Konica Minolta bizhub PRO 950 Series User manual

bizhub PRO 950
Security
User’s Guide
The Control Software version is as follows.
(This software consists of Image control program and Controller control pro-
gram.)
Image control program (Image Control l1) version:
A0Y50Y0-00I1-G00-10
A0Y50Y0-00I1-G00-20
A0Y50Y0-00I1-G00-21
Controller control program (IC Control P) version:
A0Y5011-00P1-G00-10
A0Y5011-00P1-G00-11
A0Y5011-00P1-G00-20
About the Rom version display function:
The bizhub PRO 950 Control Software (Image control program/ Controller
control program) version mentioned above can be confirmed by using the
service representative (CE) service mode ROM version display function.
When you display the ROM version, the Image control program and Control-
ler control program versions will be displayed as follows.
A0Y50Y0-00I1-G00-**
Image control program (Image Control I1): G00-2 digits (Ex: G00-**)
A0Y5011-00P1-G00-**
Controller control program (IC Control P): G00-2 digits (Ex: G00-**)
Please keep this in mind when checking the software version.

FEDERAL OR STATE STATUTES MAY PROHIBIT THE COPYING OF CER-
TAIN DOCUMENTS OR INFORMATION, RESULTING IN FINES OR IMPRIS-
ONMENT FOR VIOLATORS.
ACKNOWLEDGEMENTS:
-KONICA MINOLTA, KONICA MINOLTA Logo and the essentials of imag-
ing are registered trademarks or trademarks of KONICA MINOLTA
HOLDINGS, INC.
-bizhub PRO is a registered trademark or trademark of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.
Copyright © 2009 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc.
EXEMPTION
-No part of this manual may be used or duplicated without permission.
-Manufacturer and Sales Company will have no liability for any influences
caused by using the printing system and this User’s Guide.
-The information written in this User’s Guide is subject to change without
prior notice.

Composition of User’s Guide
This machine is provided with the following user's guides.
User's Guide - Copier (Printed matters), (User’s Guide CD)
This guide describes an outline of the machine and copy operations.
Please refer to this guide for safety information, turning on/off the machine,
paper supply, dealing with machine trouble such as paper jam, and copy op-
eration available on the machine.
User's Guide - POD Administrator's Reference
(Printed matters), (User’s Guide CD)
This guide provides you with detailed information about the machine man-
agement and how to customize the machine according to your daily use.
Please refer to this guide for a setup and management of the machine includ-
ing registration of copy paper, tray setting, and a network setup.
User's Guide - Network Scanner (Printed matters), (User’s Guide CD)
This guide describes the operation of the network scanner function equipped
for the machine as standard.
Please refer to this guide for full information on reading data or storing data
(Scan to HDD, Scan to E-mail, Scan to FTP, Scan to SMB).
User's Guide - Security <This book> (Printed matters), (User’s Guide
CD)
This guide describes the security functions.
Please refer to this guide for how to use the Enhanced Security mode, and
for detailed machine operation in Enhanced Security mode.
Trademarks/Copyrights (User’s Guide CD)
This guide describes trademarks, licenses, and copyrights concerning this
machine.
Be sure to read this guide before using the machine.
User's Guide - Printer (User’s Guide CD)
This guide describes the operation of the printer function equipped for the
machine.
Please refer to this guide for how to use PCL driver, Adobe PS driver and Pa-
geScope Web Connection in user mode.

User's Guide - Printer (PostScript3 Plug-in Driver) (User’s Guide CD)
This guide describes the operation of the printer function equipped for the
machine.
Please refer to this guide for how to use Plug-in driver in user mode.
Quick Guide - Printer (Printed matters)
The descriptions given in this manual are excerpts from the installation sec-
tion of the User's Guide (Printer).
To operate safely, be sure to read “Section 1: Precautions for Installation and
Use” in User’s Guide - Copier before using the machine.

Contents
1 Security Functions ............................................................1
1.1 Data protected by Security Strengthen mode ...................................4
2 Protect and Delete Data After Use ..................................5
3 User Authentication in Security Functions .....................6
3.1 Description of user authentication .....................................................6
3.2 To register a new user .........................................................................7
3.3 To change a user data ........................................................................13
3.4 To delete a user ..................................................................................18
3.5 To change password by user ............................................................22
4 HDD Store Function in Security Strengthen Mode ......26
4.1 Store the data in a Box while Copying ..............................................26
4.2 Store scanned data in a Box ..............................................................31
4.3 Recall/Delete data in a Box ...............................................................36
4.4 Output data in the Secure Box ..........................................................41
5 Administrator Security Functions..................................46
5.1 Turn Security Strengthen mode ON/OFF .........................................46
5.2 HDD lock password ............................................................................52
5.3 Delete Temporary Data ......................................................................56
5.4 Delete All Data ....................................................................................60
5.5 Print audit log ......................................................................................64
5.6 Analyze audit log ................................................................................67
5.7 Table of items saved in audit log ......................................................68
6 Index.................................................................................70

Security Functions 1
bizhub PRO 950 1
1 Security Functions
The bizhub PRO 950 device has two security modes.
Normal mode
Use this mode if the machine is used by a single person and there is a low
possibility of illicit access and operations. This is the default mode when
shipped from the factory. To use regular mode, please see the user’s guide
for each individual machine.
Security Strengthen mode
Use this mode if the machine is connected to a local area network, or to ex-
ternal networks through a telephone line or other means. An Administrator
manages the device according to this user’s guide, so that users can have a
safe operating environment.
Your administrator is the only one who can turn the Security Strengthen
mode ON and OFF, and make other changes, and your service representa-
tive will designate an administrator.
To turn the Security Strengthen mode ON, the service representative should
set a CE authentication password and Administrator password for the de-
vice.
The Security Strengthen mode cannot be turned ON when the Machine NIC
is activated. Please contact your service representative when using the Se-
curity Strengthen mode.
Security Strengthen mode is recommended to prevent data from being ac-
cessed or tampered with.
Ask your administrator if the Security Strengthen mode is turned ON.
Environments in which Security Strengthen mode is recommended
-The device is connected to an local network, the Internet through a fire-
wall, or the external telephone line for maintenance.
-The device is monitored by a telephone line or a network.
Creating a secure environment
For security, we recommend that supervisors and an administrator use Se-
curity Strengthen mode and establish an environment as follows.
-Where to set up the device
Set up the device in a place where only designated personnel can oper-

1Security Functions
2 bizhub PRO 950
ate it. Also, select a place security locked at night, and available to be
monitored by an administrator in the daytime.
-User training
The administrator must provide training and information to users to main-
tain the security of the device. Users should keep passwords set up by
the administrator, and a password that they set up on their own in a se-
cure place.
The administrator is supposed to give the instructions for releasing the
authentication function to a user when creating a Box for that user, there-
fore the user should perform to release the authentication function when
machine operation is completed.
-Qualifications to be an administrator
A supervisor must select a reliable person who has adequate knowledge,
technical ability, and experience as an administrator, to whom to dele-
gate administration of the device.
-Guarantee of service representative (CE)
A supervisor or an administrator can use Security Strengthen mode after
confirming that a service contract was signed with the service represent-
ative (CE).
Clearly state in the service contract that the service representative will not
engage in any fraudulent actions.
-Secure LAN
We recommend that you use an apparatus such as WEP code (802.11×)
to prevent tapping during communication when setting up a local area
network.
-Protect and delete used data in memory and on the HDD
There are three kinds of image data that will be saved in memory and on
the HDD: AHA compressed data and uncompressed data (TIFF, PDF and
PS formats). Memory and HDD areas containing the AHA compressed
data is freed up when data is deleted. However in normal mode data is
not completely deleted so it could be read through illicit means. In the Se-
curity functions, data will be completely cleared before freeing up image
areas.
Regardless of the data type (compressed or uncompressed), the image
area in memory and on the HDD where the data has been saved will be
freed up after it is completely overwritten by the data unrelated to the im-
age data.
-Enhanced password
The password is made up of 8 to 64 alphanumerical characters (case
sensitive).
If a wrong password is entered, attempts to re-try cannot be made for five
seconds.
-Machine NIC setting
When the Security Strengthen mode is ON, the Machine NIC cannot be
used.