Konica Minolta bizhub C203 Series User manual

C203/C253/C353
Box operations

bizhub C353/C253/C203 (FE2) Contents-1
Contents
1 Introduction
1.1 About this manual ........................................................................................................................... 1-4
1.1.1 Contents............................................................................................................................................ 1-4
1.1.2 Product notation................................................................................................................................ 1-4
1.2 Explanation of manual conventions .............................................................................................. 1-5
Safety advices ................................................................................................................................... 1-5
Sequence of action ........................................................................................................................... 1-5
Tips.................................................................................................................................................... 1-5
Special text markings........................................................................................................................ 1-6
1.3 User manuals................................................................................................................................... 1-7
1.3.1 Printed manual .................................................................................................................................. 1-7
User manual ...................................................................................................................................... 1-7
1.3.2 User manual DVD manuals ............................................................................................................... 1-7
Copy Operations ............................................................................................................................... 1-7
Print Operations ................................................................................................................................ 1-7
Box Operations (this manual) ............................................................................................................ 1-7
Network Scan/Fax/Network Fax Operations .................................................................................... 1-7
Network Administrator ...................................................................................................................... 1-7
Advanced Function Operations......................................................................................................... 1-7
2 Overview of the User Box functions
2.1 User Box functions.......................................................................................................................... 2-3
2.1.1 Available User Box functions ............................................................................................................ 2-3
Saving documents............................................................................................................................. 2-3
Using document data........................................................................................................................ 2-4
Organizing document data................................................................................................................ 2-5
2.1.2 Set-up for User Box functions........................................................................................................... 2-6
User box registration......................................................................................................................... 2-6
To use the machine for relay device ................................................................................................. 2-6
To use Memory RX user box............................................................................................................. 2-6
2.2 Information before saving documents .......................................................................................... 2-7
2.2.1 User authentication ........................................................................................................................... 2-7
Machine authentication ..................................................................................................................... 2-7
External server authentication........................................................................................................... 2-7
Account track .................................................................................................................................... 2-7
2.2.2 Limitation on user box registration.................................................................................................... 2-8
Public/personal/group user boxes .................................................................................................... 2-8
Bulletin board user box ..................................................................................................................... 2-8
Polling TX user box ........................................................................................................................... 2-8
2.2.3 Limitation on document name........................................................................................................... 2-9
2.3 Authentication and accessible user boxes................................................................................. 2-10
2.3.1 When user authentication and account track settings are not specified........................................ 2-10
2.3.2 When only user authentication settings are specified..................................................................... 2-10
2.3.3 When only account track settings are specified ............................................................................. 2-11
2.3.4 When user authentication and account track settings are specified and synchronized................. 2-12
2.3.5 When user authentication and account track settings are specified but not synchronized ........... 2-13

Contents-2 bizhub C353/C253/C203 (FE2)
3 Control panel/touch panel
3.1 Control panel.................................................................................................................................... 3-3
3.2 Touch panel...................................................................................................................................... 3-5
3.2.1 Screen layout..................................................................................................................................... 3-5
Icons on the touch panel ................................................................................................................... 3-6
3.2.2 Display and operation of the left panel.............................................................................................. 3-7
Job List .............................................................................................................................................. 3-7
Job List - Delete ................................................................................................................................ 3-8
Job List - Job Details......................................................................................................................... 3-8
Current Jobs in Print page................................................................................................................. 3-9
Job History in Print page ................................................................................................................... 3-9
Current Jobs in Send page.............................................................................................................. 3-10
Job History in Send page ................................................................................................................ 3-10
Current Jobs in Receive page ......................................................................................................... 3-11
Job History in Receive page............................................................................................................ 3-11
Current Jobs in Save page .............................................................................................................. 3-12
Job History in Save page................................................................................................................. 3-12
Settings when saving documents.................................................................................................... 3-13
Detail - Check Scan Settings........................................................................................................... 3-13
Detail - Check Original Settings ...................................................................................................... 3-14
Settings when using documents ..................................................................................................... 3-14
Detail................................................................................................................................................ 3-14
Check Job Settings ......................................................................................................................... 3-15
Check Job Settings - Destination Settings...................................................................................... 3-15
Check Job Settings - Communication Settings .............................................................................. 3-15
Check Job Settings - E-Mail Settings ............................................................................................. 3-16
Preview ............................................................................................................................................ 3-16
Preview - Detail................................................................................................................................ 3-17
Preview - Detail (Print/Combine) ..................................................................................................... 3-17
Preview - Detail (Send/Bind TX) ...................................................................................................... 3-18
4 Operation flow of user boxes
4.1 Saving documents in user boxes ................................................................................................... 4-3
4.2 Printing documents in user boxes ................................................................................................. 4-6
4.3 Sending documents in user boxes................................................................................................. 4-9
4.4 Saving documents in external memory ....................................................................................... 4-15
4.5 Printing documents in external memory ..................................................................................... 4-18
4.6 Organizing user box documents .................................................................................................. 4-20
4.7 Menu trees in User Box mode ...................................................................................................... 4-22
4.7.1 Save Document ............................................................................................................................... 4-22
Public/Personal/Group User Boxes................................................................................................. 4-22
System User Box............................................................................................................................. 4-23
4.7.2 Use Document................................................................................................................................. 4-25
Public/Personal/Group User Boxes................................................................................................. 4-25
System User Box............................................................................................................................. 4-30
4.7.3 File Document.................................................................................................................................. 4-33
5 Entering User Box mode
5.1 Entering User Box mode ................................................................................................................. 5-3
5.2 User box operation menus ............................................................................................................. 5-4
5.2.1 Save Document ................................................................................................................................. 5-4
5.2.2 Use Document................................................................................................................................... 5-4
5.2.3 File Document.................................................................................................................................... 5-5

bizhub C353/C253/C203 (FE2) Contents-3
6 Save Document
6.1 Overview of Save Document .......................................................................................................... 6-3
6.1.1 Available operations in the Save Document screen.......................................................................... 6-3
Public/personal/group user boxes .................................................................................................... 6-3
Annotation User Box ......................................................................................................................... 6-3
External Memory ............................................................................................................................... 6-3
6.1.2 Initial screen of Save Document........................................................................................................ 6-3
Public/Personal/Group user box ....................................................................................................... 6-3
System User Box............................................................................................................................... 6-4
6.1.3 Description of the Save Document screen........................................................................................ 6-4
6.2 Scan Settings................................................................................................................................... 6-5
6.2.1 Basic - Original Type......................................................................................................................... 6-5
6.2.2 Basic - Simplex/Duplex..................................................................................................................... 6-6
6.2.3 Basic - Resolution ............................................................................................................................. 6-6
6.2.4 Basic - File Type................................................................................................................................ 6-7
File Type............................................................................................................................................ 6-7
Scan Setting...................................................................................................................................... 6-8
Encryption ......................................................................................................................................... 6-8
Encryption - Detail Settings............................................................................................................... 6-9
6.2.5 Basic - Density ................................................................................................................................ 6-11
6.2.6 Basic - Separate Scan .................................................................................................................... 6-11
6.2.7 Quality Adjustment .......................................................................................................................... 6-11
Color................................................................................................................................................ 6-12
Background Removal...................................................................................................................... 6-12
Sharpness ....................................................................................................................................... 6-12
6.2.8 Erase ............................................................................................................................................... 6-13
Frame Erase .................................................................................................................................... 6-13
6.2.9 Book Scan - Book Copy ................................................................................................................. 6-14
Book Copy ...................................................................................................................................... 6-14
Book Erase - Frame Erase .............................................................................................................. 6-14
Book Erase - Center Erase.............................................................................................................. 6-15
Binding Position .............................................................................................................................. 6-15
6.2.10 Application - Scan Size ................................................................................................................... 6-16
Standard.......................................................................................................................................... 6-16
Custom Size .................................................................................................................................... 6-16
Photo Size ....................................................................................................................................... 6-16
6.3 Original Settings ............................................................................................................................ 6-17
Special Original ............................................................................................................................... 6-17
Direction Settings - Original Direction............................................................................................. 6-17
Direction Settings - Binding Position .............................................................................................. 6-18
Despeckle........................................................................................................................................ 6-18
7 Use Document
7.1 Overview of Use Document screen ............................................................................................... 7-3
7.1.1 Available operations in the Use Document screen ........................................................................... 7-3
Printing .............................................................................................................................................. 7-3
Transmitting....................................................................................................................................... 7-3
Document Details.............................................................................................................................. 7-3
7.1.2 Initial screen of Use Document ......................................................................................................... 7-3
Public/Personal/Group user box ....................................................................................................... 7-3
System User Box............................................................................................................................... 7-4
7.1.3 Description of Use Document screen ............................................................................................... 7-4
7.1.4 When a password is specified for the user box ................................................................................ 7-5
7.2 Print .................................................................................................................................................. 7-6
7.2.1 Overview of Print............................................................................................................................... 7-6
7.2.2 Description of the Print screen.......................................................................................................... 7-6

Contents-4 bizhub C353/C253/C203 (FE2)
7.3 Print - Basic (Public/Personal/Group user box)............................................................................ 7-7
7.3.1 Copies................................................................................................................................................ 7-7
7.3.2 1-Sided/2-Sided ................................................................................................................................ 7-7
7.3.3 Finishing............................................................................................................................................. 7-8
Sort/Group......................................................................................................................................... 7-8
Offset ................................................................................................................................................. 7-8
Staple................................................................................................................................................. 7-8
Staple - Position Setting.................................................................................................................... 7-8
Punch................................................................................................................................................. 7-9
Punch - Position Setting.................................................................................................................... 7-9
Center Staple/Fold............................................................................................................................. 7-9
Center Staple & Fold ....................................................................................................................... 7-10
7.4 Print - Application (Public/Personal/Group user box)................................................................ 7-11
7.4.1 Page Margin .................................................................................................................................... 7-11
Margin Position................................................................................................................................ 7-11
Adjust Value..................................................................................................................................... 7-11
Image Shift....................................................................................................................................... 7-11
Image Shift - Change Back Shift ..................................................................................................... 7-12
7.4.2 Sheet/Cover/Chapter Insert............................................................................................................. 7-12
7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet ..................................................................................... 7-13
What is a cover sheet? .................................................................................................................... 7-13
Cover setting ................................................................................................................................... 7-14
Front Cover - Paper......................................................................................................................... 7-14
Back Cover-Paper ........................................................................................................................... 7-14
7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet...................................................................................... 7-15
What is Insert Sheet?....................................................................................................................... 7-15
Specified page/Sort......................................................................................................................... 7-15
Insert Paper ..................................................................................................................................... 7-16
Insert Type....................................................................................................................................... 7-16
7.4.5 Sheet/Cover/Chapter Insert - Chapters .......................................................................................... 7-16
What is Chapters? ........................................................................................................................... 7-16
Specified page/Sort......................................................................................................................... 7-17
Chapter Paper ................................................................................................................................. 7-17
7.4.6 Stamp/Composition......................................................................................................................... 7-17
7.4.7 Stamp/Composition - Date/Time..................................................................................................... 7-18
Date Format..................................................................................................................................... 7-18
Time Format..................................................................................................................................... 7-18
Pages............................................................................................................................................... 7-18
Text Color ........................................................................................................................................ 7-18
Text Size .......................................................................................................................................... 7-18
Print Position - Print Position........................................................................................................... 7-19
Print Position - Fine-Tune................................................................................................................ 7-19
7.4.8 Stamp/Composition - Page Number ............................................................................................... 7-20
Starting Page Number ..................................................................................................................... 7-20
Starting Chapter Number ................................................................................................................ 7-20
Page Number Type.......................................................................................................................... 7-20
Insert Sheet Setting ......................................................................................................................... 7-20
Text Color ........................................................................................................................................ 7-21
Text Size .......................................................................................................................................... 7-21
Print Position - Print Position........................................................................................................... 7-21
Print Position - Fine-Tune................................................................................................................ 7-22
7.4.9 Stamp/Composition - Stamp........................................................................................................... 7-22
Stamp Type/Preset Stamps ............................................................................................................ 7-22
Pages............................................................................................................................................... 7-22
Text Size .......................................................................................................................................... 7-22
Text Color ........................................................................................................................................ 7-23
Print Position - Print Position........................................................................................................... 7-23
Print Position - Fine-Tune................................................................................................................ 7-23

bizhub C353/C253/C203 (FE2) Contents-5
7.4.10 Stamp/Composition - Copy Protect ............................................................................................... 7-24
What is Copy Protect? .................................................................................................................... 7-24
Copy Protect Type - Registered Stamp.......................................................................................... 7-24
Copy Protect Type - Preset Stamp................................................................................................. 7-24
Copy Protect Type - Date/Time ...................................................................................................... 7-25
Copy Protect Type - Other.............................................................................................................. 7-25
Detail Settings ................................................................................................................................. 7-26
Detail Settings - Text/background color ......................................................................................... 7-26
Detail Settings - Density.................................................................................................................. 7-26
Detail Settings - Copy Protect Pattern............................................................................................ 7-27
Detail Settings - Text Size ............................................................................................................... 7-27
Detail Settings - Pattern Overwrite.................................................................................................. 7-27
Detail Settings - Background Pattern ............................................................................................. 7-28
Position............................................................................................................................................ 7-28
Position - Change Pos./Delete........................................................................................................ 7-28
7.4.11 Stamp/Composition - Stamp Repeat.............................................................................................. 7-29
What is Stamp Repeat? .................................................................................................................. 7-29
Stamp Repeat Type - Registered Stamp ........................................................................................ 7-29
Stamp Repeat Type - Preset Stamp ............................................................................................... 7-29
Stamp Repeat Type - Date/Time .................................................................................................... 7-30
Stamp Repeat Type - Other ............................................................................................................ 7-30
Detail Settings ................................................................................................................................. 7-31
Detailed Settings - Text Color ......................................................................................................... 7-31
Detailed Settings - Density.............................................................................................................. 7-31
Detailed Settings - Text Size........................................................................................................... 7-32
Detailed Settings - Pattern Overwrite.............................................................................................. 7-32
Position............................................................................................................................................ 7-32
Position - Change Pos./Delete........................................................................................................ 7-33
7.4.12 Stamp/Composition - Header/Footer ............................................................................................. 7-33
Recall Header/Footer ...................................................................................................................... 7-33
Check/Change Temporarily ............................................................................................................ 7-33
Check/Change Temporarily - Header Settings/Footer Settings ..................................................... 7-34
Check/Change Temporarily - Header Settings/Footer Settings - Text........................................... 7-34
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time ................................. 7-34
Check/Change Temporarily - Header Settings/Footer Settings - Other......................................... 7-34
Check/Change Temporarily - Pages ............................................................................................... 7-35
Check/Change Temporarily - Text Color ........................................................................................ 7-35
Check/Change Temporarily - Text Size .......................................................................................... 7-35
7.5 Send (Public/Personal/Group user box)...................................................................................... 7-36
7.5.1 Overview of Send ............................................................................................................................ 7-36
7.5.2 Description of the Send screen....................................................................................................... 7-36
7.5.3 Address Book - Search ................................................................................................................... 7-37
Address Type .................................................................................................................................. 7-37
Index................................................................................................................................................ 7-38
Detail Search ................................................................................................................................... 7-39
Detail Search - Search Options....................................................................................................... 7-39
7.5.4 Direct Input...................................................................................................................................... 7-40
7.5.5 Direct Input - Fax............................................................................................................................. 7-40
7.5.6 Direct Input - E-Mail ........................................................................................................................ 7-41
7.5.7 Direct Input - Internet Fax ............................................................................................................... 7-41
RX Ability (Destination) .................................................................................................................... 7-41
7.5.8 Direct Input - IP Address Fax .......................................................................................................... 7-42
7.5.9 Direct Input - PC (SMB)................................................................................................................... 7-42
Host Name ...................................................................................................................................... 7-42
File Path........................................................................................................................................... 7-42
User Name ...................................................................................................................................... 7-42
Password......................................................................................................................................... 7-42
Reference ........................................................................................................................................ 7-42
Next Destination.............................................................................................................................. 7-43

Contents-6 bizhub C353/C253/C203 (FE2)
7.5.10 Direct Input - FTP ............................................................................................................................ 7-43
Host Name....................................................................................................................................... 7-43
File Path........................................................................................................................................... 7-43
User Name....................................................................................................................................... 7-43
Password......................................................................................................................................... 7-43
Detailed Settings ............................................................................................................................. 7-43
Next Destination .............................................................................................................................. 7-43
7.5.11 Direct Input - WebDAV .................................................................................................................... 7-44
Host Name....................................................................................................................................... 7-44
File Path........................................................................................................................................... 7-44
User Name....................................................................................................................................... 7-44
Password......................................................................................................................................... 7-44
Detailed Settings ............................................................................................................................. 7-44
Next Destination .............................................................................................................................. 7-44
7.5.12 Job History ...................................................................................................................................... 7-45
7.5.13 Address Search ............................................................................................................................... 7-45
7.5.14 Address Search - Search ................................................................................................................ 7-46
7.5.15 Address Search - Advanced Search ............................................................................................... 7-46
Name ............................................................................................................................................... 7-46
E-Mail Addr...................................................................................................................................... 7-46
Fax Number ..................................................................................................................................... 7-46
Last Name ....................................................................................................................................... 7-46
First Name ....................................................................................................................................... 7-47
City................................................................................................................................................... 7-47
Company Name............................................................................................................................... 7-47
Department...................................................................................................................................... 7-47
OR/AND/STARTS WITH/ENDS WITH.............................................................................................. 7-47
7.5.16 File Type .......................................................................................................................................... 7-48
File Type .......................................................................................................................................... 7-48
Scan Setting .................................................................................................................................... 7-48
Encryption........................................................................................................................................ 7-49
Encryption - Detail Settings............................................................................................................. 7-49
Stamp Composition......................................................................................................................... 7-51
7.5.17 Overview of Communication Settings ............................................................................................. 7-51
7.5.18 Communication Settings - Line Settings......................................................................................... 7-52
About Line Settings ......................................................................................................................... 7-52
Overseas TX .................................................................................................................................... 7-52
ECM OFF ......................................................................................................................................... 7-52
V.34 OFF.......................................................................................................................................... 7-53
Check Dest. & Send ........................................................................................................................ 7-53
Select Line ....................................................................................................................................... 7-53
7.5.19 Communication Settings - E-Mail Settings ..................................................................................... 7-54
About E-Mail Settings...................................................................................................................... 7-54
Document Name.............................................................................................................................. 7-54
Subject............................................................................................................................................. 7-54
From ................................................................................................................................................ 7-55
Body ................................................................................................................................................ 7-55
7.5.20 Communication Settings - URL Notification Setting ....................................................................... 7-56
What is URL notification? ................................................................................................................ 7-56
Detail Search ................................................................................................................................... 7-56
Direct Input ...................................................................................................................................... 7-56
7.5.21 Communication Settings - Communication Method Settings......................................................... 7-57
Timer TX........................................................................................................................................... 7-57
Password TX.................................................................................................................................... 7-58
F-Code TX ....................................................................................................................................... 7-58
7.5.22 Communication Settings - E-Mail Encryption ................................................................................. 7-59
7.5.23 Communication Settings - Digital Signature ................................................................................... 7-59
7.5.24 Communication Settings - Fax Header Settings ............................................................................. 7-60
7.5.25 Overview of Application................................................................................................................... 7-60

bizhub C353/C253/C203 (FE2) Contents-7
7.5.26 Application - Send & Print ............................................................................................................... 7-61
What is Send & Print? ..................................................................................................................... 7-61
Copies ............................................................................................................................................. 7-61
Simplex/Duplex ............................................................................................................................... 7-61
Staple .............................................................................................................................................. 7-61
Staple-Position Setting ................................................................................................................... 7-61
7.6 Combine (Public/Personal/Group user box) ............................................................................... 7-62
7.6.1 What is Combine?........................................................................................................................... 7-62
7.6.2 Combining Order............................................................................................................................. 7-62
7.6.3 Description of the Print screen........................................................................................................ 7-63
7.7 Bind TX (Public/Personal/Group user box) ................................................................................. 7-64
7.7.1 What is Bind TX?............................................................................................................................. 7-64
7.7.2 Combining Order screen ................................................................................................................. 7-64
7.8 Bulletin Board User Box (System User Box)............................................................................... 7-65
7.8.1 What is Bulletin Board User Box?................................................................................................... 7-65
7.8.2 Bulletin Board User Box screen ...................................................................................................... 7-65
7.8.3 Printing document in the bulletin board user box ........................................................................... 7-65
7.8.4 Deleting document from the bulletin board user box...................................................................... 7-65
7.9 Polling TX User Box (System User Box)...................................................................................... 7-66
7.10 Secure Print User Box (System User Box) .................................................................................. 7-67
7.10.1 What is Secure Print User Box?...................................................................................................... 7-67
7.10.2 Authentication procedure 1............................................................................................................. 7-67
7.10.3 Authentication procedure 2............................................................................................................. 7-67
7.10.4 Printing ............................................................................................................................................ 7-68
Copies ............................................................................................................................................. 7-68
1-Sided/2-Sided.............................................................................................................................. 7-68
Finishing .......................................................................................................................................... 7-68
Sheet/Cover/Chapter Insert ............................................................................................................ 7-68
Stamp/Composition ........................................................................................................................ 7-68
7.10.5 Deleting ........................................................................................................................................... 7-68
7.11 Memory RX User Box (System User Box) ................................................................................... 7-69
7.11.1 What is Memory RX User Box?....................................................................................................... 7-69
7.11.2 Memory RX User Box screen .......................................................................................................... 7-69
7.11.3 Printing ............................................................................................................................................ 7-69
7.11.4 Deleting ........................................................................................................................................... 7-69
7.12 Annotation User Box (System User Box) .................................................................................... 7-70
7.12.1 What is Annotation User Box? ........................................................................................................ 7-70
7.12.2 Annotation User Box screen ........................................................................................................... 7-70
7.12.3 Description of the Print screen........................................................................................................ 7-70
7.12.4 Description of the Send screen....................................................................................................... 7-71
7.12.5 Application - Stamp Element .......................................................................................................... 7-71
Secondary Field .............................................................................................................................. 7-71
Date/Time........................................................................................................................................ 7-71
Density............................................................................................................................................. 7-72
Number Type................................................................................................................................... 7-72
Print Position ................................................................................................................................... 7-72
7.13 Fax Retransmit User Box (System User Box) ............................................................................. 7-73
7.13.1 What is Fax Retransmit User Box? ................................................................................................. 7-73
7.13.2 Fax Retransmit User Box screen .................................................................................................... 7-73
7.13.3 Retransmitting a fax ........................................................................................................................ 7-73
7.13.4 Printing ............................................................................................................................................ 7-73
7.14 Encrypted PDF User Box (System User Box) ............................................................................. 7-74
7.14.1 What is Encrypted PDF User Box? ................................................................................................. 7-74
7.14.2 Encrypted PDF User Box screen .................................................................................................... 7-74
7.14.3 Printing ............................................................................................................................................ 7-74
7.14.4 Deleting ........................................................................................................................................... 7-74

Contents-8 bizhub C353/C253/C203 (FE2)
7.15 ID & Print User Box (System User Box) ....................................................................................... 7-75
7.15.1 ID & Print User Box.......................................................................................................................... 7-75
7.15.2 ID & Print User Box screen .............................................................................................................. 7-75
7.15.3 Printing............................................................................................................................................. 7-76
7.15.4 Deleting............................................................................................................................................ 7-76
7.16 External Memory (System User Box) ........................................................................................... 7-77
7.16.1 About External Memory................................................................................................................... 7-77
Available External Memory .............................................................................................................. 7-77
Connecting an external memory ..................................................................................................... 7-77
7.16.2 External Memory screen.................................................................................................................. 7-79
File Path........................................................................................................................................... 7-79
File selection.................................................................................................................................... 7-79
To print encrypted PDF data ........................................................................................................... 7-80
Move to the upper folder ................................................................................................................. 7-80
Open a folder ................................................................................................................................... 7-80
Print ................................................................................................................................................. 7-80
Document Details ............................................................................................................................ 7-80
7.16.3 External Memory - Print................................................................................................................... 7-80
7.16.4 Basic................................................................................................................................................ 7-81
Copies.............................................................................................................................................. 7-81
Color ................................................................................................................................................ 7-81
Print ................................................................................................................................................. 7-81
Binding Position............................................................................................................................... 7-81
Finishing........................................................................................................................................... 7-81
Paper ............................................................................................................................................... 7-81
8 File Document
8.1 Available operations in the File Document screen....................................................................... 8-3
8.1.1 Public/Personal/Group ...................................................................................................................... 8-3
System............................................................................................................................................... 8-3
8.1.2 Description of the File Document screen .......................................................................................... 8-4
Public/Personal/Group ...................................................................................................................... 8-4
System User Box............................................................................................................................... 8-5
8.2 Public/Personal/Group user box.................................................................................................... 8-6
8.2.1 Deleting a document ......................................................................................................................... 8-6
8.2.2 Edit Name .......................................................................................................................................... 8-6
8.2.3 Move.................................................................................................................................................. 8-6
8.2.4 Copy .................................................................................................................................................. 8-7
8.2.5 Document Details .............................................................................................................................. 8-7
Display of detailed information .......................................................................................................... 8-7
Preview .............................................................................................................................................. 8-8
8.3 System User Box ............................................................................................................................. 8-9
8.3.1 Bulletin Board User Box .................................................................................................................... 8-9
8.3.2 Polling TX User Box........................................................................................................................... 8-9
8.3.3 Secure Print User Box ..................................................................................................................... 8-10
8.3.4 Memory RX User Box ...................................................................................................................... 8-10
8.3.5 Annotation User Box ....................................................................................................................... 8-11
8.3.6 Fax Retransmit User Box................................................................................................................. 8-11

bizhub C353/C253/C203 (FE2) Contents-9
9 User box setting
9.1 Menu tree for user box setting....................................................................................................... 9-3
9.1.1 Utility ................................................................................................................................................. 9-3
9.1.2 Administrator Settings....................................................................................................................... 9-4
9.2 User box registration ...................................................................................................................... 9-6
9.2.1 User box registration......................................................................................................................... 9-6
Public/Personal/Group user boxes ................................................................................................... 9-7
Delete Empty User Box(es) ............................................................................................................... 9-8
Bulletin Board User Box.................................................................................................................... 9-9
Relay User Box................................................................................................................................ 9-10
9.3 Administrator Settings.................................................................................................................. 9-11
9.3.1 User box permissions...................................................................................................................... 9-11
Types of users................................................................................................................................. 9-11
Public user boxes and personal/group user boxes ........................................................................ 9-11
9.3.2 User box registration....................................................................................................................... 9-12
9.3.3 Registering annotation user boxes.................................................................................................. 9-13
9.3.4 Maximum Number of User Boxes................................................................................................... 9-15
Public/Personal/Group.................................................................................................................... 9-15
Max No. of Use Boxes - ON/OFF.................................................................................................... 9-15
Maximum Number of User Boxes................................................................................................... 9-15
9.3.5 User Box Settings ........................................................................................................................... 9-16
Delete Unused User Box................................................................................................................. 9-16
Delete Secure Print Documents ...................................................................................................... 9-16
Auto Delete Secure Document........................................................................................................ 9-16
Encrypted PDF Delete Time ............................................................................................................ 9-17
ID & Print Delete Time ..................................................................................................................... 9-17
Document Hold Setting................................................................................................................... 9-18
External Memory Functions Settings .............................................................................................. 9-18
9.3.6 ID & Print Settings ........................................................................................................................... 9-19
9.3.7 User Box Administrator Setting....................................................................................................... 9-19
Specifying the box administrator .................................................................................................... 9-19
When logging on as the box administrator: .................................................................................... 9-20
Actions permitted for the box user administrator ........................................................................... 9-20
9.3.8 HDD Settings................................................................................................................................... 9-21
Check HDD Capacity ...................................................................................................................... 9-21
Overwrite Temporary Data .............................................................................................................. 9-21
Overwrite All Data............................................................................................................................ 9-22
HDD Lock Password ....................................................................................................................... 9-23
Format HDD .................................................................................................................................... 9-24
HDD Encryption Setting .................................................................................................................. 9-24
10 PageScope Web Connection
10.1 Using PageScope Web Connection............................................................................................. 10-3
10.1.1 Operating environment.................................................................................................................... 10-3
10.1.2 Accessing PageScope Web Connection ........................................................................................ 10-3
10.1.3 Web browser cache ........................................................................................................................ 10-4
With Internet Explorer...................................................................................................................... 10-4
With Netscape Navigator ................................................................................................................ 10-4
With Mozilla Firefox ......................................................................................................................... 10-4
10.1.4 Structure of pages........................................................................................................................... 10-5
10.2 Logging on and logging off .......................................................................................................... 10-7
10.2.1 Login and logout operations ........................................................................................................... 10-7
When user authentication and account track settings are not specified ........................................ 10-7
When user authentication and account track settings are specified .............................................. 10-8

Contents-10 bizhub C353/C253/C203 (FE2)
10.2.2 Logout.............................................................................................................................................. 10-9
10.2.3 Login................................................................................................................................................ 10-9
Options that can be selected when logged on to PageScope Web Connection ............................ 10-9
Logging on as a public user .......................................................................................................... 10-10
Logging on as a registered user .................................................................................................... 10-10
Logging on to Administrator mode................................................................................................ 10-11
Logging on as a user box administrator........................................................................................ 10-12
10.3 Overview of User mode............................................................................................................... 10-13
10.3.1 Information..................................................................................................................................... 10-13
10.3.2 Job................................................................................................................................................. 10-14
10.3.3 Box ................................................................................................................................................ 10-15
10.3.4 Direct Print..................................................................................................................................... 10-16
10.3.5 Store Address................................................................................................................................ 10-17
10.4 Operation of documents in user boxes ..................................................................................... 10-18
10.4.1 Displaying the list of documents saved in a user box ................................................................... 10-18
Opening user box .......................................................................................................................... 10-18
File List........................................................................................................................................... 10-19
10.4.2 Printing document ......................................................................................................................... 10-20
Printing procedure ......................................................................................................................... 10-21
10.4.3 Sending document to another device ........................................................................................... 10-23
Sending procedure ........................................................................................................................ 10-24
10.4.4 Downloading document data to computer.................................................................................... 10-26
Downloading procedure ................................................................................................................ 10-26
10.4.5 Moving/copying document to another user box ........................................................................... 10-29
Moving/coping procedure ............................................................................................................. 10-29
10.4.6 Deleting document ........................................................................................................................ 10-31
10.5 Overview of Administrator mode ............................................................................................... 10-33
10.5.1 Maintenance .................................................................................................................................. 10-33
10.5.2 Security.......................................................................................................................................... 10-35
10.5.3 Box ................................................................................................................................................ 10-36
10.5.4 Print Settings ................................................................................................................................. 10-37
10.5.5 Store Address................................................................................................................................ 10-38
10.5.6 Network ......................................................................................................................................... 10-39
11 Appendix
11.1 Error message list.......................................................................................................................... 11-3
11.2 Entering text................................................................................................................................... 11-4
11.2.1 Enlarging the keyboard.................................................................................................................... 11-6
11.2.2 To type text...................................................................................................................................... 11-7
11.2.3 List of available characters.............................................................................................................. 11-7
11.3 Glossary.......................................................................................................................................... 11-8
12 Index

1Introduction

bizhub C353/C253/C203 (FE2) 1-3
Introduction 1
1 Introduction
Thank you for purchasing this machine.
This User manual describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the User Box functions of bizhub C353/C253/C203. In order to allow functionality of this
product fully and to use it effectively, please read this user manual as necessary.
Also, by installing the softwares such as HDDTWAIN, and PageScope Box Operator, you can access the data
in the user box from another computer over the network. Available functions vary depending on the software.
Refer to each software manual.
In order to operate the product safely and properly, be sure to read the accompanying User manuals –
Copy/Print/Network Scan/Fax/Network Fax/Box Operations and Network Administrator.
For detailed safety information and operation precautions, refer to the User Manual.
For descriptions on trademarks and copyrights, refer to the User Manual.
The illustrations used in this manual may appear slightly different from views of the actual equipment.

1Introduction
1-4 bizhub C353/C253/C203 (FE2)
1.1 About this manual
This document is a user manual on the User Box functions of bizhub C353/C253/C203.
The following describes the contents of this manual and representation of the product name.
This manual is intended for persons with basic knowledge of computers and this machine. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
Also, the software related to the User Box functions, such as HDDTWAIN and PageScope Box Operator, is
provided with this machine. For details on using these softwares, refer to the manual on the DVD.
1.1.1 Contents
This manual consists of the following chapters:
1.1.2 Product notation
No. Chapter name Description
1 Introduction This chapter describes the manual conventions and gives an overview of the
available user manuals.
2 Overview of the User Box
functions
This chapter describes the type, function and restrictions of available user boxes
before using the user box function of this machine.
3 Control panel/touch panel This chapter describes the function of keys on the control panel and usage of the
touch panel.
4 Operation flow of user
boxes
This chapter describes the main operation of the user box function in flow
charts.Refer to the flow chart for flow of each operation.It also introduces the
menu tree of items that can be specified to use the user box function.Clicking the
link of the menu tree displays the page that describes the setting screen.
5 Entering User Box mode This chapter describes the procedure to display the User Box mode screen after
turning the machine on.
6 Save Document This chapter describes items you can specify to save a document in the user box.
7 Use Document This chapter describes items you can specify to print and send the document
saved in the user box.
8 File Document This chapter describes how to check, copy and move the document saved in the
user box.
9 User box setting This chapter describes items of the Utility mode related to the user box func-
tion.The Utility mode allows you to register a user box and specify automatic de-
letion time of the document.Clicking the link described at the beginning of the
chapter displays the page that describes the Utility mode.
10 PageScope Web Connec-
tion
This chapter describes the overview of the utility software that allows you to con-
figure the machine using an Web browser from a computer on a network.
11 Appendix This chapter includes handling error messages, entering text and a glossary.
12 Index
Product name Notation
bizhub C353/C253/C203 This machine, C353/C253/C203
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
Microsoft Windows Vista Windows Vista
To combined OS Windows NT 4.0/2000/XP/Vista

bizhub C353/C253/C203 (FE2) 1-5
Introduction 1
1.2 Explanation of manual conventions
The marks and text formats used in this manual are described below.
Safety advices
6 DANGER
Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact
of electrical power.
%Observe all dangers in order to prevent injuries.
7 WARNING
Failure to observe instructions highlighted in this manner may result in serious injuries or property
damage.
%Observe all warnings in order to prevent injuries and to ensure safe use of the machine.
7 CAUTION
Failure to observe instructions highlighted in this manner may result in slight injuries or property
damage.
%Observe all cautions in order to prevent injuries and to ensure safe use of the machine.
Sequence of action
1The number 1 as formatted here indicates the first step of a
sequence of actions.
2Subsequent numbers as formatted here indicate subsequent
steps of a sequence of actions.
?Text formatted in this style provides additional assistance.
%Text formatted in this style describes the action that will
ensure the desired results are achieved.
Tips
2
Note
Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.
2
Reminder
Text highlighted in this manner contains information that should be reminded.
!
Detail
Text highlighted in this manner contains references for more detailed information.
An illustration inserted
here shows what operations
must be performed.

1Introduction
1-6 bizhub C353/C253/C203 (FE2)
Special text markings
[Stop] key
The names of keys on the control panel are written as shown above.
MACHINE SETTING
Display texts are written as shown above.
2
Note
The machine illustrations shown in this manual can vary and depend on the machine configuration.

bizhub C353/C253/C203 (FE2) 1-7
Introduction 1
1.3 User manuals
This machine is provided with printed manuals and PDF manuals on the user manual DVD.
1.3.1 Printed manual
User manual
This manual contains operating procedures and descriptions of the most frequently used functions.
In addition, this manual contains notes and precautions that should be followed for safe use of the machine.
Be sure to read this manual before using the machine.
1.3.2 User manual DVD manuals
Copy Operations
This manual contains descriptions of the Copy mode operations and machine maintenance.
Refer to this manual for details on the paper and originals, copy procedures using convenient Application
functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.
Print Operations
This manual contains details of the printing functions that can be specified with the standard built-in printer
controller.
Refer to this manual for operating procedures on using the printing functions.
Box Operations (this manual)
This manual contains operating procedures for using the user boxes on the hard disk.
Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring
data.
Network Scan/Fax/Network Fax Operations
This manual contains details on the network scan, G3 fax, network fax operations, and fax driver functions.
Refer to this manual for details on using network scan function by E-Mail or FTP, G3 fax, Internet fax, IP
address fax operations, and PC-FAX functions.
In order to use the fax functions, the optional fax kit must be purchased separately.
Network Administrator
This manual contains descriptions on setting methods for each function utilizing network connection, mainly
using the PageScope Web Connection.
Refer to this manual for details on using network functions.
Advanced Function Operations
This user manual describes overview and usage of functions that become available by registering the optional
license kit and enabling its function, and functions that become available by connecting the MFP with
applications.
In order to use the functions effectively, please read this user manual.
The following models support the advanced function: bizhub C650/C550/C451/C353/C253/C203

1Introduction
1-8 bizhub C353/C253/C203 (FE2)