Konica Minolta bizhub C652 Series User manual

f u l l c o l o r p r i n t e r / c o p i e r / s c a n n e r / f a x
bizhub C652/C552/C452/C360/C280/C220 scan job shops

Table of Contents
RegisteringScanSubjectLines...........................................1
Selecting a Pre-registered Subject Line when sending an Email . . . . . . . . . . . . . . . . . . 4
Changing the “From Address” when sending an Email . . . . . . . . . . . . . . . . . . . . . . . . . 7
ThumbnailPreview....................................................10
Saving a PDF Encrypted Document/PDF Encryption Settings . . . . . . . . . . . . . . . . . . 13
Printing a PDF Encrypted Document from the User Box . . . . . . . . . . . . . . . . . . . . . . . 16
Annotation(BatesStamping)UserBox....................................19
ShortcutKeys .......................................................29
LimitingAccesstoDestinations..........................................32
Group/Programs.....................................................48
SendandPrint.......................................................51
ScanningZ-FoldedOriginals ............................................55
ScanningLongOriginals...............................................57
Scan-to-USB .......................................................59
Scan-to-USB with User Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
User Access Restrict/Allow Scan-to-USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Scan-to-WebDAV ....................................................70
Scan-to-Home ......................................................72
UsingScan-to-Home................................................74
Scan-to-Me.........................................................75
Multiple File Attachment to Email using the Attachment Method Function . . . . . . . . . 77
Data Export/Import USB Memory/User Boxes (Save from USB to User Box) . . . . . . 79
SearchablePDF .....................................................82
Automatic Image Rotation (Auto Orientation on the List) . . . . . . . . . . . . . . . . . . . . . . . 84
Automatic Image Rotation with Searchable PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
OutlinePDF.........................................................88
Selecting an Address from the MFP Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . 90

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Registering Scan Subject Lines
A Real Estate office employs many agents, each of which must communicate with their
clients on a daily basis in an efficient and productive manner. The ability to pre-register
default subject lines allows the realtor to store commonly used subject lines and retrieve
them in an instant.
Up to 10-Email subjects can be registered. Once registered, it is easily accessible
when sending and Email.
1. Press the
Utility/Counter key.
2. Touch One-Touch/User
Box Registration.
3. Touch Create One-Touch
Destination.

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4. Touch Email Settings.
5. Touch Email Subject.
6. Touch New.

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7. Touch Subject.
8. Enter Subject,
up to 64 characters
can be entered (type
“Title Documents”).
9. Press OK twice.
10. The Email subject
has been registered.
11. Press Close until you return to the main screen.

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Selecting a Pre-registered Subject Line
when sending an Email
1. Press Fax/Scan key.
2. Load Original.
3. Touch Address Book
and select an
Email destination(s).
4. Touch Communication
Settings.

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5. Touch Email Settings.
6. The Document Name,
Subject, From and Body
fields appear. The default
document name and
default subject line appear
in their respective fields.
7. Touch Subject to view
the subjects that have
been pre-registered
(“Title Documents”
from the previous job
shop will appear).

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8. Highlight the
desired subject
(“Title Documents”)
and touch OK.
9. The registered subject
selected in the previous
step will appear in the
subject line (and the
selected subject will
appear in the subject
line of the received
Email message).
10. Touch Close until you
return to the main screen.
11. Press Start to send
the Email.

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Changing the “From Address” when sending an Email
1. Press Fax/Scan key.
2. Load Original.
3. Touch Address Book
and select an
Email destination(s).
4. Touch Communication
Settings.

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5. Touch Email Settings.
6. The Document Name,
Subject, From and Body
fields appear. The default
document name and
default subject line
appear in their respective
fields. If the Administrator
has entered their Email
address, it will also appear
(as shown below).
7. Touch From and then
touch Direct Input.
NOTE: In order to change
“From” address, setting
must be set to “Allow”.
Utility/Counter ,
Administrator Settings
,Enter Password ,
Press OK ,System
Settings ,Restrict User Access ,Restrict Access to Job Settings ,
Change From address to Allow.

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8. Touch Clear on the
keypad to remove
present address.
9. Enter the From
information using
the keypad.
10. Touch OK.
11. Touch Close until you
return to main screen.
12. Press Start to send
the Email.

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Thumbnail Preview
Thumbnail Preview allows you to view the first page of the stored document,
the name of the document and the number of document pages. This feature
enables the user to verify that they are accessing the correct document.
1. Press the User Box key.
2. Touch the button for the desired User Box.
NOTES: The Personal Tab only displays the User Boxes registered to the User
that is logged on when User Authentication is enabled.
3. The Group Tab only
displays the User
Boxes registered for
the account associated
with the user when
Account Track is
enabled.
A thumbnail
of the first page
is displayed.
The number of
pages is displayed.
The document
name is
displayed.
User Box

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4. Touch Use/File.
5. Enter the Password
assigned to the
User Box.
6. Touch OK.
7. The list of documents
stored in the User Box
is displayed.
Note: The contents of
an Encrypted document
CANNOT be previewed.

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ENLARGING THE THUMBNAIL PREVIEW
1. Highlight the document
you want to preview.
2. Press Document Details.
3. Touch Preview.
4. Touch the Zoom buttons.
5. Other Enlargement
views include 2%, 4%
and 8% Zoom.
6. To select a different area
to be enlarged, touch
the Scroll Bar Arrows
at the bottom of the
image. The left and right
arrows will move the
image left and right.
7. You can also move
the image up and down
by touching the Scroll
Bar Arrows to the right
of the image.
8. Touch Close when
you have completed
previewing the first
page of the stored
document.

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Create a Password Encrypted PDF File Type/Send
via Email/Save in Password Encrypted PDF User Box
Prerequisites:
Create an Email Destination One-Touch button prior to beginning the job shop.
Confirm that print from PageScope Web Connection is set to YES in the Printer Settings
under Administrator Settings.
CREATE A PASSWORD ENCRYPTED PDF FILE TYPE
1. Load Original.
2. Press Fax/Scan key.
3. Touch Scan Settings.
4. Touch File Type.

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5. Touch Encryption.
6. Select Encryption Level: High Level.
7. Touch Password. Enter document changing permissions password. Enter X.
8. Touch Password Confirmation. Enter X.
9. Touch OK.
10. Touch Document Permissions. Enter password for recipient to open
document. Enter Y.
11. Touch Password Confirmation. Enter Y.
NOTE: Document Permission Password cannot be the same
as Encryption Password.
12. Touch OK.
13. Touch Detail Settings.
14. Touch Low Resolution under Printing Allowed.
15. Touch Allow under Enable Copying of Text, Images and Other Content.
16. Touch Forward ,.
17. Touch Commenting, Filling in Form Fields and Signing.
18. Touch OK 4x until you’re back at the Fax/Scan screen.
SEND FILE VIA EMAIL
19. Select Email Destination.
20. Press Start.
21. Document is scanned
and sent.

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SAVE FILE IN PASSWORD ENCRYPTED PDF USER BOX
22. Go to PC and launch
Email Client
(i.e. Outlook Express).
23. Click on (In Box).
24. Click on Send/Receive.
25. Email will appear.
26. Click to open file.
27. Click on attachment.
28. A window will appear. Enter your Password.
29. Click OK.
30. Encrypted document will now open.
31. Password encrypted file will now open.
32. Save the File to the Desktop.
33. Web into the MFP via Web Connection.
34. Click on Direct Print tab.
35. Click on Browse button and locate the File on the Desktop.
38. Click OK.
39. File is sent to the MFP.
To print this file refer to Job Shop:
“Printing a PDF Encrypted Document from the User Box”.

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Printing a PDF Encrypted Document from the User Box
In order to print a document saved in the Encrypted User Box, the password
specified when the document was saved must be entered.
1. Press User Box Key
on the control panel.
2. Touch System User Box.
3. Touch Password
Encrypted PDF User Box.
User Box

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4. Touch Use/File.
5. A list of documents
appears.
5. Select the document
to be printed.
6. Under Output Settings
touch Print/Save.
7. Type in password.

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8. Press Start.
Start