Konica Minolta BIZHUB 500 User manual

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bizhub 500/420 Contents-1
Contents
1 Introduction
1.1 Trademarks and Registered Trademarks ...................................... 1-4
OpenSSL Statement ...................................................................... 1-4
1.2 About This Manual............................................................................ 1-7
Structure of the Manual ................................................................. 1-7
Notation.......................................................................................... 1-8
1.3 Explanation of manual conventions................................................ 1-9
Safety advices................................................................................ 1-9
Sequence of action ........................................................................ 1-9
Tips .............................................................................................. 1-10
Special text markings................................................................... 1-10
1.4 User manuals .................................................................................. 1-11
User manual [Copy Operations]................................................... 1-11
User manual [Network Scanner Operations]................................ 1-11
User manual [Box Operations] <this manual> ............................. 1-11
User manual [Enlarge Display Operations] .................................. 1-11
User manual [Facsimile Operations] ............................................ 1-11
IC-204 User manual/Quick Guide ................................................ 1-12
2 Overview of the Box Functions
2.1 Box Functions ................................................................................... 2-3
Types of Boxes .............................................................................. 2-3
2.2 Available Box Functions................................................................... 2-4
Saving Documents......................................................................... 2-4
Moving/Copying Box Documents.................................................. 2-4
Changing a Document Name......................................................... 2-4
Deleting a Document ..................................................................... 2-4
Changing Settings.......................................................................... 2-4
Printing a Document ...................................................................... 2-4
Transmitting a Document............................................................... 2-5
Faxing a Document........................................................................ 2-5
Checking a Document from the Computer.................................... 2-5
Managing Box Documents from the Computer............................. 2-5
2.3 Specifying Settings for Using the Box Functions .......................... 2-6
Registering and Specifying Settings for Boxes.............................. 2-6

Contents-2 bizhub 500/420
3 Saving Documents
3.1 Information on Saving Documents .................................................. 3-3
User Authentication ........................................................................ 3-3
Registering Boxes........................................................................... 3-5
Naming Documents ........................................................................ 3-5
3.2 Saving Copies in Boxes .................................................................... 3-6
Settings That Can Be Saved and Changed .................................... 3-6
Saving Copy Documents ................................................................ 3-7
3.3 Saving Sent/Received Faxes in Boxes .......................................... 3-10
When Receiving Faxes ................................................................. 3-10
When Sending Faxes .................................................................... 3-10
Using a Box Destination ............................................................... 3-10
To save data to a box destination ................................................ 3-12
To save data to the specified box ................................................ 3-14
3.4 Saving Scans in Boxes.................................................................... 3-18
Using a Box Destination ............................................................... 3-18
To save data to a box destination ................................................ 3-20
To save data to the specified box ................................................ 3-22
3.5 Checking the Job History ............................................................... 3-25
Displaying the Current Jobs List................................................... 3-25
Displaying the Job History List ..................................................... 3-25
Displayed Information ................................................................... 3-26
4 Printing a Document from a Public User Box/Personal
User Box
4.1 Displaying the Box Mode Screen..................................................... 4-3
Viewing Documents Saved in Boxes .............................................. 4-3
Searching for a Box Name.............................................................. 4-5
4.2 Printing Document Data ................................................................... 4-6
To print a document ....................................................................... 4-7
To change the number of copies.................................................... 4-8
To specify single-sided/double-sided printing ............................... 4-8
Specifying Finishing Settings.......................................................... 4-9
To specify the Finishing settings .................................................... 4-9
Specify Paper Fold Settings ......................................................... 4-11
To specify a Paper Fold setting .................................................... 4-12
4.3 Printing a Proof Copy...................................................................... 4-13
To print a proof copy .................................................................... 4-13

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4.4 Moving Document Data ................................................................. 4-15
To move a document ................................................................... 4-15
4.5 Copying Document Data................................................................ 4-17
To copy a document .................................................................... 4-17
4.6 Deleting Document Data................................................................ 4-19
To delete data .............................................................................. 4-19
4.7 Changing the Document Name ..................................................... 4-20
To change the document name ................................................... 4-20
4.8 Combined Printing.......................................................................... 4-21
To print a document..................................................................... 4-22
To change the number of copies ................................................. 4-24
To specify single-sided/double-sided printing ............................ 4-24
Specifying Finishing Settings....................................................... 4-25
To specify the Finishing settings.................................................. 4-25
Specify Paper Fold Settings ........................................................ 4-27
To specify a Paper Fold setting ................................................... 4-28
5 Routing a Document from a Public User Box/Personal
User Box
5.1 Editing Document Data .................................................................... 5-3
5.2 Routing .............................................................................................. 5-4
Routing Types ................................................................................ 5-4
Transmission Methods................................................................... 5-4
Available Settings........................................................................... 5-5
To route data.................................................................................. 5-6
5.3 Specifying Destinations ................................................................... 5-7
To specify a program as the destination........................................ 5-7
To select a destination from a group ............................................. 5-9
To select a destination from the address book ........................... 5-11
Searching for a Destination.......................................................... 5-13
To directly specify the e-mail destination .................................... 5-15
Directly Specifying an FTP Destination........................................ 5-17
To directly specify an FTP destination......................................... 5-18
Directly Specifying an SMB Destination ...................................... 5-20
To directly specify an SMB destination ....................................... 5-20
5.4 Checking Settings Before Routing ............................................... 5-22
Checking the Document Information ........................................... 5-22
To check information ................................................................... 5-22
Specifying the File Format ........................................................... 5-24
To specify the file format.............................................................. 5-24

Contents-4 bizhub 500/420
5.5 Checking the Destination ............................................................... 5-26
To specify the e-mail message settings ....................................... 5-27
To check detailed information ...................................................... 5-29
To delete the selected destination................................................ 5-31
6 Faxing a Document from a Public User Box/Personal
User Box
6.1 Editing Document Data..................................................................... 6-3
6.2 Faxing ................................................................................................. 6-4
Methods for Specifying the Destination ......................................... 6-4
Available Settings ........................................................................... 6-4
To fax data...................................................................................... 6-5
6.3 Specifying Destinations .................................................................... 6-6
To specify a program as the destination ........................................ 6-6
To select a destination from a group .............................................. 6-8
To select a destination from the address book ............................ 6-10
Directly Specifying a Fax Destination (Direct Input)...................... 6-12
6.4 Checking Settings Before Faxing .................................................. 6-14
Checking the Document Information............................................ 6-14
To check information .................................................................... 6-14
Specifying Transmission Settings................................................. 6-16
7 Printing Documents from the System User Box
7.1 Bulletin Board User Box.................................................................... 7-3
To print a document ....................................................................... 7-3
To delete a document..................................................................... 7-5
7.2 Polling TX User Box........................................................................... 7-7
To print a document ....................................................................... 7-7
To delete a document..................................................................... 7-8
7.3 Memory RX User Box........................................................................ 7-9
To print a document ....................................................................... 7-9
To delete a document................................................................... 7-10
To print a proof copy .................................................................... 7-11
7.4 Secure Print User Box..................................................................... 7-12
To print a confidential document.................................................. 7-12

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8 Importing Images from Boxes
8.1 Features and Operating Environment............................................. 8-3
Features ......................................................................................... 8-3
Operating Environment .................................................................. 8-3
8.2 Installing the HDD TWAIN Driver..................................................... 8-4
To install the software.................................................................... 8-4
8.3 Importing Images.............................................................................. 8-5
To import images ........................................................................... 8-5
With user authentication ................................................................ 8-9
With account track....................................................................... 8-10
Main Window Views..................................................................... 8-11
List View....................................................................................... 8-11
Thumbnail View............................................................................ 8-12
Main Window Settings ................................................................. 8-13
Specifying Settings from the Settings Dialog Box (Scan Tab)..... 8-15
Specifying Settings from the Settings Dialog Box
(Image Enhance Tab) ................................................................... 8-16
8.4 Selecting Scanning Devices .......................................................... 8-17
To select a device ........................................................................ 8-17
8.5 Registering New Scanning Devices.............................................. 8-19
Registering Devices ..................................................................... 8-19
To register a device...................................................................... 8-20
Checking Authentication Information........................................... 8-23
8.6 Changing the Scanned Box ........................................................... 8-24
To change the scanned box ........................................................ 8-24
9 Using PageScope Box Operator
9.1 Using PageScope Box Operator ..................................................... 9-3
Operating Environment .................................................................. 9-3
Installing PageScope Box Operator............................................... 9-4
9.2 Connecting to the Device (MFP Controller) ................................... 9-5
To connect to a box on the machine ............................................. 9-5
To view the status of the connection ........................................... 9-10
To connect to a different box ...................................................... 9-12
To disconnect from a device........................................................ 9-14
To register a connection .............................................................. 9-15
To delete a connection ................................................................ 9-17

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9.3 Displaying Documents .................................................................... 9-19
Displaying Document Icons .......................................................... 9-19
Displaying the Document Details.................................................. 9-20
Displaying the Document Thumbnails .......................................... 9-21
Checking Information.................................................................... 9-22
Displaying Documents in a Separate Window.............................. 9-23
To display a document ................................................................. 9-24
9.4 Managing Documents..................................................................... 9-25
To open the document in a specific application........................... 9-25
To change the document name.................................................... 9-25
To save a document onto the computer ...................................... 9-27
To delete a document................................................................... 9-28
To save a document in the compact PDF format......................... 9-29
To print a document ..................................................................... 9-30
9.5 Other Operations ............................................................................. 9-32
Specifying Cache File Settings ..................................................... 9-32
To specify settings for the cache files .......................................... 9-34
To specify settings for temporary files.......................................... 9-35
Options ......................................................................................... 9-37
To specify the settings.................................................................. 9-37
10 Control Panel Settings
10.1 Specifying Settings from the Control Panel.................................. 10-3
Utility Mode Parameters ............................................................... 10-3
10.2 Registering Boxes ........................................................................... 10-4
Administrators............................................................................... 10-4
Registering Public/Personal User Boxes ...................................... 10-5
To register a box........................................................................... 10-6
Registering Bulletin Board User Boxes......................................... 10-9
To register a box........................................................................... 10-9
Registering Confidential Rx User Box
(When the optional hard disk is installed) ................................... 10-12
To register a box......................................................................... 10-12
Registering Confidential Rx User Box
(When no optional hard disk is installed) .................................... 10-15
To register a box......................................................................... 10-15
10.3 Displaying the Administrator Setting Screen.............................. 10-18
To display the Administrator Setting screen............................... 10-18
10.4 Specifying Box Administrator Settings ....................................... 10-20
To specify the “User Box Admin. Setting” parameter ................ 10-20

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10.5 Specifying HDD Setting Parameters........................................... 10-23
To check the hard disk capacity................................................ 10-23
To delete unused boxes............................................................. 10-24
To delete confidential documents.............................................. 10-25
To overwrite all data................................................................... 10-26
To specify the hard disk locking password ............................... 10-28
11 Specifying Settings Using PageScope Web Connection
11.1 Settings That Can Be Specified Using
PageScope Web Connection.......................................................... 11-3
User Mode ................................................................................... 11-3
Administrator Mode ..................................................................... 11-3
11.2 Using PageScope Web Connection.............................................. 11-4
System Requirements.................................................................. 11-4
Accessing PageScope Web Connection ..................................... 11-5
Structure of Pages ....................................................................... 11-6
To log on to Administrator mode ................................................. 11-8
Web Browser Cache .................................................................. 11-10
For Internet Explorer .................................................................. 11-10
For Netscape.............................................................................. 11-10
11.3 User Box Tab (User Mode)........................................................... 11-11
User Box List.............................................................................. 11-11
File List....................................................................................... 11-12
Create Box ................................................................................. 11-13
User Box Admin ......................................................................... 11-14
11.4 User Box Tab (Administrator Mode) ........................................... 11-15
User Box Delete ......................................................................... 11-15
Reset User Box Password ......................................................... 11-16
User Box Administrator Setting ................................................. 11-17
12 Appendix
12.1 Error Messages............................................................................... 12-3
Network Error Message List......................................................... 12-3
Other error messages .................................................................. 12-4
12.2 Entering Text................................................................................... 12-5
To type text .................................................................................. 12-8
List of Available Characters ......................................................... 12-8
12.3 Glossary........................................................................................... 12-9
12.4 Index .............................................................................................. 12-13

Contents-8 bizhub 500/420

1Introduction

Introduction 1
bizhub 500/420 1-3
1 Introduction
Thank you for choosing this machine.
This manual contains details on the operation of the various functions of the
machine, precautions on its use, and basic troubleshooting procedures. In
order to ensure that this machine is used correctly and efficiently, carefully
read this manual before using the machine. After reading the manual, store
it in the designated holder so that it can easily be referred to when questions
or problems arise during operation.
The illustrations used in this manual may appear slightly different from views
of the actual equipment.

1Introduction
1-4 bizhub 500/420
1.1 Trademarks and Registered Trademarks
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,
INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of
Netscape Communications Corporation.
PageScope Box Operator:
This software is based in part on the work of the Independent JPEG Group.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
RSA®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
OpenSSL Statement
OpenSSL License
Copyright © 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in the
documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
"This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].
5. Products derived from this software may not be called "OpenSSL" nor
may "OpenSSL" appear in their names without prior written permission
of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following
acknowledgment:

Introduction 1
bizhub 500/420 1-5
"This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING
IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF
THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([email protected]). This product includes software written by Tim
Hudson ([email protected]).
Original SSLeay License
Copyright © 1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young
([email protected]).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the
following conditions are aheared to. The following conditions apply to all
code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code;
not just the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson
([email protected]).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in
documentation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in the
documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:

1Introduction
1-6 bizhub 500/420
"This product includes cryptographic software written by Eric Young
([email protected])"
The word ‘cryptographic’ can be left out if the rouines from the library
being used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an
acknowledgement:
"This product includes software written by Tin Hudson
([email protected])"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF
LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT
OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY
OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or
derivative of this code cannot be changed. i.e. this code cannot simply be
copied and put under another distribution licence [including the GNU Public
Licence.]
All other product names mentioned are trademarks or registered trademarks
of their respective companies

Introduction 1
bizhub 500/420 1-7
1.2 About This Manual
This user manual covers the bizhub 500/420 box functions.
The Box functions can only be used if the optional hard disk drive is installed.
This section introduces the structure of the manual and notations used for
product names, etc.
This manual is intended for users who understand the basic operations of
PCs and the machine. For the operating procedures of Windows or
Macintosh operating system and application programs, refer to the
respective manuals.
Structure of the Manual
This manual consists of the following chapters.
Chapter 1 Introduction
Chapter 2 Overview of the Box Functions
Chapter 3 Saving Documents
Chapter 4 Printing a Document from a Public User Box/Personal User Box
Chapter 5 Routing a Document from a Public User Box/Personal User Box
Chapter 6 Faxing a Document from a Public User Box/Personal User Box
Chapter 7 Printing Documents from the System User Box
Chapter 8 Importing Images from Boxes
Chapter 9 Using PageScope Box Operator
Chapter 10 Control Panel Settings
Chapter 11 Specifying Settings Using PageScope Web Connection
Chapter 12 Appendix

1Introduction
1-8 bizhub 500/420
Notation
Product Name Notation in the Manual
bizhub 500/420 This machine, 500/420, device
Microsoft Windows 98 Windows 98
Microsoft Windows Me Windows Me
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
When the operating systems above are written
together
Windows 98/Me
Windows NT 4.0/2000/XP
Windows 98/Me/NT 4.0/2000/XP

Introduction 1
bizhub 500/420 1-9
1.3 Explanation of manual conventions
The marks and text formats used in this manual are described below.
Safety advices
6 DANGER
Failure to observe instructions highlighted in this manner may result in
fatal or critical injuries in fact of electrical power.
%Observe all dangers in order to prevent injuries.
7 WARNING
Failure to observe instructions highlighted in this manner may result in
serious injuries or property damage.
%Observe all warnings in order to prevent injuries and to ensure safe use
of the machine.
7 CAUTION
Failure to observe instructions highlighted in this manner may result in
slight injuries or property damage.
%Observe all cautions in order to prevent injuries and to ensure safe use
of the machine.
Sequence of action
1The number 1 as formatted here
indicates the first step of a sequence
of actions.
2Subsequent numbers as formatted
here indicate subsequent steps of a
sequence of actions.
?Text formatted in this style
provides additional assistance.
%Text formatted in this style describes the action that will ensure the
desired results are achieved.
An illustration inserted
here shows what operations
must be performed.

1Introduction
1-10 bizhub 500/420
Tips
2
Note
Text highlighted in this manner contains useful information and tips to
ensure safe use of the machine.
2
Reminder
Text highlighted in this manner contains information that should be
reminded.
!
Detail
Text highlighted in this manner contains references for more detailed
information.
Special text markings
[Stop] key
The names of keys on the control panel are written as shown above.
MACHINE SETTING
Display texts are written as shown above.