HRT Huddle Hub One User manual

Product version 1.20 –Manual version 01
Huddle Hub One / Huddle Hub One+
User guide

Huddle Room Technology Srl
Via Pio La Torre n.13 –Campogalliano (MO)
Italy
www.hrt.website
[e-mail]

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Table of Contents
1Introduction............................................................................................................................................. 3
2Huddle Hub App minimum requirements ............................................................................................. 4
2.1 MacOS App ................................................................................................................................................. 4
2.2 Windows App.............................................................................................................................................. 4
2.3 Windows Portable App.............................................................................................................................. 4
2.4 iOS App ........................................................................................................................................................ 4
2.5 Android App ................................................................................................................................................ 4
3Installing, uninstalling and updating Apps............................................................................................ 5
3.1 Desktop Apps.............................................................................................................................................. 5
3.1.1 Installing the Portable App on a USB dongle .................................................................................................... 5
3.2 iOS App ........................................................................................................................................................ 6
3.3 Android App ................................................................................................................................................ 6
4Huddle Hub sessions ............................................................................................................................. 6
4.1 Roles in a session ...................................................................................................................................... 7
4.2 Number of simultaneous sessions and participants .......................................................................... 7
4.3 Passcode protection ................................................................................................................................. 7
4.3.1 Disabling the Passcode protection..................................................................................................................... 8
4.4 Reaching a Huddle Hub unit .................................................................................................................... 8
4.4.1 LAN connection...................................................................................................................................................... 8
4.4.2 Embedded Access Point connection (HHO+ only) .......................................................................................... 8
4.4.3 Mixed connection (HHO+ only) ........................................................................................................................... 8
4.4.4 Discovering and selecting the Huddle Hub unit to connect to ...................................................................... 9
4.5 Welcome screen (HHO+ only) ...............................................................................................................10
5Attending a session with a Desktop App ............................................................................................10
5.1 Starting or joining a session ..................................................................................................................11
5.2 Leaving a session ....................................................................................................................................11
5.3 Quitting Huddle Hub App........................................................................................................................11
5.4 Presenting .................................................................................................................................................11
5.4.1 Presenter window ................................................................................................................................................ 12

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5.4.2 Becoming Presenter ............................................................................................................................................ 12
5.4.3 Pause, stop, lock .................................................................................................................................................. 13
5.4.4 Overlay ................................................................................................................................................................... 13
5.5 Multicam feed...........................................................................................................................................14
5.5.1 Starting the Multicam feed................................................................................................................................. 14
5.5.2 Starting the videoconference............................................................................................................................. 15
5.5.3 Multicam feed quality settings .......................................................................................................................... 15
5.5.4 Device cameras.................................................................................................................................................... 15
5.5.5 External webcam (HHO+ only) .......................................................................................................................... 16
5.5.6 Multicam feed preview........................................................................................................................................ 16
5.5.7 Multicam feed layout........................................................................................................................................... 16
5.5.8 Co-presenter ......................................................................................................................................................... 17
5.6 Keyboard shortcuts .................................................................................................................................17
5.7 Settings...................................................................................................................................................... 17
6Attending a session with Mobile Apps................................................................................................18
6.1 Joining a session .....................................................................................................................................18
6.2 Leaving a session ....................................................................................................................................18
6.3 Presentation elements............................................................................................................................ 18
6.4 Multicam feed...........................................................................................................................................19
6.4.1 Stop/Start my camera ........................................................................................................................................ 19

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1Introduction
Huddle Hub™ product family is the answer to the needs of modern teamwork, which is increasingly based
on content presentation and video conference. Thanks to Huddle Hub, these activities can be performed
everywhere in your organization without the need of dedicated huddle rooms, large displays, webcams or
other devices.
In fact, Huddle Hub gives you access to a new and unprecedented collaboration mode. By using Huddle
Hub, you can make your presentations and share your documents from the screen of your PC (desktop
or laptop) directly to the screen of other devices (desktop PCs and laptops, tablets or smartphones), with
no need for a specifically equipped place. Additionally, the camera streams of your devices can be
collectively combined into a Multicam single feed to be used during videoconferences.
The result is that every place in your company / organization can be used as a Virtual Huddle Room.
The Huddle Hub solution is made of two components:
•The Huddle Hub unit, currently available in two versions: Huddle Hub One (HHO) and Huddle Hub
One+ (HHO+);
•The Huddle Hub App (HHApp), a companion software available for Windows, MacOS, iOS and
Android devices.
Given that HHO+ includes all the functionalities of HHO, when this guide refers to HHO it means HHO or
HHO+. HHO+ specific features will be highlighted with the HHO+ only marker.
The following guide will show you how to get the best from your Huddle Hub App. Please see the Huddle
Hub One Configuration Guide to understand how your HHO / HHO+ can be configured to better suit your
needs.

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2Huddle Hub App minimum requirements
To effectively run the Huddle Hub App and take part into a Huddle Hub session, your computer must have
some minimum requirements.
2.1 MacOS App
OS
MacOS® 10.11 or higher
CPU
Intel Core i5 or faster processor
Wi-Fi
For Presentation: 802.11n 2.4 GHz wireless network adapter
For Presentation + Multicam feed: 802.11ac 5 GHz wireless network adapter
2.2 Windows App
OS
MS Windows® 7 or higher
CPU
Intel Core i5 or faster processor
Wi-Fi
For Presentation: 802.11n 2.4 GHz wireless network adapter
For Presentation + Multicam feed: 802.11ac 5 GHz wireless network adapter
2.3 Windows Portable App
OS
MS Windows® 7 or higher
CPU
Intel Core i5 or faster processor
Wi-Fi
For Presentation: 802.11n 2.4 GHz wireless network adapter
2.4 iOS App
OS
iOS® 10 or higher
2.5 Android App
OS
Android® 5 or higher

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3Installing, uninstalling and updating Apps
3.1 Desktop Apps
To participate in a Huddle Hub session, you must have the Huddle Hub App or the Portable Huddle Hub
App installed on your computer. They are available for download at the following address:
https://www.hrt.website/app/
Alternatively, you can reach the download page by scanning the following QR code:
Once you have downloaded the installer file double click to start the installation process.
The installer will copy the Huddle Hub App in your default applications folder.
Warning MacOS only: In order to complete the installation, you must be logged in to your computer
with administrator rights. You will be prompted to perform Keyboard Shortcuts Enabling in the
"Privacy" section of the "Security and Privacy" System Preferences.
3.1.1 Installing the Portable App on a USB dongle
Warning: Available for MS Windows users. This limitation will be removed in future versions.
If you are not logged in to your PC with administration rights, you will not be able to run the Huddle Hub
App installer. In this case, you can use the Portable Huddle Hub App (available in the download area of
the HRT website), that can be executed directly from an external storage device such as a USB dongle.
The Portable Huddle Hub App has all the features of the standard Huddle Hub App, but it doesn’t
support Multicam feed feature, because it requires the installation of a virtual driver, which is necessary
to direct the Multicam feed to the videoconference software as if it was a webcam.
1. Download the Portable Huddle Hub App on your computer.
2. Insert in a USB port of your computer a USB dongle with a minimum free capacity of 50MB.
3. Copy the Portable Huddle Hub App file to the USB dongle.
The Portable Huddle Hub App is now ready: select it on the USB dongle and launch it with a double click.

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3.2 iOS App
To participate in a Huddle Hub session, you must have the Huddle Hub App installed on your device.
Check the HRT website in order to be directed to App Store Huddle Hub page:
https://www.hrt.website/app/
Alternatively, you can reach the App Store page by scanning the following QR code:
3.3 Android App
To participate in a Huddle Hub session, you must have the Huddle Hub App installed on your device.
Check the HRT website in order to be directed to Google Play Huddle Hub page:
https://www.hrt.website/app/
Alternatively, you can reach the Google Play page by scanning the following QR code:
4Huddle Hub sessions
For our purposes, a session is the sitting together of a group of people connected to HHO with their
devices in order to make a presentation or a videoconference. The session starts when the first participant
connects to HHO, and ends when the last participants closes his connection.

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4.1 Roles in a session
During a Huddle Hub session, we identify the following roles:
•Participant (Desktop and Mobile Apps): anyone who is connected to the session.
•Presenter (Desktop Apps Only): the participant who is currently sending his/her screen to the other
participants. Presenter activates the Multicam feed feature –in order to start a videoconference
–he becomes the host. During the videoconference, his computer is the one connected to remote
room through the cloud videoconference software of his choice.
•Viewer (Desktop and Mobile Apps): any participant who is receiving the presenter’s screen. When
Multicam feed is active, the viewer continues to receive the presenter’s screen, at the same time
his webcam stream is sent to the Huddle Hub unit to be combined to the other streams.
Users of the current release of the mobile version of Huddle Hub App cannot assume the role of
presenter. They can, however, receive the presentation (role of viewer) and send their camera
stream to the Multicam feed.
4.2 Number of simultaneous sessions and participants
Each Huddle Hub unit allows one teamwork session to take place at any time.
Up to six devices (laptops, tablets and smartphones) can participate in a Huddle Hub session.
If you want to allow multiple simultaneous sessions within your company, you can install more
Huddle Hub units within the same network (clustered configuration).
4.3 Passcode protection
The privacy of your session is protected by a Passcode. This is a 4 digits random number, generated when
the session starts.
The Passcode appears only in the black connection bar of the HHApp of the user that starts the session,
or of the users that later have successfully joined the same session.
People not invited to the session that, on purpose or by accident, try to connect to the same HHO unit,
cannot join the session because they do not have the Passcode.
In fact, whenever you want to connect to an in-progress session, you will be required to type the Passcode,
which you will receive by one of the participants already joined that session.
To join the session, just type the Passcode and click the Connect button.

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4.3.1 Disabling the Passcode protection
Passcode protection is active by default, but can be disabled (see the Configuration Guide).
Warning: If Passcode protection is disabled, users connected to your LAN could join your session
by selecting the same hub in their Huddle Hub App and view the presented screen.
4.4 Reaching a Huddle Hub unit
To start a Huddle Hub teamwork session, the participants’ devices need to be configured so that they can
reach the HHO unit. This connection can be achieved through the company local network or through the
HHO+ embedded access point (HHO+ only).
4.4.1 LAN connection
The task of installing and configuring HHO to make it visible to all users on the LAN is your Network
Administrator’s responsibility. Under this configuration, your device will be able to access HHO through
the standard network configurations you already use to access the LAN, and you will see a list of all the
active HHOs currently connected to the network.
Warning: Although HHO and devices are properly configured to access the same LAN, you may
still not be able to locate the hub in automatic mode. If this happens, contact your network
administrator or consult the Configuration Guide.
4.4.2 Embedded Access Point connection (HHO+ only)
You can directly connect to your HHO+, provided that it has been switched on and that you are in the
range of its embedded Wi-Fi access point.
To do so, on your device select the Wi-Fi name (SSID) of the HHO+ you want to connect to (default is
“HuddleHubOne”).
Under this configuration, you can reach only the HHO+ unit you are directly connected to.
4.4.3 Mixed connection (HHO+ only)
If HHO+ is accessible both via the local area network and directly via its access point, it will be possible
to participate in the same session with devices connected, either, through one or the other of the
networks.