Konica Minolta BIZHUB 500 User manual

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Contents
1 Introduction
1.1 Trademarks and Registered Trademarks ...................................... 1-4
OpenSSL Statement ...................................................................... 1-4
1.2 About This Manual............................................................................ 1-7
Structure of the Manual ................................................................. 1-7
Notation.......................................................................................... 1-8
1.3 Explanation of manual conventions................................................ 1-9
Safety advices................................................................................ 1-9
Sequence of action ........................................................................ 1-9
Tips .............................................................................................. 1-10
Special text markings................................................................... 1-10
1.4 User manuals .................................................................................. 1-11
User manual [Copy Operations]................................................... 1-11
User manual [Network Scanner Operations]................................ 1-11
User manual [Box Operations] <this manual> ............................. 1-11
User manual [Enlarge Display Operations] .................................. 1-11
User manual [Facsimile Operations] ............................................ 1-11
IC-204 User manual/Quick Guide ................................................ 1-12
2 Overview of the Box Functions
2.1 Box Functions ................................................................................... 2-3
Types of Boxes .............................................................................. 2-3
2.2 Available Box Functions................................................................... 2-4
Saving Documents......................................................................... 2-4
Moving/Copying Box Documents.................................................. 2-4
Changing a Document Name......................................................... 2-4
Deleting a Document ..................................................................... 2-4
Changing Settings.......................................................................... 2-4
Printing a Document ...................................................................... 2-4
Transmitting a Document............................................................... 2-5
Faxing a Document........................................................................ 2-5
Checking a Document from the Computer.................................... 2-5
Managing Box Documents from the Computer............................. 2-5
2.3 Specifying Settings for Using the Box Functions .......................... 2-6
Registering and Specifying Settings for Boxes.............................. 2-6

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3 Saving Documents
3.1 Information on Saving Documents .................................................. 3-3
User Authentication ........................................................................ 3-3
Registering Boxes........................................................................... 3-5
Naming Documents ........................................................................ 3-5
3.2 Saving Copies in Boxes .................................................................... 3-6
Settings That Can Be Saved and Changed .................................... 3-6
Saving Copy Documents ................................................................ 3-7
3.3 Saving Sent/Received Faxes in Boxes .......................................... 3-10
When Receiving Faxes ................................................................. 3-10
When Sending Faxes .................................................................... 3-10
Using a Box Destination ............................................................... 3-10
To save data to a box destination ................................................ 3-12
To save data to the specified box ................................................ 3-14
3.4 Saving Scans in Boxes.................................................................... 3-18
Using a Box Destination ............................................................... 3-18
To save data to a box destination ................................................ 3-20
To save data to the specified box ................................................ 3-22
3.5 Checking the Job History ............................................................... 3-25
Displaying the Current Jobs List................................................... 3-25
Displaying the Job History List ..................................................... 3-25
Displayed Information ................................................................... 3-26
4 Printing a Document from a Public User Box/Personal
User Box
4.1 Displaying the Box Mode Screen..................................................... 4-3
Viewing Documents Saved in Boxes .............................................. 4-3
Searching for a Box Name.............................................................. 4-5
4.2 Printing Document Data ................................................................... 4-6
To print a document ....................................................................... 4-7
To change the number of copies.................................................... 4-8
To specify single-sided/double-sided printing ............................... 4-8
Specifying Finishing Settings.......................................................... 4-9
To specify the Finishing settings .................................................... 4-9
Specify Paper Fold Settings ......................................................... 4-11
To specify a Paper Fold setting .................................................... 4-12
4.3 Printing a Proof Copy...................................................................... 4-13
To print a proof copy .................................................................... 4-13

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4.4 Moving Document Data ................................................................. 4-15
To move a document ................................................................... 4-15
4.5 Copying Document Data................................................................ 4-17
To copy a document .................................................................... 4-17
4.6 Deleting Document Data................................................................ 4-19
To delete data .............................................................................. 4-19
4.7 Changing the Document Name ..................................................... 4-20
To change the document name ................................................... 4-20
4.8 Combined Printing.......................................................................... 4-21
To print a document..................................................................... 4-22
To change the number of copies ................................................. 4-24
To specify single-sided/double-sided printing ............................ 4-24
Specifying Finishing Settings....................................................... 4-25
To specify the Finishing settings.................................................. 4-25
Specify Paper Fold Settings ........................................................ 4-27
To specify a Paper Fold setting ................................................... 4-28
5 Routing a Document from a Public User Box/Personal
User Box
5.1 Editing Document Data .................................................................... 5-3
5.2 Routing .............................................................................................. 5-4
Routing Types ................................................................................ 5-4
Transmission Methods................................................................... 5-4
Available Settings........................................................................... 5-5
To route data.................................................................................. 5-6
5.3 Specifying Destinations ................................................................... 5-7
To specify a program as the destination........................................ 5-7
To select a destination from a group ............................................. 5-9
To select a destination from the address book ........................... 5-11
Searching for a Destination.......................................................... 5-13
To directly specify the e-mail destination .................................... 5-15
Directly Specifying an FTP Destination........................................ 5-17
To directly specify an FTP destination......................................... 5-18
Directly Specifying an SMB Destination ...................................... 5-20
To directly specify an SMB destination ....................................... 5-20
5.4 Checking Settings Before Routing ............................................... 5-22
Checking the Document Information ........................................... 5-22
To check information ................................................................... 5-22
Specifying the File Format ........................................................... 5-24
To specify the file format.............................................................. 5-24

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5.5 Checking the Destination ............................................................... 5-26
To specify the e-mail message settings ....................................... 5-27
To check detailed information ...................................................... 5-29
To delete the selected destination................................................ 5-31
6 Faxing a Document from a Public User Box/Personal
User Box
6.1 Editing Document Data..................................................................... 6-3
6.2 Faxing ................................................................................................. 6-4
Methods for Specifying the Destination ......................................... 6-4
Available Settings ........................................................................... 6-4
To fax data...................................................................................... 6-5
6.3 Specifying Destinations .................................................................... 6-6
To specify a program as the destination ........................................ 6-6
To select a destination from a group .............................................. 6-8
To select a destination from the address book ............................ 6-10
Directly Specifying a Fax Destination (Direct Input)...................... 6-12
6.4 Checking Settings Before Faxing .................................................. 6-14
Checking the Document Information............................................ 6-14
To check information .................................................................... 6-14
Specifying Transmission Settings................................................. 6-16
7 Printing Documents from the System User Box
7.1 Bulletin Board User Box.................................................................... 7-3
To print a document ....................................................................... 7-3
To delete a document..................................................................... 7-5
7.2 Polling TX User Box........................................................................... 7-7
To print a document ....................................................................... 7-7
To delete a document..................................................................... 7-8
7.3 Memory RX User Box........................................................................ 7-9
To print a document ....................................................................... 7-9
To delete a document................................................................... 7-10
To print a proof copy .................................................................... 7-11
7.4 Secure Print User Box..................................................................... 7-12
To print a confidential document.................................................. 7-12

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8 Importing Images from Boxes
8.1 Features and Operating Environment............................................. 8-3
Features ......................................................................................... 8-3
Operating Environment .................................................................. 8-3
8.2 Installing the HDD TWAIN Driver..................................................... 8-4
To install the software.................................................................... 8-4
8.3 Importing Images.............................................................................. 8-5
To import images ........................................................................... 8-5
With user authentication ................................................................ 8-9
With account track....................................................................... 8-10
Main Window Views..................................................................... 8-11
List View....................................................................................... 8-11
Thumbnail View............................................................................ 8-12
Main Window Settings ................................................................. 8-13
Specifying Settings from the Settings Dialog Box (Scan Tab)..... 8-15
Specifying Settings from the Settings Dialog Box
(Image Enhance Tab) ................................................................... 8-16
8.4 Selecting Scanning Devices .......................................................... 8-17
To select a device ........................................................................ 8-17
8.5 Registering New Scanning Devices.............................................. 8-19
Registering Devices ..................................................................... 8-19
To register a device...................................................................... 8-20
Checking Authentication Information........................................... 8-23
8.6 Changing the Scanned Box ........................................................... 8-24
To change the scanned box ........................................................ 8-24
9 Using PageScope Box Operator
9.1 Using PageScope Box Operator ..................................................... 9-3
Operating Environment .................................................................. 9-3
Installing PageScope Box Operator............................................... 9-4
9.2 Connecting to the Device (MFP Controller) ................................... 9-5
To connect to a box on the machine ............................................. 9-5
To view the status of the connection ........................................... 9-10
To connect to a different box ...................................................... 9-12
To disconnect from a device........................................................ 9-14
To register a connection .............................................................. 9-15
To delete a connection ................................................................ 9-17

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9.3 Displaying Documents .................................................................... 9-19
Displaying Document Icons .......................................................... 9-19
Displaying the Document Details.................................................. 9-20
Displaying the Document Thumbnails .......................................... 9-21
Checking Information.................................................................... 9-22
Displaying Documents in a Separate Window.............................. 9-23
To display a document ................................................................. 9-24
9.4 Managing Documents..................................................................... 9-25
To open the document in a specific application........................... 9-25
To change the document name.................................................... 9-25
To save a document onto the computer ...................................... 9-27
To delete a document................................................................... 9-28
To save a document in the compact PDF format......................... 9-29
To print a document ..................................................................... 9-30
9.5 Other Operations ............................................................................. 9-32
Specifying Cache File Settings ..................................................... 9-32
To specify settings for the cache files .......................................... 9-34
To specify settings for temporary files.......................................... 9-35
Options ......................................................................................... 9-37
To specify the settings.................................................................. 9-37
10 Control Panel Settings
10.1 Specifying Settings from the Control Panel.................................. 10-3
Utility Mode Parameters ............................................................... 10-3
10.2 Registering Boxes ........................................................................... 10-4
Administrators............................................................................... 10-4
Registering Public/Personal User Boxes ...................................... 10-5
To register a box........................................................................... 10-6
Registering Bulletin Board User Boxes......................................... 10-9
To register a box........................................................................... 10-9
Registering Confidential Rx User Box
(When the optional hard disk is installed) ................................... 10-12
To register a box......................................................................... 10-12
Registering Confidential Rx User Box
(When no optional hard disk is installed) .................................... 10-15
To register a box......................................................................... 10-15
10.3 Displaying the Administrator Setting Screen.............................. 10-18
To display the Administrator Setting screen............................... 10-18
10.4 Specifying Box Administrator Settings ....................................... 10-20
To specify the “User Box Admin. Setting” parameter ................ 10-20

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10.5 Specifying HDD Setting Parameters........................................... 10-23
To check the hard disk capacity................................................ 10-23
To delete unused boxes............................................................. 10-24
To delete confidential documents.............................................. 10-25
To overwrite all data................................................................... 10-26
To specify the hard disk locking password ............................... 10-28
11 Specifying Settings Using PageScope Web Connection
11.1 Settings That Can Be Specified Using
PageScope Web Connection.......................................................... 11-3
User Mode ................................................................................... 11-3
Administrator Mode ..................................................................... 11-3
11.2 Using PageScope Web Connection.............................................. 11-4
System Requirements.................................................................. 11-4
Accessing PageScope Web Connection ..................................... 11-5
Structure of Pages ....................................................................... 11-6
To log on to Administrator mode ................................................. 11-8
Web Browser Cache .................................................................. 11-10
For Internet Explorer .................................................................. 11-10
For Netscape.............................................................................. 11-10
11.3 User Box Tab (User Mode)........................................................... 11-11
User Box List.............................................................................. 11-11
File List....................................................................................... 11-12
Create Box ................................................................................. 11-13
User Box Admin ......................................................................... 11-14
11.4 User Box Tab (Administrator Mode) ........................................... 11-15
User Box Delete ......................................................................... 11-15
Reset User Box Password ......................................................... 11-16
User Box Administrator Setting ................................................. 11-17
12 Appendix
12.1 Error Messages............................................................................... 12-3
Network Error Message List......................................................... 12-3
Other error messages .................................................................. 12-4
12.2 Entering Text................................................................................... 12-5
To type text .................................................................................. 12-8
List of Available Characters ......................................................... 12-8
12.3 Glossary........................................................................................... 12-9
12.4 Index .............................................................................................. 12-13

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