Fujitsu CardMinder Series User manual

CardMinder™
User’s Guide
P3PC-1562-01ENZ0

CardMinder User’s Guide i
INTRODUCTION
■ About This Manual
This document describes the use of CardMinder, a business card scanning application.
1) About CardMinder
(A quick look at CardMinder)
2) Configuring Before Scanning
(Setting options before scanning)
3) Scanning and Synchronizing Business Card Data
(Basic procedures for common scanning tasks)
4) Business Card Data Handling
(Maintaining and using your Business Card database)
5) Correcting Recognized Character data
(Correcting the recognized data on a Business card)
6) Setting Preferences
(Setting CardMinder preferences)
7) Online Update of CardMinder
(CardMinder Online Update)
8) Troubleshooting
(Detecting and fixing CardMinder errors)
Symbols Used In This Manual
This manual uses the following symbols in explanations.
ATTENTION This symbol alerts operators to particularly important information. Be sure to
read this information.
HINT
This symbol alerts operators to helpful advice regarding operation.

CardMinder User’s Guide ii
Screen Examples In This Manual
The screen examples in this manual are subject to change without notice in the interest of
product improvement.
The screenshots used in the examples in this manual were taken with Windows XP.
If the actual displayed screen differs from the screen examples in this manual, operate by
following the actual displayed.
■ Note, Liability
READ ALL OF THIS MANUAL AND RELATED MANUAL CAREFULLY BEFORE
USING THIS PRODUCT.
IF NOT USED CORRECTLY, UNEXPECTED INJURY MAY BE CAUSED TO USERS
OR BYSTANDERS.
While all efforts have been made to ensure the accuracy of all information in this manual,
PFU LIMITED assumes no liability to any party for any damage caused by errors or
omissions or by statements of any kind in this manual, its updates or supplements, whether
such errors are omissions or statements resulting from negligence, accidents, or any other
cause. PFU LIMITED further assumes no liability arising from the application or use of any
product or system described herein; nor any liability for incidental or consequential damages
arising from the use of this manual. PFU LIMITED disclaims all warranties regarding the
information contained herein, whether expressed, implied, or statutory.
PFU LIMITED reserves the right to make changes to any products herein, to improve
reliability, function, or design, without further notice and without obligation.
Use in High-safety Applications
This product has been designed and manufactured on the assumption that it will be used in
office, personal, domestic, regular industrial, and general-purpose applications. It has not
been designed and manufactured for use in applications (simply called "high-safety
applications" from here on) that directly involve serious danger to life and health when an
extremely high degree of safety is required, for example, in the control of nuclear reactions
at nuclear power facilities, automatic flight control of aircraft, air traffic control, operation
control in mass-transport systems, medical equipment for sustaining life, and missile firing
control in weapons systems, and when provisionally the safety in question is not ensured.
The user should use this product without adopting measures for ensuring safety in such high-
safety applications. PFU LIMITED assumes no liability whatsoever for damages arising
from use of this product by the user in high-safety applications, and for any claims or
compensation for damages by the user or a third party.

CardMinder User’s Guide iii
■ Trademarks
ScanSnap and CardMinder are trademarks of PFU LIMITED.
Microsoft and Windows are either registered trademarks or trademarks of Microsoft
Corporation of the United States and/or other countries.
Adobe and the Adobe logo as well as Acrobat and the Acrobat Logo are either registered
trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
Other product names referred to in this manual are registered trademarks or trademarks of
respective companies.
How Trademarks and Product Names are indicated in this Manual
In this document, the following product names are abbreviated as follows:
ScanSnap: Color image scanner ScanSnapTM
CardMinder: CardMinderTM application for ScanSnap
Windows 98: Microsoft® Windows® 98 operating system
Microsoft® Windows® 98 Second Edition operating system
Windows Me: Microsoft® Windows® Millennium Edition operating system
Windows 2000: Microsoft® Windows® 2000 Professional operating system
Windows XP: Microsoft® Windows® XP Professional operating system
Microsoft® Windows® XP Home Edition operating system
Microsoft Outlook:Microsoft® Outlook®
Where there is no need to distinguish one of the above operating systems from other ones,
the general term "Windows" is used.
In addition, "® (registered trademark)" and "TM (trademark)" are omitted in this document.
■ Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group
Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563,
Japan
Phone: [phone]
All Rights Reserved, Copyright© PFU LIMITED 2006.
•The contents of this manual may be revised without prior notice.
•We are unaccountable for any damages or passive damages from the use of this
equipment or this manual and any compensation of third party.
•It is prohibited by copyright law to copy this document, whether in whole or in part,
and/or to duplicate the software.

CardMinder User’s Guide iv
Multilingual OCR by I.R.I.S.(Image Recognition Integrated Systems) 1997 Copyright by
I.R.I.S., All rights reserved
The Proximity / Merriam Webster Linguibase
Copyright 1984 All rights reserved
Proximity Technology Inc.
Copyright 1984 All rights reserved
Merriam Webster Inc.
The Proximity / Merriam Webster Linguibase
Copyright 1984 All rights reserved
Proximity Technology Inc.
Copyright 1984 All rights reserved
Williams Collins Sons & Co. Ltd.

CardMinder User’s Guide v
CONTENTS
INTRODUCTION ............................................................................................ i
■About This Manual ................................................................. i
■Note, Liability ......................................................................... ii
■Trademarks ........................................................................... iii
■Manufacturer ........................................................................ iii
Chapter 1 About CardMinder ................................................... 1
1.1 About CardMinder .............................................................. 2
1.2 Features of CardMinder ..................................................... 5
1.3 Operation Flow.................................................................... 6
1.4 Operation Windows ............................................................ 9
1.5 User Authority................................................................... 14
Chapter 2 Configuration Before Scanning ........................... 15
Chapter 3 Scanning and Exporting Business Card Data .... 16
3.1 How to Scan Business Cards .......................................... 17
3.2 Exporting to Associated Application.............................. 25
Chapter 4 Business Card Data Handling .............................. 28
4.1 Data search by hot key..................................................... 29

CardMinder User’s Guide vi
4.2 Deleting data from the [Inbox] / [Exported] tab ............. 31
4.3 Restoring data from the [Trash] tab................................ 32
4.4 Deleting data from the [Trash] tab .................................. 34
4.5 Deleting data from the [Mobile] tab................................. 36
4.6 Extracting the business card image data....................... 38
4.7 Data search by keyword input ........................................ 40
4.8 Attaching related files to the business card data.......... 43
4.9 Viewing the business card data on other PCs............... 47
4.10 Sending e-mail ................................................................. 54
4.11 Activating Web Browser.................................................. 55
Chapter 5 Correction of Recognized Character Data .......... 56
5.1 Selection of language....................................................... 57
5.2 Recognition of all characters at once............................. 58
5.3 Recognition using Rectangle Selection ......................... 59
5.4 Keyword Recognition using Rectangle Area Selection 61
5.5 Data Correction by Manual Entry .................................... 63
Chapter 6 Setting Preferences............................................... 64
6.1 General settings of CardMinder ...................................... 65
6.2 Export item settings ......................................................... 68

CardMinder User’s Guide vii
Chapter 7 Updating CardMinder Online................................ 69
Chapter 8 Troubleshooting .................................................... 72
INDEX .......................................................................................................... 75

1
CardMinder User’s Guide 1
Chapter 1
About CardMinder
This chapter describes the features and basic operations of CardMinderTM.
1.1 About CardMinder................................................................................................... 2
1.2 Features of CardMinder.......................................................................................... 5
1.3 Operation Flow........................................................................................................ 6
1.4 Operation Windows ................................................................................................ 9
1.5 User Authority ....................................................................................................... 14

1.1 About CardMinder
CardMinder User’s Guide 2
About CardMinder
1
1.1 About CardMinder
CardMinder is a business card scanning application for image scanners.
CardMinder provides quick scanning, image recognition and database storage solution for all your
office scanning needs.
Using an OCR (Optical Character Recognition) engine and sharing recognized data with a PIM
(Personal Information Manager), CardMinder is able to...
•Scan business cards and save the business card data
•Recognize the characters on the business card and send the character data to a PIM (Personal
Information Manager)
•Copy scanned business card data and the viewer application to removable media for utilizing
the data on other personal computers
•Link other related files to the business card data
•Easily find data on a business card using simple keyword searches
Recognized data
Business card data
PIM window (Microsoft® Outlook® for example):
Recognized characters
CardMinder window:

1.1 About CardMinder
CardMinder User’s Guide 3
About CardMinder
1
■System Requirements
CardMinder runs on the system of the following environment:
Computer:
•Intel Pentium II 450MHz or higher
(Intel Pentium III 1GHz or higher is recommended)
•CD-ROM drive (required for the installation of CardMinder)
•ScanSnap* and scanners that comply to TWAIN Standard
•Removable media (8MB or more free space is required for using Mobile linkage func-
tion)
•Keyboard
•Mouse
*"ScanSnap" is a FUJITSU compact color scanner. Although it is not compatible with
TWAIN Standard, this novel scanner can create PDF files directly from scanned images
with the touch of a button.
For more details, visit our website at: http://scansnap.fujitsu.com
Operating system:
One of the following is required:
•Windows 98
•Windows Me
•Windows 2000
•Windows XP
It is recommended to use the operating system with the latest Service Pack applied.
Memory:
•128M bytes or more
Disk space:
•150M bytes or more
ATTENTION If the screen resolution is set to 800 x 600, line breaks will occur at positions
where it would be inappropriate and lines of characters are misaligned when
you change a point size to a larger one.
HINT
•Microsoft Internet Explorer 5.5 or later must be installed.

1.1 About CardMinder
CardMinder User’s Guide 4
About CardMinder
1
HINT
To save the data of one business card (Duplex, Color, and Best image quality
scanning), 250K bytes of disk space is required.
Estimate the total amount of necessary disk space according to the number of
business cards you are to scan.
ATTENTION •When recognizing and viewing Japanese and Chinese business cards, use
Windows 2000 or Windows XP. These functions are not supported in Win-
dows 98, Windows 98SE, and Windows Me.
•To recognize and view Japanese and Chinese business cards, change the
settings as follows:
Windows 2000: Select "Control Panel," -> "Regional Options," -> the "Gen-
eral" tab. Check "Japanese," "Simplified Chinese," or "Traditional Chinese"
under "Language settings for the system."
Install Universal Font (Arial Unicode MS) from the Setup Disk of Microsoft
Office 2000 or later version.
Windows XP: Select "Control Panel," -> "Regional and Language Options, " -
> the "Languages" tab. Check "Install files for East Asian languages" under
"Supplemental Language support."
Install Universal Font (Arial Unicode MS) from the Setup Disk of Microsoft
Office 2000 or later.
•Business cards written in Chinese cannot be recognized with scanners that
support the TWAIN driver.
•To text-recognize a business card written in Chinese with CardMinder, Scan-
Snap must be ready to scan. Make sure that ScanSnap is powered on and the
ScanSnap icon on the task bar is in ready state.
•CardMinder can interact with other applications. However, characters written
on business cards may not be displayed properly in the interacting applica-
tion.
S
S

1.2 Features of CardMinder
CardMinder User’s Guide 5
About CardMinder
1
1.2 Features of CardMinder
The features of CardMinder are as follows:
•Scan one or both sides of the business cards just at the touch of the button on the scanner.
(ScanSnap).
•Capture memo written on business cards and create a database.
•Recognize characters on business cards and automatically create keywords such as Full Name
and Company.
The following can be Keywords:
Full Name
Company
Department
Job title
ZIP / Postal codes
Address
Location / Region
Phone number
Fax number
Mobile phone
E-mail
Web site address
Memo
Save date
•Export recognized data to PIMs (Personal Information Manager)
Supported Applications: Microsoft® Outlook® 6.0 and later
Microsoft® Outlook Express
ACT!TM
GoldMine®
Microsoft® Excel (when the CSV format is used)
•Search business cards quickly by Full Name or Company

1.3 Operation Flow
CardMinder User’s Guide 6
About CardMinder
1
1.3 Operation Flow
You can operate CardMinder by doing the following:
Selecting (See Chapter 2)
•An application to which the data is exported.
Scanning and recognizing a business card (See Section 3.1)
1. Set business card(s) onto the scanner.
2. Scan the business card(s).
3. After scanning is complete, the recognized data
is displayed in the Main window.
Exporting the data (See Section 3.2)
1. Select the data you want to export on the
[Inbox] tab.
2. Click the [Export] button.
Maintaining the data (See Chapter 4)
1. Select the data on the [Inbox] tab or the
[Exported] tab.
2. From the [Edit] menu, do the following:
•Delete the business card data. (See Section 4.2 or
Section 4.5.)
•Delete the business card data from the [Trash] tab.
(See Section 4.4.)
•Restore the business card data. (See Section 4.3.)
•Attach related files. (See Section 4.8.)
1
2
Common
Daily
Tasks

1.3 Operation Flow
CardMinder User’s Guide 7
About CardMinder
1
Recognizing the data anew (See Chapter 5)
1. Select [Tool] on the menu bar -> [Recognition
Language], or click [ ] on the right side of the
[Recognition] button and then select a lan-
guage to use from the list. (See Section 5.1.)
2. Select the data on the [Inbox] tab or the
[Exported] tab.
3. Recognize the data anew.
•Recognize business cards anew. (See Section 5.2.)
•Recognize data selected in the rectangular area.
(See Section 5.3.)
•Recognize by keyword in the rectangular area. (See
Section 5.4.)
Correcting Recognized data (See Section 5.5)
1. Select the data on the [Inbox] tab or the
[Exported] tab.
2. Correct the character strings.
Extracting the data (See Section 4.6)
1. Select the data from the [Inbox] tab or the
[Exported] tab.
2. Drag and drop the business card image you
want to extract onto Desktop.
Viewing the data on other PCs (See Section 4.9)
1. Select the data from the [Inbox] tab or the
[Exported] tab.
2. Drag and drop the image data onto the [Mobile]
tab.
3. Set the removable media onto your personal
computer.
4. Click the [Mobile Linkage] button.
Sending e-mail (See Section 4.10 )
1. Select the data on the [Inbox] tab, the
Exported] tab, the [Trash] tab, or the [Mobile]
tab.
2. Select [Tool] on the menu bar -> [E-mail], or
right-click on the data listed and select [E-mail]
from the menu.
1
2

1.3 Operation Flow
CardMinder User’s Guide 8
About CardMinder
1
Displaying the Web browser (SeeSection 4.11 )
1. Select the data on the [Inbox] tab, the
[Exported] tab, the [Trash] tab, or the [Mobile]
tab.
2. Select [Tool] on the menu bar -> [Web page
browse], or right-click on the data listed and
select [Web page browse] from the menu.
Searching data (1) (See Section 4.1)
1. In another application (Microsoft Notepad etc.),
select character strings you want to find (Full
Name or Company).
2. Press the F3 and Alt keys simultaneously on
your keyboard.
Searching data (2) (See Section 4.7)
1. Activate CardMinder.
2. Select [Edit] on the menu bar -> [Find...].
3. On the [Find] window, enter the character string
you want to find (Full Name or Company) in the
[Find what:] box and click the [Find] button.
Searching data (3) (See Section 4.7)
1. Open CardMinder Viewer.
2. Enter character strings you want to find (Full
Name or Company) in the [Search Text:] box
and press the [Enter] key.

1.4 Operation Windows
CardMinder User’s Guide 9
About CardMinder
1
1.4 Operation Windows
There are two types of operation windows in CardMinder.
■Main window
Status bar
Explanations of the menu bar and but-
tons as well as the number of selected
business cards are displayed.
Command Toolbar
Shows icons (buttons) for the com-
monly-used commands.
Mode tabs
Displays data in
each mode.
Recognition Result / Correction View
Displays recognized data, and is used
for the data correction.
Business Card Image View
Displays the image of
the business card selected
from Data List View.
Data List View
Lists the business card data.
Image Toolbar
Shows the buttons used to adjust the
business card image in Image View.
Attachment View
Displays the files attached to the
business card data.
Menu bar
Displays commands to
operate CardMinder.

1.4 Operation Windows
CardMinder User’s Guide 10
About CardMinder
1
Icon / Display Function
Command
toolbar
Starts scanning of business card(s).
With the [ ] button, you can change scanning settings (Duplex/
Simplex) and:
•For ScanSnap: You can set scanning quality (Normal/Better/
Best).
•For TWAIN scanners: You can set resolution (150/200/300/
400dpi)
Recognizes the business card selected in the Data List View. Only the
characters on the front side of the business card are recognized. The
recognition result will automatically be displayed in Recognition /
Correction View.
With the [ ] button, you can select the language for recognition.
Copies the business card data on the [Mobile] tab to removable media
and then you can utilize the data on other personal computers.
Exports the business card data to another application. The data on
any tabs can be exported to the application specified. In addition, the
data on the [Inbox] tab is moved to the [Exported] tab.
The icon at the left shows that the destination is Microsoft Outlook.
Refer to Section 2 to select different applications.

1.4 Operation Windows
CardMinder User’s Guide 11
About CardMinder
1
Image
toolbar
The height of the business card image is adjusted to Image Display
View.
The width of the business card image is adjusted to Image Display
View.
The height and width of the business card image is adjusted to the
image display view.
The business card image size is enlarged.
The business card image size is reduced.
Rotates the business card image 90 degrees clockwise. Click the [ ]
button to change the rotation angle and plane.
Displays the front side image of the business card. If no image exists,
[No Image] is shown instead.
Displays the back side image of the business card. If no back side
image exists, [No Image] is shown instead.
Displays both the front and back side images together. You can
specify how to display the business card image by selecting [View] on
the menu bar -> [Show duplex image] -> [Split view window vertically]
/[Split view window horizontally]. On the left side (or Upper side) of the
Business Card Image View, the front side of the business card is
shown. On the right side (or Lower side) of the Business Card Image
View, the back side of the business card is shown.
If you select [Auto] from the [Show duplex image] submenu using the
[View] menu, CardMinder automatically selects either of view types
(splitting vertically or horizontally) based on the front side image of the
business card, so that the images can be displayed in their maximum
size.
If no back side image exists, [No Image] is shown.
Swaps the front and back side of the business card image. The same
result is obtained by clicking the [View] menu and the [Swap data
(front and back)] command.
Displays or hides the Attachment View.
Mode tabs
[Inbox] tab Data that has been scanned but not been exported to an application
displayed in this tab.
[Exported] tab Data that has been exported to an application displayed in this tab.
[Trash] tab Data that has been sent to the Trash is displayed here.
[Mobile] tab Displays data to be copied to removable media.
Icon / Display Function

1.4 Operation Windows
CardMinder User’s Guide 12
About CardMinder
1
■CardMinder Viewer
You can open this screen by doing any one of the following:
•Search words in another application such as Microsoft Notepad and so on.
•From the [Start] menu on the Desktop, select [All Programs] -> [CardMinder V3.0] ->
[CardMinder Viewer].
•Double-click the [ ] icon on the task bar, which is present when CardMinder Viewer
is active.
Data list
view
Clicking the heading sorts names in alphabetical
order. On the heading clicked for sorting, the mark or the
mark appears. Note that if names are listed in the order scanned (the
top of the list is the latest), no marks appears.
Clicking the heading sorts company names in
alphabetical order. On the heading clicked for sorting, the mark
or the mark appears. Note that if names are listed in the order
scanned (the top of the list is the latest), no marks appears.
Icon / Display Function
Data List View
Lists the searched business card
data.
Business Card Image
View
Displays the image of
the business card
selected in Data List
View.
Image Toolbar
Shows buttons to adjust the business card image display of the Image View.
Attachment View
Displays files attached to the business
card selected in the Data List View.