Konica Minolta bizhub FK-503 User manual

FK-503 (bizhub 350/250)
User Manual

Contents
bizhub 350/250 x-1
Contents
1Introduction
1.1 Special notice to user ....................................................................... 1-4
For Canada .................................................................................... 1-4
For U.S.A. ....................................................................................... 1-4
For New Zealand ............................................................................ 1-6
For Europe ..................................................................................... 1-7
1.2 Getting started .................................................................................. 1-8
Sending a fax ................................................................................. 1-8
1.3 Available features ........................................................................... 1-10
Printing transmission information ................................................ 1-10
Sending a fax at a specified time ................................................. 1-10
Sending one scanned page at a time (Quick Scan TX) ................ 1-11
Overseas faxing ........................................................................... 1-11
Sending a fax printed with the recipient’s name .......................... 1-11
Sending a fax with the document scanning area specified ......... 1-12
Specifying the binding position of double-sided documents ...... 1-12
Sending a fax with a command sent from the recipient .............. 1-13
Storing a document for polling .................................................... 1-13
Using a confidential box .............................................................. 1-14
Sending a fax protected with a password ................................... 1-14
Advanced scanning features ........................................................ 1-14
1.4 User’s guides .................................................................................. 1-15
User’s guide [Copy operations] ................................................... 1-15
User’s guide [Network scanner operations] ................................. 1-15
User’s guide [Box operations] ...................................................... 1-15
User’s guide [Print operations] ..................................................... 1-15
User’s guide [Facsimile operations] (this manual) ........................ 1-15
1.5 Explanation of manual conventions .............................................. 1-16
Safety advices .............................................................................. 1-16
Sequence of action ...................................................................... 1-16
Tips .............................................................................................. 1-17
Special text markings ................................................................... 1-17
1.6 Descriptions and symbols of documents and paper .................. 1-18
“Width” and “Length” ................................................................... 1-18
Paper orientation .......................................................................... 1-18

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2 Before use
2.1 Precautions ........................................................................................2-3
2.2 Part names and their functions ........................................................2-4
Back of main unit (Fax Kit FK-503) .................................................2-4
Stamp unit SP-501 .........................................................................2-5
2.3 Using the control panel .....................................................................2-6
Control panel ..................................................................................2-6
2.4 Initial settings .....................................................................................2-8
Required settings ............................................................................2-8
Useful functions ............................................................................2-10
2.5 Fax settings screen .........................................................................2-11
Fax mode screen ..........................................................................2-11
Fax/Copy screen ...........................................................................2-13
Icons that appear in the screen ....................................................2-14
2.6 User authentication and account track .........................................2-15
3 Transmission
3.1 General fax operation ........................................................................3-3
To send a fax ..................................................................................3-3
3.2 Feeding the document ......................................................................3-5
Loading the document into the ADF ...............................................3-5
Placing the document on the original glass ....................................3-6
3.3 Faxing a multi-page document from the original glass .................3-8
Faxing using the original glass ........................................................3-8
3.4 Specifying the transmission settings ............................................3-10
To specify the transmission settings ............................................3-10
Original type ..................................................................................3-11
Density ..........................................................................................3-13
Reduction/Area .............................................................................3-14
Checking the settings ...................................................................3-17
3.5 Specifying a recipient ......................................................................3-19
Using the direct input screen ........................................................3-19
Using a one-touch dial button ......................................................3-21
Using a program ...........................................................................3-22
Using the search screen ...............................................................3-24
Specifying multiple recipients (broadcast transmission) ..............3-26
Checking/deleting recipients ........................................................3-28
3.6 Faxing after using the telephone (manual faxing) ........................3-29
To send a fax manually .................................................................3-29

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3.7 Combining one-touch dialing and direct dialing
(chain dialing) .................................................................................. 3-30
To send a fax using chain dialing ................................................. 3-30
3.8 Operations while scanning ............................................................ 3-31
If document size cannot be detected .......................................... 3-31
If memory became full .................................................................. 3-31
3.9 When unable to send ...................................................................... 3-32
To send the fax again ................................................................... 3-32
3.10 Stopping the transmission ............................................................. 3-33
To stop sending a fax .................................................................. 3-33
3.11 Checking transmission results (Job List) ..................................... 3-34
Jobs ............................................................................................. 3-34
Checking a job ............................................................................. 3-35
4 Reception
4.1 Reception modes .............................................................................. 4-3
4.2 Reception .......................................................................................... 4-6
Printing received faxes ................................................................... 4-6
When unable to receive ................................................................. 4-7
Reception information .................................................................... 4-8
4.3 Receiving a telephone call ............................................................... 4-9
To receive a telephone call ............................................................ 4-9
5 Troubleshooting
5.1 Problems when sending faxes ........................................................ 5-3
5.2 Problems when receiving faxes ...................................................... 5-5
5.3 Error messages ................................................................................. 5-7
6 Specifications
6.1 Specifications ................................................................................... 6-3
7 Useful transmission functions
7.1 FAX Menu .......................................................................................... 7-3
Displaying the fax menu screen ..................................................... 7-3
FAX Menu screens ......................................................................... 7-4
7.2 Sending faxes printed with transmission information .................. 7-7
To send faxes printed with transmission information .................... 7-7

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7.3 Sending faxes printed with the recipient’s name
(“Dest. Insert” function) ....................................................................7-8
To send faxes printed with the recipient’s name ............................7-8
7.4 Checking a report for the transmission result
(“TX Report” function) .....................................................................7-10
To print the transmission report ....................................................7-10
7.5 Sending two document pages as one (“2in1” function) ..............7-12
To send a 2in1 fax ........................................................................7-12
7.6 Sending double-sided documents (“2-Sided TX” function) .........7-13
To fax double-sided document pages ..........................................7-13
7.7 Sending an A4-size document with a landscape orientation
(“Rotation TX” function) ..................................................................7-15
To send a rotated transmission ....................................................7-15
7.8 Giving a fax priority (“Priority TX” function) ..................................7-16
To send a priority transmission .....................................................7-16
7.9 To send a fax at a specified time
(“Timer TX Setting” function) .........................................................7-17
To send a timer transmission ........................................................7-17
7.10 Stamping faxed documents (“Stamp” function) ...........................7-19
To stamp faxed documents ..........................................................7-19
7.11 Sending a document one page at a time
(“Quick Scan TX” function) .............................................................7-20
To send a document one page at a time ......................................7-20
7.12 Sending a fax with a password applied
(“Password TX” function) ...............................................................7-21
To send faxes with a password applied .......................................7-21
7.13 Specifying the number of fax copies
(“Remote Copy” function) ...............................................................7-22
To specify the number of fax copies to be printed .......................7-22
7.14 F-codes .............................................................................................7-23
F-codes .........................................................................................7-23
F-code confidential transmissions ................................................7-23
Bulletin boards ..............................................................................7-24
Remote copying ............................................................................7-24
Precautions for specifying F-codes ..............................................7-24
7.15 Using a confidential box (confidential transmission) ...................7-25
To use a confidential box ..............................................................7-25
Retrieving F-code confidential documents ...................................7-26

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7.16 Registering a document on a bulletin board ................................ 7-27
To register a document on a bulletin board ................................. 7-27
Registering a document on a bulletin board
from another fax machine ............................................................ 7-29
7.17 Faxing from a computer (direct faxing) ........................................ 7-30
When performed through a mail server ....................................... 7-32
8 Useful reception functions
8.1 Receiving a fax with a password applied
(“Password RX” function) ................................................................ 8-3
8.2 Retrieving documents from bulletin boards
(“Retrieve” function) ......................................................................... 8-4
To retrieve a document from a bulletin board ................................ 8-4
8.3 Using a confidential box (confidential reception) .......................... 8-7
To receive a confidential document ............................................... 8-7
9 Polling
9.1 Preparing a polling document (“Polling TX” function) .................. 9-3
To perform a polling transmission ................................................. 9-3
9.2 Receiving a polling document (“Polling RX” function) .................. 9-5
To perform polling reception .......................................................... 9-5
10 Registering/specifying settings
10.1 Displaying the FAX Registration screen ....................................... 10-3
To display the FAX Registration screen ....................................... 10-3
10.2 Programming a one-touch dial button ......................................... 10-4
Programming a one-touch dial button with a fax number ........... 10-4
Registering an F-code .................................................................. 10-7
Specifying the transmission speed .............................................. 10-9
Changing/deleting a one-touch dial button ............................... 10-10
Copying a one-touch dial button ............................................... 10-11
Registering/deleting a secondary destination ............................ 10-13
10.3 Registering indexes for one-touch dial buttons ........................ 10-14
To register an index ................................................................... 10-14
Changing/deleting an index ....................................................... 10-15
10.4 Registering a transmission program .......................................... 10-16
Registering a transmission program .......................................... 10-16
Registering a batch transmission program ................................ 10-19
Registering a polling reception program .................................... 10-21
Changing/deleting a program .................................................... 10-23

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10.5 Setting up a bulletin board ...........................................................10-24
To set up a bulletin board ...........................................................10-24
10.6 Registering confidential boxes ....................................................10-28
To register a confidential box .....................................................10-28
11 Utility mode
11.1 Overview of utility mode parameters .............................................11-3
List of registration information and parameters ............................11-3
11.2 Specifying user’s choice settings ................................................11-10
To specify user’s choice settings ...............................................11-10
Output tray settings ....................................................................11-12
Default screen .............................................................................11-12
11.3 Specifying FAX registration settings ...........................................11-13
11.4 Specifying user management settings ........................................11-14
To specify user management settings ........................................11-14
Tone volume parameters ............................................................11-15
Memory RX ON/OFF ...................................................................11-15
11.5 Displaying the administrator management screen ....................11-16
To display the administrator management screen .....................11-16
11.6 Available parameters ....................................................................11-18
Administrator management 1 screen ..........................................11-18
Administrator management 2 screen ..........................................11-19
11.7 Specifying the language for reports and the transmission
source name (“Language for Communication” parameter) ......11-20
To specify the language for reports and the transmission
source name ...............................................................................11-20
11.8 Programming the telephone number
(“Self-telephone # Information” parameter) ...............................11-21
To register the telephone number ...............................................11-21
11.9 Programming a name (TSI Registration) .....................................11-24
To register a transmission source name .....................................11-24
11.10 Registering the ID displayed on the recipient’s machine
(“Self-ID” parameter) .....................................................................11-26
To register the machine’s ID .......................................................11-26
11.11 Preventing changes to one-touch dial buttons ..........................11-28
To prevent changes to one-touch dial buttons ..........................11-28
11.12 Specifying transmission settings (TX Settings) ..........................11-29
To specify quality/mode settings ................................................11-30
To specify communication menu settings ..................................11-32

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11.13 Specifying the printing period for received documents
(RX Settings) .................................................................................. 11-34
Specifying the “Memory RX Time Setting” parameter ............... 11-35
Specifying the “Memory Lock Password” parameter ................ 11-36
Printing manually ........................................................................ 11-38
11.14 Deleting confidential boxes ......................................................... 11-39
To delete a confidential box ....................................................... 11-39
11.15 Specifying the reception mode and the number of rings
(RX Functions) ............................................................................... 11-41
To specify RX Functions settings ............................................... 11-41
To specify the reception method (Reception mode) .................. 11-42
To specify the number of rings (Numbers of RX call rings) ........ 11-42
11.16 Registering communication passwords ..................................... 11-43
To register a communication password ..................................... 11-43
11.17 Specifying report output settings (Report settings) .................. 11-45
To specify the result report printing conditions (TX Report) ...... 11-45
To specify the activity report printing conditions
(Activity report) ........................................................................... 11-47
11.18 Forwarding sent documents to the specified recipient
(TX Forwarding) ............................................................................ 11-48
To specify document forwarding ............................................... 11-48
11.19 Specifying the procedure for received documents
(Document management) ............................................................ 11-50
To specify the procedure performed with documents
received on each line ................................................................. 11-50
To specify the procedure performed with documents
received on each line ................................................................. 11-50
To specify the procedure performed with documents
received with an F-code ............................................................ 11-53
To specify the procedure performed with documents
received with an F-code ............................................................ 11-53
Specifying the procedure performed with other
received documents ................................................................... 11-56
To specify the procedure performed with other
received documents ................................................................... 11-56
11.20 Specifying the self-registered domain name ............................. 11-58
To specify the self-registered domain name .............................. 11-58
11.21 Specifying the gateway transmission setting ............................ 11-60
To specify the gateway transmission setting ............................. 11-60
11.22 Specifying software switch settings (machine functions) ........ 11-62
Software SW settings ................................................................. 11-62
To specify a software switch setting .......................................... 11-64

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Specifying settings for the stamp and
password comparison (mode 000) .............................................11-66
Specifying settings for inserting the destination
in the document (mode 001) .......................................................11-67
Specifying printing of the memory clear report and
the report for a broadcast transmission (mode 002) ..................11-68
Specifying settings for forwarding reception (mode 003) ...........11-69
Specifying the storage time for failed transmission
documents (mode 004) ...............................................................11-70
Specifying settings for general subscriber lines (mode 006) ......11-71
Specifying settings for receiving long documents (mode 007) ...11-72
Specifying the setting for selecting paper when
printing received documents (mode 008) ...................................11-74
Specifying settings for the confirmation screen for
broadcast transmissions (mode 014) ..........................................11-75
Specifying whether or not a telephone is connected
and whether or not a received date report is added
and its format (mode 016) ...........................................................11-76
Specifying settings for the image in the failed
transmission report (mode 023) ..................................................11-77
Specifying the copy limitation with remote copying (mode 028) 11-78
Specifying settings for fax reception functions (mode 030) .......11-79
Specifying the setting for tray selection
of received faxes (mode 037) ......................................................11-80
Specifying settings for administrator forwarding (mode 198) .....11-81
Specifying settings for the number of rings until
automatic reception (port 2) (mode 249) ....................................11-82
Specifying the Internet fax settings (mode 350) .........................11-84
Specifying whether transmission source information
is added when directly faxing, performing an IP relay
operation, or forwarding received documents (mode 352) .........11-85
Specifying settings for the range of administrator
passwords and the information indicated in the
report for direct faxing/IP relay transmissions (mode 368) .........11-86
Specifying settings for when copying is finished
using the ADF (mode 429) ..........................................................11-87
Specifying restrictions for registering fax addresses
and printing reports and specifying how one-touch dial
recipients are displayed (mode 477) ...........................................11-88
12 Specifying settings using PageScope Web Connection
12.1 Items that can be specified using
PageScope Web Connection ..........................................................12-3
Fax/Scan (User mode) ..................................................................12-3
System (Administrator mode) .......................................................12-3