Kirby Lester KL1 User manual

1
Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B

KL1 Operating Manual

RETAIN THESE INSTRUCTIONS FOR REFERENCE
www.capsahealthcare.com

2
Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B
TABLE OF CONTENTS
1) Installation pg. 3
2) Counting pg. 3
a. Pour Slower Message
b. Partial Pill Message
c. Special Mode
d. Inventory Mode
3) Cleaning and Maintenance pg. 6
4) Specifications pg. 7
5) Safeguards pg. 8
6) Troubleshooting pg. 8
7) Kirby Lester Service pg. 8

3
Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B
1) Installation
Remove the KL1 from the shipping box. Save the shipping box and packing
materials.
Allow the KL1 to warm to room temperature before turning it on for the first time.
Insert the funnel into the top of the KL1 (Fig. 1).
Slide the counting tray completely into the KL1 (Fig. 1).
Connect the power cord to the back of the KL1 and plug the other end into a
standard power outlet. Turn the power switch to “On” (Fig. 1).
oSee power requirement information on p. 7.
The red display will briefly show the firmware version, then 0000.
If four dashes with alternating zeros appear in the red display (----), push the
counting tray completely in.
Fig. 1
2) Counting
Pour tablets/capsules into the funnel until the desired quantity is displayed.
If the desired quantity is exceeded, simply remove excess tablets from the tray.
oFor best results, pour continuously, at an even rate (Fig. 2).
oDo not pour tablets directly into the funnel hole (Fig. 3) as this may cause
counting errors.
Fig. 2 – Correct Pour Fig. 3 – Incorrect Pour
As the desired quantity nears, slow the pouring speed and stop at the desired count
(quantity in red on the main display).
Select a vial or bottle according to the Min. Vial Size indicator (in green, in drams).
Connect Power Cord
Insert Funnel
Insert Tray

4
Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B
2) Counting (continued)
Flip open the tray cover to the left or right. If right-handed, flip the cover to the
right to expose the left-most spout hole. (Fig. 4).
Pour the tablets from the tray into the vial (Fig. 5).
Return the tray, inserting it completely.
The KL1 will automatically reset, and four red zeros will reappear on the main
display. The next order is now ready for counting.
If Zero is pressed before removing the tray, an alarm will sound and the number
displayed will remain constant.
Potential Errors:
If tablets are counted and the tray is not removed for emptying within 3 minutes,
the KL1 will beep every 30 seconds and the display will flash the count.
If tablets are counted and the tray is removed but not returned, the display will
alternate between the count and four dashes (----) to show the tray has not been
returned to its base position.
Note: Kirby Lester units will not accurately count translucent
capsules (e.g., tessalon perles) or light-tinted capsules, and may
not accurately count items with a large hole or an odd shape.
Note: Do not pour liquids into the KL1 as this will disable the
device and void the warranty.
Pour Slower Message
The KL1 is capable of counting up to 15 tablets per second.
If tablets are poured too fast, the orange Pour Slower light will illuminate
(Fig. 6). Slow down, finish the count, empty the tray into a vial, and
recount through the KL1 to ensure accuracy.
Even though the KL1 will attempt to count multiple tablets at the same
time, the Pour Slower light alerts that there is a potential for the count to
be inaccurate.
If the pour rate is too fast, the display will read O-S (Over-Speed).
This stops the count.
oStop, remove the tablets from the tray, reinsert the tray and
repeat the count.
Partial Pill Message
The KL1 will beep if it detects a partial tablet/fragment that is less than 25%
(approx.) of a whole tablet. The orange Partial Pill indicator will flash (Fig. 7).
Visually inspect the contents of the tray, remove the partial tablet, and
restart the count.
Fig. 5
Fig. 7
Fig. 6
Fig. 4

5
Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B
Special Mode
Use the Special mode setting to count unique/odd-shaped tablets, tablets with holes
or small to medium sized semi-translucent medications. Perform a test to ensure the
KL1 can accurately count these items.
To enter Special Mode,press and hold the Zero button (Fig. 8) and
release after the single beep. The green Special mode light will illuminate
(Fig. 8).
Count orders as needed. The KL1 will remain in special mode.
To exit Special mode, press and hold the Zero button and release after
the single beep.
Inventory Mode
Use the Inventory mode to count a large number of tablets/capsules that may
exceed the tray capacity.
To enter Inventory mode,press and hold the Zero button and release after
the double beep (Fig. 9).
The 4-digit red display will show “INV” and the green Special mode light
will flash.
Count the order. If the tray needs to be emptied mid-count because the
amount of tablets being counted is larger than the tray capacity, stop counting and
remove the tray. The 4-digit red display on the KL1 will remember the quantity at
which it stopped. Empty the tablets into another receptacle, reinsert the tray, and
continue to pour the remainder of the tablets.
To continue counting another medication in Inventory mode, quickly press and
release the Zero button. The display will flash INV, then 0000. A triple beep will
sound and the green Special mode light will continue to flash. Proceed with counting
the next medication.
To enter Special mode within Inventory mode (for counting unique/odd-shaped
tablets), press and hold the Zero button and release after the single beep.
oTo exit Special mode within Inventory mode, press and hold the Zero button
and release after the single beep.
To exit Inventory mode and return to Normal mode, press and hold the Zero button
and release after the double beep. The flashing green Special light will turn off.
To Enter Special mode: Press and hold the Zero button and release
after the single beep; The green Special light will illuminate.
To Enter Inventory Mode: Press and hold the Zero button and release
after the double beep; The green Special light will flash.
Fig. 9
Special
Zero
Fig. 8
Special
Zero

6
Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B
3) Cleaning and Maintenance
Clean the following components at least once daily. Clean more frequently if your pharmacy
dispenses many dust-generating medications or if you experience counting errors.
Materials: 70% isopropyl alcohol or mild soapy water (e.g., dish soap), lint-free cloth or paper
towels. Do not use facial tissue, cotton balls or cotton swabs.
Before starting, turn off the unit and unplug it.
1. Funnel (Fig. 10)
A. Remove the top funnel and channel from the unit.
Clean outside and inside thoroughly with mild soapy water. Do not use
alcohol.
2. Glass Detector Windows (Fig. 11)
The unit’s counting sensors are located behind the four glass detector windows
(windows) inside the square hole. Most counting errors are caused by pill
dust accumulating on the edges and corners of the windows. Clean the
windows well.
A. Wipe off excess pill dust on the four windows with a dry cloth.
B. Wet a clean cloth with mild soapy water or alcohol and clean the four
windows thoroughly to remove all remaining dust and residue. Wipe
back-and-forth, not up-and-down. Do not press hard as this may break
the windows.
C. Wipe glass windows dry with clean cloth to remove streaks.
3. Counting Tray
Clean thoroughly with mild soapy water. Do not use alcohol.
4. Tray Sensor (Fig. 12)
Located on the KL1 behind the counting tray when the tray is fully inserted.
This sensor tells the unit that the tray is properly seated. With the tray
removed, clean the sensor window with water. Wipe dry to remove streaks.
Note about the use of mild soapy water versus isopropyl alcohol: Mild soapy water and
alcohol both provide appropriate sanitary cleansing. Water leaves fewer streaks than alcohol
on a Kirby Lester device's inside glass sensor windows. If streaks are found after cleaning,
use just water and wipe dry. In general, prolonged alcohol exposure causes faster wear-and-
tear on plastic.
Fig. 11
Fig. 12
Fig. 10

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Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B
4) Specifications
Minimum Tablet/Capsule Size: 0.125” (3.175mm) diameter or width
Maximum Tablet/Capsule Size: L 0.86” x W 0.74” (22mm x 19mm)
Power Supply: Standard wall outlet, 110V/ 220V / 240V, 60Hz / 50Hz
(no adjustments needed)
Fuse: 250 volts 500 milliamps (slo-blow)
Light Source: Infrared LED’s
Dimensions: H 14.6” x L 12.5” x W 5.6” (37cm x 32cm x 14cm)
Weight: 6.95 lbs. (3.2kg)
Operating Noise Level: Does not exceed 70 decibels
Serial Number: Found on the silver plate attached to the right side of the KL1.
Electrical - Important
Wires in the power cable of the KL1 are color-coded as follows:
Europe US/Canada
Blue: Neutral White: Neutral
Brown: Live Black: Live
Green/Yellow: Earth Green: Ground
If you change the plug of the KL1, note the above. If colored markings in the plug don’t
correspond, proceed as follows:
oThe neutral wire must be connected to the terminal marked N
oThe live wire must be connected to the terminal marked L
oThe earth or ground wire must be connected to the terminal marked G
The lightning flash with arrowhead symbol in an equilateral triangle indicates the
presence of dangerous voltage within the product’s enclosure that may be of
sufficient magnitude to constitute a risk of electric shock.
Le voyant clignotant composé d'une tête de flèche dans un triangle équilatéral
indique la présence d'une tension dangereuse dans le boîtier du produit pouvant
avoir une magnitude suffisante pour entraîner un choc électrique.
The exclamation point within an equilateral triangle is intended to alert the user of
the presence of important operating and maintenance instructions in the literature
accompanying the machine.
Le voyant montrant un point d'exclamation dans un triangle équilatéral vise à
alerter l'utilisateur de l'existence d'instructions de fonctionnement et d'entretien
importantes dans la documentation accompagnant la machine.

8
Kirby Lester, Automation by Capsa Healthcare • 8170 Dove Parkway • Canal Winchester, OH 43110 USA
[email protected] • 800.437.6633 • All Rights Reserved • U.S. Patent Numbers 5,317,645 & 5,768,327
5DIM-380301-OM-Rev B
5) Safeguards
Read these instructions carefully before using the KL1.
Bring the KL1 to room temperature before turning it on for the first time.
Unplug the KL1 before cleaning.
Do not immerse the KL1 in water.
Do not place the KL1 on an unstable surface.
Lift the KL1 carefully from the bottom or sides (Fig.13).
Do not pour liquids into the KL1.
6) Troubleshooting
Problem or Error Code Probable Cause Possible Solution(s)
E-1, E-9, O-S or unit counts by
itself
Glass detector windows contain
dust, residue or are cracked.
Clean glass detector windows
thoroughly. Send unit in for repair
if glass detector window is
cracked.
Overcounts (more counted than
poured)
Glass detector windows contain
dust, residue or are cracked. Or
pill fragments were poured
through.
Clean glass detector windows
thoroughly. Send unit in for repair
if glass detector window is
cracked. Remove pill fragments.
Undercounts (fewer counted than
poured)
Pouring too fast, or pouring
tablets directly into the funnel
hole.
Slow pouring speed so the “Pour
Slower” indicator does not
activate.
Display flashes "----" instead of
"0000" with tray pushed in
Tray not fully inserted. Tray
sensor window is dirty.
Fully insert tray. Clean tray
sensor window.
Display reads "0000" even
though counting tray is not fully
inserted
Tray sensor is dirty or damaged. Clean tray sensor window. Send
unit in for repair if tray sensor is
damaged.
Cannot exit Inventory Mode Medications are still in tray. Empty tray, then exit Inventory
Mode.
KL1 is beeping Medications are still in tray. Empty tray.
Display is flashing Tray is missing. Empty tray, then fully insert tray.
7) Kirby Lester Service
Read this Operating Manual carefully. If additional help is required, contact Customer
Service at 800.243.2465 or te[email protected].
Fig. 13 – Lift from
bottom or sides