Fujitsu ScanSnap Organizer User manual

P2WW-2622-01ENZ0
ScanSnap Organizer
User’s Guide

2
Introduction
Thank you for purchasing ScanSnap Organizer.
This User's Guide provides an overview, and describes the screens and functions of
ScanSnap Organizer.
Be sure to read this guide before using the ScanSnap Organizer to ensure correct use.
To display or print this manual, either Adobe® Acrobat®(7.0 or later) or Adobe®Reader®
(7.0 or later) is required.
Trademarks
Microsoft, Windows, Windows Vista, Excel, PowerPoint, and SharePoint are either
registered trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries.
Word is the product of Microsoft Corporation in the United States.
Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or
trade names of Adobe Systems Incorporated in the United States and/or other countries.
Intel, Pentium, and Intel Core are registered trademarks or trademarks of Intel Corporation in
the United Sates and other countries.
ABBYY and FineReader are trademarks of ABBYY.
Evernote is a registered trademark or trademark of Evernote Corporation.
Google and Google Docs are registered trademarks or trademarks of Google Inc.
ScanSnap, the ScanSnap logo, and Rack2-Filer are registered trademarks or trademarks of
PFU LIMITED in Japan.
Other company names and product names are the registered trademarks or trademarks of
the respective companies.
Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower
580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan
Phone: [phone]
All Rights Reserved, Copyright© PFU LIMITED 2010

Introduction
3
Use in High-Safety Applications
This product has been designed and manufactured on the assumption that it will be used in
office, personal, domestic, regular industrial, and general-purpose applications.
It has not been designed and manufactured for use in applications (simply called "high-
safety applications" from here on) that directly involve danger to life and health when a high
degree of safety is required, for example, in the control of nuclear reactions at nuclear power
facilities, automatic flight control of aircraft, air traffic control, operation control in mass-
transport systems, medical equipment for sustaining life, and missile firing control in
weapons systems, and when provisionally the safety in question is not ensured.
The user should use this product with adopting measures for ensuring safety in such high-
safety applications. PFU LIMITED assumes no liability whatsoever for damages arising from
use of this product by the user in high-safety applications, and for any claims or
compensation for damages by the user or a third party.
Manuals
When using ScanSnap Organizer, read the following manuals as required.
Manual Description Reference Method
ScanSnap
Operator's Guide
Read this manual for information about basic
operations of ScanSnap, software installation,
scanning methods, various settings, and
handling of the ScanSnap.
Select the [Start] menu→[All
Programs]→[ScanSnap Man-
ager]→[ScanSnap Operator's
Guide].
ScanSnap Organizer
User's Guide
(This Manual)
Read this manual for details about ScanSnap
Organizer features, screens, operating
environment and functions.
Select the [Start] menu→[All
Programs]→[ScanSnap
Organizer]→[Manual].
ScanSnap Organizer
Help
Use ScanSnap Organizer Help when
questions or problems regarding operations
(for example, when setting items) arise.
This provides explanations for operations,
screens and messages.
For details about how to start
up help, refer to "Appendix A
Starting Up ScanSnap
Organizer Help" (page 41).

Introduction
4
■ About This Manual
Structure of This Manual
This manual consists of the following:
Chapter 1 ScanSnap Organizer Overview
This chapter provides an introduction and overview of the ScanSnap
Organizer features and system requirements, and describes how to start up
and exit ScanSnap Organizer.
Chapter 2 ScanSnap Organizer Windows
This chapter provides a basic explanation of windows and items of ScanSnap
Organizer.
Chapter 3 Function List
This chapter explains various functions of ScanSnap Organizer.
Appendix A Starting Up ScanSnap Organizer Help
This appendix explains how to start up ScanSnap Organizer Help.
Appendix B Installing and Uninstalling Organizer
This appendix indicates the references on how to install and uninstall
Organizer.
It is recommended to read the chapters in order before using ScanSnap Organizer.
For explanations of the operations, screens, and messages for ScanSnap Organizer, refer to
ScanSnap Organizer Help.
Symbols Used in This Manual
This manual uses the following symbols with explanations.
Arrow Symbols in This Manual
Right-arrow symbols (→) are used to connect icons or menu options you should select in
succession.
Example: Select the [Start] menu →[Computer].
Symbol Description
This symbol alerts operators to particularly important information.
Be sure to read this information.

Introduction
5
Screen Examples in This Manual
Screenshots in this manual are used according to guidelines provided by Microsoft
Corporation.
The screen examples in this manual are subject to change without notice in the interest of
product improvement.
This manual uses Windows Vista screen examples.
Depending on the operating system, the actual screen may differ from the screen examples
shown in this manual. In this case, operate by following the actual screen displayed.
Abbreviations Used in This Manual
The following abbreviations are used in this manual.
Windows 7 : Windows®7 Starter operating system, English version
Windows®7 Home Premium operating system, English version
Windows®7 Professional operating system, English version
Windows®7 Enterprise operating system, English version
Windows®7 Ultimate operating system, English version
Windows Vista : Windows Vista®Home Basic operating system, English version
Windows Vista®Home Premium operating system, English version
Windows Vista®Business operating system, English version
Windows Vista®Enterprise operating system, English version
Windows Vista®Ultimate operating system, English version
Windows XP : Windows®XP Professional operating system, English version
Windows®XP Home Edition operating system, English version
Windows : Windows 7, Windows Vista, and Windows XP
Word : Microsoft®Word 2010
Microsoft®Office Word 2007
Microsoft®Office Word 2003
Microsoft®Office Word 2002
Excel : Microsoft®Excel®2010
Microsoft®Office Excel 2007
Microsoft®Office Excel 2003
Microsoft®Office Excel 2002
PowerPoint : Microsoft®PowerPoint®2010
Microsoft®Office PowerPoint®2007
Microsoft®Office PowerPoint®2003
Microsoft®Office PowerPoint®2002
SharePoint Server
2010
:Microsoft®SharePoint®Server 2010, English version
SharePoint Server
2007
:Microsoft®Office SharePoint®Server 2007, English version

Introduction
6
For Windows XP Users
This manual is based the assumption on that Windows 7 or Windows Vista is used as the
operating system.
If you are using Windows XP, ScanSnap Organizer screen display varies as indicated below.
Please be aware of this when referring to this manual.
SharePoint Portal
Server 2003
:Microsoft®SharePoint®Portal Server 2003, English version
SharePoint
Foundation 2010
:Microsoft®SharePoint®Foundation 2010, English version
SharePoint
Services 2.0/3.0
:Microsoft®Windows®SharePoint®Services 2.0/3.0, English version
SharePoint : SharePoint Server 2010, SharePoint Server 2007, SharePoint Portal Server
2003, SharePoint Foundation 2010, and SharePoint Services 2.0/3.0
Office Live : Microsoft®Office Live
.NET Framework : Microsoft®.NET Framework
Adobe Reader : Adobe®Reader®
Adobe Acrobat : Adobe®Acrobat®
Adobe PDF IFilter : Adobe®PDF IFilter
ABBYY
FineReader for
ScanSnap
: ABBYY FineReader for ScanSnap™
All the descriptions in this manual assume the usage of ABBYY FineReader
for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the
term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for
ScanSnap bundled with the ScanSnap.
Note that ABBYY FineReader for ScanSnap may be upgraded without
notice.
If the descriptions differ from the actual displayed screens, refer to ABBYY
FineReader for ScanSnap Help.
Google Docs : Google Docs™
ScanSnap : Color Image Scanner ScanSnap
Windows 7/Windows Vista
(screen display in this manual) Windows XP
[ScanSnap] folder [My ScanSnap] folder

7
Contents
Introduction ................................................................................... 2
■ About This Manual ....................................................................... 4
Chapter 1 ScanSnap Organizer Overview .............................. 9
1.1 Outline ........................................................................................ 10
1.2 Features ..................................................................................... 11
1.3 System Requirements .............................................................. 12
1.4 Starting Up and Exiting ScanSnap Organizer ........................ 14
■ Starting Up ScanSnap Organizer......................................................... 14
■ Exiting ScanSnap Organizer ................................................................ 15
Chapter 2 ScanSnap Organizer Windows ............................ 16
2.1 Main Window ............................................................................. 17
■ File List Pane Style (Display Format)................................................... 19
■ Ribbon.................................................................................................. 23
2.2 Viewer Window .......................................................................... 26
■ Viewer Window View Mode (Display Format) ...................................... 28
■ Ribbon.................................................................................................. 29
Chapter 3 Function List.......................................................... 33
3.1 Function List .............................................................................. 34
■ File/Folder/Cabinet Management......................................................... 34
■ Editing Files.......................................................................................... 34
■ Importing/Exporting Files ..................................................................... 35
■ Using Actions ....................................................................................... 35
■ Converting into Searchable PDF Files ................................................. 35
■ Setting a Keyword ................................................................................ 36
■ Distributing Files................................................................................... 36
■ Searching Files .................................................................................... 36

Contents
8
■ Changing the Window Display ............................................................. 37
■ Using with the ScanSnap ..................................................................... 37
■ Using with ABBYY FineReader for ScanSnap ..................................... 38
■ Using with Rack2-Filer ......................................................................... 38
■ Using with Evernote ............................................................................. 38
■ Using with SharePoint.......................................................................... 38
■ Online Updates .................................................................................... 40
Appendix A Starting Up ScanSnap Organizer Help ................ 41
Appendix B Installing and Uninstalling Organizer.................. 42
■ Installing ............................................................................................... 42
■ Uninstalling........................................................................................... 42
Index............................................................................................. 43

9
Chapter1
ScanSnap Organizer Overview
This chapter provides an introduction and overview of the ScanSnap Organizer features and
system requirements, and describes how to start up and exit ScanSnap Organizer.
1.1 Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
1.2 Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
1.3 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
1.4 Starting Up and Exiting ScanSnap Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . 14

1.1 Outline
10
1.1 Outline
ScanSnap Organizer is an application used for displaying and organizing image files (PDF or
JPEG files), which were scanned using the ScanSnap.
You can use this application to display image data (PDF or JPEG files) without opening them,
create folders and arrange files as you like.
Pages of a PDF file can also be flipped through in thumbnails to verify the scanned image
data.
Main Window
Viewer Window
Check in thumbnails
Scan file with the ScanSnap
and manage files according
to purpose
Open file