Konica Minolta Bizhub C3850 User manual

Use
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’
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Guide: PC-FAX Function
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[PC-FAX Functions] Contents-1
Table of contents
1 PC-Fax TX
1.1 Overview of PC-Fax TX................................................................................................................... 1-2
1.2 System environment requirements ............................................................................................... 1-3
1.3 Cable connection locations on this machine ............................................................................... 1-4
2 Preparation for PC-Fax TX (Network Connection)
2.1 Overview .......................................................................................................................................... 2-2
2.2 Before installing the fax driver (for administrators)..................................................................... 2-3
Checking a LAN cable for connection ................................................................................................2-3
Checking the network settings ...........................................................................................................2-3
Setting up the PC-Fax TX environment ..............................................................................................2-3
Enabling device information to be obtained from the fax driver.........................................................2-4
2.3 Easy installation of the fax driver .................................................................................................. 2-5
Preparing the fax driver CD-ROM.......................................................................................................2-5
Checking the operating systems compatible with the fax driver........................................................2-5
Installation procedure .........................................................................................................................2-5
2.4 Initializing the fax driver ................................................................................................................. 2-7
Configuring the optional environment of this machine .......................................................................2-7
Changing the default print settings.....................................................................................................2-7
3 Preparation for PC-Fax TX (USB Connection)
3.1 Overview .......................................................................................................................................... 3-2
3.2 Easy installation of the fax driver .................................................................................................. 3-3
Preparing the fax driver CD-ROM.......................................................................................................3-3
Checking the operating systems compatible with the fax driver........................................................3-3
Changing the installation settings
(Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2) ......................................................3-3
Installation procedure .........................................................................................................................3-4
3.3 Initializing the fax driver ................................................................................................................. 3-6
Configuring the optional environment of this machine .......................................................................3-6
Changing the default print settings.....................................................................................................3-6
4 How to Send PC-Fax TX
4.1 Transmission flow........................................................................................................................... 4-2
4.2 The [FAX Transmission Popup] window....................................................................................... 4-4
4.2.1 The [FAX Transmission Popup] screen options ..................................................................................4-4
4.2.2 Selecting a recipient from the Phone Book ........................................................................................4-5
4.2.3 Selecting a recipient from the Address Book of this machine............................................................4-5
4.2.4 Configuring the fax transmission function ..........................................................................................4-6
4.2.5 Adding a cover sheet ..........................................................................................................................4-7
4.3 Easily recalling the frequently used setting.................................................................................. 4-8
4.4 Managing recipient information on the computer (Phone Book) ............................................... 4-9
Registering a recipient ........................................................................................................................4-9
Searching for a recipient...................................................................................................................4-11
Editing recipient information .............................................................................................................4-12
Changing the recipient group ...........................................................................................................4-12
Changing a group name ...................................................................................................................4-12
Using folders for management..........................................................................................................4-13

[PC-FAX Functions] Contents-2
5 Sending Options
5.1 Send a fax with a cover sheet........................................................................................................ 5-2
5.2 Sending a fax at a preset time (Timer Send) ................................................................................ 5-5
Timer Send..........................................................................................................................................5-5
How to send........................................................................................................................................5-5
5.3 Sending a confidential fax (confidential communication)........................................................... 5-6
Confidential communication ...............................................................................................................5-6
How to send........................................................................................................................................5-6
5.4 Sending a fax after specifying a relay station (Relay Distribution)............................................. 5-7
Relay distribution ................................................................................................................................5-7
How to send........................................................................................................................................5-7
5.5 Sending a fax with authentication information ............................................................................ 5-8
Fax sending with authentication enabled ...........................................................................................5-8
Operations required to use this function ............................................................................................5-8
How to send........................................................................................................................................5-8
6 Fax Driver Settings
6.1 [Properties] window of fax driver .................................................................................................. 6-2
How to display the [Properties] window .............................................................................................6-2
Tabs provided by Windows ................................................................................................................6-4
6.2 Available operations in the [Configure] tab.................................................................................. 6-5
6.3 Available operations in the [Settings] tab..................................................................................... 6-6
6.4 [Printing Preferences] window of fax driver................................................................................. 6-7
How to display the [Printing Preferences] window .............................................................................6-7
Items common to each tab.................................................................................................................6-9
6.5 Available operations in the [FAX] tab.......................................................................................... 6-11
6.6 Available operations in the [Basic] tab ....................................................................................... 6-12
6.7 Available operations in the [Layout] tab ..................................................................................... 6-13
6.8 Available operations in the [Version Information] tab ............................................................... 6-14
7 Uninstalling the Fax Driver
Using the deletion program ................................................................................................................7-2
Uninstall using the installer .................................................................................................................7-2
8Index

1PC-Fax TX

1.1 Overview of PC-Fax TX 1
[PC-FAX Functions] 1-2
1 PC-Fax TX
1.1 Overview of PC-Fax TX
The general facsimile sends and receives paper originals. In contrast, the PC-Fax TX function sends data of
an original on a Windows computer as if it was printed on this machine.
This is well suited for an environment where you handle a large number of data files because it is not neces-
sary to prepare a paper original to send faxes.
The fax destinations can be set using the Address Book already stored on this machine. Also, you can create
a phone book and control the destinations on the computer.
Tips
To use the PC-FAX function, optional units must be installed, however, this is not the case for certain regions.
-For bizhub C3850: The optional Fax Kit FK-512 and Mount Kit MK-738 are required, excluding mod-
els used in North America.
-For bizhub C3350: The optional Fax Kit FK-512 and Mount Kit MK-738 are required.

[PC-FAX Functions] 1-3
1.2 System environment requirements 1
1.2 System environment requirements
Before using the PC-Fax TX function, you must install the fax driver on your computer in advance.
If you use the installer software to install the fax driver, the machine on the network or the machine connected
via USB interface can be detected automatically. In this case, you will be able to easily install the fax driver.
Item Specifications
Operating system Windows XP Home Edition (Service Pack 3 or later)
Windows XP Professional (Service Pack 3 or later)
Windows Server 2003, Standard Edition (Service Pack 2 or later)
Windows Server 2003, Enterprise Edition (Service Pack 2 or later)
Windows Server 2003 R2 Standard Edition
Windows Server 2003 R2 Enterprise Edition
Windows XP Professional e64 Edition (Service Pack 2 or later)
Windows Server 2003, Standard e64 Edition
Windows Server 2003, Enterprise e64 Edition
Windows Server 2003 R2, Standard e64 Edition
Windows Server 2003 R2, Enterprise e64 Edition
Windows Vista Business (Service Pack 2 or later)*
Windows Vista Enterprise (Service Pack 2 or later)*
Windows Vista Home Basic (Service Pack 2 or later)*
Windows Vista Home Premium (Service Pack 2 or later)*
Windows Vista Ultimate (Service Pack 2 or later)*
Windows Server 2008 Standard (Service Pack 2 or later)*
Windows Server 2008 Enterprise (Service Pack 2 or later)*
Windows Server 2008 R2 Standard
Windows Server 2008 R2 Enterprise
Windows 7 Home Basic
Windows 7 Home Premium*
Windows 7 Professional*
Windows 7 Enterprise*
Windows 7 Ultimate*
Windows 8*/Windows 8.1 *
Windows 8 Pro*/Windows 8.1 Pro*
Windows 8 Enterprise*/Windows 8.1 Enterprise*
Windows Server 2012 Datacenter
Windows Server 2012 Standard
Windows Server 2012 R2 Datacenter
Windows Server 2012 R2 Standard
*Supports 32-bit (e86)/64-bit (e64) environment.
CPU Any processor of the same or higher specifications as recommended for your oper-
ating system
Memory Memory capacity as recommended for your operating system
The memory space must be enough for the OS and applications used.
Drive CD-ROM drive

1.3 Cable connection locations on this machine 1
[PC-FAX Functions] 1-4
1.3 Cable connection locations on this machine
The printer cables are connected to each port on this machine.
No. Port Description
1 USB port Use a USB interface cable for USB connection.
Use a type A (4-pin, male) or type B (4-pin, male) USB cable. A
USB cable measuring three meters or less is recommended.
2 Ethernet Port (LAN)
(1000Base-T/100Base-
TX/10Base-T)
Use the LAN cable to connect this machine to the network. This
machine supports the 1000Base-T, 100Base-TX and 10Base-T
protocols.
The TCP/IP (LPD/LPR, IPP) protocols and Web services are sup-
ported.
1
2

2Preparation for PC-Fax TX
(Network Connection)

2.1 Overview 2
[PC-FAX Functions] 2-2
2 Preparation for PC-Fax TX (Network Connection)
2.1 Overview
Before using the PC-Fax TX function, you must install the fax driver on your computer.
This section explains how to prepare PC-Fax TX, using the installer supplied with this machine.

[PC-FAX Functions] 2-3
2.2 Before installing the fax driver (for administrators) 2
2.2 Before installing the fax driver (for administrators)
Connecting this machine to the network
Checking a LAN cable for connection
Checking the network settings
%Check that an IP address has been assigned to this machine.
Set up the PC-Fax operating environment.
When using the Normal Printing (at Port 9100)
%Make sure that the RAW port number has been set. (Usually, you can use the default settings.) Use
Normal Printing (Port 9100) unless otherwise specified.
When using the Internet Printing (IPP)
%Check the IPP operating environment. (Usually, you can use the default settings.)
When using the Secure Printing (IPPS)
%Set up the IPPS operating environment. Establish the communication with SSL encryption between
this machine and the computer.
Preparation finished
Checking a LAN cable for connection
Check that a LAN cable is connected to the LAN port of this machine.
For details on the cable connection port, refer to page 1-4.
Checking the network settings
Print out the Configuration Page, then check that an IP address is assigned to this machine.
To print out the Configuration Page, select [Utility] - [User Settings] - [Printer Settings] - [Print Reports] - [Con-
figuration Page].
dReference
If no IP address is displayed, you need to set up the network. For details, refer to [Quick Start Guide].
Setting up the PC-Fax TX environment
Set up the operating environment to suit the printing method.
If the printing method is not specified before installation, Normal Printing (Port 9100) is selected for printing.
Use Normal Printing (Port 9100) unless otherwise specified.
For details on how to configure settings, refer to Chapter 1 "Using Web Connection" in [User's Guide: Applied
Functions].
Tips
-If you are using Windows Vista/7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, you cannot set up
the Secure Print (IPPS) using the installer.
Printing method Description
Normal Printing (Port
9100)
Make sure that the RAW port number has been set. (Usually, you can use the
default settings.)
Internet Printing (IPP) Check the IPP operating environment. (Usually, you can use the default set-
tings.)
Secure Printing (IPPS) Set up the IPPS operating environment. Establish the communication with SSL
encryption between this machine and the computer.

2.2 Before installing the fax driver (for administrators) 2
[PC-FAX Functions] 2-4
-If you are using Windows XP or Server 2003 in an IPv6 environment, you cannot set up the Secure Print-
ing using the installer.
-Internet Printing (IPP) is not supported in the IPv6 environment.
Enabling device information to be obtained from the fax driver
Disable the OpenAPI authentication function. (Usually, you can use the default settings.)
If device information collection from the fax driver is enabled, the fax driver automatically collects the infor-
mation such as optional device attachment and authentication settings.
For details on how to configure settings, refer to Chapter 1 "Using Web Connection" in [User's Guide: Applied
Functions].

[PC-FAX Functions] 2-5
2.3 Easy installation of the fax driver 2
2.3 Easy installation of the fax driver
Preparing the fax driver
Preparing the fax driver CD-ROM
%For the CD-ROM, contact the administrator of this machine.
Checking the operating systems compatible with the fax driver
%Check that the computer with the fax driver installed satisfies operating conditions of the fax driver.
Installing the fax driver on the computer
Installing the fax driver on the computer using the installer
%Insert the Driver & Utilities CD-ROM into the drive, and install the software by following the on-
screen instructions.
Performing a test print
%If necessary, make a test print, then check that it is acceptable.
Preparation finished
Preparing the fax driver CD-ROM
The following CD-ROMs are supplied with this machine: The fax driver is included on the Driver & Utilities
CD-ROM.
Checking the operating systems compatible with the fax driver
For details on the operating system of the computer compatible with the fax driver, refer to page 1-3.
Installation procedure
Install the fax driver on the computer using the installer.
0Administrator privileges are required to perform this task.
0Use the Driver & Utilities CD-ROM.
1Insert the fax driver CD-ROM into the CD-ROM drive of the computer.
%Make sure that the installer starts, then proceed to Step 2.
%If the installer does not start, open the printer driver folder on the CD-ROM, double-click [Set-
up.exe], then go to Step 3.
%If the [User Account Control] window appears, click [Continue] or [Yes].
2Click [Printer/FAX].
3Read the license agreement, then click [AGREE].
4Check the contents of the [Readme] window, then click [Next].
5Select [Install printers/MFPs], then click [Next].
Connected printers are detected.
%For Windows Vista/7/8/8.1/Server 2008/Server 2008 R2/Server 2012/Server 2012 R2, you can se-
lect [Preference for IPv4] or [Preference for IPv6]. The address has the preference when detected in
both IPv4 and IPv6.
CD-ROM Description
Driver & Utilities CD-ROM Contains Windows printer driver (PCL/PS/XPS/FAX), Mac OS
printer driver, Linux printer driver, and TWAIN driver. This also
contains the page for downloading utility software.
User's Guide CD-ROM Contains user's guides.

2.3 Easy installation of the fax driver 2
[PC-FAX Functions] 2-6
6Select this machine, then click [Next].
%If this machine is not detected, restart it.
%You do not need to change the printing method from [Normal Printing] (Port 9100) unless otherwise
specified by the administrator.
%As the printing method, you can select [Normal Printing], [Internet Printing] (IPP), or [Secure Printing]
(IPPS).
%Among the connected printers, only the target model is automatically detected and displayed. If
multiple target models are displayed, check the IP addresses.
%If the connection to this machine cannot be recognized, it is not displayed in the list. In such a case,
select [Specify the Printer/MFP Except for the Above. Select (IP Address, Host Name...)], then man-
ually specify the IP address and host name of this machine.
7Select the check box of the fax driver, then click [Next].
8Check the components to be installed, then click [Install].
9If necessary, change the printer name or print a test page, then click [Finish].
Installation of the fax driver is then completed.
dReference
Be sure to initialize the fax driver after you have installed it. For details, refer to page 2-7.
Settings Description
[Review] Displays the installed components for checking.
[Rename Printer] Changes this machine name, if necessary.
[Property] Sets the optional operating environment of this machine. For details, refer to
page 2-7.
[Print Setting] Changes the default print settings of this machine, if necessary. For details, re-
fer to page 2-7.
[Print Test page] Prints a test page to check the normal data transfer, if necessary.

[PC-FAX Functions] 2-7
2.4 Initializing the fax driver 2
2.4 Initializing the fax driver
Configuring the optional environment of this machine
If you are using this machine for the first time, ensure that optional device installation and authentication set-
tings have been correctly reflected on the fax driver.
1Open the [Properties] window of the fax driver.
%For information on how to display the [Properties] window, refer to page 6-2.
2In the [Configure] tab, check the information such as what options are installed on this machine and
whether or not authentication settings have been configured.
%By default, [Auto] in [Acquire Settings...] is enabled. The information on this machine is automatically
obtained and reflected to [Device Option].
%When [Auto] in [Acquire Settings...] is disabled, clicking [Acquire Device Information], obtains and
reflects the information on this machine to [Device Option].
%If you cannot establish communication with this machine, manually set this information in [Device
Option]. Select the item to change from the list, and set a value in [Setting].
3Click [OK].
Changing the default print settings
You can change the default print settings of the fax driver, if necessary.
For example, if you set to send the initial value with page combination, you can reduce the number of pages
printed at the destination. We recommend that you change the default settings to suit your environment.
1Open the [Printing Preferences] window of the fax driver.
%For information on how to display the [Printing Preferences] window, refer to page 6-7.
2Change the print settings, and click [OK].
The changed settings are applied when PC-Fax TX is performed from any application software.
dReference
The fax driver has a function that saves settings as favorites. For details, refer to page 4-8.

3Preparation for PC-Fax TX
(USB Connection)

[PC-FAX Functions] 3-2
3.1 Overview 3
3 Preparation for PC-Fax TX (USB Connection)
3.1 Overview
Before using the PC-Fax TX function, you must install the fax driver on your computer.
This section explains how to prepare PC-Fax TX, using the installer supplied with this machine.

3.2 Easy installation of the fax driver 3
[PC-FAX Functions] 3-3
3.2 Easy installation of the fax driver
Preparing the fax driver
Preparing the fax driver CD-ROM
%For the CD-ROM, contact the administrator of this machine.
Checking the operating systems compatible with the fax driver
%Check that your computer meets the operating environment requirements of the printer driver.
Installing the fax driver on the computer
Configuring the installation settings on the computer
%If you are using Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, you need to change
the PC settings in advance.
Installing the fax driver on the computer using the installer
%After connecting the USB cable, insert the Driver & Utilities CD-ROM into the drive, then install the
software by following the on-screen instructions.
Performing a test print
%If necessary, make a test print, then check that it is acceptable.
Preparation finished
Preparing the fax driver CD-ROM
The following CD-ROMs are supplied with this machine: The fax driver is included on the Driver & Utilities
CD-ROM.
Checking the operating systems compatible with the fax driver
For details on the operating system of the computer compatible with the fax driver, refer to page 1-3.
Changing the installation settings (Windows 7/8/8.1/Server 2008 R2/Server
2012/Server 2012 R2)
If you are using Windows 7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, change the computer settings
before installing the fax driver.
1Open the [Control Panel] window.
%In Windows 8.1, click [ ] in the Start window, then click [Control Panel] - [Hardware and Sound] -
[View devices and printers].
%In Windows 8, right-click the Start window, then click [All apps] - [Control Panel].
%In Windows Server 2012/Server 2012 R2, click [Control Panel] in the Start window.
%In Windows 7/Server 2008 R2, open the Start menu, then click [Control Panel].
2Click [System and Security] - [System].
3Click [Advanced system settings] on the menu in the left-hand pane.
The [System Properties] window appears.
CD-ROM Description
Driver & Utilities CD-ROM Contains Windows printer driver (PCL/PS/XPS/FAX), Mac OS
printer driver, Linux printer driver, and TWAIN driver. This also
contains the page for downloading utility software.
User's Guide CD-ROM Contains user's guides.

[PC-FAX Functions] 3-4
3.2 Easy installation of the fax driver 3
4In the [Hardware] tab, click [Device Installation Settings].
5Select [No, let me choose what to do], select [Never install driver software from Windows Update.], then
click [Save Changes].
%When you have finished installing the fax driver, change the setting back to [Yes, do this automati-
cally (recommended) ].
6Click [OK] to close the [System Properties] window.
Installation procedure
Install the fax driver on the computer using the installer.
0Administrator privileges are required to perform this task.
0Use the Driver & Utilities CD-ROM.
1Connect a USB cable to the USB port of this machine.
%For details on the cable connection port, refer to page 1-4.
%If a wizard window for adding new hardware opens, click [Cancel].
2Insert the fax driver CD-ROM into the CD-ROM drive of the computer.
%Make sure that the installer starts, then go to Step 3.
%If the installer does not start, open the printer driver folder on the CD-ROM, double-click [Set-
up.exe], then go to Step 4.
%If the [User Account Control] window appears, click [Continue] or [Yes].
3Click [Printer/FAX].
4Read the license agreement, then click [AGREE].
5Check the contents of the [Readme] window, then click [Next].
6Select [Install printers/MFPs], then click [Next].
USB-connected printers are detected.

3.2 Easy installation of the fax driver 3
[PC-FAX Functions] 3-5
7Select this machine, then click [Next].
8Select the check box of the fax driver, then click [Next].
9Check the components to be installed, then click [Install].
10 If necessary, change the printer name or print a test page, then click [Finish].
Installation of the fax driver is then completed.
dReference
Be sure to initialize the fax driver after you have installed it. For details, refer to page 3-6.
Settings Description
[Review] Displays the installed components for checking.
[Rename Printer] Changes this machine name, if necessary.
[Property] Sets the optional operating environment of this machine. For details, refer to
page 3-6.
[Print Setting] Changes the default print settings of this machine, if necessary. For details, re-
fer to page 3-6.
[Print Test page] Prints a test page to check the normal data transfer, if necessary.

[PC-FAX Functions] 3-6
3.3 Initializing the fax driver 3
3.3 Initializing the fax driver
Configuring the optional environment of this machine
If you are using this machine for the first time, apply the optional device installation and authentication set-
tings to the fax driver.
1Open the [Properties] window of the fax driver.
%For information on how to display the [Properties] window, refer to page 6-2.
2In the [Configure] tab, check the information such as what options are installed on this machine and
whether or not authentication settings have been configured.
%If you are using Windows Vista/7/8/8.1/Server 2008 R2/Server 2012/Server 2012 R2, [Auto] under
[Acquire Settings...] is enabled by default. Thus, the information of this machine is automatically ob-
tained and applied for [Device Option].
%When [Auto] in [Acquire Settings...] is disabled, clicking [Acquire Device Information], obtains and
reflects the information on this machine to [Device Option].
%If you are using Windows XP/Server 2003, set the option manually using [Device Option]. Select the
item to change from the list, and set a value in [Setting].
3Click [OK].
Changing the default print settings
You can change the default print settings of the fax driver, if necessary.
For example, if you set to send the initial value with page combination, you can reduce the number of pages
printed at the destination. We recommend that you change the default settings to suit your environment.
1Open the [Printing Preferences] window of the fax driver.
%For information on how to display the [Printing Preferences] window, refer to page 6-7.
2Change the print settings, and click [OK].
The changed settings are applied when PC-Fax TX is performed from any application software.
dReference
The fax driver has a function that saves settings as favorites. For details, refer to page 4-8.