Kodak Spectrum XF Operating manual

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Maintenance Guide for Spectrum XF Scanners
Contents Perpetual counters............................................................................. 1
Code Revision numbers .................................................................... 2
General maintenance......................................................................... 3
Cleaning procedures.......................................................................... 4
Cleaning the glass flat........................................................................ 5
Cleaning the back camera glass cover.............................................. 7
Camera calibration............................................................................. 9
Software download ...........................................................................11
Cleaning the transport area ..............................................................11
Cleaning the ADF sensor................................................................. 12
Cleaning and replacing the lamps.................................................... 12
Replacing the skimmer assembly.................................................... 15
Replacing the skimmer rollers..........................................................17
Cleaning the separator roller............................................................ 18
Replacing the separator roller sleeve assembly..............................19
Supplies and consumables.............................................................. 20
Perpetual counters The scanner has perpetual page and hour counters for monitoring
when lamps should be replaced, as well as assist with scanner
maintenance.
To review the perpetual counters:
1. From the Home menu, press the RIGHT ARROW key until you
reach the Counters menu.
2. Press the F3 key [NEXT] to view total pages scanned.
3. Press the F3 key [NEXT] to view total hours the scanner has been
on.
4. Press the F3 key [NEXT] to view total pages fed.

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5. Press the F3 key [NEXT] to view front lamp hours used.
6. Press the F3 key [NEXT] to view back lamp hours used.
7. Press the CLEAR key to return to the Home menu.
Code revision
numbers The Code Revision Numbers menu displays the hardware and software
revision numbers for various parts of the system.
To review the code revision numbers:
1. From the Home menu, press the RIGHT ARROW key until you
reach the Code Revision Numbers menu.
2. Press the F3 key [NEXT] to scroll through the list of devices that
report a software revision number. The number and type of revision
numbers displayed will depend on available scanner options.
3. Press the F3 key [NEXT] to view the scanner firmware revision
number.
4. Press the F3 key [NEXT] to view the feeder revision number.
5. Press the F3 key [NEXT] to view the front IJPM (imprinter) revision
number (where applicable).
6. Press the F3 key [NEXT] to view the back IJPM (imprinter) revision
number (where applicable).
7. Press the F3 key [NEXT] to view the page entry sensor revision
number.
8. Press the F3 key [NEXT] to view the page exit sensor revision
number.
9. Press the F3 key [NEXT] to view the operator interface revision
number.
10.Press the F3 key [NEXT] to view the EGSA software revision
number.
11.Press the F3 key [NEXT] to view the EGSA hardware revision
number.
12.Press the F3 key [NEXT] to view the EGSA FPGA revision number.
13.Press the F3 key [NEXT] to view the EGSA CPLD revision number.

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14.Press the F3 key [NEXT] to view the EGSA CCD IF revision
number.
15.Press the F3 key [NEXT] to view the EGSA camera LCA revision
number.
16.Press the F3 key [NEXT] to view the MBX revision number.
General maintenance This section details maintenance tasks that must be performed on a
daily, weekly, monthly, or yearly basis to achieve optimum performance
from your scanner.
Below is a typical maintenance schedule for your scanner. Individual
maintenance schedules may vary depending on the documents that are
being scanned and the scanner environment.
Activity # Hours of Operation Symptoms
Clean back camera’s glass cover Twice a week or as needed. If the
glass flat is being cleaned due to
degradation in image quality, the glass
cover should be cleaned as well.
• Streaks in the image
• Reduced OCR/ICR barcode
recognition rates
• Blurred images
Clean glass flat Once a day or as needed. • Streaks in the image
• Reduced OCR/ICR barcode
recognition rates
• Blurred images
Clean skimmer rollers (ADF) Once a day or as needed. • Skewed documents
• Multifeeds
• Feeder jams
Clean separator rollers (ADF) Once a week or as needed. • Multifeeds
Clean transport Once a week or as needed. • Page frame errors
• Transport jams
Clean page sensors Once a week or as needed. • Entry/exit sensor errors
• Page frame errors
Clean feeder sensor Once a week or as needed. • ADF elevator does not lower when
out of paper
Clean lamps Once a month or as needed. • Reduced OCR/ICR barcode
recognition rates
• Low image brightness
Replace lamps Every 5,000 hours • Poor color image quality (e.g., white
tinted to green, red or blue) persists
even after camera calibration.
• Scanner will indicate an error
message (light bulb icon).
Camera calibration Every 500 hours • Scanner will indicate with a blinking
camera icon.
• Poor color image quality (e.g., white
tinted to green, red or blue).

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Cleaning procedures Cleaning your scanner and performing preventative maintenance on a
regular basis is required to ensure the best possible image quality.
Some document types generate more paper dust and debris and may
require more frequent cleaning.
Before cleaning your scanner or replacing consumables, review the
following information:
• When cleaning rollers/tires, allow the rollers/tires to dry completely
before scanning.
• Use only the recommended cleaning supplies.
• Do not use cleaners in confined areas, use with adequate
ventilation.
• Do not use cleaners on hot surfaces. Allow surfaces to cool to
ambient temperature before use.
• Do not use canned/compressed air.
• Do not use flammable compressed aerosols on or around the
scanner.
• In addition to the recommended cleaning supplies, you may use a
vacuum cleaner to remove debris from the scanner.
• Staticide wipes contain isopropanol which can cause eye irritation
and dry skin. Wash your hands with soap and water after
performing maintenance procedures. Refer to the Material Data
Safety Sheet (MSDS) for more information. The MSDS is available
on the Kodak web site at www.kodak.com/go/MSDS.
NOTE: To access the MSDS, you will need to provide the catalog
number of the supply. See “Supplies and Consumables”
later in this document for catalog numbers.
• The roller cleaning pad contains sodium lauryl ether sulfate and
sodium silicate which can cause eye irritation. Refer to the MSDS
for more information.

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Cleaning the glass
flat • If you have a simplex scanner, proceed to the section entitled,
“Calibrating the cameras”.
• If you have a duplex scanner, follow the instructions below for
cleaning the glass flat.
Dust or smudges on the glass flat can cause vertical streaks or make
the image fuzzy; therefore, the glass flat should be cleaned daily.
Depending on use, it may be necessary to clean the glass flat more
frequently.
NOTE: For safety reasons, power to the transport motor is shut off
when the scanner cover is opened.
Cleaning the front side only:
1. Open the scanner transport cover.
2. Carefully clean the front surface of the glass with a Staticide wipe.
Inspect the glass flat after cleaning to ensure all dust and residue
has been removed.
3. Close the scanner transport cover.
Cleaning both sides:
When you need to clean both the front and back side of the glass flat, it
must be removed from the scanner. Do not twist or turn the glass flat
while removing it so as not to damage it.
1. Open the scanner transport cover.
2. Place your fingers on each end of the glass flat.

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3. Push down on the right side of the glass flat and slide it to the right
until the glass flat slightly lifts away from the metal tray.
4. Holding the left side, gently pull the glass flat towards the left, taking
care not to twist or leverage the tip where it still touches the scanner.
and remove it from the scanner.
5. Check the glass flat for chips and scratches. If the glass flat is
chipped or scratched, replace the glass flat. See the section
entitled, “Supplies and Consumables” for catalog numbers and
ordering information.
NOTE: New glass flats should also be cleaned on both sides
before installation.
6. Carefully clean the front and back surfaces of the glass with a
Staticide wipe.
7. Wipe the front and back surfaces of the glass again with an almost-
dry Staticide wipe to remove any streaks.
8. Inspect the glass flat after cleaning to ensure all dust and residue
has been removed.
9. Reinsert the glass flat by inserting the left end first, gently pressing
down against the spring and guiding the tip about ½ inch (12.7 mm)
which allows the other end of the glass to swing down and rest
easily into the groove.
10. Gently slide the exposed tip ¼ inch (6.4 mm) to the right, guiding it
into its socket. The springs will press the glass flat against the
holder surface. Slide the glass flat left and right to ensure that it is
centered and seated properly.
11. Wipe the exposed surface of the glass flat again with the Staticide
wipe. Inspect the glass flat after cleaning to ensure all dust and
residue has been removed.
12. Close the scanner transport cover.

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Cleaning the back
camera glass cover • If you have a simplex scanner, proceed to the section entitled,
“Calibrating the cameras”.
• If you have a duplex scanner, follow the instructions below for
cleaning the glass cover. The glass cover is not the same as the
glass flat.
For best results:
• Do not re-use Tech Wipes. Doing so may re-introduce dust from
previous cleanings.
• Tech Wipes should not be sprayed with any type of cleaner.
The back camera glass cover is located directly beneath the bottom
lamp assembly and can be easily accessed for cleaning when the
bottom lamp assembly and glass flat is removed from the scanner.
Dust on the glass cover can cause streaks or make the image fuzzy;
therefore, the glass cover should be cleaned frequently.
1. Turn off the scanner.
2. Open the scanner transport cover.
3. Open the scanner’s side access panel.
CAUTION: The lamp assembly may be hot! After the scanner has
been powered off, allow the scanner lamps to cool
approximately 5-10 minutes before continuing.

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4. Remove the bottom lamp assembly by pulling it out of the scanner,
and set it aside.
5. Push down on the right side of the glass flat and slide it to the right
until the glass flat slightly lifts away from the metal tray.
6. Holding the left side, gently pull the glass flat towards the left, taking
care not to twist or leverage the tip where it still touches the scanner.
and remove it from the scanner..
7. Insert the foam end of a Tech Wipe, flat side down, on top of the
bottom camera glass and gently wipe any dust particles from its
surface, making sure to cover the entire length of the glass.
8. When finished cleaning, re-insert the glass flat and the bottom lamp
assembly.
9. Close the side access panel.
10. Close the scanner transport cover.
11. Turn on the scanner.

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Camera calibration Camera calibration resets the white level and balance in the scanner. It
performs red, green, blue (RGB) color balance and gain setting, and
horizontal light level correction. Cameras can be calibrated
independently or together.
If the camera calibration icon is flashing on the control panel and the
message Calibrate Front Camera or Calibrate Back Camera is
displayed, one or both of the cameras require calibration. Recalibration
is necessary as the lamps age and after new lamps have been
installed.
NOTES: For the best possible results:
•Duplex scanners: Clean the glass flat and back camera’s glass
cover before calibrating the back camera.
• The scanner should be warmed up for at least 40 minutes before
calibration. Camera calibration requires that you feed two clean
calibration control sheets from the Camera Calibration Kit in
landscape operation.
CAUTION: Before calibrating close all applications on the host
PC. If an open application attempts to communicate
with the scanner during calibration, irreversible
problems with the scanner’s EGSA board could result!
1. Set the scanner in Manual Feeder Mode.
2. From the Home menu, press the LEFT ARROW key until the
Camera Calibration menu is displayed.
3. Press one of the following FUNCTION keys: F1 [FRONT]; F2
[BACK]; or F3 [BOTH], depending on which camera you want to
calibrate. The camera calibration icon will indicate which camera
needs to be calibrated.
During the first 40 minutes of scanner operation, the following menu
will prompt you to wait until the scanner and lamps are fully warmed
up before calibrating.
4. Press the F1 key [OK] to cancel the calibration and return to the
previous menu or press the F3 key [CALIBRATE] to ignore the
warm-up requirement.
CAUTION: Ignoring the warm-up requirement may result in
degrading color image quality and is recommended
only after lamp replacement. If calibration is performed
during the warm-up period, the scanner will continue to
prompt for re-calibration until a successful calibration
is performed after 40 minutes.
When the scanner is warmed up and ready for calibration, the

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following status is displayed, Feed white pages.
5. In Manual Feed mode, simultaneously feed a stack of two, clean
control sheets in landscape orientation. The control sheets feed into
the transport and remain there; they are not ejected from the
transport into the exit tray.
6. When the control sheets are fed into the transport, the control panel
displays the Calibration in progress status with the amount of time
left to complete calibration.
NOTE: The amount of time the calibration process takes to
complete changes depending on the model of scanner.
• 8140 = approximately 7 minutes
• 8120 = approximately 5 minutes
• 8090 = approximately 3.5 minutes
The control sheets are ejected from the scanner when the
calibration is complete.
7. When calibration is successful, press the UP ARROW key to return
to the Camera Calibration menu.
8. Press the CLEAR key to return to the Home menu, reset the initial
scanner feed mode and resume scanning.
If calibration fails, the menu being displayed on the control panel
indicates which camera failed along with a numeric error code. Make
sure the control sheets are clean and perform the calibration again. If
the control sheets show dark marks after calibration, clean the transport
area. If calibration fails after three attempts, contact Technical Support.
NOTE: For a list of possible of camera calibration errors, see the
Operators Manual for Spectrum XF Scanners.

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Software download The control panel contains a Software Download menu which is used to
receive new control firmware. If you must download new control
firmware, contact Technical Support.
NOTE: If the Download new software menu is started by mistake and
no actual download has begun, it is safe to cycle scanner power
(shut down the host PC first; then power the scanner off and
then back on). The scanner will reset itself and power up
normally.
Cleaning the
transport area As the transport assembly components become dirty, they may feed
documents erratically or skew the documents as they enter the
scanner. To prevent erratic feeding, clean the transport section about
once a week, or as needed.
1. Remove all documents in the ADF and exit tray.
2. Open the document feed guides to the maximum width.
3. Press the CLEAR key to return to the Home menu.
4. Press the CLEANING MENU key located on the control panel.
5. Press the F1 key [START] to start the transport.
6. Place one of the transport path cleaning sheets in the ADF and
lower the skimmer. The sheet will be pulled through the transport
and deposited into the exit tray.
7. Remove the sheet from the exit tray and run it through the transport
again.
8. Remove the sheet from the exit tray and turn it over.
9. Repeat steps 6 through 8.
10.Press the STOP key and then the CLEAR key.
11.Discard the used transport cleaning sheet.

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Cleaning the ADF
sensor The ADF sensor detects paper in the ADF. Dust and small particles of
paper may build up on the sensor, causing the ADF not to lower after
the last page is fed. Cleaning the ADF sensor once a week (or as
needed) will reduce this problem.
1. Remove all paper from the ADF.
2. Clean the ADF sensor with a small cleaning brush.
Cleaning and
replacing the lamps The scanner lamps should be cleaned monthly (or as needed) and
periodically may need to be replaced. Lamp replacement may be
required if the control panel displays one of the following messages:
• Check front lamps
• Check back lamps
• Low front lamp level
• Low back lamp level
See the section entitled, “Supplies and consumables” for information on
ordering additional lamps.
The simplex scanner has two, individual lamps, and the duplex scanner
has two pairs of individual lamps (front and back) — one pair per
camera. All lamps can be replaced through the side access panel while
the scanner transport cover is open.
NOTE: With duplex scanners, both the front and back lamps should be
replaced at the same time for the best reliability and image
quality.
1. Shut down the host PC.
2. Power off the scanner.
3. Open the scanner transport cover.
4. Open the side access panel.
CAUTION: The lamps may be very HOT. Be sure the bulbs are cool
before changing them.

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5. Remove the front-page lamp housing by grasping the black handle
and gently pulling it out of the scanner.
6. Carefully remove each lamp out of the housing.
7. Do one of the following:
• If you are replacing the lamps, discard the lamps in accordance
with your local regulations. It is suggested that you replace lamps
in pairs.
• If you are cleaning the lamps, use a soft cloth and carefully wipe
the lamps until they are free of dust.
8. Insert the new or clean lamp(s) back into the housing.
9. Slide the lamp housing back into the side frame of the scanner until
it stops.
10.Repeat steps 4 through 7 to remove and clean the back-page
lamps.
NOTE: After cleaning, if the lamps do not operate or the light
source is still degraded, re-check the position of the lamps
and housing(s). Improperly installed lamps are a common
cause of these conditions.
11.Close the side access panel.
12.Close the scanner transport cover.
13.Power up the scanner.
14.If you replaced the lamps, continue with Step 14. If you only cleaned
the lamps, go to Step 15.

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• Go to the Home menu and press the LEFT ARROW key until you
reach the Lamp Replacement menu.
• If you replaced the front lamps only or both the front-page and
back-page lamps, press the F1 key [FRONT]. Press the F1 key
[YES]. A Calibrate Front Camera message will be displayed for
several seconds, followed by the Front Lamps Reset message.
Press F1 key [CONTINUE].
• If you only replaced the back-page lamps, press the F2 key
[BACK] Press the F1 key [YES]. A Calibrate Back Camera
message will be displayed for several seconds, followed by the
Back Lamps Reset message. Press F1 key [CONTINUE].
• Press the CLEAR key to return to the Home menu.
• After lamp replacement, the camera calibration icon will flash,
indicating the need to recalibrate the camera to the new lamp
levels. See the section entitled, “Calibrating the cameras” for
more information. For best results, after lamp replacement,
calibrate the cameras immediately (ignoring the 40-minute warm-
up period), and then re-calibrate after the 40-minute warm-up
period has occurred.
15.Boot up the host PC.

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Replacing the
skimmer assembly Even though the rollers in the skimmer assembly last up to 600,000
scans each, they will wear out over time, which may result in document
slippage or multifeeding. To order skimmer assemblies, see the section
entitled “Supplies and consumables”
1. Shut down the host PC.
2. Power off the scanner.
3. Raise the auto/manual feed lever to the ‘M’ position.
4. Open the scanner transport cover.
5. Optional: Raise the skimmer flag retention lever and remove the
skimmer flag.
6. Using your left hand, pull the spring-loaded, green lever toward the
left. Secure it behind the lock pin.
7. Slide the skimmer assembly to the left until it is loose and remove it.
1Skimmer
2Skimmer Flag Retention Lever
3Skimmer Flag
NOTE: If the skimmer flag needs to be replaced, lift the skimmer
flag retention lever and remove the flag.
• Lift the flag retention level.

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• Place the flag in the U-Shaped sensor until the top of the
flag is flush. Be sure the new flag is in the correct position
with the word “UP” facing towards you.
• Lower the retention lever. Make sure that when the
skimmer assembly is raised and lowered manually, that
the flag raises and lowers with it.
8. Using your left hand, pull the spring-loaded, green lever toward the
left. Secure it behind the lock pin.
9. Insert the skimmer assembly into position, placing the right side in
first.
10.Slowly release the spring-loaded, green lever back to its original
position so that it secures the skimmer assembly.
11.Lower the auto/manual feed lever to the ‘A’ position.
12.Close the scanner transport cover.
13.Power on the scanner.
14.Boot up the host PC.
15.Clean the skimmer rollers.

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Replacing the
skimmer rollers If the skimmer housing is damaged, replace the entire skimmer
assembly and skimmer flag. If you just want to replace the rollers, follow
the steps below.
NOTE: The procedure for replacing the front and rear skimmer
assembly rollers is the same.
1. Remove the skimmer assembly as previously described in the
section entitled, “Replacing the skimmer assembly”.
2. Remove the top cover of the skimmer assembly by squeezing the
tabs located on top of the assembly together and pulling the cover
off the assembly.
3. Lift the rollers up and out of the skimmer assembly.
4. Pull the roller shaft from the roller assembly. It should slide out
easily. Discard the old rollers.
5. Place the new roller on the roller shaft so that the larger opening
faces the gear.
6. Place the roller assemblies back into the lower housing.

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7. Snap the top housing cover back onto the lower housing.
8. Replace the skimmer assembly in the scanner.
Cleaning the
separator roller As the separator roller becomes dirty, it may begin to cause multifeeds.
To prevent feeding problems, clean the separator roller once a week or
as needed.
NOTE: Different types of documents and their condition may require
more frequent cleanings to avoid intermittent multifeeds.
1. Remove the separator roller. See the next section, “Replace the
separator roller sleeve assembly” for procedures on removing the
separator roller.
2. Clean the separator roller sleeve using a roller cleaning pad. Scrub
the roller, wiping from side to side. Repeat as necessary until the
roller is free of dust and dirt. Wipe the roller dry.
3. Avoid touching the roller sleeve (rubber material) with your fingers.
Hold the roller by the end. Wipe the roller sleeve from side to side
using a roller cleaning pad.
4. Reinstall separator roller.

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Replacing the
separator roller
sleeve assembly
The separator roller sleeve assembly consists of a separator roller
sleeve, a brake assembly, spacers and retaining o-rings. Even though
the separator roller lasts up to 600,000 scans, it will eventually wear
out, which may result in document slippage and/or multifeeding.
To order a replacement separator roller sleeve assembly, see the
section entitled, “Supplies and consumables”.
1. Shut down the host PC.
2. Power off the scanner.
3. Open the scanner transport cover.
4. Remove the skimmer assembly.
5. Raise the auto/manual feed lever to the ‘M’ position.
6. Open the separator access door. As the door is opened, the
separator roller assembly will come loose from the separator roller
cradle.
7. Remove the separator roller assembly.
8. Remove the spacers and retaining o-rings from the separator roller
assembly.
9. Slide the separator roller sleeve away from the brake assembly.
Separator Roller Assembly Separator Roller
Access Door
Retaining
o-ring
Separator
roller sleeve
Brake assembly
Spacer