Konica Minolta 4556-9598-01A User manual

magicolor 2490MF
Facsimile User’s
Guide
®
4556-9598-01A
1800799-001B

Thank You
Thank you for purchasing a magicolor 2490MF. You have made an excellent
choice. This User’s Guide describes operating procedures and precautions
for the use of the Fax functions. Be sure to read this User’s Guide before
starting any machine operations.
In order to ensure correct use of the Fax functions, read this User’s Guide,
and then store it where it can immediately be referred to when necessary.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis-
tered trademarks of KONICA MINOLTA HOLDINGS, INC.
magicolor is a trademark or registered trademark of Konica Minolta Printing
Solutions U.S.A., Inc.
All other product names are trademarks or registered trademarks of their
respective holders.
Copyright Notice
Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-
0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without written
permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Manual Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim-
ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOL-
OGIES, INC. assumes no responsibility for, or liability for, errors contained in
this guide or for incidental, special, or consequential damages arising out of
the furnishing of this guide, or the use of this guide in operating the equip-
ment, or in connection with the performance of the equipment when so oper-
ated.

Contents
Contents i
1 Introduction ....................................................................................................... 1
Machine Parts 2
Front View 2
Rear View 3
2 Control Panel and Configuration Menu .......................................................... 5
About the Control Panel 6
Fax Mode Screen 10
About the Fax Mode Screen 10
Entering Fax Mode 10
Symbol list 10
Configuration Menu Overview 12
Configuration Menu 17
MACHINE SETTING 18
FAX REGISTRATION 19
TX SETTING 20
RX SETTING 21
COMM. SETTING 23
REPORTING 24
USER SETTING 25

Contentsii
Specifying Settings in Configuration Menu 26
General Procedure for Specifying Settings in Configuration Menu 26
Memory Reception 27
Setting Up the Memory RX Mode 27
Turning Off the Memory RX Mode 28
3 Sending Faxes .................................................................................................29
Basic Fax Operation 30
Sending a Fax Using the ADF 30
Sending a Fax Using the Original Glass 32
Improving Resolution 34
Specifying a Recipient 34
Directly Entering a Fax Number 35
Using a One-Touch Dial Key 35
Using the Speed Dial Function 36
Using the List Function of the Phone Book 36
Using the Search Function of the Phone Book 37
Using the Redial Function 38
Specifiying Multiple Recipients 38
Sending a Fax to Multiple Recipients (Broadcast Transmission) 38
Sending a Fax at a Specified Time (Timer Transmission) 40
Sending a Fax Manually 41
Sending a Fax Manually After Using the Telephone 41
Sending a Fax Manually Using the On Hook Key 41
Canceling (Deleting) a Document Queued in Memory for Transmission 42
About the Fax Header 43
4 Receiving Faxes ..............................................................................................45
Receiving Faxes Automatically 46
Receiving Faxes Manually 46
Printing Received Faxes 47
What Is the Guaranteed Imageable (Printable) Area? 47
Adding the Sender’s Information When Printing Faxes 48
5 Registering Recipients ....................................................................................49
About the FAX REGISTRATION Function 50
One-Touch Dialing 50
Programming a One-Touch Dial Key 50
Changing/Deleting One-Touch Dial Information 52
Speed Dialing 53
Programming a Speed Dial Number 53
Changing/Deleting Speed Dial Information 54
Group Dialing 55
Programming Group Dialing 55
Changing/Deleting Group Dialing Information 56

Contents iii
6 Confirmation Mode ......................................................................................... 59
About the Machine’s Counters 60
Checking the Counter for Fax Printing 60
Checking the Counter for Total Scans 60
Checking the Transmission/Reception Result From the Message Window 61
About the Reports and Lists 61
Printing the Reports and Lists 61
TX RESULT REPORT 61
RX RESULT REPORT 62
ACTIVITY REPORT 62
MEMORY DATA LIST 63
MEMORY IMAGE PRINT 63
ONE TOUCH LIST 63
SPEED DIAL LIST 63
GROUP DIAL LIST 64
7 Troubleshooting .............................................................................................. 65
Problems When Sending Faxes 66
Problems When Receiving Faxes 67
Error Messages on the Message Window 69
8 Appendix .......................................................................................................... 71
Technical Specifications 72
Entering Text 73
Key Operation 73
Changing Input Mode 73
Inputting Example 73
Correcting Text And Input Precautions 74

Contentsiv

Introduction

Machine Parts2
Machine Parts
The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.
Front View
1–Automatic document feeder
(ADF)
1a–Document guide
1b–Document feed tray
1c–Document output tray
2–Control panel
3–Output tray
4–Tray 1 (Multipurpose tray)
5–Tray 2
6–Original glass
" The ADF may appear as
“document cover” in some
status and error messages.
5 4
3
2
1c
1b1a
6

Machine Parts 3
Rear View
1–TEL (telephone) jack
2–LINE (telephone line) jack
3–10Base-T/100Base-TX (IEEE
802.3) Ethernet interface port
2
3
1

Machine Parts4

Control Panel and
Configuration
Menu

About the Control Panel6
About the Control Panel
No. Part Name Description
1Redial/Pause
key
Recalls the last number dialed.
Inserts a pause when a number is dialed.
For details, refer to “Using the Redial Function” on
page 38.
2Auto RX indica-
tor
Lights up when the automatic reception function is
selected.
For details, refer to “Receiving Faxes Automati-
cally” on page 46.
3Resolution key Adjusts the image quality of the fax documents.
For details, refer to “Improving Resolution” on
page 34.
4Speed Dial key Recalls a speed dial number.
For details, refer to “Using the Speed Dial Func-
tion” on page 36.
5On hook key Sends and receives transmissions with the
receiver on the hook.
For details, refer to “Sending a Fax Manually Using
the On Hook Key” on page 41 or “Receiving Faxes
Manually” on page 46.
12 4
171821
3 5 6 7 8 10 11 12 13
14
15192022232425
9
16

About the Control Panel 7
6Function key Enters Function mode and displays the first menu
that is available.
For details, refer to “Sending a Fax to Multiple
Recipients (Broadcast Transmission)” on page 38,
“Sending a Fax at a Specified Time (Timer Trans-
mission)” on page 40, or “Canceling (Deleting) a
Document Queued in Memory for Transmission”
on page 42.
7Error indicator Flashes in orange when an error has occurred.
For details, refer to “Error Messages on the Mes-
sage Window” on page 69.
8Display key Used to view the transmission results, the counters
or the amount of toner remaining, or to print
reports and lists.
For details, refer to “Confirmation Mode” on page
59.
9 Message window Displays settings and messages.
For details, refer to “Fax Mode Screen” on page
10.
10 Keypad Used to enter numbers such as fax numbers and
letters such as names.
For details on dialing a destination, refer to “Speci-
fying a Recipient” on page 34. For details on enter-
ing text, refer to “Entering Text” on page 73.
11 Fax key Enters Fax mode.
Lights up in green to indicate that the machine is in
Fax mode.
For details, refer to “Fax Mode Screen” on page
10.
12 Scan key Enters Scan mode.
Lights up in green to indicate that the machine is in
Scan mode.
For details, refer to the Printer/Copier/Scanner
User’s Guide.

About the Control Panel8
13 Copy key Enters Copy mode.
Lights up in green to indicate that the machine is in
Copy mode.
For details, refer to the Printer/Copier/Scanner
User’s Guide.
14 Stop/Reset key Stops an operation at any time.
Exits the menu.
Cancels scanning, transmission, reception, and
printing, and returns them to their default settings.
For details, refer to “Basic Fax Operation” on page
30.
15 Start key Starts a fax transmission or reception.
For details, refer to “Basic Fax Operation” on page
30 or “Receiving Faxes Manually” on page 46.
16 Start indicator Lights up in green to indicate that the machine is
ready to start transmitting.
Lights up in orange to indicate that the machine is
not ready to start transmitting.
17 TC Change key Press when replacing the toner. For details, refer
to the Printer/Copier/Scanner User’s Guide.
18 Cancel/C key Cancels the setting or returns to the previous
menu level.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26 or “Entering Text” on
page 73.
19 )Moves right through the available menu choices.
Sets the current character and moves the cursor to
the right when entering text.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
20 +Moves up in the menu structure.
Scrolls upward through the available menu
choices.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.

About the Control Panel 9
21 ,Moves down in the menu structure.
Scrolls downward through the available menu
choices.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
22 Menu Select key Enters the menu structure.
Moves down in the menu structure.
Selects the displayed menu choice.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
23 *Moves left through the available menu choices.
Sets the current character and moves the cursor to
the left when entering text.
For details, refer to “Specifying Settings in Configu-
ration Menu” on page 26.
24 Copy operations
key
Provides copy operations.
For details, refer to the Printer/Copier/Scanner
User’s Guide.
" If a copy operations key is pressed in Fax
mode, the machine enters Copy mode. For
details, refer to the Printer/Copier/Scanner
User's Guide.
25 One-touch dial
keys
Registers and recalls one-touch dial numbers.
For details, refer to “Using a One-Touch Dial Key”
on page 35 or “One-Touch Dialing” on page 50.

Fax Mode Screen10
Fax Mode Screen
About the Fax Mode Screen
Press the Fax key to display the Fax mode screen.
The following appear in the Fax mode screen.
Entering Fax Mode
Before using a Fax function, make sure that the Fax key is lit in green. Other-
wise, press it to enter Fax mode.
Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key
switches the machine to Fax mode when it is in any mode other than Fax
mode.
Symbol list
Position Part Name Description
Upper Mode or function
name
Indicates the currently selected mode or func-
tion settings.
Displays the current menu, function or settings.
Error messages are displayed when errors
occur.
The current time and remaining amount of
memory is displayed during standby.
Lower Messages Displays messages such as operating instructions.
Symbol Description
Dialing A fax number is being dialed.
Ringing The machine is being called.
Sending The document is being sent.
Receiving A document is being received.
Number of
scanned docu-
ment pages
The number of scanned document pages appears
beside the icon.

Fax Mode Screen 11
Tone If pulse dialing is being used, push-button tones
are sent.
Pause A pause is inserted.
In standby for
timer transmis-
sion
A document is queued for timer transmission.
In standby for
memory recep-
tion
A document is queued for memory reception.

Configuration Menu Overview12
Configuration Menu Overview
The magicolor 2490MF configuration menu accessible from the control panel
is structured as shown below.
" Press the Menu Select key to enter the configuration menu.
Menu
Select
MACHINE SET-
TING
1.AUTO PANEL
RESET
2.ENERGY
SAVE MODE
3.LCD CON-
TRAST
4.LANGUAGE
5.LAMP OFF
TIME
6.BUZZER
VOLUME
7.INITIAL
MODE
8.TONER
EMPTY STOP
9.AUTO CON-
TINUE
10.CALIBRA-
TION
PAPER SOURCE
SETUP
1.TRAY1
PAPER
PLAIN
PAPER
TRANSPAR-
ENCY
LABELS
LETTER-
HEAD
ENVELOPE

Configuration Menu Overview 13
POSTCARD
THICK
PAPER
GLOSSY
2.TRAY2
PAPER
A4
LETTER
COPY SETTING 1.MODE
2.DENSITY
LEVEL (A)
3.DENSITY
LEVEL (M)
4.COLLATE
5.QUALITY
6.PAPER PRI-
ORITY
FAX REGIS-
TRATION
1.ONE-TOUCH
DIAL
2.SPEED DIAL
3.GROUP DIAL
TX SETTING 1.SCAN DEN-
SITY
2.RESOLUTION
3.HEADER

Configuration Menu Overview14
RX SETTING 1.MEMORY RX
MODE
2.NO. of
RINGS
3.REDUCTION
RX
4.RX PRINT
5.RX MODE
6.FOOTER
7.SELECT
TRAY
COMM. SET-
TING
1.TEL LINE
TYPE
2.LINE MONI-
TOR
3.PSTN/PBX
REPORTING 1.ACTIVITY
REPORT
2.TX RESULT
REPORT
3.RX RESULT
REPORT
USER SETTING 1.FAX PTT
SETTING
2.DATE&TIME SET HOUR
SET
MINUTE
SET YEAR