Konica Minolta Bizhub C3850 User manual

User's Guide Network Fax Function
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[Network Fax Functions] Contents-1
Table of contents
1 Internet Fax Function
2 Preparation for Internet Fax (For Administrators)
2.1 Preparation flow.............................................................................................................................. 2-2
2.2 Operations required to use this function...................................................................................... 2-3
Checking a LAN cable for connection ................................................................................................2-3
Checking the network settings ...........................................................................................................2-3
Configuring the Internet fax environment ...........................................................................................2-3
Registering TTI....................................................................................................................................2-3
Setting the date and time for the machine..........................................................................................2-3
2.3 Option settings................................................................................................................................ 2-4
Registering a frequently used destination ..........................................................................................2-4
Registering a subject and text of the successfully received E-mail message....................................2-4
Using SMTP authentication ................................................................................................................2-4
Using POP Before SMTP authentication ............................................................................................2-4
Using an SSL/TLS communication.....................................................................................................2-4
Checking fax reception.......................................................................................................................2-4
3 How to Send
3.1 Sending (basic operation flow) ...................................................................................................... 3-2
3.2 Recalling a program for sending ................................................................................................... 3-4
Program ..............................................................................................................................................3-4
Registering a program ........................................................................................................................3-4
Recalling a program for sending.........................................................................................................3-5
3.3 Specifying a destination ................................................................................................................. 3-7
Selecting a destination from Favorites ...............................................................................................3-7
Selecting a destination from Address Book .......................................................................................3-7
Directly entering data..........................................................................................................................3-8
Selecting a destination from the history .............................................................................................3-8
3.4 Option settings for fax TX ............................................................................................................ 3-10
3.4.1 Basic option settings ........................................................................................................................3-10
Specifying the size of the original to be scanned ([Scan Size]) ........................................................3-10
Specifying the resolution to scan the original ([Resolution]) .............................................................3-10
Scanning both sides of an original ([Simplex/Duplex])......................................................................3-10
Changing the file name ([E-mail Settings])........................................................................................3-10
3.4.2 Specifying the method to scan the original ......................................................................................3-11
Scanning a long original ([Long Original]) .........................................................................................3-11
Specifying a binding position ([Binding Position]).............................................................................3-11
Scanning a number of originals in several batches ([Separate Scan])..............................................3-11
3.4.3 Adjusting quality/density...................................................................................................................3-12
Selecting the appropriate image quality level for the contents of the original ([Original Type])........3-12
Adjusting the density of the original to be scanned ([Density]).........................................................3-12
Adjusting the background density of the original to be scanned
([Background Removal])....................................................................................................................3-12
Sharpening the border between texts ([Sharpness]).........................................................................3-12
3.4.4 Viewing the current settings..............................................................................................................3-12
4 How to Receive a Fax
Receiving a fax automatically .............................................................................................................4-2
Receiving a fax manually ....................................................................................................................4-2

[Network Fax Functions] Contents-2
5 Receiving Options
5.1 Adding the received date and time for printing ([Footer Position])............................................ 5-2
Reception information.........................................................................................................................5-2
Operations required to use this function (for administrators) .............................................................5-2
5.2 Forwarding a received fax to another destination (Forward TX)................................................ 5-3
Forward TX..........................................................................................................................................5-3
Operations required to use this function (for administrators) .............................................................5-3
5.3 Saving a received fax to memory without printing (Memory RX)............................................... 5-4
Memory RX .........................................................................................................................................5-4
Operations required to use this function (for administrators) .............................................................5-4
Printing or deleting a received fax ......................................................................................................5-4
Downloading a received fax................................................................................................................5-5
5.4 Stopping fax printing at night (Night RX) ...................................................................................... 5-6
Night RX..............................................................................................................................................5-6
Operations required to use this function (for administrators) .............................................................5-6
5.5 Printing a fax on both sides ([Duplex Print (RX)])......................................................................... 5-7
Duplex Print (RX).................................................................................................................................5-7
Operations required to use this function (for administrators) .............................................................5-7
5.6 Configuring the fax print settings (for administrators)................................................................ 5-8
Default print settings...........................................................................................................................5-8
Fixing the print paper size ([Print Paper Size]) ....................................................................................5-8
Fixing the print paper tray ([Tray Selection for RX Print])....................................................................5-8
Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages]) ...................................5-8
6 Printing a Fax Report
7Index

1Internet Fax Function

1
[Network Fax Functions] 1-2
1 Internet Fax Function
Internet fax is a function used to send and receive faxes via the intranet and Internet.
The same network as the one used by the computers is used to transmit faxes. Therefore, you can send and
receive faxes to/from distant locations without having to worry about high communication costs or sending
a large number of pages.
The following describes the precautions for using the Internet Fax.
-To use the Internet fax function, optional units must be installed except in certain regions.
- For bizhub C3850: The optional Fax Kit FK-512 and Mount Kit MK-738 are required, excluding mod-
els used in North America.
- For bizhub C3350: The optional Fax Kit FK-512 and Mount Kit MK-738 are required.
-Internet faxes are sent or received via E-mail. Prepare a dedicated Internet fax E-mail address for this
machine.
-Connect this machine to a network that is capable of sending and receiving E-mail massages.
-A file may be damaged depending on network conditions. Be sure to check that the file(s) is not dam-
aged.
-Even if "----" is displayed in the result column of the TX result screen or Activity Report, an E-mail may
not reach the receiver side due to a problem on the Internet route."----" indicates that normal commu-
nication has been established up to the server.
-Only an A4-size original can be sent and received by this machine.
-If color or gray scale data is received, they will be discarded.

2Preparation for Internet Fax
(For Administrators)

2.1 Preparation flow 2
[Network Fax Functions] 2-2
2 Preparation for Internet Fax (For Administrators)
2.1 Preparation flow
Connecting this machine to the network
Checking a LAN cable for connection
Checking the network settings
%Check that an IP address is assigned to this machine.
Setting up the environment to send and receive Internet fax
Configuring the Internet fax environment
%Enable the Internet fax function. In addition, specify the information of this machine and settings re-
quired to send and receive E-mail.
Registering TTI
%Register the machine name, company name, etc. to be printed on faxes.
Setting the date and time for the machine
%Set the date and time on this machine to be printed on sent and received faxes.
Configuring the machine to suit your environment
Registering a frequently used destination
%This will save you from having to enter a destination each time you send data.
Registering a subject and text of the successfully received E-mail message
%Registering a subject and text of an E-mail message will save you the trouble of entering this infor-
mation each time you send a fax.
Using SMTP authentication
%This machine supports SMTP authentication. If SMTP authentication is installed in your environment,
configure its setting.
Using POP Before SMTP authentication
%This machine supports POP before SMTP authentication. If POP before SMTP authentication is in-
stalled in your environment, configure its setting.
Using an SSL/TLS communication
%This machine supports SMTP over SSL and Start TLS. If a communication with an E-mail server is
encrypted using SSL in your environment, configure its setting.
Checking fax reception
%You can check that the fax has been received via the message received from the recipient machine.
(In normal circumstances, you can use this function by default.)
Preparation finished

[Network Fax Functions] 2-3
2.2 Operations required to use this function 2
2.2 Operations required to use this function
Checking a LAN cable for connection
Check that a LAN cable connected to the network is connected to the LAN port of this machine.
Checking the network settings
Print out the Configuration Page, then check that an IP address is assigned to this machine.
To print out the Configuration Page, select [Utility] - [User Settings] - [Printer Settings] - [Print Reports] - [Con-
figuration Page].
dReference
If no IP address is assigned to this machine, you will need to configure the network. For details, refer to Chap-
ter 4 "Initial Settings of This Machine" in [Quick Start Guide].
Configuring the Internet fax environment
Enable the Internet fax function. In addition, specify the information of this machine and settings required to
send and receive E-mail.
For details on the setting procedure, refer to Chapter 2 "Configuring the Operating Environment of This Ma-
chine" in [User's Guide Applied Functions].
Registering TTI
Register the machine name, company name, etc. to be printed on faxes.
To configure settings: [Utility] - [Administrator Settings] - [Fax Settings] - [Header Information] - [Sender]
Setting the date and time for the machine
Set the date and time on this machine to be printed on sent and received faxes.
To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Date & Time Settings]
dReference
If an NTP (Network Time Protocol) server is used to set the time, the date and time on this machine can be
adjusted automatically. For details, refer to Chapter 1 "Using Web Connection" in [User's Guide Applied
Functions].

2.3 Option settings 2
[Network Fax Functions] 2-4
2.3 Option settings
Registering a frequently used destination
Registering a frequently used E-mail address to this machine as a destination will save you from having to
enter it each time you send an e-mail.
An Internet fax destination can only be registered using Web Connection. For details on the registration pro-
cedure, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide Applied
Functions].
Registering a subject and text of the successfully received E-mail message
When the recipient machine receives an Internet fax, the fax is printed, then the document that notifies the
successful reception of the E-mail message (successful reception E-mail) is printed. This document contains
the subject and text that are specified when the fax is sent from this machine.
Pre-register multiple preset text for the subject and fixed message text of an E-mail; you can use them de-
pending on destinations.
For details on the registration procedure, refer to Chapter 1 "Using Web Connection" in [User's Guide Applied
Functions].
Using SMTP authentication
This machine supports SMTP authentication. If SMTP authentication is installed in your environment, config-
ure its setting.
For details on the setting procedure, refer to Chapter 2 "Configuring the Operating Environment of This Ma-
chine" in [User's Guide Applied Functions].
Using POP Before SMTP authentication
This machine supports POP before SMTP authentication. If POP before SMTP authentication is installed in
your environment, configure its setting.
For details on the setting procedure, refer to Chapter 2 "Configuring the Operating Environment of This Ma-
chine" in [User's Guide Applied Functions].
Using an SSL/TLS communication
This machine supports SMTP over SSL and Start TLS. If a communication with an E-mail server is encrypted
using SSL in your environment, configure its setting.
The method of configuring the setting is explained using Web Connection. For details, refer to Chapter 2
"Configuring the Operating Environment of This Machine" in [User's Guide Applied Functions].
Checking fax reception
Configure the settings for requesting or responding to the result of sent and received Internet faxes, and the
setting regarding the exchange of capability information between machines. (In normal circumstances, you
can use this function by default.)
For details on the setting procedure, refer to Chapter 2 "Configuring the Operating Environment of This Ma-
chine" in [User's Guide Applied Functions].

3How to Send

3.1 Sending (basic operation flow) 3
[Network Fax Functions] 3-2
3 How to Send
3.1 Sending (basic operation flow)
1Load the original.
2Tap [Fax].
3Specify the destination E-mail address.
%For details on how to specify a destination, refer to page 3-7.
%Fax broadcasting can be performed by specifying multiple destinations.

[Network Fax Functions] 3-3
3.1 Sending (basic operation flow) 3
4Tap [Application], then configure fax option settings.
%Only an A4-size original can be sent by this machine. Specify the original size before scanning the
original. For details on how to specify the original size, refer to page 3-10.
%For details on configuring option settings, refer to the respective columns of the following table.
5Press the Start key.
%Tap [Check Settings] before sending data, and check the specified destination and settings if nec-
essary.
%To redo operations for specifying destinations or option settings, press Reset.
%If you press the Stop key while scanning the original, scanning stops. To cancel scanning the orig-
inal, delete inactive jobs from the Job screen.
Sending starts.
Tips
-When an Internet fax is sent, the TX result report is printed. With the TX result report, you can check for
successful fax transmission.
-When the recipient machine receives an Internet fax, an MDN message that provides notification of suc-
cessful reception is printed on this machine. You can check whether or not the fax has been success-
fully received by reading the MDN message.
Related setting
-You can change the defaults of fax sending options to suit your environment.
To configure settings: [Utility] - [User Settings] - [Scan/Fax Settings] - [Default Fax Settings]
-If necessary, you can change the default of the Fax screen.
To configure settings: [Utility] - [User Settings] - [Custom Display Settings] - [Scan/Fax Settings] - [Fax
Default Tab] (default: [Favorites]).
Purpose Reference
To configure basic options such as original size and resolution page 3-10
To specify the method to scan the original page 3-11
To adjust the image quality or density depending on the contents of the original page 3-12

3.2 Recalling a program for sending 3
[Network Fax Functions] 3-4
3.2 Recalling a program for sending
Program
Program is a function used to register a combination of frequently used option settings and destination infor-
mation as a recall key.
When you register a program, you can recall a combination of option settings and destination information
with a single key action on the main screen.
Registering a program
You can register up to 400 programs.
If 400 programs have already been registered, delete unnecessary programs before registering a new pro-
gram.
0To register a program, you must register the address book in advance. For details on how to register a
destination, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's
Guide Applied Functions].
1Tap [Fax].
2Tap [Application], then configure scan option settings.
%The settings configured here are registered as a program.
3Tap [Program].
4Tap [Register].

[Network Fax Functions] 3-5
3.2 Recalling a program for sending 3
5Enter the program name and destination, then tap [OK].
dReference
You can also use Web Connection to register a program. For details, refer to Chapter 2 "Configuring the Op-
erating Environment of This Machine" in [User's Guide Applied Functions].
Recalling a program for sending
1Load the original.
2Tap [Fax].
3Tap [Program].
Settings Description
[Name] Enter the program name (using up to 72 bytes).
[Dest.] Select the desired destination from Address Book or Group registered in this
machine. Only one destination can be specified.

3.2 Recalling a program for sending 3
[Network Fax Functions] 3-6
4Select the program you want to recall, and tap [Recall].
The registered content of the program is applied.
5Press the Start key.
%Tap [Check Setting] before sending data, and check the specified destination and settings if neces-
sary.
%To redo operations for specifying destinations or option settings, press Reset.
Sending starts.

[Network Fax Functions] 3-7
3.3 Specifying a destination 3
3.3 Specifying a destination
Selecting a destination from Favorites
Select a destination registered on this machine. Tapping [Favorites] displays the destinations registered in
Favorites. You can send data by broadcast transmission if you select multiple destinations.
dReference
An Internet fax destination can only be registered using Web Connection. For details on the registration pro-
cedure, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide Applied
Functions].
Selecting a destination from Address Book
Tapping [Addr. Book] displays the address book. From the address book, select a destination registered on
this machine. You can send data by broadcast transmission if you select multiple destinations.
Specify the index or address type assigned to the registered destination to narrow down the destinations to
be displayed in the address book.
Item Description
Switches the destination list to the button or list view.
Enlarges or reduces the destination display area.
Displayed when the number of destination keys is so large that they cannot be
displayed on one screen.
Scroll keys Scrolls the destination display area.
Displayed when the number of destination keys is so large that they cannot be
displayed on one screen.
Item Description
[Favorites] Displays the destinations registered in Favorites when registering a destina-
tion.

3.3 Specifying a destination 3
[Network Fax Functions] 3-8
dReference
An Internet fax destination and group destination can only be registered using Web Connection. For details
on the registration procedure, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in
[User's Guide Applied Functions].
Directly entering data
Tap [Direct Input] - [Internet Fax], then enter the E-mail address as the destination.
In [Receiver RX Ability], specify the specifications (compression type and resolution) of original data that is
compatible with the destination device.
When specifying multiple destinations, tap [Next Dest.]; you can add up to five destinations.
Related setting (for the administrator)
You can specify whether or not to allow the user to directly enter a destination.
To configure settings: [Utility] - [Administrator Settings] - [Security Settings] - [Security Details] - [Manual Des-
tination Input] (default: [Allow]).
Selecting a destination from the history
Tap [Others] - [Job History] to select a destination from the transmission history.
The history shows the latest five destinations. If necessary, multiple destinations can be selected from the
history.
[Group] Displays group destinations.
[Address Type] Narrow down destinations by the type of the registered destination.
[Name Search] Searches for the specified destination using its registration name.
Item Description

[Network Fax Functions] 3-9
3.3 Specifying a destination 3
Tips
If a registered destination is edited or the Main Power Switch is turned off and on, history information is de-
leted.

3.4 Option settings for fax TX 3
[Network Fax Functions] 3-10
3.4 Option settings for fax TX
3.4.1 Basic option settings
Specifying the size of the original to be scanned ([Scan Size])
To display: [Application] - [Basic] - [Scan Size]
Select the size of the original to be scanned.
Tips
Only an A4 size is available for the original size.
Specifying the resolution to scan the original ([Resolution])
To display: [Application] - [Basic] - [Resolution]
Select a resolution at which to scan the original.
Scanning both sides of an original ([Simplex/Duplex])
To display: [Application] - [Basic] - [Simplex/Duplex]
Select the surface of the original to be scanned.
Changing the file name ([E-mail Settings])
To display: [Application] - [Basic] - [E-mail Settings]
Change the file name of the scanned original. In addition, you can change the subject and body that is printed
in the successfully received E-mail message.
Settings Description
[1-sided] Tap this button to scan a single side of original.
[2-sided] Tap this button to scan both sides of the original.
Settings Description
[File Name] If necessary, you can rename a file of the scanned original (using up to 30 char-
acters).
[Subject] If necessary, you can change the subject of an E-mail (using up to 64 charac-
ters).
If fixed subject phrases are registered in Web Connection, you can select a
subject from those registered.
"Message from (Device name)" is displayed by default.
[From] Displays the E-mail address you specified in [Utility] - [Administrator Settings]
- [Administrator/Machine Settings] - [Input Machine Address] - [E-mail Ad-
dress].
[Body] If necessary, you can enter the message text of an E-mail (using up to 256
characters).
If fixed message text phrases are registered in Web Connection, you can se-
lect the desired message text from those registered.
The text area is blank by default.

[Network Fax Functions] 3-11
3.4 Option settings for fax TX 3
Related setting
The subject and message text of an E-mail can only be registered in Web Connection. For details, refer to
Chapter 1 "Using Web Connection" in [User's Guide Applied Functions].
3.4.2 Specifying the method to scan the original
Scanning a long original ([Long Original])
To display: [Application] - [Original] - [Original Settings] - [Long Original]
Select this option to load an original of which the feeding direction is longer than the standard size (legal).
You can send an original that has up to 39-3/8 inches (1000 mm) in length.
Specifying a binding position ([Binding Position])
To display: [Application] - [Original] - [Original Settings] - [Binding Position]
When scanning a 2-sided original, select the original binding position to prevent the binding positions from
being reversed between the front and rear faces.
Scanning a number of originals in several batches ([Separate Scan])
If the number of original sheets is so large that they cannot be loaded into the ADF at the same time, you can
load them in several batches and handle them as one job.
In [Separate Scan], you can switch between the ADF and Original Glass to scan the originals.
1Load the original.
NOTICE
Do not load more than 50 sheets at a time into the original tray, and do not load the sheets up to the
point where the top of the stack is higher than the
, mark. Doing so may cause a paper jam involving
the originals, damage the originals, and/or cause an ADF failure.
2Tap [Application] - [Original] - [Separate Scan], then set to [ON].
3Press the Start key.
The original is scanned.
4Load the next original, then press the Start key.
%Press [Change Settings] to change the option settings according to the new original if necessary.
5Repeat Step 4 until all originals have been scanned.
6After all original pages have been scanned, tap [Finish].
Sending starts.
Settings Description
[Auto] Automatically configures the binding position of the original. When the long
side of the original is 11-11/16 inches (297 mm) or less, the binding position is
set to the long edge of the paper. When the long side of the original exceeds
11-11/16 inches (297 mm), the binding position is set to the short edge of the
paper.
[Left Bind] Select this option when the binding position is set to the left of the original.
[Top Bind] Select this option when the binding position is set to the top of the original.