Konica Minolta bizhub 654e User manual

2014. 11
Ver. 1.03
754e/654e
Security Operations
User’s Guide

bizhub 754e/654e Contents-1
Contents
1 Security
1.1 Introduction ..................................................................................................................................... 1-2
Compliance with the ISO15408 Standard ......................................................................................... 1-2
Operating Precautions ....................................................................................................................... 1-2
INSTALLATION CHECKLIST.............................................................................................................. 1-3
1.2 Security Functions .......................................................................................................................... 1-5
Check Count Clear Conditions .......................................................................................................... 1-5
1.3 Precautions for Operation Control ................................................................................................ 1-7
Roles of the Owner of the Machine ................................................................................................... 1-7
Roles and Requirements of the Administrator of the machine .......................................................... 1-7
Password Usage Requirements ........................................................................................................ 1-7
User information control server control requirements ....................................................................... 1-8
Security function operation setting operating requirements.............................................................. 1-8
Operation and control of the machine ............................................................................................... 1-8
Machine Maintenance Control......................................................................................................... 1-10
1.4 Miscellaneous................................................................................................................................ 1-11
Password Rules ............................................................................................................................... 1-11
Precautions for Use of Various Types of Applications..................................................................... 1-12
Encrypting communications ............................................................................................................ 1-12
Print functions.................................................................................................................................. 1-13
IPP printing ...................................................................................................................................... 1-13
Items of Data Cleared by Overwrite All Data Function .................................................................... 1-14
Fax functions.................................................................................................................................... 1-14
USB keyboard.................................................................................................................................. 1-14
Different types of boxes................................................................................................................... 1-15
Hardware and software used in the machine .................................................................................. 1-15
Firmware integrity verification function............................................................................................ 1-15
IPsec setting .................................................................................................................................... 1-16
CS Remote Care function ................................................................................................................ 1-16
Terminating a Session and Logging out .......................................................................................... 1-16
Authentication error during external server authentication.............................................................. 1-16
2 Administrator Operations
2.1 Accessing the Administrator Settings .......................................................................................... 2-2
2.1.1 Accessing the Administrator Settings................................................................................................ 2-2
2.1.2 Accessing the User Mode.................................................................................................................. 2-4
2.2 Enhancing the Security Function................................................................................................... 2-8
2.2.1 Items cleared by HDD Format ......................................................................................................... 2-10
2.2.2 Setting the Password Rules............................................................................................................. 2-11
2.2.3 Setting the Enhanced Security Mode .............................................................................................. 2-13
2.3 Preventing Unauthorized Access ................................................................................................ 2-16
Setting Prohibited Functions When Authentication Error ................................................................ 2-16
2.4 Canceling the Operation Prohibited State.................................................................................. 2-18
Performing Release Setting ............................................................................................................. 2-18
2.5 Setting the Authentication Method ............................................................................................. 2-20
2.5.1 Setting the Authentication Method .................................................................................................. 2-20
2.5.2 Setting the External Server .............................................................................................................. 2-23
2.6 ID & Print Setting Function........................................................................................................... 2-26
Setting ID & Print.............................................................................................................................. 2-26
2.7 System Auto Reset Function ....................................................................................................... 2-28
Setting the System Auto Reset function.......................................................................................... 2-28
2.8 User Setting Function ................................................................................................................... 2-30
Making user setting.......................................................................................................................... 2-30

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2.9 Account Track Setting Function.................................................................................................. 2-36
Making account setting.................................................................................................................... 2-36
2.10 User Box Function ........................................................................................................................ 2-41
2.10.1 Setting the User Box........................................................................................................................ 2-41
2.10.2 Changing the user/account attributes and box password .............................................................. 2-47
2.10.3 Setting Memory RX.......................................................................................................................... 2-52
2.11 Changing the Administrator Password....................................................................................... 2-55
Changing the Administrator Password ............................................................................................ 2-55
2.12 Protecting Data in the HDD.......................................................................................................... 2-58
2.12.1 Setting the Encryption Key (encryption word) ................................................................................. 2-58
2.12.2 Changing the Encryption Key .......................................................................................................... 2-62
2.12.3 Setting the Overwrite HDD Data ...................................................................................................... 2-64
2.13 Overwrite All Data Function ......................................................................................................... 2-66
Setting the Overwrite All Data function............................................................................................ 2-66
2.14 Obtaining Job Log......................................................................................................................... 2-68
2.14.1 Obtaining and deleting a Job Log.................................................................................................... 2-68
2.14.2 Downloading the Job Log data........................................................................................................ 2-70
Job Log data.................................................................................................................................... 2-72
2.15 Setting time/date in machine....................................................................................................... 2-79
2.15.1 Setting time/date.............................................................................................................................. 2-79
2.15.2 Setting daylight saving time............................................................................................................. 2-82
2.16 SSL Setting Function .................................................................................................................... 2-84
2.16.1 Device Certificate Setting ................................................................................................................ 2-84
2.16.2 SSL Setting ...................................................................................................................................... 2-86
2.16.3 Removing a Certificate..................................................................................................................... 2-87
2.17 S/MIME Communication Setting Function ................................................................................. 2-88
2.17.1 Setting the S/MIME Communication ............................................................................................... 2-88
2.17.2 Registering the certificate ................................................................................................................ 2-91
2.18 SNMP Setting Function ................................................................................................................ 2-93
2.18.1 Changing the auth-password and priv-password ........................................................................... 2-93
2.18.2 SNMP access authentication function............................................................................................. 2-99
2.18.3 SNMP v3 setting function ................................................................................................................ 2-99
2.18.4 SNMP network setting function ....................................................................................................... 2-99
2.19 WebDAV Function ....................................................................................................................... 2-100
Setting the WebDAV Server Password.......................................................................................... 2-100
2.20 TCP/IP Setting Function ............................................................................................................. 2-103
2.20.1 Setting the IP Address ................................................................................................................... 2-103
2.20.2 Registering the DNS Server ........................................................................................................... 2-104
2.21 AppleTalk Setting Function........................................................................................................ 2-105
Making the AppleTalk Setting........................................................................................................ 2-105
2.22 E-Mail Setting Function .............................................................................................................. 2-106
Setting the SMTP Server (E-Mail Server)....................................................................................... 2-106
3 User Operations
3.1 User Authentication Function ........................................................................................................ 3-2
3.1.1 Performing user authentication.......................................................................................................... 3-2
3.1.2 Accessing the ID & Print Document................................................................................................... 3-8
3.2 Change Password Function......................................................................................................... 3-10
Performing Change Password ......................................................................................................... 3-10
3.3 Secure Print Function................................................................................................................... 3-13
Accessing the Secure Print Document ............................................................................................ 3-13
3.4 User Box Function ........................................................................................................................ 3-17
3.4.1 Setting the User Box........................................................................................................................ 3-17
3.4.2 Changing the user/account attributes and box password .............................................................. 3-23
3.4.3 Accessing the User Box and User Box file ...................................................................................... 3-30
3.4.4 Sending S/MIME box files................................................................................................................ 3-34

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4 Application Software
4.1 PageScope Data Administrator ..................................................................................................... 4-2
4.1.1 Accessing from PageScope Data Administrator ............................................................................... 4-2
4.1.2 Setting the user authentication method............................................................................................. 4-5
4.1.3 Changing the authentication mode.................................................................................................... 4-7
4.1.4 Making the user settings.................................................................................................................. 4-10
4.1.5 Making the account settings............................................................................................................ 4-11
4.1.6 Registering the certificate ................................................................................................................ 4-12
4.1.7 DNS Server Setting Function........................................................................................................... 4-14
4.1.8 AppleTalk Setting Function.............................................................................................................. 4-15
4.1.9 E-Mail Setting Function.................................................................................................................... 4-16

1Security

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1.1 Introduction 1
1 Security
1.1 Introduction
Thank you for purchasing our product.
This User's Guide contains the operating procedures and precautions to be used when using the security
functions offered by the bizhub 754e/654e machine. To ensure the best possible performance and effective
use of the machine, read this manual thoroughly before using the security functions. The administrator of the
machine should keep this manual for ready reference. The manual should be of great help in finding solutions
to operating problems and questions.
This User's Guide (version 1.03) covers the following.
For any query, request, or opinion concerning the machine, please contact your dealer from which you pur-
chased your machine or Service Representative.
Any notice concerning this machine will be given in writing by the dealer from which you purchased your ma-
chine or Service Representative.
Compliance with the ISO15408 Standard
When the Enhanced Security Mode on this machine is set to [ON], more enhanced security functions are
available.
This machine offers the security functions that comply with the ISO/IEC15408 (level: EAL3) and IEEE Std
2600.1-2009.
Operating Precautions
The machine gives an alarm message or an alarm sound (peep) when a wrong operation is performed or a
wrong entry is made during operation of the machine. (No "peep" alarm sound is issued if a specific sound
setting in Sound Setting of Accessibility Setting is set to [OFF].) If the alarm message or alarm sound is given,
perform the correct operation or make the correct entry according to the instructions given by the message
or other means.
The administrator of the machine should exit from the current mode to return to the basic screen whenever
the access to that mode is completed or if he or she leaves the machine with the mode screen left displayed.
The administrator of the machine should make sure that each individual general user exits from the current
mode to return to the basic screen whenever the access to that mode is completed or if the user leaves the
machine with the mode screen left displayed.
If an error message appears during operation of the machine, perform steps as instructed by the message.
For details of the error messages, refer to the User’s Guide furnished with the machine. If the error cannot be
remedied, contact your service representative.
The PageScope Web Connection functions can be used only if the setting is made to accept "Cookie."
Model name bizhub 754e/bizhub 654e/ineo 754e/ineo 654e
Version G00-60

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1.1 Introduction 1
INSTALLATION CHECKLIST
This Installation Checklist contains items that are to be check by the Service Engineer installing this machine.
The Service Engineer should check the following items, then explain each checked item to the administrator
of the machine.
To Service Engineer
Make sure that each of these items is properly carried out by checking the box on the right of each item.
1. Perform the following steps before installing this machine.
Check with the administrator to determine if the security functions of this machine should
be enhanced. If the functions should be enhanced, check the following.
If the security functions are not to be enhanced, quit the operation without checking the
following.
Before installing the machine, check with the administrator of the machine to determine if
the following is confirmed.
• Whether the Service Engineer has been informed that the unpacking procedure is to
be performed by the Service Engineer in the presence of the administrator of the ma-
chine.
• Whether the machine has been under the control of the administrator of the machine
with a check made to ensure that evidently the machine has not been unpacked or
used.
The Service Engineer should obtain the administrator's consent to the performance of this
item.
If the machine has been unpacked, check with the administrator that it was the adminis-
trator who unpacked the machine and nobody but the administrator has gain access to the
machine after the unpacking. Then, obtain the administrator's consent to the performance
of the installation procedure for the unpacked machine before attempting to start the pro-
cedure. If the administrator's consent cannot be obtained, call the dealer.
I swear that I would never disclose information as it relates to the settings of this machine
to anybody, or perform malicious or intentional act during setup and service procedures
for the machine.
When giving a copy of the User's Guide, explain the following to the administrator:
• A digital signature is assigned to the data certified by ISO15408. To ensure integrity of
the file, have the administrator of the machine confirm the digital signature using the
property of the provided data file in the user's PC environment.
• Two versions are available, the HTML version and User's Guide Security Operations
(this User's Guide).
• This User's Guide must first be read and the conditions described in this User's Guide
take precedence over the HTML version.
• If the security functions of the machine are to be enhanced, the machine and its sur-
rounding environment should be set up and operated according to this User's Guide.
Refer to the Service Manual and perform the required installation and setup steps.
During the installation and setup procedure, make sure that no unnecessary parts are
mounted on the machine and have the administrator of the machine confirm that no un-
necessary parts are mounted on the machine.
2. After this machine is installed, refer to the Service Manual and perform the following steps.
Check that the SSD mounted on the machine is the type for the exclusive use for this ma-
chine.
Check that the Fax Kit has been mounted and set up properly, if fax functions are to be
used.
After the installation, conduct transmission and reception tests to make sure that the Fax
Kit has been mounted and set up properly.
Let the machine read the Custom Function Pattern Selection setting file
XXX_v1.0_ISO15408.cpd.
Get the administrator of the machine to confirm that [ISO15408] is selected for [Send/Save]
of [Custom Function Pattern Selection] in the Administrator Settings and obtain his or her
consent not to change the setting.

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1.1 Introduction 1
When the above steps have been properly carried out, the Service Engineer should make a copy of this page
and give the original of this page to the administrator of the machine. The copy should be kept at the corre-
sponding Service Representative for filing.
Please direct your any queries about using the machine to the Service Representative shown below.
Check that the model name and the Firmware version (card version, BOOT) checked with
the Service Manual agree with the value shown on the Firmware version display screen.
Check also that the MFP model name and the part numbers of the MFP board and the SSD
board agree with those described in the Service Manual.
If there is a mismatch in the Firmware version number, explain to the administrator of the
machine that upgrading of the Firmware is necessary and perform upgrading of the Firm-
ware.
Set CE Authentication to [ON] and set the CE Password.
Make the service settings necessary for the Enhanced Security Mode.
3. After this machine is installed, refer to this User’s Guide and perform the following steps.
Check that the Administrator Password has been set by the administrator of the machine.
Check that the Encryption Key has been set by the administrator of the machine.
Check that the Overwrite HDD Data has been set by the administrator of the machine.
Check that User Authentication has been set to [ON (MFP)] or [External Server Authentica-
tion] (Active Directory only) by the administrator of the machine.
Check that the self-signed certificate for SSL communications has been registered by the
administrator of the machine.
Check that the Job Log Settings (Audit Log) has been set by the administrator of the ma-
chine.
Check that the date and time have been correctly set in the machine by the administrator
of the machine.
Check that the ID & Print has been set by the administrator of the machine.
Check that the Memory RX has been set by the administrator of the machine.
Check that the S/MIME Communication has been set by the administrator of the machine.
Check that IPsec has been set by the administrator of the machine for communications
between the machine and the DNS server.
Check that IPsec has been set by the administrator of the machine for communications
between the machine and the SMTP server.
Check that the various functions to be disabled manually have been properly disabled by
the administrator of the machine.
Let the administrator of the machine set Enhanced Security Mode to [ON].
The languages, in which the contents of the User’s Guide Security Operations have been
evaluated, are Japanese and English.
The following lists the manuals compatible with bizhub 754e/bizhub 654e/ineo 754e/ineo
654e (Version: G00-60).
• bizhub 754e/654e User’s Guide v1.00 A55V-9607BA-00
• bizhub 754e/654e User’s Guide Security Operations 2014. 11 Ver. 1.03
Explain to the administrator that the settings for the security functions for this machine
have been specified.
Product Name Company Name User Division Name,
Contact
Person in charge
Customer (administrator of machine)
Service Representative

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1.2 Security Functions 1
1.2 Security Functions
Setting the Enhanced Security Mode to [ON] will validate the security function of this machine. For details of
the settings of different security functions to be changed by turning [ON] the Enhanced Security Mode, see
page 2-8.
The following the major security functions when the Enhanced Security Mode is set to [ON].
Check Count Clear Conditions
The following are the conditions for clearing or resetting the check count of the number of wrong entries at
the time of authentication by the Enhanced Security Mode.
<Administrator Settings>
-Authentication of Administrator Settings is successful.
<User Authentication Mode>
-User Authentication mode is successful.
-Release of Prohibited Functions When Authentication Error is executed.
<Account Track Mode>
-Account Track mode is successful.
-Release of Prohibited Functions When Authentication Error is executed.
Function Description
Identification and au-
thentication function
Access control is then provided through password authentication for any ac-
cess to the Administrator Settings, User Authentication mode, User Box, a
User Box data file, a Secure Print document, SNMP authentication, and
WebDAV server. Access is thereby granted only to the authenticated user. A
password that can be set must meet the Password Rules. The machine does
not accept setting of an easily decipherable password. For details of the
Password Rules, see page 1-11.
If a wrong password is entered, during password authentication, a predeter-
mined number of times (once to three times. twice, four times, or six times
for the WebDAV Server Password) or more set by the administrator of the
machine, the machine determines that it is unauthorized access through Pro-
hibited Functions When Authentication Error, prohibiting any further entry of
the password. By prohibiting the password entry operation, the machine pre-
vents unauthorized use or removal of data. The administrator of the machine
is responsible for resetting the prohibition of the password entry operation.
For details, see page 2-18.
User limiting function Specific functions to be used by each user/account may be limited. For de-
tails, see page 2-30.
HDD encryption function By setting the Encryption Key, the data stored in the HDD is encrypted, there-
by protecting the data in the HDD. For details, see page 2-58.
Auditing function Information including operations performed on the machine and a job history
can be stored in the HDD. Setting the Job Log (Audit Log) allows an illegal
act or inadequate operation performed on the machine to be traced. The ob-
tained Job Log can be downloaded and viewed from the PageScope Web
Connection. For details, see page 2-68.
Residual information de-
leting function
When the machine is to be discarded or use of a leased machine is terminat-
ed at the end of the leasing contract, setting of the Overwrite HDD Data func-
tion while the machine was in use allows residual unnecessary data to be
deleted, because the machine overwrites a specific overwrite value over the
unnecessary data. This prevents data leakage. (Passwords, addresses, and
other data set while the machine was in use should, however, be deleted
manually.) For details, see page 2-64.
To delete data including the passwords, addresses, and other data all at
once, the Overwrite All Data function overwrites and erases all data stored in
all spaces of the HDD. The function also resets all passwords saved in the
memory area on the MFP board and the SSD board to factory settings, pre-
venting data from leaking. For details, see page 2-66. For details of items to
be cleared by Overwrite All Data function, see page 1-14.
Network communication
protecting function
Communication data transmitted to or from the machine and client PC can
be encrypted using the SSL/TLS, which prevents information leakage
through sniffing over the network. For details, see page 2-84.

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1.2 Security Functions 1
<Secure Print>
-Authentication of Secure Print is successful.
-Release of Prohibited Functions When Authentication Error is executed.
<Box>
-Authentication of User Box is successful.
-Authentication for execution of change of User Box Name and User Box Password is successful.
-Release of Prohibited Functions When Authentication Error is executed.
<SNMP Password (auth-Password, priv-Password)>
-Authentication of SNMP is successful.
-Release of Prohibited Functions When Authentication Error is executed.
<WebDAV server password>
-Authentication of WebDAV server is successful.
-Release of Prohibited Functions When Authentication Error is executed.

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1.3 Precautions for Operation Control 1
1.3 Precautions for Operation Control
This machine and the data handled by this machine should be used in an office environment that meets the
following conditions. The machine must be controlled for its operation under the following conditions to pro-
tect the data that should be protected.
Roles of the Owner of the Machine
The owner (an individual or an organization) of the machine should take full responsibility for controlling the
machine, thereby ensuring that no improper operations are performed.
-The owner of the machine should have the administrator of the machine recognize the organizational
security policy and procedure, educate him or her to comply with the guidance and documents pre-
pared by the manufacturer, and allow time for him or her to acquire required ability. The owner of the
machine should also operate and manage the machine so that the administrator of the machine can
configure and operate the machine appropriately according to the policy and procedure.
-The owner of the machine should have users of the machine recognize the organizational security policy
and procedure, educate them to follow the policy and procedure, and operate and manage the machine
so that the users acquire the required ability.
-The owner of the machine should vest the user with authority to use the machine according to the or-
ganizational security policy and procedure.
-The owner of the machine should operate and manage the machine so that the administrator of the ma-
chine checks the Job Log (Audit Log) data at appropriate timing to thereby determine whether a security
compromise or a faulty condition has occurred during an operating period.
-If the Job Log (Audit Log) data is to be exported to another product, the owner of the machine should
ensure that only the administrator of the machine performs the task. The owner of the machine should
also operate and manage the machine so that the Job Log (Audit Log) data is not illegally accessed,
deleted, or altered.
Roles and Requirements of the Administrator of the machine
The administrator of the machine should take full responsibility for controlling the machine, thereby ensuring
that no improper operations are performed.
-A person who is capable of taking full responsibility for controlling the machine should be appointed as
the administrator of the machine to make sure that no improper operations are performed.
-When using an SMTP server (mail server) or an DNS server, each server should be appropriately man-
aged by the administrator and should be periodically checked to confirm that settings have not been
changed without permission.
Password Usage Requirements
The administrator must control the Administrator Password, Encryption Key, auth-password, priv-Password,
and WebDAV Server Password appropriately so that they may not be leaked. These passwords should not
be ones that can be easily guessed. The user, on the other hand, should control the User Box Password,
Secure Print Password, and User Password appropriately so that they may not be leaked. Again, these pass-
words should not be ones that can be easily guessed. For the Public User Box shared among a number of
users, the User Box Password should be appropriately controlled so that it may not be leaked to anyone who
is not the user of the Public User Box.
<To Achieve Effective Security>
-Make absolutely sure that only the administrator knows the Administrator Password, Encryption Key,
auth-password, priv-Password, and WebDAV Server Password.
-The administrator must change the Administrator Password, Encryption Key, auth-password, priv-
Password, and WebDAV Server Password at regular intervals.
-The administrator should make sure that any number that can easily be guessed from birthdays, em-
ployee identification numbers, and the like is not set for the Administrator Password, Account Pass-
word, Encryption Key, auth-password, priv-Password, and WebDAV Server Password.
-If a User Password or User Box Password has been changed, the administrator should have the corre-
sponding user change the password as soon as possible.
-The administrator should change the Account Password set for each account at regular intervals and,
should one be changed, he or she should immediately inform users who implement Account Track of
the new Account Password.
-If the Administrator Password has been changed by the Service Engineer, the administrator should
change the Administrator Password as soon as possible.

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1.3 Precautions for Operation Control 1
-The administrator should have users ensure that the passwords set for the User Authentication, Secure
Print, and User Box are known only by the user concerned.
-The administrator should have users who implement Account Authentication ensure that the Account
Password set for the account is known by the users implementing Account Authentication only.
-The administrator should make sure that only the users who share a Public User Box and Group User
Box know the password set for it.
-The administrator should have users change the passwords set for the User Authentication and User
Box at regular intervals.
-The administrator should make sure that any user does not set any number that can easily be guessed
from birthdays, employee identification numbers, and the like for the passwords set for the User Au-
thentication, Secure Print, and User Box.
User information control server control requirements
For the user information control server connected to the LAN within the office, in which this machine is in-
stalled, the server administrator is required to apply patches and register only users who are authorized to
use the machine.
Security function operation setting operating requirements
The administrator of the machine should observe the following operating conditions.
-The administrator of the machine should make sure that the machine is operated with the settings de-
scribed in the installation checklist made properly in advance.
-The administrator of the machine should make sure of correct operation control so that the machine is
used with the Enhanced Security Mode set to [ON].
-When the Enhanced Security Mode is turned [OFF], the administrator of the machine is to make various
settings according to the installation checklist and then set the Enhanced Security Mode to [ON] again.
For details of settings made by the service engineer, contact your service representative.
-When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing
contract, the administrator of the machine should use the Overwrite HDD Data function and the Over-
write All Data function to thereby prevent data to be protected from leaking.
Operation and control of the machine
The administrator of the machine should perform the following operation control.
-The administrator of the machine should log off from the Administrator Settings whenever the operation
in the Administrator Settings is completed. The administrator of the machine should also make sure that
each individual user logs off from the User Authentication mode after the operation in the User Authen-
tication mode is completed, including operation of the Secure Print document, User Box, and User Box
file.
-During user registration and box registration, the administrator of the machine should make sure that
the correct settings are made for the correct users, including functional restrictions and box attributes.
-The administrator of the machine should set the Encryption Key according to the environment, in which
this machine is used.
-The administrator of the machine should appropriately control the device certificate (SSL certificate)
registered in the machine.
-The administrator of the machine should ensure that no illegal connection or access is attempted when
the machine is to be connected to an external interface.
-The administrator of the machine should appropriately control the file of Job Log (Audit Log) data down-
loaded to, for example, a PC and ensure that none other than the administrator handles it.
-The administrator of the machine should check the Job Log (Audit Log) data at appropriate timing,
thereby determining whether a security compromise or a faulty condition has occurred during an oper-
ating period.
-When generating or deleting Job Log (Audit Log) and Job Log (Audit Log) data, the administrator of the
machine should check conditions of using this machine by the user.
-The administrator of the machine should make sure that each individual user updates the OS of the us-
er's terminal and applications installed in it to eliminate any vulnerabilities.
-This machine allows the print function and the file box saving function to be used from the USB mem-
ory. The administrator of the machine should make sure that each individual user does not leave the
machine with the USB memory inserted in it.

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1.3 Precautions for Operation Control 1
The administrator of the machine disables the following functions and operates and manages the machine
under a condition in which those functions are disabled.
Function Name Setting Procedure
IP Address Fax Function * Using [Administrator Settings] ö[Network Settings] ö[Network Fax
Settings] ö[Network Fax Function Settings], set [IP Address Fax
Function] to [OFF].
Internet Fax Function * Using [Administrator Settings] ö[Network Settings] ö[Network Fax
Settings] ö[Network Fax Function Settings], set [Internet Fax Func-
tion] to [OFF].
Relay User Box Using [Administrator Settings] ö[Fax Settings] ö[Function Settings]
ö[Function ON/OFF Settings], set [Relay RX] to [OFF].
File Re-TX Box Using [Administrator Settings] ö[Fax Settings] ö[Function Set-
tings], set [Incomplete TX Hold] to [No].
PC-Fax Permission Using [Administrator Settings] ö[Fax Settings] ö[Function Set-
tings], set [PC-Fax Permission Setting] to [Restrict].
Bulletin Board User Box • Do not create [Bulletin Board User Box] using [Utility] ö[One-
Touch/User Box Registration] ö[Create User Box].
• Do not create [Bulletin Board User Box] using [Administrator Set-
tings] ö[One-Touch/User Box Registration] ö[Create User Box].
Polling TX Do not use [Polling TX] using [Menu] ö[Scan/Fax] ö[Application].
Delete Other User Jobs Using [Administrator Settings] ö[System Settings] ö[Restrict User
Access] ö[Restrict Access to Job Settings], set [Delete Other User
Jobs] to [Restrict].
RAW Port Number Using [Administrator Settings] ö[Network Settings] ö[TCP/IP Set-
tings] ö[RAW Port Number], set [Port 1 to Port 6] to [OFF].
NetWare Settings • Using [Administrator Settings] ö[Network Settings] ö[NetWare
Settings], set [IPX Settings] to [OFF].
• Using [Administrator Settings] ö[Network Settings] ö[NetWare
Settings], set [NetWare Print Settings] to [OFF].
FTP TX Settings Using [Administrator Settings] ö[Network Settings] ö[FTP Set-
tings], set [FTP TX Settings] to [OFF].
SMB Settings • Using [Administrator Settings] ö[Network Settings] ö[SMB Set-
tings], set [Client Settings] to [OFF].
• Using [Administrator Settings] ö[Network Settings] ö[SMB Set-
tings], set [SMB Server Settings] to [OFF].
• Using [Administrator Settings] ö[Network Settings] ö[SMB Set-
tings], set [WINS/NetBIOS Settings] to [OFF].
E-Mail RX (POP) Using [Administrator Settings] ö[Network Settings] ö[E-Mail Set-
tings], set [E-Mail RX (POP)] to [OFF].
SNMP Settings Using [Administrator Settings] ö[Network Settings], set [SNMP Set-
tings] to [OFF].
TCP Socket Settings • Using [Administrator Settings] ö[Network Settings] ö[Forward
(2/3)] ö[TCP Socket Settings], set [TCP Socket] to [OFF].
• Using [Administrator Settings] ö[Network Settings] ö[Forward
(2/3)] ö[TCP Socket Settings], set [TCP Socket (ASCII Mode)] to
[OFF].
SSL/TLS Version Setting Start the PageScope Web Connection and, using [Security] ö[PKI
Settings] ö[SSL Setting] of the administrator mode, cancel the se-
lection of [SSLv3] of [SSL/TLS Version Setting].
Flash Display Setting Start the PageScope Web Connection and, using [System Settings]
ö[Flash Display Setting] of the administrator mode, set [Flash Dis-
play] to [Restrict].
WebDAV Settings • Using [Administrator Settings] ö[Network Settings] ö[WebDAV
Settings], set [WebDAV Client Settings] to [OFF].
• Using [Administrator Settings] ö[Network Settings] ö[WebDAV
Settings], set [WebDAV Server Settings] to [OFF].

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1.3 Precautions for Operation Control 1
*: It will not be displayed in case of service mode where the setting is not configured.
Machine Maintenance Control
The administrator of the machine should perform the following maintenance control activities.
-Provide adequate control over the machine to ensure that only the Service Engineer is able to perform
physical service operations on the machine.
-Provide adequate control over the machine to ensure that any physical service operations performed
on the machine by the Service Engineer are overseen by the administrator of the machine.
-Some options require that Enhanced Security Mode be turned [OFF] before they can be used on the
machine. If you are not sure whether a particular option to be additionally purchased is fully operational
with the Enhanced Security Mode turned [ON], contact your Service Representative.
-Install the machine at a safe site that can be monitored and operate and manage the machine while
ensuring that the machine is protected from unauthorized physical access.
DPWS Settings (Printer Set-
tings/Scanner Settings)
• Using [Administrator Settings] ö[Network Settings] ö[DPWS
Settings], set [Printer Settings] to [OFF].
• Using [Administrator Settings] ö[Network Settings] ö[DPWS
Settings], set [Scanner Settings] to [OFF].
LPD Setting Using [Administrator Settings] ö[Network Settings] ö[Detail Set-
tings], set [LPD Setting] to [Disable].
Bluetooth Setting * Using [Administrator Settings] ö[Network Settings], set [Bluetooth
Setting] to [Invalid].
Manual destination entry prohi-
bition
The administrator of the machine registers only fax destinations and
E-mail addresses with S/MIME certificates.
External Memory Function Set-
tings (Save Document)
Using [Administrator Settings] ö[System Settings] ö[User Box Set-
tings] ö[External Memory Function Settings], set [Save Document] to
[OFF].
Function Name Setting Procedure

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1.4 Miscellaneous 1
1.4 Miscellaneous
Password Rules
Study the following table for details of the number and types of characters that can be used for each pass-
word. For details of the settings of the Password Rules, see page 2-11.
*: The minimum number of characters set in [Set Minimum Password Length] must be set for the password.
The default value is 12.
Types of
passwords
Number of
characters
Types of characters Conditions for set-
ting/changes
Administrator
Password
8 to 64
characters*• Numeric characters: 0 to 9
• Alpha characters: upper and
lower case letters
• Symbols: !, #, $, %, &, ', (, ),
*, ,, -, ., /, :, ;, <, =, >, ?, @, [,
\, ], ^, _, `, {, |, }, ~, +
• Special characters (68 char-
acters)
Selectable from among a total of
161 characters
• A password only consist-
ing of identical charac-
ters cannot be registered
or changed.
• The current password
must be entered before a
change can be made in
the setting.
• A new password to be
set should not be the
same as the current one.
User Password
Account Password
Public User Box
Password
WebDAV Server
Password
Annotation User
Box Password
Secure Print
Password
8 to 64
characters*• Numeric characters: 0 to 9
• Alpha characters: upper and
lower case letters
• Symbols: !, #, $, %, &, ', (, ),
*, ,, -, ., /, :, ;, <, =, >, ?, @, [,
\, ], ^, _, `, {, |, }, ~, +
Selectable from among a total of
93 characters
• A password only consist-
ing of identical charac-
ters cannot be
registered.
SNMP Password
• auth-password
• priv-password
8 to 32
characters*• Numeric characters: 0 to 9
• Alpha characters: upper and
lower case letters
• Symbols: !, $, %, &, (, ), *, ,, -
, ., /, :, ;, <, =, >, ?, @, [, ], ^,
_, `, {, |, }, ~, +
Selectable from among a total of
90 characters
• A password only consist-
ing of identical charac-
ters cannot be registered
or changed.
• The current password
must be entered before a
change can be made in
the setting.
• A new password to be
set should not be the
same as the current one.
Encryption Key 20
characters
• Numeric characters: 0 to 9
• Alpha characters: upper and
lower case letters
• Symbols: !, #, $, %, &, ', *, +,
-, ., /, =, ?, @, ^, _, `, {, |, }, ~
Selectable from among a total of
83 characters
• An Encryption Key only
consisting of identical
characters cannot be
registered or changed.
• The current Encryption
Key must be entered be-
fore a change can be
made in the setting.
• A new Encryption Key to
be set should not be the
same as the current one.
Confidential RX
password
8 characters • Numeric characters: 0 to 9
• Symbols: *, #
• A password only consist-
ing of identical charac-
ters cannot be registered
or changed.
Memory RX User
Box Password
1 to 8
characters
• Numeric characters: 0 to 9 • The password rules are
not applicable.
Encrypted PDF
Password
- - • The password rules are
not applicable.
• Password that is set
when PDF document is
created.

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1.4 Miscellaneous 1
Precautions for Use of Umlaut
-Setting or entering an umlaut from the control panel may be disabled depending on the setting made
in this machine, but not on the client PC side including PageScope Web Connection. If an umlaut is set
in a password on the PC side, therefore, the umlaut cannot be entered from the control panel, which
means that this particular password is not usable.
Precautions for Use of Various Types of Applications
Comply with the following requirements when using the PageScope Web Connection or an application of var-
ious other types.
The administrator of the machine should make sure that the user observes the following requirements.
-The password control function of each application stores the password that has been entered in the PC
being used. Disable the password management function of each application and perform an operation
without storing a password.
Use a web browser or an application of various other types that shows "*" or "-" for the password en-
tered.
-Once the password has been entered, do not leave your PC idle without logging on.
-Set the web browser so that cache files are not saved.
-Do not access any other site once you have logged onto the machine with the PageScope Web Con-
nection. Accessing any other site or a link included in e-mail, in particular, can lead to execution of an
unintended type of operation. Whenever access to any other site is necessary, be sure first to log off
from the machine through the PageScope Web Connection.
-Using the same password a number of times increases the risk of spoofing.
-If a web browser such as Internet Explorer is used on the client PC side, "TLS v1" should be used for
the SSL setting.
-Expanded functions, which can be used in association with applications by registering the optional
License Kit, are available, including collecting and controlling user and account information by means
of the WebDAV function. Use of these expanded functions is not covered by certification of ISO15408.
-Optional applications not described in this User’s Guide are not covered by certification of ISO15408.
Encrypting communications
The following are the cryptographic algorithms of key exchange and communications encryption systems
supported in generation of encryption keys.
-TLS_RSA_WITH_3DES_EDE_CBC_SHA
-TLS_RSA_WITH_AES_128_CBC_SHA
-TLS_DHE_RSA_WITH_3DES_EDE_CBC_SHA
-TLS_DHE_RSA_WITH_AES_256_CBC_SHA
NOTICE
The administrator of the machine should make sure that SSL encryption communication is not performed
with the SSL set in SSL v3.
Do not use an SSL certificate that is electronically signed by MD5, as an increased risk results of data to be
protected being tampered with or leaked.
To eliminate the risk of the data to be protected being tampered with or leaked, refer to the recommended
ciphers list disclosed by, for example, NIST and CRYPTREC and use the appropriate cryptographic tech-
nique.
Use the following browsers to ensure SSL encryption communication with appropriate strength. Use of any
of the following browsers achieves SSL encryption communication that ensures confidentiality of the image
data transmitted and received.
Microsoft Internet Explorer
-6/7/8/9/10 (desktop version)
Mozilla Firefox
-3.5 or later
-ESR 10.0 or later
Microsoft Internet Explorer 8 is used for the ISO15408 evaluation for this machine.

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1.4 Miscellaneous 1
Print functions
Only the following procedures are guaranteed for the print functions performed from the client PC.
-Use IPPS printing for the print functions performed using the printer driver.
-Use direct printing from the PageScope Web Connection for the print functions not performed via the
printer driver.
IPP printing
IPP (Internet Printing Protocol) is a function that allows Secure Print documents and image data stored in
boxes to be printed via the Internet by using the HTTP (HyperText Transfer Protocol) of the TCP/IP Protocol.
IPPS (IPP over SSL/TLS) is the type of IPP that performs the SSL encryption communication.
<Installing printer driver>
To perform IPP printing, the printer driver must be installed. From "Add Printer Wizard", type the IP address
of this machine in the following format in the "URL" field.
To set IPP printing:
-Type "http://<IP address of the machine>/ipp"
To set IPPS printing:
<In Windows XP/Server 2003>
-Type "https://<IP address of the machine>/ipp"
<In Windows Vista/7/Server 2008/Server 2008 R2/Server 2012>
-Type "https://[host name].[domain name]/ipp"
For [Host Name] and [Domain Name], specify the names set with the DNS server.
<Registering the certificate in Windows Vista or later>
Windows Vista or later, which offers enhanced security functions, gives a certificate error message if the SSL
certificate is one that is not issued by a certification body. In such cases, it becomes necessary to register
the certificate of this machine as that issued by a reliable party for the computer account.
First, register Host Name and IP address of this machine in the DNS server in advance. Then, in TCP/IP Set-
tings of PageScope Web Connection, set the DNS Host Name and DNS Default Domain Name registered
with the DNS server.
It should also be noted that, for the certificate to be imported, a certificate for SSL encryption communication
should be registered in PageScope Web Connection and exported in advance as the certificate including the
public key.
1From "Continue to this website," call the PageScope Web Connection window to the screen.
2Click "Certificate Error" to display the certificate. Then, click "Install Certificate" to install the certificate.
3Display the physical stores. Then, deploy the certificate, which has earlier been exported, in "Local
Computer" of "Trusted Root Certification Authorities" to thereby import the certificate.

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1.4 Miscellaneous 1
Items of Data Cleared by Overwrite All Data Function
The Overwrite All Data function clears the following items of data.
Fax functions
An optional Fax Kit is required for using fax functions. Contact your Service Representative.
USB keyboard
The USB keyboard is not used for the ISO15408 evaluation for this machine.
Do not use the USB keyboard.
Items of Data Cleared Description
Password Rules Sets [Invalid] and disables [Set Minimum Password Length]
User registration data Deletes all user-related data that has been registered
Account track registration data Deletes all account track-related data that has been registered
Box registration data/file Deletes all User Box-related information and files saved in User Box
Secure Print ID/Password/
document
Deletes all Secure Print document-related information and files saved
ID & Print document Deletes all ID & Print documents saved in ID & Print User Box
Image files • Image files other than Secure Print documents, ID & Print docu-
ments, and User Box files
• Data files left in the HDD data space, used as image files and not
deleted through the general deletion operation
• Temporary data files generated during print image file processing
Destination recipient data files Deletes all destination recipient data including e-mail addresses and
telephone numbers
Encryption Key Clears the currently set Encryption Key
Administrator Password Clears the currently set password, resetting it to the factory setting
(1234567812345678)
SNMP Password Clears the currently set password, resetting it to the factory setting
(MAC address)
WebDAV Server Password Clears the currently set password, resetting it to the factory setting
(sysadm)
S/MIME certificate Deletes the currently set S/MIME certificate
Device certificate
(SSL certificate)
Deletes the currently set Device certificate (SSL certificate)
SSL encryption strength Deletes the SSL certificate to thereby clear the SSL encryption
strength
SSL-compliant protocol Makes the protocol not complying with SSL
Network Setting Clears the currently set network settings (DNS Server setting, IP Ad-
dress setting, SMTP Server setting, and AppleTalk Printer Name set-
ting), resetting it to the factory setting
Daylight Saving Time Set to [No]
Time Adjustment Setting (NTP) Set to [OFF]
Time/date data Varies corrected data, if the time-of-day data is corrected due to, for
example, the daylight saving time

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1.4 Miscellaneous 1
Different types of boxes
A box may be a user box or a system box. The user can store documents in the User Box. Also, the user can
print a file from the User Box or send a file to another user. The System Box is used by the system to tem-
porarily store files when the user uses the facsimile or print function together with the file storage function of
the box.
Hardware and software used in the machine
The following lists the types of hardware and software and their versions used for the ISO15408 evaluation
for this machine.
The user should appropriately manage the hardware and software used with the machine on his or her own
responsibility.
Firmware integrity verification function
When the main power switch is turned ON with the Enhanced Security Mode set to [ON], the machine checks
the encryption key and the hash value to thereby determine that its firmware is fully operational.
If a fault occurs in the firmware, a malfunction screen appears when the machine is started, warning that a
fault has occurred. To reset the fault condition, turn [OFF] the Enhanced Security Mode and restart the ma-
chine, or update the firmware. For more details, consult your Service Representative.
Type Description
Public User Box This is the public box in which all users can store documents and use
them. Note that a password is set for the box and the set password
needs to be entered before access can be gained to the box.
Personal User Box This is a personal box. Only users who have logged in to the system
can store and use documents in the Personal User Box.
Group User Box This is a group box. Only users belonging to the same department (or
group) can store and use documents in the Group User Box.
Secure Print Box When you print a document from the PC or when you select the Se-
cure Print function using the printer driver, this data file is stored in the
Secure Print User Box.
Memory RX Box When a facsimile is received by the Memory RX function, it is stored
in the Memory RX User Box.
ID & Print Box When you print a document from the PC, the files transferred with the
ID & Print function are stored in the ID & Print User Box.
Annotation User Box When a stored file is printed out or sent to another user, its date, time
and any annotations are added to this box automatically.
Password Encrypted PDF Box When a password protected PDF file is printed out or stored in the
User Box, the file is stored in the Password Encrypted PDF User Box.
Hardware/software Version, etc.
FAX Kit FK-511
Printer Driver KONICA MINOLTA 754 Series
• PCL Ver. 3.1.0.0 or later
• PS Ver. 3.1.0.0 or later
• XPS Ver. 3.1.0.0 or later
PageScope Data Administrator Ver. 4.1.24000.05011 or later
External authentication server Active directory mounted on Windows Server 2008 R2 Standard Ser-
vice Pack 1
DNS server Windows Server 2003 R2 Standard Edition Service Pack 2

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1.4 Miscellaneous 1
IPsec setting
This machine offers a choice of two authentication methods of [Pre-Shared Key] and [Digital Signature] for
authenticating the remote machine with which to communicate.
When [Pre-Shared Key] is to be used, control the pre-shared key appropriately to ensure that it is not leaked
to any third party other than the remote machine with which to communicate.
[Digital Signature] has a higher security strength than [Pre-Shared Key].
CS Remote Care function
CS Remote Care is a system that manages the machine through transmission and reception of various types
of data for managing the machine between the machine and the CS Remote Care center computer via a tele-
phone/fax line, a network, or E-mail.
When the Enhanced Security Mode is set to [ON], the following functions are no longer usable: instructing to
rewrite the firmware, sending and receiving account counter information, rewriting settings of the machine,
and the Counter Remote Control function.
Terminating a Session and Logging out
The machine allows the operator to automatically log out from or terminate a session, if it is unable to detect
an operation on the control panel or a communication packet on the network.
The following shows the setting range and the default setting of each function. Set the time according to the
environment in which the machine is used.
The administrator of the machine should explain to the user that the following settings are made. The admin-
istrator of the machine should also explain to the user immediately as soon as the setting has been changed.
Authentication error during external server authentication
If a user is unable to log in successfully during user authentication using the external server authentication,
possible causes include the status of connection to the external server, the condition of the external server
(the server is down), and the status of user registration with the external server such as the number of users
to be controlled by the machine reaching its limit and the user password quality on the external server.
The administrator of the machine should check these points and make the appropriate settings.
Function name/software, etc Description
System Auto Reset Setting range
• [1] to [9] minutes, Default setting: [1] minute
Setting procedure
• [Utility] ö[Administrator Settings] ö[System Settings] ö[Reset
Settings] ö[System Auto Reset]
Auto Logout
(PageScope Web Connection)
Setting range
• [Admin. Mode Logout Time]: [1] to [60] minutes
Default setting: [10] minutes
• [User Mode Logout Time]: [1] to [60] minutes
Default setting: [60] minutes
Setting procedure
• Start the PageScope Web Connection and, in the Administrator
Mode, select [Security] ö[Auto Logout].
PageScope Data Administrator Default setting: [60] minutes (No change can be made in the setting)
The time setting represents consideration for the time-consuming
task, such as downloading the registered information. Be careful
about leaving your seat, because the time setting is rather long.