchy or Distorted at the Edges of Your
Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Your Scanned Image is Too Dark . . . . . . . . . . . . . . . . . . . . . . 154
An Image on the Back of Your Original Appears in
Your Scanned Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Ripple Patterns Appear in Your Scanned Image . . . . . . . . . 156
Characters Are Not Recognized Well When Converted
into Editable Text (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Scanned Colors Differ from the Original Colors . . . . . . . . . 158
Automatic Document Feeder Problems . . . . . . . . . . . . . . . . . . . . . 160
You Cannot Scan Using the Automatic Document
Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Paper Jams in the Automatic Document Feeder. . . . . . . . . . 160
Optional Network Image Express Card Problems . . . . . . . . . . . . 164
You Cannot Scan Using the Optional Network Image
Express Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Uninstalling Your Scanning Software . . . . . . . . . . . . . . . . . . . . . . . 164
Uninstalling EPSON Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Uninstalling the On-Screen User’s Guide . . . . . . . . . . . . . . . 167
Appendix A Where To Get Help
Technical Support Web Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Contacting Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Before Contacting Epson . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

7
Appendix B Technical Specifications
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170
Windows System Requirements . . . . . . . . . . . . . . . . . . . . . . .170
Macintosh System Requirements. . . . . . . . . . . . . . . . . . . . . . .171
Scanner Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173
Mechanical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174
Electrical. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .174
Environmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175
Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175
Standards and Approvals . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176
Index

8Safety Instructions
Safety Instructions
Important Safety Instructions
New:Forasinglescanner
Read all these instructions, and follow all warnings and
instructions marked on the scanner.
❏In this document, warnings, cautions, and notes indicate the
following:
wWarnings
must be followed carefully to avoid bodily injury.
cCautions
must be observed to avoid damage to your equipment.
Notes
contain important information and useful tips on the operation of
this product.
❏Place the scanner close enough to the computer for the
interface cable to reach it easily. Do not place or store the
scanner or the AC adapter outdoors, near excessive dirt or
dust, water, heat sources, or in locations subject to shocks,
vibrations, high temperature or humidity, direct sunlight,
strong light sources, or rapid changes in temperature or
humidity. Do not use with wet hands.
❏Place the scanner and the AC adapter near an electrical outlet
where the AC power cord can be easily unplugged.
cCautions:
Be sure the AC power cord meets the relevant local safety
standards.

Safety Instructions 9
❏The AC power cord should be placed to avoid abrasions, cuts,
fraying, crimping, and kinking. Do not place objects on top of
the AC power cord and do not allow the AC adapter or the
AC power cord to be stepped on or run over. Be particularly
careful to keep all the AC power cords straight at the ends and
the points where they enter and leave the AC adapter.
❏Use only the AC adapter model A371B/A311E that comes
with your scanner. Using any other adapter could cause fire,
electrical shock, or injury.
❏The AC adapter is designed for use with the scanner with
which it was included. Do not attempt to use it with other
electronic devices unless specified.
❏Use only the type of power source indicated on the AC
adapter’s label, and always supply power directly from a
standard domestic electrical outlet with the AC power cord
that meets the relevant local safety standards.
❏When connecting this product to a computer or other device
with a cable, ensure the correct orientation of the connectors.
Each connector has only one correct orientation. Inserting a
connector in the wrong orientation may damage both devices
connected by the cable.
❏Avoid using outlets on the same circuit as photocopiers or air
control systems that regularly switch on and off.
❏If you use an extension cord with the scanner, make sure the
total ampere rating of the devices plugged into the extension
cord does not exceed the cord’s ampere rating. Also, make
sure the total ampere rating of all devices plugged into the
electrical outlet does not exceed the electrical outlet’s ampere
rating. Do not place multiple loads on the electrical outlet.

10 Safety Instructions
❏Never disassemble, modify, or attempt to repair the AC
adapter, AC power cord, scanner, or scanner option by
yourself except as specifically explained in the scanner’s
guides.
❏Do not insert objects into any opening as they may touch
dangerous voltage points or short out parts. Beware of
electrical shock hazards.
❏Do not use aerosol products that contain flammable gases
inside or around this product. Doing so may cause fire.
❏Unplug the scanner and the AC adapter, and refer servicing
to qualified service personnel under the following conditions:
The AC power cord or plug is damaged; liquid has entered
the scanner or the AC adapter; the scanner or the AC adapter
has been dropped or the case has been damaged; the scanner
or the AC adapter does not operate normally or exhibits a
distinct change in performance. (Do not adjust controls that
are not covered by the operating instructions.)
❏Unplug the scanner and the AC adapter before cleaning.
Clean with a damp cloth only. Do not use liquid or aerosol
cleaners.
❏If you are not going to use the scanner for a long period, be
sure to unplug the AC adapter from the electrical outlet.
❏For Hong Kong and Singapore users:
Replace fuses only with fuses of the correct size and rating.

Safety Instructions 11
❏Safety requirements for United Kingdom, Singapore, and
Hong Kong users:
Mains plug:
Use a 3-pin mains plug that is registered with the Safety
Authority.
Flexible cord:
Use a double insulated flexible cord that is certified* to the
relevant IEC or BS standards.
Appliance connector:
Use an appliance connector certified* to the relevant IEC or
BS standards.
* certified by member of IECEE CB Scheme.
❏For United States users:
The lamp(s) in this product contain mercury (Hg). Please
consult your state and local regulations regarding disposal or
recycling. Do not put in the trash.
Restrictions on Copying
Observe the following restrictions in order to ensure the
responsible and legal use of your scanner.
Copying of the following items is prohibited by law:
❏Bank bills, coins, government-issued marketable securities,
government bond securities, and municipal securities
❏Unused postage stamps, pre-stamped postcards, and other
official postal items bearing valid postage
❏Government-issued revenue stamps, and securities issued
according to legal procedure

12 Safety Instructions
Exercise caution when copying the following items:
❏Private marketable securities (stock certificates, negotiable
notes, checks, etc.), monthly passes, concession tickets, etc.
❏Passports, driver’s licenses, warrants of fitness, road passes,
food stamps, tickets, etc.
Responsible use of copyrighted materials
Scanners can be misused by improperly copying copyrighted
materials. Unless acting on the advice of a knowledgeable
attorney, be responsible and respectful by obtaining the
permission of the copyright holder before copying published
material.
ENERGY STAR®compliance
As an ENERGY STAR®Partner, Epson has
determined that this product meets the ENERGY
STAR®guidelines for energy efficiency.
The International ENERGY STAR®Office Equipment Program is
a voluntary partnership with the computer and office equipment
industry to promote the introduction of energy-efficient personal
computers, monitors, printers, fax machines, copiers, scanners,
and multifunction devices, and in an effort to reduce air pollution
caused by power generation. Their standards and logos are
uniform among participating nations.

Overview of Your Scanner Features 13
1
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1
Chapter 1
Overview of Your Scanner Features
Scanning Using the Automatic Document
Feeder
You can load an original document of up to 50 pages in the
Automatic Document Feeder (ADF) built into your scanner. This
lets you quickly scan and save documents on your computer
without placing each page individually. See "Loading Documents
in the Automatic Document Feeder" on page 24 to get started.
You can still place one-page originals, or valuable photos and
documents directly on the document table whenever you need to
scan them. See "PlacingOriginals on the Document Table" on page
28 for instructions.

14 Overview of Your Scanner Features
Scanning to a PDF File
You can scan multiple document pages using the ADF and save
them as one PDF file on your computer. EPSON Scan displays an
editing page so you can view the pages as you scan them and
reorder, rotate, or delete them as necessary.
You can also place one page at a time on the document table and
scan and save it as a PDF file.
See "Scanning to a PDF File" on page 99 for instructions.

Overview of Your Scanner Features 15
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1
Converting Scanned Documents Into
Editable Text
You can scan a document and convert the text into data that you
can edit with a word processing program. This process is called
OCR (Optical Character Recognition). To scan and use OCR, you
need to use an OCR program, such as Adobe®Acrobat®. See
"Converting Scanned Documents into Editable Text" on page 109
for instructions.

16 Overview of Your Scanner Features
Available Scanning Methods
Your scanner gives you two ways to scan. You can select the
method that works best for the project you are scanning and the
way you like to work.
Using the Start Button
New:Forasinglescanner
The aStart button on the scanner automatically opens your
scanning software so you can scan your document or photo to a
file.
To scan using the ADF and the aStart button, see "Starting a Scan
With the Start Button" on page 34.
To scan from the document table using the aStart button, see
"Starting a Scan With the Start Button" on page 66.

Overview of Your Scanner Features 17
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Using EPSON Scan
EPSON Scan lets you control all aspects of scanning and includes
three modes:
❏Office Mode lets you quickly select settings for scanning text
documents and check their effects with a preview image.
EPSON Scan opens in this mode the first time you use it.
❏Home Mode lets you customize a few scanning settings for
documents and photos, and check their effects with a preview
image. (Available only when you are scanning from the
document table.)
❏Professional Mode gives you total control of your scanning
settings and lets you check their effects with a preview image.
You can use EPSON Scan as a “standalone” program to scan your
documents or photos directly to files on your computer.
❏To scan documents using the ADF, see "Starting a Scan With
EPSON Scan" on page 36.
❏To scan documents or photos placed on the document table,
see "Starting a Scan With EPSON Scan" on page 67.

18 Overview of Your Scanner Features
You also use EPSON Scan whenever you scan with another
TWAIN-compliant program, such as Adobe Acrobat.
❏To scan documents using the ADF, see "Starting a Scan With
Another Scanning Program" on page 39.
❏To scan documents or photos placed on the document table,
see "Starting a Scan With Another Scanning Program" on page
69.

Guide to the Scanner Parts 19
2
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2
2
2
2
2
2
2
2
2
2
Chapter 2
Guide to the Scanner Parts
Scanner Parts
New:Forasinglescanner
a. Automatic Document Feeder (ADF)
b. Paper support
c. Edge guides
d. Error light
e. Ready light
f. aStart button
g. .power button
h. scanner transportation lock
h
g
fe
d
b
ac

20 Guide to the Scanner Parts
a. underside of ADF
b. document table
c. carriage home position
c
a
b