Konica Minolta 4556-9598-01A User manual

magicolor 2490MF
Facsimile User’s
Guide
®
4556-9598-01A
1800799-001B

Thank You
Thank you for purchasing a magicolor 2490MF. You have made an excellent
choice. This User’s Guide describes operating procedures and precautions
for the use of the Fax functions. Be sure to read this User’s Guide before
starting any machine operations.
In order to ensure correct use of the Fax functions, read this User’s Guide,
and then store it where it can immediately be referred to when necessary.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis-
tered trademarks of KONICA MINOLTA HOLDINGS, INC.
magicolor is a trademark or registered trademark of Konica Minolta Printing
Solutions U.S.A., Inc.
All other product names are trademarks or registered trademarks of their
respective holders.
Copyright Notice
Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-
0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without written
permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Manual Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim-
ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOL-
OGIES, INC. assumes no responsibility for, or liability for, errors contained in
this guide or for incidental, special, or consequential damages arising out of
the furnishing of this guide, or the use of this guide in operating the equip-
ment, or in connection with the performance of the equipment when so oper-
ated.

Contents
Contents i
1 Introduction ....................................................................................................... 1
Machine Parts 2
Front View 2
Rear View 3
2 Control Panel and Configuration Menu .......................................................... 5
About the Control Panel 6
Fax Mode Screen 10
About the Fax Mode Screen 10
Entering Fax Mode 10
Symbol list 10
Configuration Menu Overview 12
Configuration Menu 17
MACHINE SETTING 18
FAX REGISTRATION 19
TX SETTING 20
RX SETTING 21
COMM. SETTING 23
REPORTING 24
USER SETTING 25

Contentsii
Specifying Settings in Configuration Menu 26
General Procedure for Specifying Settings in Configuration Menu 26
Memory Reception 27
Setting Up the Memory RX Mode 27
Turning Off the Memory RX Mode 28
3 Sending Faxes .................................................................................................29
Basic Fax Operation 30
Sending a Fax Using the ADF 30
Sending a Fax Using the Original Glass 32
Improving Resolution 34
Specifying a Recipient 34
Directly Entering a Fax Number 35
Using a One-Touch Dial Key 35
Using the Speed Dial Function 36
Using the List Function of the Phone Book 36
Using the Search Function of the Phone Book 37
Using the Redial Function 38
Specifiying Multiple Recipients 38
Sending a Fax to Multiple Recipients (Broadcast Transmission) 38
Sending a Fax at a Specified Time (Timer Transmission) 40
Sending a Fax Manually 41
Sending a Fax Manually After Using the Telephone 41
Sending a Fax Manually Using the On Hook Key 41
Canceling (Deleting) a Document Queued in Memory for Transmission 42
About the Fax Header 43
4 Receiving Faxes ..............................................................................................45
Receiving Faxes Automatically 46
Receiving Faxes Manually 46
Printing Received Faxes 47
What Is the Guaranteed Imageable (Printable) Area? 47
Adding the Sender’s Information When Printing Faxes 48
5 Registering Recipients ....................................................................................49
About the FAX REGISTRATION Function 50
One-Touch Dialing 50
Programming a One-Touch Dial Key 50
Changing/Deleting One-Touch Dial Information 52
Speed Dialing 53
Programming a Speed Dial Number 53
Changing/Deleting Speed Dial Information 54
Group Dialing 55
Programming Group Dialing 55
Changing/Deleting Group Dialing Information 56

Contents iii
6 Confirmation Mode ......................................................................................... 59
About the Machine’s Counters 60
Checking the Counter for Fax Printing 60
Checking the Counter for Total Scans 60
Checking the Transmission/Reception Result From the Message Window 61
About the Reports and Lists 61
Printing the Reports and Lists 61
TX RESULT REPORT 61
RX RESULT REPORT 62
ACTIVITY REPORT 62
MEMORY DATA LIST 63
MEMORY IMAGE PRINT 63
ONE TOUCH LIST 63
SPEED DIAL LIST 63
GROUP DIAL LIST 64
7 Troubleshooting .............................................................................................. 65
Problems When Sending Faxes 66
Problems When Receiving Faxes 67
Error Messages on the Message Window 69
8 Appendix .......................................................................................................... 71
Technical Specifications 72
Entering Text 73
Key Operation 73
Changing Input Mode 73
Inputting Example 73
Correcting Text And Input Precautions 74

Contentsiv

Introduction

Machine Parts2
Machine Parts
The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.
Front View
1–Automatic document feeder
(ADF)
1a–Document guide
1b–Document feed tray
1c–Document output tray
2–Control panel
3–Output tray
4–Tray 1 (Multipurpose tray)
5–Tray 2
6–Original glass
" The ADF may appear as
“document cover” in some
status and error messages.
5 4
3
2
1c
1b1a
6

Machine Parts 3
Rear View
1–TEL (telephone) jack
2–LINE (telephone line) jack
3–10Base-T/100Base-TX (IEEE
802.3) Ethernet interface port
2
3
1

Machine Parts4