Fujitsu CardMinder Series User manual

P3PC-E527-02EN
CardMinderTM for
ScanSnap!TM
User’s Guide

CardMinder for ScanSnap! User’s Guide i
INTRODUCTION
■ About This Manual
This manual describes the use of CardMinder for ScanSnap! application as follows.
1) About CardMinder
(A quick look at CardMinder)
2) Configuring Before Scanning
(Setting options before scanning)
3) Scanning and Exporting Business Card Data
(Basic procedures for common scanning tasks)
4) Business Card Data Handling
(Maintaining and using your Business Card database)
5) Correction of Recognized Character data
(Correcting the recognized data in a Business card)
6) Setting Preferences
(Setting CardMinder preferences)
7) Troubleshooting
(Detecting and fixing CardMinder errors)
8) Index
Additional information about ScanSnap! fi-4110EOX2 can be found in:
ScanSnap! fi-4110EOX2 Operator’s Guide
ScanSnap! fi-4110EOX2 Getting Started Guide
■ Note, Liability
READ ALL OF THIS MANUAL AND RELATED MANUAL CAREFULLY BEFORE
USING THIS PRODUCT.
IF NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS
OR BYSTANDERS.
While all efforts have been made to ensure the accuracy of all information in this manual,
PFU LIMITED assumes no liability to any party for any damage caused by errors or
omissions or by statements of any kind in this manual, its updates or supplements, whether
such errors are omissions or statements resulting from negligence, accidents, or any other
cause. PFU LIMITED further assumes no liability arising from the application or use of any
product or system described herein; nor any liability for incidental or consequential damages
arising from the use of this manual. PFU LIMITED disclaims all warranties regarding the
information contained herein, whether expressed, implied, or statutory.
PFU LIMITED reserves the right to make changes to any products herein, to improve
reliability, function, or design, without further notice and without obligation.

CardMinder for ScanSnap! User’s Guide ii
Use in High-safety Applications
This product has been designed and manufactured on the assumption that it will be used in
office, personal, domestic, regular industrial, and general-purpose applications. It has not
been designed and manufactured for use in applications (simply called "high-safety
applications" from here on) that directly involve serious danger to life and health when an
extremely high degree of safety is required, for example, in the control of nuclear reactions
at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation
control in mass-transport systems, medical equipment for sustaining life, and missile firing
control in weapons systems, and when provisionally the safety in question is not ensured.
The user should use this product without adopting measures for ensuring safety in such high-
safety applications. PFU LIMITED assumes no liability whatsoever for damages arising
from use of this product by the user in high-safety applications, and for any claims or
compensation for damages by the user or a third party.
■ Trademarks
PFU is a registered trademark of PFU Limited.
ScanSnap! and CardMinder are trademarks of PFU LIMITED.
Microsoft and Windows are either registered trademarks or trademarks of Microsoft
Corporation of the United States and/or other countries.
ISIS is a registered trademark of Pixel Translations, A Division of Actionpoint Inc.
Adobe and the Adobe logo as well as Acrobat and the Acrobat Logo are either registered
trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
Other product names referred to in this manual are registered trademarks or trademarks of
respective companies.

CardMinder for ScanSnap! User’s Guide iii
How Trademarks Are Indicated In This Manual
CardMinder for ScanSnap! application is abbreviated as CardMinder.
References to operating systems (OS) are indicated as follows:
Windows 98: Refers to Microsoft® Windows® 98 operating system.
Windows Me: Refers to Refers to Microsoft® Windows® Millennium Edition operating
system.
Windows 2000: Refers to Microsoft® Windows® 2000 Professional operating
Windows XP: Refers to Microsoft® Windows® XP Professional operating system, and
Microsoft® Windows® XP Home Edition operating system.
Where there is no distinction between the different versions of the above operating system,
the general term "Windows® is used.
All Rights Reserved, Copyright(c) PFU LIMITED 2003.
The Proximity / Merriam Webster Linguibase
Copyright 1984 All rights reserved
Proximity Technology Inc.
Copyright 1984 All rights reserved
Merriam Webster Inc.
The Proximity / Merriam Webster Linguibase
Copyright 1984 All rights reserved
Proximity Technology Inc.
Copyright 1984 All rights reserved
Williams Collins Sons & Co. Ltd.
No part of this manual may be reproduced in any form without permission.
•The contents of this manual may be revised without prior notice.
•We are unaccountable for any damages or passive damages from the use of this
equipment or this manual and any compensation of third party.

CardMinder for ScanSnap! User’s Guide iv
2
CONTENTS
INTRODUCTION ............................................................................................ i
■About This Manual ................................................................. i
■Note, Liability .......................................................................... i
■Trademarks ............................................................................ ii
Chapter1 About CardMinder ................................................... 1
1.1 About CardMinder .............................................................. 2
1.2 Features of CardMinder ..................................................... 3
1.3 Flow of Operation ............................................................... 4
1.4 Measurement Windows...................................................... 5
Main window ......................................................................................... 5
Finder window....................................................................................... 7
Chapter2 Configuring Before Scanning ................................ 8
Chapter3 Scanning and Exporting the Business Card Data
.................................................................................. 9
Chapter4 Business Card Data Handling .............................. 15
4.1 Data search by character string and hot key ................. 16
4.2 Deleting the data from [Inbox] / [Exported] tab ............. 17
4.3 Deleting data from [Trash] ............................................... 18

CardMinder for ScanSnap! User’s Guide v
4.4 Restoring the data from Trash ........................................ 19
4.5 Extracting the image data ................................................ 21
4.6 Data search by entering keyword ................................... 23
Chapter5 Correction of Recognized Character Data .......... 24
5.1 Recognition of all characters at once............................. 25
5.2 Recognition using Rectangle Selection ......................... 26
5.3 Keyword Recognition using Rectangle Area Selection 28
5.4 Data Correction by Manual Entry .................................... 30
Chapter6 Setting Preferences............................................... 32
6.1 Data control settings ........................................................ 33
6.2 Export item settings ......................................................... 35
Chapter7 Troubleshooting .................................................... 36
INDEX .......................................................................................................... 38

1
CardMinder for ScanSnap! User’s Guide 1
Chapter1
About CardMinder
This chapter describes features and basic operations of CardMinderTM.
1.1 About CardMinder................................................................................................... 2
1.2 Features of CardMinder.......................................................................................... 3
1.3 Flow of Operation ................................................................................................... 4
1.4 Measurement Windows .......................................................................................... 5
Main window .......................................................................................................... 5
Finder window........................................................................................................ 7

1.1 About CardMinder
CardMinder ScanSnap! User’s Guide 2
About CardMinder
1
1.1 About CardMinder
CardMinder is included with your ScanSnap! color duplex scanner. CardMinder provides a quick
scanning, image recognition and database storage solution for all your office scanning needs.
Using an OCR (Optical Character Recognition) engine and sharing recognized data with a PIM
(Personal Information Manager), CardMinder can
•Scan business card(s) and save the image data.
•Recognize the characters on the business card, and send the character data to a PIM (Personal
Information Manager).
•Easily find data on a business card using simple keyword searches.
Recognized data
Image data
PIM window (Microsoft® Outlook® for example):
Recognized characters
CardMinder window:

1.2 Features of CardMinder
CardMinder ScanSnap! User’s Guide 3
About CardMinder
1
1.2 Features of CardMinder
CardMinder has the following features.
•Scans front side or both sides of the business cards just by pressing a button on the scanner
•You can capture Memos on business cards to be reviewed later
•Recognizes characters on business cards and creates keywords automatically for fields like Full
Name or Company.
Keywords: Full Name
Company
Department
Job title
ZIP / Postal codes
Address
Phone number
Fax number
Mobile phone
E-mail
Web site address
Memo
Save date
•Exports recognized data to PIMs (Personal Information Manager)
Supported Applications: Microsoft® Outlook®
Outlook Express
ACT!TM
GoldMine®
CSV (Excel)
•Searches business cards quickly by Full Name or Company

1.3 Flow of Operation
CardMinder ScanSnap! User’s Guide 4
About CardMinder
1
1.3 Flow of Operation
You can start using CardMinder by:
Selecting
•An application where the data is to be exported (See Chapter 2)
Scanning and recognizing a business card (See Chapter 3)
•Insert the business card(s) into the ADF Paper
Chute.
•Press a button on the scanner.
⇒Scanned and recognized data will be shown
in Main window.
Exporting the data (See Chapter 3)
•Select the data in [Inbox] tab.
•Click an icon.
Maintaining the data (See Chapter 4)
•Select the data in [Inbox] or [Exported] tab.
•Click menu to:
Search (See Section 4.1)
Delete from [Inbox] or [Exported] tabs
(See Section 4.2)
Delete from [Trash] tab (See Section 4.3)
Restore (See Section 4.4)
Extracting the data (See Section 4.5)
•Select data from [Inbox] or [Exported] tab.
•Drag and drop the image data to extract.
Common
Daily
Tasks