Fuji Xerox ApeosPort-II C4300 Instruction and safety manual

ApeosPort-II C4300/C3300/C2200
ApeosPort Function Guide

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Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
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Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents
1
Table of Contents
Table of Contents .............................................................................................. 1
1 Before Using the Machine .............................................................................. 5
Preface .............................................................................................................. 6
Using This Guide............................................................................................... 7
Related Information Sources ........................................................................ 7
Organization of This Guide........................................................................... 8
Conventions.................................................................................................. 9
Features Overview .......................................................................................... 10
2 Control Panel ................................................................................................. 13
Standard Control Panel................................................................................... 14
Customizing the Control Panel........................................................................ 16
Differences in the Screen Operations ............................................................. 18
3 Copy ............................................................................................................... 19
Copy Feature List ............................................................................................ 20
Differences in the Copy Feature...................................................................... 25
[Layout Adjustment] Tab............................................................................. 25
[Output Format] Tab ................................................................................... 26
4 Fax .................................................................................................................. 33
Fax Feature List .............................................................................................. 34
Differences in the Fax Feature ........................................................................ 37
[Transmission Options] Tab........................................................................ 37
5 Scan................................................................................................................ 39
Scan Feature List ............................................................................................ 40
Differences in the Scan Feature...................................................................... 44
[General Settings] Tab (Network Scanning) ............................................... 44
[General Settings] Tab (E-mail) .................................................................. 45
[Output Format] Tab ................................................................................... 51
6 Send from Mailbox ........................................................................................ 53
Selecting a Mailbox ......................................................................................... 54
Checking/Operating Documents in a Mailbox ................................................. 55
Checking Document Details ............................................................................ 57
Printing Documents in a Mailbox..................................................................... 58
Configuring/Starting Job Flow ......................................................................... 60
Job Flow Restrictions.................................................................................. 63
7 Stored Programming..................................................................................... 65

2
Stored Programming Overview ....................................................................... 66
Registering/Deleting/Renaming Stored Programs .......................................... 67
Registering a Stored Program .................................................................... 68
Registering Stored Program for Build Job .................................................. 69
Calling a Stored Program................................................................................ 70
Calling a Stored Program for Build Job ...................................................... 70
8 Job Flow Sheets............................................................................................ 71
Job Flow Procedure ........................................................................................ 72
Step 1 Opening the [Job Flow Sheets] Screen........................................... 72
Step 2 Selecting a Job Flow Sheet............................................................. 72
Step 3 Confirming/Changing the Job Flow Sheet....................................... 73
Step 4 Starting the Job Flow Sheet ............................................................ 73
Selecting/Changing a Job Flow Sheet ............................................................ 74
9 Web Applications .......................................................................................... 77
Web Applications ............................................................................................ 78
Setting an Access Destination ........................................................................ 78
Configuring/Canceling the Auto Jump Destination..................................... 80
Accessing Web Applications ........................................................................... 81
10 System Settings ............................................................................................ 83
System Settings Procedure............................................................................. 84
Step 1 Entering the System Administration Mode ...................................... 84
Step 2 Entering the Administrator ID and Password .................................. 84
Step 3 Selecting the Operation Mode on the System Administrator Menu 85
Step 4 Selecting an Item on the [System Settings] Screen ........................ 85
Step 5 Setting the Feature.......................................................................... 86
Step 6 Exiting the System Administration Mode......................................... 86
System Settings Menu List.............................................................................. 87
Differences in Common Settings................................................................... 110
Paper Tray Settings.................................................................................. 110
Print Universal Unique ID ......................................................................... 110
Differences in Copy Mode Settings............................................................... 112
General Settings Tab - Features Allocation.............................................. 112
Differences in Network Settings .................................................................... 113
Proxy Server Settings............................................................................... 113
Remote Authentication Server/Directory Service ..................................... 114
PKI Settings (Public Key Infrastructure) ................................................... 118
Differences in Job Flow Settings................................................................... 120
Differences in Setup Menu............................................................................ 121
Job Flow Sheets....................................................................................... 121
Address Book (Address Number)............................................................. 126
Differences in Login Setup/Auditron Administration...................................... 128

Table of Contents
3
11 Job Status .................................................................................................... 129
Job Status Screens ....................................................................................... 130
Job Status Overview ..................................................................................... 132

1 Before Using the Machine
This chapter describes how to use this guide and the features available on the
ApeosPort series.
zPreface .........................................................................................................6
zUsing This Guide ..........................................................................................7
zFeatures Overview......................................................................................10

1 Before Using the Machine
6
Before Using the Machine
1
Preface
Thank you for selecting the Fuji Xerox ApeosPort-II C4300/C3300/C2200 (hereafter
referred to as “the machine”).
This guide is intended for users who use the machine for the first time, and describes
features unique to the ApeosPort series. For features common to both the ApeosPort
and DocuCentre series, refer to the User Guide.
Please read this guide thoroughly as well as the User Guide to obtain the best
performance on this product.
After reading this guide, keep it handy for future reference when you encounter
difficulties with the machine during use.

Using This Guide
7
Before Using the Machine
1
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
ApeosPort Function Guide (this guide)
Describes unique functions in the copy/print/scan/fax features of the ApeosPort series
that differ from functions described in the User Guide. For common features, refer to
the User Guide.
Network Administrator Guide
Aimed toward network administrators, as a guide to setting up the network
environment.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for ApeosPort-II C4300/C3300/C2200. These
User Guides are referred to as "guides for optional accessories". Guides for optional
accessories are provided in two forms, as printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.

1 Before Using the Machine
8
Before Using the Machine
1
Organization of This Guide
This guide consists of the following chapters.
Information on computer operations, paper types, authentication and auditron
administration, maintenance, problem solving, machine status, specifications, and
emulation modes is written in the User Guide.
For the features, specifications, notes and restrictions not described in this guide, refer to the User
Guide.
1 Before Using the Machine
Describes how to use this guide and the features available on the ApeosPort series.
2 Control Panel
Describes how to use the touch screen.
3Copy
Describes differences from the copy feature written in the User Guide.
4Fax
Describes differences from the fax feature written in the User Guide.
5Scan
Describes differences from the scan feature written in the User Guide.
6 Send from Mailbox
Describes the mailbox features and how to work with mailboxes.
7 Stored Programming
Describes the stored programming feature for recording a series of procedures on the
machine.
8 Job Flow Sheets
Describes operations using a job flow sheet created by a remote system.
9 Web Applications
Describes the operations to connect to web applications.
10 System Settings
Describes differences from the system settings written in the User Guide.
11 Job Status
Describes differences from the job status screen written in the User Guide.

Using This Guide
9
Before Using the Machine
1
Conventions
zIn this document, “Computer” refers to a personal computer or workstation.
zThe screen images that are used in this guide are based on the machine
configuration with the various options. Some of the items in the screen images may
not be displayed or there may be features that cannot be used depending on the
machine configuration.
zThe following icons are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.
zThe following conventions are used in this guide:
" " : A cross-reference included in this guide.
" " : Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : Refers to folders, files, applications, button or menu names
displayed in the touch screen, as well as the names of menus,
commands, windows, or dialog boxes displayed on the
computer screen and their buttons and menu names.
< > button: Indicates a hardware button on the computer.
< > key: Indicates a key on the keyboard of the computer.
zOrientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
LEF Orientation SEF Orientation
Paper feed direction
Paper feed direction

1 Before Using the Machine
10
Before Using the Machine
1
Features Overview
Various remote services and application software are available on this machine.
Note • Remote services and application software are optional. For more information, contact our
Customer Support Center.
Web Applications
The dedicated browser on the control panel allows you to access a DocuShare server.
You can store scanned documents in the DocuShare server.
Note • The Remote Access Kit (optional) and DocuShare (optional) are required to use this feature.
Signature and Encrypted Communication with Certificate
You can receive and print encrypted E-mail, or send scanned documents as E-mail with
signature.
Note • The Data Security Kit (optional) is required to use this feature.

Scan
Print
Upload scanned documents
Browse, Search
Print documents stored in the server
Scan
Scan
Certificate
Encrypted e-mail
E-mail with signature
Certificate
Print

Features Overview
11
Before Using the Machine
1
Automatic Processing of Routine Tasks using Job Flow Sheets
Once you have registered on the machine a job flow sheet created on a network
connected computer, you can automatically execute a series of operations beginning
with a scan operation.
You can create advanced job flow sheets with ApeosWare Flow Service.
Note • ApeosWare Flow Service (optional) is required to use this feature.
Network Scanning
Documents can be automatically scanned and transferred to the server by selecting a
file (job template) in which information on scanning conditions and a forward
destination is stored. Network Scanning is useful to increase operating efficiency
because you only need to select a job template when scanning documents..

1 Before Using the Machine
12
Before Using the Machine
1
Input-Output Processes of Mailbox
Various methods are available to store or import documents in or from mailboxes.
You can use mailboxes to reduce the amount of paper used or maintain confidentiality
of documents.
iFAX
Server
E-mail
Fax
iFAX
Print
Scan

Fax
Mailbox
ⷫዷ
ࡏ࠶ࠢࠬ
Mailbox
ฃା
ฃା
Receipt
Mailbox
Mailbox
Scan
Receipt
Receipt

2 Control Panel
This chapter describes how to use the touch screen.
zStandard Control Panel ..............................................................................14
zCustomizing the Control Panel ...................................................................16
zDifferences in the Screen Operations.........................................................18

2 Control Panel
14
Control Panel
2
Standard Control Panel
The following describes the names and functions of components on the standard
control panel.
No. Component Function
1 Touch screen Displays messages required for operation, and buttons for various
features. You can directly touch the touch screen to instruct operations
in screens and set features.
2 <Online> indicator Lights when the machine is sending or receiving data to or from a client.
3 <Job in Memory> indicator Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For information
on [Stored Documents List], refer to “Print Report/List” under “Chapter 12
Machine Status” in the User Guide.
4 <Job Status> button Press this button to confirm or cancel the current job, confirm or print
saved documents, or confirm completed jobs.
In this manual, this button is indicated as the <Job Status> button.
5 <Review> button Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy, fax and scan features whose settings
have changed from the defaults. You can also check the destination
information for sending faxes and e-mail.
In this manual, this button is indicated as the <Review> button.
6 <Machine Status> button Press this button to confirm the machine status and meters, check the
state of consumables, and print reports.
In this manual, this button is indicated as the <Machine Status> button.
7 <Log In/Out> button Press this button to display the Administrator ID input screen for System
Administration mode or Login Setup/Auditron Administration.
In this manual, this button is indicated as the <Log In/Out> button.
8 <Power Saver> button If the machine is not operated for a while, the machine's power
consumption is lowered to enter the power saver mode. In the power
saver mode, this button lights up. To cancel the power saver mode,
press this button again.
In this manual, this button is indicated as the <Power Saver> button.
001 002 003
004 005 006
007 008 009
010 011 012
013 014 015
016 017 018
019 020 021
022 023 024
025 026 027
028 029 030
123
456
789
0㧏
C
1 2
9
10
11
12
3 8
15
4 5 6 7
1416 131718
1920

Standard Control Panel
15
Control Panel
2
9 <Clear All> button Returns the statuses of all displayed services to their default values.
The machine will be reset to this state after it is turned on.
In this manual, this button is indicated as the <Clear All> button.
10 <Interrupt> button Press this button to temporarily stop a continuous copy job or printing to
give another job higher priority. During an interrupt, the interrupt button
lights up. Pressing the <Interrupt> button again cancels the interrupt
and the previous operation is resumed.
In this manual, this button is indicated as the <Interrupt> button.
Some jobs such as print jobs designated from client computers cannot be
executed during the interruption. For detail information, refer to “Notes and
Restrictions on the Interrupt Mode” under “Chapter 16 Appendix” in the User
Guide.
11 <Stop> button Press this button to stop the current copy job or communications.
In this manual, this button is indicated as the <Stop> button.
12 <Start> button Press this button to start copying or scanning.
In this manual, this button is indicated as the <Start> button.
13 Numeric keypad Press these buttons to enter the number of copies, passwords and other
numerical values.
In this manual, these buttons are indicated as the numeric keypad.
14 <Speed Dial> button Used to specify a destination phone number for fax or e-mail.
In this manual, this button is indicated as the <Speed Dial> button.
15 <C (Clear)> button Press this button if you have entered a wrong numerical value with the
numeric keypad.
In this manual, this button is indicated as the <C> button.
16 <Dial Pause> button Used to insert a pause into a destination number.
In this manual, this button is indicated as the <Dial Pause> button.
17 <Custom> buttons
(<Copy>, <Custom 2>,
<Custom 3> buttons)
Used to call a custom feature.
The features assigned to the buttons are selected from the features
displayed on the [All Services] screen and [Language].
In this manual, these buttons are indicated as the <Copy>, <Custom 2>,
and <Custom 3> buttons.
For information on registering a feature with a button, refer to “Screen/Button
Settings” of “Common Settings” under “Chapter 10 System Settings” in the
User Guide.
18 <All Services> button Used to display the [All Services] screen.
In this manual, this button is indicated as the <All Services> button.
You can change the features that appear in the All Services screen. For detail
information, refer to “Screen/Button Settings” of “Common Settings” under
“Chapter 10 System Settings” in the User Guide.
19 One touch button panels Panels for one touch buttons.
You can leaf through panels to display 001 to 030, 031 to 060, and 061
to 070.
M01 to M20 are reserved for the stored programming feature. These
buttons correspond to jobs registered in 01 to 20.
Note • This feature is not available for some models. An optional package is
necessary. For details, contact our Customer Support Center.
20 One touch buttons Specify a recipient with one button. These buttons are available for fax
and iFax.
Registered preset recipient numbers 001 to 070 are supported.
No. Component Function

2 Control Panel
16
Control Panel
2
Customizing the Control Panel
You can customize items displayed on the screen when turning the machine on or
canceling the power saver mode, items displayed on the screen after auto clear, the
<Custom> buttons, and items on the [All Services] screen.
For detail information, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10
System Settings” in the User Guide.
In addition, the brightness of the middle-sized color control panel can be adjusted.
Customizing the Screen Default
Allows you to customize the features displayed on the screen that appears after turning
the machine on or canceling the Power Saver mode.
Customizing the Screen after Auto Clear
Allows you to customize items displayed on the screen after Auto Clear. You can select
from [Last Selection Screen] and [All Services].
Customizing the [All Services] Screen
Allows you to customize the types of features and the location of buttons on the [All
Services] screen.
The following is the factory default settings.
Note • When the feature is not available, the button will not be displayed. Also, if the feature is
unavailable due to hardware problems, the button will be grayed out.
zCopy
zFax/Internet Fax
zE-mail
zScan to Mailbox
zNetwork Scanning
zScan to PC
zSend from Mailbox
zStored Programming
zJob Flow Sheets
zWeb Applications
zLanguage
zScreen Contrast
zSetup Menu
zCalibration
zActivity Report
zFax Receiving Mode
zPrint Mode
Assigning Features to <Custom> Buttons
Allows you to assign features to the <Custom> buttons on the control panel: <Custom
1> to <Custom 3>.

Customizing the Control Panel
17
Control Panel
2
By assigning features to the <Custom> buttons, you can switch to the features without
returning to the [All Services] screen. To leave a feature unassigned, select [Not Set].
As the factory defaults, [Copy] is assigned to the <Copy> button. No feature is assigned
to the <Custom 2>, and <Custom 3> buttons. The features assigned to the buttons are
selected from the features displayed on the [All Services] screen and [Language].
Attach the labels included in the machine when you have changed the assignment. If
you have used a feature for which no label is provided, use a blank label and write down
the feature using a permanent marker, and then attach the label to the appropriate
button.
Changing the Feature Screen
You can customize items displayed on the setting screen of the following features on
the [All Services] screen.
zCopy
zFax/Internet Fax
zE-mail
zScan to Mailbox
zNetwork Scanning
zScan to PC
Screen Contrast
The [Screen Contrast] button on the [All Services] screen allows you to adjust the
contrast of the screen.

2 Control Panel
18
Control Panel
2
Differences in the Screen Operations
This section describes differences on the screens that are common among features.
Screen Changes
List screen The buttons to jump to the first screen [ ] and the last
screen [ ] are added.
Keyboard screen The [Clear All] button is added. This button allows you to
delete all characters you entered at once.