Fuji Xerox DocuColor 1256 GA Series User manual

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Thank you for choosing DocuColor 1256 GA Series.
This manual aims to provide all the information necessary for effectively operating the copier together with
notes on safety precautions and maintenance tips. To get the most out of your copier, please read the manual
carefully and completely before using the machine.
Keep this manual handy as a quick reference should you encounter any difficulties when using the copier.
The samples that are used in this manual include the procedures for easier understanding of the machine. The
illustrations in this manual include the DocuColor 1256 GA with the Duplex Automatic Document Feeder.
As the copier contains a feature designed for preventing the forging of certain documents such as currency
notes, there may be instances where copies do not achieve the desired results because the originals you wish
to copy are assumed by the copier to be such documents.
In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions
before performing the required procedures.
As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies
the requirements for International Energy Star Program standards.
Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in
its business activities-from research and development to disposal. We have implemented a number of pro-
grams to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting
chlorofluorocarbons from our manufacturing facilities.
We are committed to leadership in the conservation of resources by reusing and recycling post-consumer
waste material such as paper, cartridges, and parts from our customer's copiers and printers. Along with our
efforts to make environmental values a part of the Fuji Xerox culture, DocuColor 1256 GA adopts recycled
components that satisfy our strict quality standards.
This equipment is certified as a Class 1 laser product under IEC825-1 (1998). This means that the machine
does not emit hazardous laser radiation. Since radiation emitted inside the machine is completely confined
within the protective housings and external covers, the laser beam cannot escape from the machine during
any phase of user operation.
Important
(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be
copied or modified in whole or part, without the written consent of the publisher.
(2) Parts of this manual are subject to change without prior notice.
(3) We welcome any comments on ambiguities, errors, omissions, or missing pages.
(4) Never attempt any procedure on the machine that is not specifically described in this manual. Unautho-
rized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from
unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and
Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, The Document Company and Ethernet are registered trademark.
Preface

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Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its
business activities from research and development to disposal. We have implemented a number of programs
to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting
chloroflurocarbons from our manufacturing facilities.
We are committed to leadership in the conservation of resources by reusing and recycling post-
consumer waste material such as paper, cartridges, and parts from our customers’ copiers and printers.
Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocuColor 1256 GA
adopts recycled components that satisfy our strict quality standards.
Reception interference
When installed at a certain location, the machine may cause interference with radio and television
reception. If you notice flickering, or distorted images or noises on your audio-visual units, your
machine may be causing radio interference. Switch it off, and if the interference disappears, the
machine is the cause of radio interference. Perform the following procedures until the interference is
corrected.
• Move the machine and the TV and/or radio away from each other.
• Reposition or re-orientate the machine and/or the TV and radio.
• Unplug the machine, TV, and radio, and replug them into outlets that operate on different circuits.
• Re-orientate the TV and/or radio antennas and cables until the interference stops. For an outdoor
antenna, you should ask your local electrician for support.
• Use coaxial cable antennas.
The equipment is certified by UL (Underwriters Laboratories Inc.) in compliance with IEC950 (AS/NZS
3260). The equipment is manufactured under a ISO9002 Quality System certified by the British
Standards Institution. The equipment is also certified in compliance with applicable standards by
various national bodies.
This equipment is tested and is certified by the New Zealand Ministry of Commerce
in conformance with CISPR pub. 14 (1993) AS/NZS 1044 (1995), which relates to
radio frequency interference regulations.
Note: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with the their requirements.
Any unauthorized alteration which includes the addition of new functions or the
connection of external devices may impact this certification.
Contact your local Xerox representative for a list of approved accessories.

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Table of Contents
Preface ................................................................................................................................ i
Table of Contents .............................................................................................................. iii
Using this Guide ............................................................................................................... vii
Conventions .....................................................................................................................viii
Safety Notes ...................................................................................................................... ix
The Objective of the International .................................................................................... xv
Energy Star Program........................................................................................................ xv
Illegal Copies and Printouts ............................................................................................ xvi
Chapter 1 Knowing Your Copier
1.1 Parts of the Copier ..................................................................................................... 2
1.2 Switching On/Off the Power ....................................................................................... 7
1.2.1 Switching on/off the power ............................................................................... 7
1.2.2 Saving energy ................................................................................................ 10
1.3 Using the Touch Panel Display ................................................................................. 11
1.4 Entering Password ................................................................................................... 14
1.5 Using the Copylyzer (Optional) ................................................................................ 15
Chapter 2 Basic Copy Procedure
2.1 Basic Copy Procedure ............................................................................................. 18
2.2 Interrupting a Copy Job ............................................................................................ 22
2.3 Copying onto Postcards ........................................................................................... 24
2.4 Copying onto Transparencies ................................................................................... 26
2.5 Copying onto Heavy Weight Paper........................................................................... 30
Chapter 3 Loading Paper
3.1 What Paper to Use ................................................................................................... 34
3.2 Checking/Changing Paper Supply Settings ............................................................. 36
3.3 Loading Paper .......................................................................................................... 39
3.3.1 Loading paper in trays 1, 2, 3, and 4.............................................................. 39
3.3.2 Loading paper in tray 5 (bypass) .................................................................... 40
3.4 Changing the Paper Tray Size ..................................................................................43
Chapter 4 Loading Documents
4.1 Types of Documents................................................................................................. 46
4.1.1 Types of documents ....................................................................................... 46
4.1.2 Automatic document size sensing .................................................................. 46
4.1.3 Points to note when loading documents ................................................................. 47

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4.2 Loading Documents ................................................................................................. 48
4.2.1 Placing documents on document glass .......................................................... 48
4.2.2 Loading documents in DADF ......................................................................... 49
Chapter 5 Making Copies
5.1 Switching Screen Display ......................................................................................... 52
5.2 Selecting the Output Colour (Output Colour) ........................................................... 55
5.3 Making One-Sided/Two-Sided Copies (2-Sided) ...................................................... 58
5.3.1 Copying on one side ...................................................................................... 58
5.3.2 Copying on two sides ..................................................................................... 60
5.4 Reducing/Enlarging Copies (Reduce/Enlarge) ........................................................ 64
5.4.1 Same R/E % for length and width .................................................................. 64
5.4.2 Different R/E% for length and width ............................................................... 68
5.5 Selecting a Paper Tray (Paper Supply) ..................................................................... 72
5.6 Erasing the Edges (Edge Erase) .............................................................................. 77
5.7 Shifting the Image (Image Shift)............................................................................... 80
5.8 Selecting the Document Size (Original Size) ........................................................... 83
5.9 Copying Facing Pages onto Separate Sheets (Book Copying) ................................ 85
5.5.1 Selecting Auto for Paper Supply..................................................................... 72
5.5.2 Selecting a paper tray .................................................................................... 73
5.10 Copying Mixed Size Originals (Mixed Size Originals) .............................................. 87
5.11 Selecting the Document Type (Original Type) .......................................................... 90
5.12 Adjusting the Copy Density (Lighter/Darker) ............................................................ 93
5.13 Enhancing Sharpness (Sharpness) ......................................................................... 95
5.14 Adjusting Image Quality (Image Quality Presets) .................................................... 97
5.15 Adjusting Colour Shift & Saturation (Colour Shift & Colour Saturation) ................... 99
5.15.1 Adjusting the colour shift .............................................................................. 99
5.15.2 Adjusting the colour saturation ................................................................... 101
5.16 Adjusting Colour Control (Colour Control) .............................................................. 103
5.17 Copying Several Documents onto One Copy (Multi-Up) ........................................ 105
5.18 Interleaving Transparencies (Transparency Separators) ........................................ 108
5.19 Creating Mirror/Negative-like Images (Mirror Image/Negative Image) ................... 111
5.19.1 Creating mirror images ............................................................................... 111
5.19.2 Creating negative-like images .................................................................... 112
5.20 Repeating an Image (Image Repeat) ..................................................................... 114
5.21 Making copies as covers (Covers) ......................................................................... 117
5.22 Enlarging and dividing into multiple copies (Poster) ............................................... 120
5.23 Storing Frequently-used Job Settings (Stored Programming)................................ 123
5.23.1 Storing a routine job ................................................................................... 123
5.23.2 Retrieving a job in stored programming ..................................................... 124
5.23.3 Deleting a stored job .................................................................................. 125
5.24 Selecting the Document Orientation (Original Orientation) .................................... 127
5.25 Using the Sorter for Copying .................................................................................... 12

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Chapter 6 Tools Mode Settings
6.1 Entering Tools Mode............................................................................................... 132
6.2 Overview of Tools Mode ......................................................................................... 134
6.3 Setting the Feature Defaults................................................................................... 143
6.4 Changing the Tools Password ................................................................................ 145
6.5 Automatic Gradation Adjustment............................................................................ 147
Chapter 7 Troubleshooting
7.1 Troubleshooting ...................................................................................................... 154
7.1.1 When an error message is displayed ........................................................... 154
7.1.2 When other problems occurred .................................................................... 155
7.2 Clearing Paper Jams .............................................................................................. 158
7.2.1 Paper jam at a paper tray ............................................................................. 158
7.2.2 Paper jam at the lower left cover .................................................................. 161
7.2.3 Paper jam at output tray/lower right cover .................................................... 162
7.2.4 Paper jam inside the machine ...................................................................... 164
7.2.5 Paper jam between the copier and sorter .................................................... 166
7.2.6 Paper jam inside the sorter .......................................................................... 169
7.2.7 Paper jam between the copier and finisher ................................................. 172
7.2.8 Paper jam inside the finisher ...................................................................... 175
7.3 Clearing Document Jams ....................................................................................... 179
7.4 Pausing the Finisher............................................................................................... 183
Chapter 8 Daily Care
8.1 Cleaning the Copier ............................................................................................... 188
8.2 Consumables ......................................................................................................... 189
8.3 Replacing the Toner Cartridge ............................................................................... 191
8.4 Replacing the Waste Toner Bottle A ....................................................................... 193
8.5 Replacing the Developer Collector C ..................................................................... 195
8.6 Replacing the Oil Cartridge D ................................................................................ 197
8.7 Replacing the Drum Cartridge B ............................................................................ 199
8.8 Replacing the Staple Cartridge .............................................................................. 202
8.9 Replacing the Cleaning Cartridge E ....................................................................... 204

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Chapter 9 Using the Auditron Administration Mode
9.1 Overview of Auditron Administration Features ....................................................... 212
9.2 Entering the Auditron Administration Mode ............................................................ 214
9.3 Setting the Auditron Features................................................................................. 216
9.3.1 Reviewing account data ............................................................................... 216
9.3.2 Creating/Modifying account data .................................................................. 217
9.3.3 Deleting all account data .............................................................................. 220
9.3.4 Enabling the Auditron Mode ......................................................................... 222
9.3.5 Changing the administrator password .......................................................... 224
Appendix
A Specifications ......................................................................................................... 228
B Possible Combinations of Features ........................................................................ 233

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Using this Guide
The organisation of this manual is as listed below.
This manual uses the example of a two-sided copying model of DocuColor1256 GA with ADF installed to explain the
features of this machine. Features and parts of the display contents may differ depending on the model.
Chapter 1 Knowing your Copier
This chapter contains operating instructions about your copier like information on the major components,
the methods of switching the power ON and OFF and how to use the touch panel display.
After the copier has been properly installed, be sure to read this chapter completely before operating the
machine.
Chapter 2 Basic Copy Procedure
This chapter explains the basic knowledge of making copies like copying onto postcards, copying onto
transparencies and interrupting a copy job.
Chapter 3 Loading Paper
This chapter covers the types of paper that can be used on this copier, the precautions on paper handling and the
methods on how to load paper in the respective trays. Read this chapter when loading paper in the trays.
Chapter 4 Loading Documents
This chapter covers the types of original documents that can be used on this copier, the precautions on document
handling and how to load the documents. Read this chapter when loading the documents on the copier.
Chapter 5 Making Copies
This chapter explains the Basic Features, Added Features and Image Quality when making copies. The
common copying procedures are explained in this chapter. Read this chapter when making copies.
Chapter 6 Tools Mode Settings
This chapter describes the methods of changing feature, and other default settings related to tones, timeouts,
and so on to suit your copying needs and for the ease of operations. Read this chapter when you need to
change the settings.
Chapter 7 Troubleshooting
This chapter guides you step-by-step through a series of remedial procedures for dealing with problems,
such as, paper and document jams, when error messages are displayed and when the image quality is low.
Read this chapter when you encounter problems.
Chpater 8 Daily Care
This chapter provides information on daily care of the copier, such as, the replacing of consumables, how to
read the meter and the cleaning of the machine. Read chapter when necessary.
Chapter 9 Using the Auditron Administration Mode
This chapter spells out the use of the Auditron features to create user accounts and passwords in regulating the
use of the copier. Read this chapter when you wish to create accounts to count the copies you made.
Appendix
This section lists the important tips on specifications and the possible combinations of features.

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Conventions
The following conventions are used throughout this manual.
Additional information about operations/features.
Indicates reference sources.
Points to pay attention to.
Safety precautions.

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Read these safety notes carefully before using DocuColor 1256 GA to ensure you operate the ma-
chine safely.
is used to alert operators to an operating procedure, practice, or condition
that, if not strictly observed, can result in severe injury or loss of life.
is used to alert operators to an operating procedure, practice, or condition
that, if not strictly observed, might result in safety hazards to personnel or
damage to the equipment.
This symbol is used to alert operators to a specific
operating procedure that requires close attention.
Read and follow instructions carefully to insure the task
is accomplished safely.
This symbol is used to alert operators to a specific
operating procedure that must not be performed. Read
and follow instructions carefully.
This symbol is used to alert operators to a specific
operating procedure that should be emphasized for
operating safety. Read and follow instructions carefully.
Precautions for installation and relocation
CAUTION
Do not place the machine in a hot, humid,
dusty, or poorly ventilated environment.
Prolonged explosure to these adverse
conditions can cause a fire or a shock
hazard.
Do not place the machine near heaters or
volatile, flammable, or combustible materials
such as curtains that may catch fire.
Place the machine on a level and sturdy
surface that can withstand the machine
weight of 218 kg. If tilted, the machine may
fall over and cause injuries.
When relocating the machine, contact your
Xerox Customer Support Centre.
The machine has ventilation holes on its
bottom. A poorly ventilated machine can
cause excessive internal heat and a fire.
The accompanying diagram shows the
minimum clearances required for normal
operation, consumables replacement, and
maintenance to ensure your machine
operates at peak performance. Our Xerox
Representative will provide necessary
support for the proper installation of the
machine.
Safety Notes
This section explains the safety symbols used throughout the manual

Safety Notes
x
WARNING
The specifications that apply to your machine
depend on your machine configuration.
Connect the power plug only to a properly
rated power outlet. Otherwise, it can cause a
fire or shock hazard. If in doubt, contact your
Xerox Customer Support Centre.
•Rated voltage 100V
Rated frequency 50/60Hz
•Rated voltage 220-240V
Rated frequency 50/60Hz
Never use multi-plug adaptors to plug
multiple power plugs in the same outlet. Be
sure to operate the machine on a sole-use
receptacle. Multiple conductors can cause
the outlet to overheat and cause a fire.
Ensure that the plug connection is free of
dust. In a damp environment, a
contaminated connector can draw a non-
negligible amount of current that can
generate heat and eventually cause a fire
over an extended period of time.
Always use the power cord provided with
your machine. When an extension power
cord is required, always use a properly rated
cord. Contact your Xerox Customer Support
Centre. If you use a cord with an unspecified
current rating, the machine or plug may emit
smoke or necome hot to the touch externally.
When moving the machine, be sure to unplug
the power cord from the outlet. If the machine
is moved with the power cord connected, it can
cause damage to the cord which could result
in a fire or a shock hazard.
When moving the machine, do not tilt it more
than indicated below. If tilted excessively, the
machine may fall over and cause injuries.
When the machine is installed, be sure to lock
the caster stoppers. An unlocked machine may
fall over and cause injuries.
Precautions on power and earth connections
Other precautions
●The machine is capable of operating normally
within the following recommended
environmental limits. Temperature range 10-
32°C, humidity range 15-85% (without
condensation). Humidity should be 61% or
below at 32°C, and temperature should be
28°C or below at 85%.
Sudden temperature fluctuations can affect copy quality. Rapid
heating of a cold room can cause water vapour to condense in-
side the machine, which can interfere directly with image trans-
fer.
●Do not expose the machine to direct sunlight.
Exposure to direct sunlight can adversely
affect the performance of the machine.