Fuji Xerox apeosport-v c7785 User manual

ApeosPort-V C7785 DocuCentre-V C7785
ApeosPort-V C6685 DocuCentre-V C6685
ApeosPort-V C5585 DocuCentre-V C5585
User Guide

Microsoft, Windows, Windows NT, Microsoft Network, Windows Server, Windows Vista, and Internet
Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/
or other countries.
Adobe, Acrobat, PostScript and PostScript 3 are trademarks of Adobe Systems Incorporated.
Macintosh and Mac OS are trademarks of Apple Inc.
PCL is a registered trademarks of Hewlett-Packard Corporation.
RSA and BSAFE are either registered trademarks or trademarks of EMC Corporation in the United States
and/or other countries.
Mopria is a trademark of the Mopria Alliance.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.
Xerox, Xerox and Design, Fuji Xerox and Design, as well as CentreWare are registered trademarks or
trademarks of Xerox Corporation in Japan and/or other countries.
ApeosWare, PDF Bridge, ContentsBridge, and DocuWorks are registered trademarks or trademarks of Fuji
Xerox Co., Ltd.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
As the copying machine contains a feature designed to prevent forging of certain documents, there may
be rare instances where copies or scanned images do not achieve the desired results.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji
Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer
hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be
copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting
from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and
Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents
3
Table of Contents
1 Before Using the Machine .................................................................................................................. 13
Preface................................................................................................................................................................... 14
Types of Manuals .............................................................................................................................................. 15
Using This Guide................................................................................................................................................ 16
Organization of This Guide ..................................................................................................................... 16
Conventions................................................................................................................................................... 17
Safety Notes........................................................................................................................................................ 19
Electrical Safety ........................................................................................................................................... 20
Machine Installation.................................................................................................................................. 21
Operational Safety ..................................................................................................................................... 26
Consumable................................................................................................................................................... 29
Location of Warning and Caution Labels..........................................................................................30
Regulation ............................................................................................................................................................ 32
Radio Frequency Emissions (Class B) .................................................................................................. 32
Regulatory Information for RFID......................................................................................................... 32
Environment ........................................................................................................................................................ 33
About License...................................................................................................................................................... 34
RSA BSAFE...................................................................................................................................................... 34
Heimdal........................................................................................................................................................... 34
JPEG Code ...................................................................................................................................................... 34
Libcurl............................................................................................................................................................... 34
FreeBSD........................................................................................................................................................... 35
OpenLDAP...................................................................................................................................................... 36
DES.................................................................................................................................................................... 37
AES .................................................................................................................................................................... 38
TIFF (libtiff) ................................................................................................................................................... 38
ICC Profile (Little cms) .............................................................................................................................. 38
XML Paper Specification (XPS) .............................................................................................................. 38
EDICT and COMPDIC................................................................................................................................ 38
Cyrus SASL...................................................................................................................................................... 39
Newlib.............................................................................................................................................................. 39
OSs Supported by Apache License....................................................................................................... 52
OSs Supported by the MIT License (MIT)......................................................................................... 55
About Qt................................................................................................................................................................ 57
About Software Applied to LGPL .......................................................................................................... 57
Other Licenses .............................................................................................................................................. 65
Legal Notice......................................................................................................................................................... 66
2 Product Overview ................................................................................................................................... 67
Machine Components ..................................................................................................................................... 68
Power Source....................................................................................................................................................... 77
Switching the Main Power On................................................................................................................ 77
Switching the Power On............................................................................................................................ 77
Switching the Power Off........................................................................................................................... 78

4
Switching the Main Power Off................................................................................................................79
Switching the Power Off from Remote Location ............................................................................79
Ground Fault Interrupter ................................................................................................................................81
Power Saver Mode .............................................................................................................................................82
Entering the Power Saver Mode ............................................................................................................82
Exiting the Power Saver Mode................................................................................................................83
Making devices necessary to activate the machine exit the Power Saver mode ..............83
Control Panel........................................................................................................................................................84
Large Size UI Kit...........................................................................................................................................87
Screens and Buttons Displayed..............................................................................................................89
About the Services Home Screen.................................................................................................................90
Touch Screen........................................................................................................................................................94
Entering Text........................................................................................................................................................96
3 Copy.............................................................................................................................................................97
Copying Procedure ............................................................................................................................................98
Step 1 Loading Documents .....................................................................................................................98
Step 2 Selecting Features...................................................................................................................... 100
Step 3 Entering a Quantity ...................................................................................................................101
Step 4 Starting the Copy Job ...............................................................................................................102
Step 5 Confirming the Copy Job in Job Status .............................................................................103
Operations during Copying.........................................................................................................................104
Stopping the Copy Job ...........................................................................................................................104
Changing the Number of Copies........................................................................................................ 105
Interrupting the Copy Job.....................................................................................................................106
Simple Copy.......................................................................................................................................................107
Paper Supply (Selecting the Paper for Copying)..........................................................................107
Reduce/Enlarge (Making Enlarged/Reduced Copies).................................................................108
2 Sided Copying (Making 2 Sided Copies)...................................................................................... 109
Auto Detect/Color/Black & White (Selecting the Color for Copying) ..................................109
Lighten/Darken (Adjusting the Copy Density)..............................................................................110
2 Pages per Side (Copying Two Pages onto One Sheet)...........................................................110
1 Staple.........................................................................................................................................................111
Copy...................................................................................................................................................................... 112
Reduce/Enlarge (Making Enlarged/Reduced Copies).................................................................112
Paper Supply (Selecting the Paper for Copying)..........................................................................116
Output Color (Selecting the Color for Copying) ...........................................................................119
2 Sided Copying (Making 2 Sided Copies)...................................................................................... 123
Copy Output (Specifying Finishing Options).................................................................................123
Pages per Side (Copying Multiple Pages onto One Sheet) ......................................................123
Lighten/Darken (Adjusting the Copy Density)..............................................................................124
Image Quality................................................................................................................................................... 125
Original Type (Selecting the Document Type) ............................................................................. 125
Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)................... 127
Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)
..........................................................................................................................................................................127
Color Effects (Selecting an Image Quality)....................................................................................128

Table of Contents
5
Color Balance (Adjusting Color Balance).........................................................................................129
Color Shift (Adjusting the Color Tone) .............................................................................................130
Gloss Level (Enhancing Gloss of the Document)..........................................................................131
Layout Adjustment .........................................................................................................................................132
2 Sided Copying (Making 2 Sided Copies)......................................................................................133
Book Copying (Copying Facing Pages onto Separate Sheets) ...............................................134
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages).........................................135
Original Size (Specifying the Scan Size for the Document) .....................................................137
Mixed Size Originals (Scanning Different Size Documents Simultaneously)....................137
Edge Erase (Erasing Edges and Margin Shadows of the Document)...................................139
Image Shift (Adjusting the Image Position)..................................................................................140
Invert Image (Making Reversed Copies of Images)...................................................................143
Original Orientation (Specifying the Orientation of Loaded Documents).........................143
Image Rotation (Changing the Orientation of Images)...........................................................144
Output Format..................................................................................................................................................146
2 Sided Copying (Making 2 Sided Copies)......................................................................................146
Booklet Creation (Creating a Bound Booklet)...............................................................................147
Covers (Attaching Covers to Copies).................................................................................................150
Pages per Side (Copying Multiple Pages onto One Sheet).......................................................151
Poster (Making Enlarged Copies Spread over Multiple Sheets) .............................................152
Repeat Image (Making Multiple Copies on One Sheet)............................................................153
Annotations (Adding a Comment/a Date/Page Numbers to Copies).................................154
Watermark (Printing Control Numbers on the Background of Copies)...............................161
Secure Watermark (Managing Document Security)...................................................................164
Tab Margin Shift (Copying on Tab Stock Paper) .........................................................................166
Face Up/Down Output (Specifying Face Up or Down)..............................................................167
Folding (Outputting Bi-Folded/Tri-Folded Paper)........................................................................167
Preset Repeat Image (Making Multiple Copies on a Single Sheet)......................................169
Transparency Options (Inserting Blank Sheets between Transparencies)........................169
Copy Output (Specifying Finishing Options)..................................................................................171
ID Card Copy (Copying Both Sides of an ID Card)......................................................................177
Job Assembly.....................................................................................................................................................179
Build Job (Processing Documents Scanned with Different Settings as One Job)...........179
Sample Job (Checking the Finished Output of the Copy).........................................................183
Combine Original Sets (Adding Originals) ......................................................................................184
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)...........185
Stored Programming (Calling a Stored Program for Build Job) .............................................187
4 Fax.............................................................................................................................................................189
Fax Procedure ...................................................................................................................................................190
Step 1 Loading Documents...................................................................................................................190
Step 2 Selecting Features ......................................................................................................................192
Step 3 Specifying Destinations............................................................................................................193
Step 4 Starting the Fax Job...................................................................................................................195
Step 5 Confirming the Fax Job in Job Status.................................................................................196
Operations during Faxing.............................................................................................................................197
Stopping the Fax Job...............................................................................................................................197
Previewing the Read Images during a Fax Job.............................................................................198

6
Changing the Scan Settings.................................................................................................................201
About Internet Fax.........................................................................................................................................203
Internet Fax Features .............................................................................................................................203
Sending Internet Fax ..............................................................................................................................205
Receiving Internet Fax............................................................................................................................206
Useful Features..........................................................................................................................................207
About IP Fax (SIP) ..........................................................................................................................................210
IP Fax (SIP) Features...............................................................................................................................211
Feature Comparison with Regular Fax.............................................................................................213
Sending IP Fax (SIP)................................................................................................................................ 213
Receiving IP Fax (SIP).............................................................................................................................214
About Server Fax ............................................................................................................................................. 215
Sending Server Fax................................................................................................................................... 215
Simple Fax..........................................................................................................................................................217
Specifying a Destination Using the Numeric Keypad................................................................217
Speed Dialing (Specifying a Destination Using an Address Number) ................................ 218
Specifying a Destination Using a One Touch Button ................................................................219
Previewing the Read Images during a Simple Fax Job .............................................................219
Resolution (Specifying the Scanning Resolution)........................................................................220
Original Type (Selecting the Document Type) ............................................................................. 221
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................221
Fax/Internet Fax..............................................................................................................................................223
Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP)) ................ 223
+ Add (Sending Faxes to Multiple Recipients) .............................................................................. 224
Specifying a Destination Using the Address Book......................................................................224
Address Book (Specifying a Destination Using the Address Book [Type 1])....................225
Address Book (Specifying a Destination Using the Address Book [Type 2])....................228
Speed Dialing (Specifying a Destination Using an Address Number) ................................ 229
Add New Address (Registering a Destination on the Address Book)................................... 230
Specifying a Destination Using the One Touch Button............................................................232
Specifying a Destination Using the Keyboard Screen ...............................................................233
Specifying a Destination Using the Redial Feature....................................................................234
Specifying a Line (Port) ..........................................................................................................................234
Entering Specific Symbols .....................................................................................................................236
Removing/Confirming a Recipient.....................................................................................................236
Previewing the Read Images during a Fax/Internet Fax Job ................................................. 237
Lighten/Darken (Adjusting Fax Density).........................................................................................238
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................238
Original Type (Selecting the Document Type) ............................................................................. 239
Resolution (Specifying the Scanning Resolution)........................................................................240
Layout Adjustment.........................................................................................................................................241
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................241
Original Type (Selecting the Document Type) ............................................................................. 241
Resolution (Specifying the Scanning Resolution)........................................................................241
Original Size (Specifying the Scan Size for the Original) .......................................................... 241
Mixed Size Originals (Scanning Different Size Documents Simultaneously) ................... 242
Book Faxing (Scanning Facing Pages onto Separate Sheets)................................................243
Reduce/Enlarge (Specifying a Scan Ratio) ..................................................................................... 244

Table of Contents
7
Lighten / Darken (Adjusting Fax Density).......................................................................................245
Fax/Internet Fax Options.............................................................................................................................246
Acknowledgement Report (Confirming Transmission Results) ..............................................246
Starting Rate (Selecting a Communication Mode).....................................................................247
Priority Send/Delay Start (Specifying Send Priority/Send Time) ...........................................249
Transmission Header Text (Adding Sender Name and Phone Number to Faxes) .........250
Cover Page (Transmitting Documents With a Cover Page).....................................................251
Internet Fax Subject (Specifying the Internet Fax Subject)....................................................253
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................................253
Recipient Print Sets (Printing Multiple Sets at the Remote Machine).................................254
Pages per Side (Combining Multiple Pages into One Sheet)...................................................255
Remote Folder (Using Remote Folder).............................................................................................256
F Code (Using F Code Transmission) ................................................................................................259
Internet Fax Profile (Specifying Internet Fax Profiles)..............................................................262
Encryption (Sending Internet Fax Encrypted by S/MIME).......................................................263
Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) ..............264
More Options.....................................................................................................................................................265
Remote Polling (Retrieving Files from Remote Machines).......................................................265
Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)
..........................................................................................................................................................................267
On-hook (Confirming Remote Machine Response Prior to Transmission).........................269
Broadcast............................................................................................................................................................271
Broadcast Send (Transmitting to Multiple Recipients)..............................................................271
Relay Broadcast (Transmitting Documents Through a Relay Station)...............................272
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ...............275
Receiving Faxes ................................................................................................................................................279
Switching between Auto Receive and Manual Receive.............................................................279
Using Auto Receive...................................................................................................................................280
Using Manual Receive.............................................................................................................................280
Using Folder Receive................................................................................................................................280
Facsimile Information Services..................................................................................................................282
Using the Receiver ....................................................................................................................................282
When Not Using a Receiver ..................................................................................................................282
5 Scan...........................................................................................................................................................285
Scanning Procedure........................................................................................................................................286
Step 1 Loading Documents...................................................................................................................286
Step 2 Selecting the Features ..............................................................................................................288
Step 3 Starting the Scan Job................................................................................................................291
Step 4 Confirming the Scan Job in Job Status..............................................................................292
Step 5 Saving the Scanned Data........................................................................................................292
Operations during Scanning .......................................................................................................................294
Stopping the Scan Job ............................................................................................................................294
Previewing the Scanned Images during a Scan Job...................................................................295
Changing Scan Settings .........................................................................................................................300
E-mail....................................................................................................................................................................302
Address Book...............................................................................................................................................303
Address Book (Specifying a Destination Using the Address Book [Type 1]) ....................303

8
Address Book (Specifying a Destination Using the Address Book [Type 2])....................306
Add New Address (Registering a Recipient on the Address Book)........................................309
Specifying a Destination Using a One Touch Button ................................................................310
New Recipient (Specifying an E-mail Address).............................................................................311
Add Me (Adding the Sender’s Address)...........................................................................................312
Recipient(s) (Editing a Recipient).......................................................................................................313
From (Setting the Sender’s Address)................................................................................................ 314
Subject (Setting the Subject)...............................................................................................................315
Message (Entering the E-mail Body).................................................................................................315
Preview (Previewing the Scanned Images during a Scan Job)...............................................315
Color Scanning (Selecting an Output Color)..................................................................................316
2 Sided Scanning (Scanning Both Sides of a Document)......................................................... 316
Original Type (Selecting the Document Type) ............................................................................. 318
File Format (Selecting a File Format for Output Data)............................................................. 318
Network Scanning........................................................................................................................................... 332
Preview (Previewing the Scanned Images during a Scan Job)...............................................333
Color Scanning (Selecting an Output Color)..................................................................................333
2 Sided Scanning (Scanning Both Sides of a Document)......................................................... 333
Original Type (Selecting the Document Type) ............................................................................. 333
File Format (Selecting a File Format for Output Data)............................................................. 333
Scan to PC ..........................................................................................................................................................334
Transfer Protocol (Selecting a Transfer Protocol)........................................................................335
Address Book .............................................................................................................................................. 335
Address Book (Specifying a Destination Using the Address Book [Type 1])....................336
Address Book (Specifying a Destination Using the Address Book [Type 2])....................337
Add New Address (Registering a Destination PC on the Address Book) ............................ 338
Specifying a Destination PC Using a One Touch Button..........................................................340
Browse (Specifying a Destination PC by Browsing Your Network)....................................... 341
Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard
) ........................................................................................................................................................................342
Preview (Previewing the Scanned Images during a Scan Job)...............................................344
Color Scanning (Selecting an Output Color)..................................................................................344
2 Sided Scanning (Scanning Both Sides of a Document)......................................................... 344
Original Type (Selecting the Document Type) ............................................................................. 344
File Format (Selecting a File Format for Output Data)............................................................. 344
Store to Folder..................................................................................................................................................345
Color Scanning (Selecting an Output Color)..................................................................................345
2 Sided Scanning (Scanning Both Sides of a Document)......................................................... 346
Original Type (Selecting the Document Type) ............................................................................. 346
Preview (Previewing the Scanned Images during a Scan Job)...............................................346
Store to USB...................................................................................................................................................... 347
Save in (Specifying a Storage Location in the USB Memory Device)..................................350
Details (Displaying the Details of a Storage Location in the USB Memory Device) ..... 351
Preview (Previewing the Scanned Images during a Scan Job)...............................................351
Color Scanning (Selecting an Output Color)..................................................................................352
2 Sided Scanning (Scanning Both Sides of a Document)......................................................... 352
Original Type (Selecting the Document Type) ............................................................................. 352
File Format (Selecting a File Format for Output Data)............................................................. 352

Table of Contents
9
Store & Send Link.............................................................................................................................................353
Scan To (Displaying the E-mail Address of the Authenticated User) ..................................353
From (Displaying the E-mail Address of the Authenticated User)........................................354
Subject (Setting the Subject) ...............................................................................................................354
Message (Entering the E-mail Body).................................................................................................354
Color Scanning (Selecting an Output Color) ..................................................................................354
2 Sided Scanning (Scanning Both Sides of a Document).........................................................354
Original Type (Selecting the Document Type)..............................................................................354
Preview (Previewing the Scanned Images during a Scan Job) ...............................................354
File Format (Selecting a File Format for Output Data) .............................................................355
Store to WSD.....................................................................................................................................................356
Computer (Starting a Scan Job via Computer Operation).......................................................356
This Device (Storing Data Scanned by the Machine on a Network Computer) ..............358
Advanced Settings ..........................................................................................................................................359
Color Scanning (Selecting an Output Color) ..................................................................................359
Original Type (Selecting the Document Type)..............................................................................359
Photographs (Scanning a Color Photograph)................................................................................360
Image Options (Adjusting Scan Density and Image Sharpness)..........................................360
Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)
..........................................................................................................................................................................361
Shadow Suppression (Suppressing the Document Background)...........................................361
Color Space (Specifying the Color Space).......................................................................................362
Layout Adjustment .........................................................................................................................................363
Resolution (Specifying a Scanning Resolution) ............................................................................363
2 Sided Scanning (Scanning Both Sides of a Document).........................................................364
Book Scanning (Scanning Facing Pages on Separate Sheets)................................................364
Original Size (Specifying a Scan Size)...............................................................................................365
Mixed Size Originals (Scanning Different Size Documents Simultaneously)....................366
Edge Erase (Erasing Edges and Margin Shadows in the Document)...................................368
Reduce/Enlarge (Specifying a Scanning Ratio) ............................................................................369
Original Orientation (Specifying the Orientation of the Loaded Documents).................370
E-mail Options/Filing Options.....................................................................................................................371
Quality/File Size (Specifying an Image Compression Ratio When Scanning)..................371
File Format (Selecting a File Format for Output Data) .............................................................372
Read Receipts (Specifying Read Receipts)......................................................................................372
Split Send (Sending in Sections)..........................................................................................................373
File Name (Specifying a Name for the File to be Sent).............................................................373
Reply To (Specifying a Reply Address) .............................................................................................374
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ...................375
File Name (Specifying a Name for the File to be Saved)..........................................................375
Encryption (Sending E-mail Encrypted by S/MIME)....................................................................376
Digital Signature (Sending E-mail with a Digital Signature by S/MIME)...........................376
Login Name .................................................................................................................................................376
Password.......................................................................................................................................................376
Meta Data....................................................................................................................................................377
6 Send from Folder..................................................................................................................................379
Folder Operating Procedure ........................................................................................................................380

10
Step 1 Opening the [Send from Folder] Screen............................................................................380
Step 2 Selecting a Folder.......................................................................................................................381
Step 3 Checking/Selecting Files in a Folder.................................................................................... 381
Step 4 Operating Files in a Folder......................................................................................................381
Selecting a folder under Scan & Other Jobs.........................................................................................382
Checking/Operating Files in a Folder ...................................................................................................... 383
Checking File Details...................................................................................................................................... 385
Printing Files in a Folder ............................................................................................................................... 389
Configuring/Starting Job Flow................................................................................................................... 392
[Link Job Flow Sheet to Folder] Screen ............................................................................................ 394
Job Flow Restrictions ...............................................................................................................................396
7 Job Flow Sheets (ApeosPort Series Models Only)..................................................................... 397
Job Flow Procedure.........................................................................................................................................398
Step 1 Opening the [Job Flow Sheets] Screen ..............................................................................398
Step 2 Selecting a Job Flow Sheet ..................................................................................................... 398
Step 3 Confirming/Changing the Job Flow Sheet .......................................................................399
Step 4 Starting the Job Flow Sheet ...................................................................................................399
Selecting/Changing a Job Flow Sheet .................................................................................................... 400
8 Stored Programming ..........................................................................................................................403
Stored Programming Overview.................................................................................................................. 404
Registering/Deleting/Renaming Stored Programs ............................................................................405
Registering Stored Programs................................................................................................................406
Notes and Restrictions on Registering Stored Programs..........................................................407
Registering Stored Programs for Build Job.....................................................................................408
Deleting Stored Programs .....................................................................................................................409
Entering/Changing a Stored Program Name ................................................................................409
Assigning/Changing Icons for Stored Programs.......................................................................... 409
Calling a Stored Program.............................................................................................................................410
Calling a Stored Program for Build Job............................................................................................411
9 Web Applications (ApeosPort Series Models Only) ................................................................ 413
Web Applications Overview ........................................................................................................................414
Accessing Web Applications.......................................................................................................................415
Accessing Using Buttons Registered on the Services Home screen............................................416
10 Media Print (Text and Photos)........................................................................................................417
Overview of Media Print...............................................................................................................................418
Supported Media and File Formats...................................................................................................419
Notes and Restrictions on Media Print.............................................................................................419
Inserting USB Memory Device...................................................................................................................421
Media Print - Text............................................................................................................................................424
Selecting Files.............................................................................................................................................424
[Select From List] Screen........................................................................................................................424
Media Print - Photos....................................................................................................................................... 426
Selecting Files.............................................................................................................................................426

Table of Contents
11
[Select From List] Screen........................................................................................................................427
Selecting the Printing Options....................................................................................................................428
Media Print - Photos.................................................................................................................................428
Media Print - Text......................................................................................................................................429
Index Print....................................................................................................................................................430
11 Job Status ...............................................................................................................................................431
Job Status Overview .......................................................................................................................................432
Checking Current/Pending Jobs.................................................................................................................433
Checking Completed Jobs............................................................................................................................435
Printing and Deleting Stored Jobs............................................................................................................437
Secure Print..................................................................................................................................................437
Sample Set...................................................................................................................................................441
Delayed Print ..............................................................................................................................................444
Charge Print.................................................................................................................................................447
Private Charge Print .................................................................................................................................451
Public Folder................................................................................................................................................454
Undelivered Faxes.....................................................................................................................................455
Printing Pending Jobs ....................................................................................................................................457
Handling Error Terminations.......................................................................................................................458
12 Computer Operations .........................................................................................................................459
Features Overview...........................................................................................................................................460
Print.......................................................................................................................................................................461
Print Features..............................................................................................................................................461
Setup ..............................................................................................................................................................463
Printing..........................................................................................................................................................463
E-mail Printing...................................................................................................................................................464
Setup ..............................................................................................................................................................464
Receiving E-Mail.........................................................................................................................................464
Sending Fax .......................................................................................................................................................465
Registering Destinations ........................................................................................................................465
Importing Scanned Data .............................................................................................................................467
Importing to a TWAIN Compatible Application ..........................................................................467
Importing Using Stored File Manager 3..........................................................................................469
Importing Using CentreWare Internet Services...........................................................................472
CentreWare Internet Services ....................................................................................................................474
13 Appendix .................................................................................................................................................479
Glossary ...............................................................................................................................................................480
Index.........................................................................................................................................................487

12

1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal notice you
should read before using the machine.

Preface ...............................................................................................................................................14

Types of Manuals ..........................................................................................................................15

Using This Guide............................................................................................................................16

Safety Notes....................................................................................................................................19

Regulation ........................................................................................................................................32

Environment ....................................................................................................................................33

About License..................................................................................................................................34

Legal Notice.....................................................................................................................................66

1 Before Using the Machine
14
Before Using the Machine
1
Warning:
This equipment will be inoperable when mains power fails.
Preface
Thank you for selecting ApeosPort-V C7785/C6685/C5585, DocuCentre-V C7785/C6685/
C5585 (hereafter referred to as “the machine”).
This guide describes how to operate the machine and the precautions you should follow
during operation. To get the most out of the machine and to use it effectively, be sure to
read this guide before use.
The guide assumes that you are familiar with a personal computer and that you are
knowledgeable of computer networks. When you need additional information, refer to the
manuals provided with the personal computer, operating system, and network products.
For information on how to configure your network environment, refer to the Administrator
Guide. For information on optional components for the print feature, also refer to the guide
provided with each optional component.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
When you use this machine, we recommend that you change the system administrator's user ID
and passcode immediately after installing the machine.
For more information on changing the user ID and passcode, refer to "5 Tools" > "Authentication/
Security Settings" > "System Administrator Settings" in the Administrator Guide.

Types of Manuals
15
Before Using the Machine
1
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide (this guide)
The guide describes all the necessary steps for copy, print, scan, and fax. This manual is
included in the Media (Software/Product Manual).
Administrator Guide
The guide is intended for system administrators, and describes how to configure network
and how to solve problems that may occur with the machine. This guide also describes daily
maintenance and the System Settings procedures. This manual is included in the Media
(Software/Product Manual).
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management and
maintenance.
Security Function Supplementary Guide
The guide is intended for the manager and system administrator of the organization where
the machine is installed, and describes the setup procedures related to security.
When the Data Security Kit is installed, be sure to read this guide for the effective use of the
security features.
This manual is included in the Media (Software/Product Manual).
Manual (HTML)
The manual describes installation and configuration procedures for print drivers and the
printer environment. This manual is included in the Media (Software/Product Manual).
Print Driver Help
The help describes print features and operations.
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a web browser, and
how to import scanned data to a computer from the machine.
Important • To display the help for CentreWare Internet Services, users need to have the environment to connect
to the Internet. The communication fee shall be borne by you.
Guides for Optional Components
Optional components are available for this machine. Some of them come with user guides.
The guides for optional components describe all the necessary steps for using the optional
components and installing the software.

1 Before Using the Machine
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Before Using the Machine
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Using This Guide
This guide is intended for first time users of the machine. It describes the basic operations
for the Copy, Print, Scan, and Fax services.
Organization of This Guide
This guide consists of the following chapters:
1 Before Using the Machine
Describes how to use this guide, as well as safety notes, legal notices, and other important
information you should read before using the machine.
2 Product Overview
Describes the basic information of the machine, such as the names of components, how to
use the touch screen, how to switch the machine on and off, and how to exit the Power Saver
mode.
3Copy
Describes the basic operations and features for the Copy service.
4Fax
Describes the basic operations and features for the Fax services.
5Scan
Describes the basic operations and features for the Scan services.
6 Send from Folder
Describes the basic operations and features to use folders.
7 Job Flow Sheets (ApeosPort Series Models Only)
Describes the operations to use a job flow created on a remote system.
8StoredProgramming
Describes the Stored Programming service that enables you to store customized job settings.
9 Web Applications (ApeosPort Series Models Only)
Describes the operations to connect to web applications.
10 Media Print (Text and Photos)
Describes the basic operations and features of Media Print that allows you to print image
data and document files.
11 Job Status
Describes how to check job status and how to delete jobs.
12 Computer Operations
Describes operations performed from a computer, such as printing documents, importing
scanned files, using Direct Fax, and operating CentreWare Internet Services.

Using This Guide
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Before Using the Machine
1
13 Appendix
Contains a glossary of terms used in this guide.
Conventions

The screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen shots
may not be displayed or available depending on your machine configuration.

The procedures in this guide may vary depending on the driver and utility software being
used due to the upgrades.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

The following symbols are used in this guide:

Orientation of documents or paper is described in this guide as follows:
, , Long Edge Feed (LEF): Loading documents or paper in portrait orientation when
you view the machine from the front.
Important : Important information that you should read.
Note : Additional information on operations or features.
" " :

A cross-reference included in this guide.

Names of media, features, and touch screen messages and
input text.
[ ] :

Folders, files, applications, button or menu names displayed on
the touch screen.

Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and menu
names.
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
>:

Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].

Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]", this
means that you need to click [Start], click [Search], and then
click [For Files or Folders] to search for files and folders.

Cross-reference
For example: "Refer to "5 Tools" > "Common Service Settings" >
"Audio Tones" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tones", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator Guide.

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, , Short Edge Feed (SEF): Loading documents or paper in landscape orientation
when you view the machine from the front.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction

Safety Notes
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Before Using the Machine
1
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
Follow all warning instructions marked on this product. The warning marks stand for
the followings:
WARNING
Any unauthorized alteration including an addition of new functions or connection
to external devices may not be covered by the product warranty. Contact your local
Fuji Xerox representative for more information.
Used for item that if not followed strictly, can lead death
or severe or fatal injuries and the possibility to do it is
comparatively high.
Used for items that if not followed strictly, can lead to
severe or fatal injuries.
Used for items that if not followed strictly, can cause
injuries to user or damages to machine.
: A symbol for items to pay attention to when handling machine. Follow
instructions carefully to use machine safely.
: A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
: A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
object
Pinched
fingers
Prohibited No fire Do not
touch
Do not use
in
bathroom
Do not tear
down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth

1 Before Using the Machine
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Before Using the Machine
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Electrical Safety
This product shall be operated by the power source as indicated on the product's
data plate. Consult your local power company to check if your power source meets
the requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. This is a safety feature. If the plug
doesn't fit to the outlet, contact an electrician to replace the outlet to avoid
risk of electric shock. Never use an earthed adapter plug to connect the
product to the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox
representative to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on
the rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not put an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power
cord supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may
generate heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your
local Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage
the cord and cause electric shock or a fire accident.