Konica Minolta Fax Kit (FX-3) User manual

Fax Kit (FX-3)
User Manual
www.konicaminolta.net

Contents
Fax Kit (FX-3) i
Contents
1 Introduction
1.1 User Manual...................................................................................1-2
1.2 Introduction ...................................................................................1-2
We Want You to Be a Satisfied Customer..................................1-2
1.3 Explanation of Manual Conventions ...........................................1-3
1.4 Energy Star®..................................................................................1-4
What is an ENERGY STAR®Product? ......................................1-4
1.5 Safety Information.........................................................................1-5
Warning and Precaution Symbols ..............................................1-5
Meaning of Symbols...................................................................1-5
WARNING ..................................................................................1-6
CAUTION ...................................................................................1-7
Precautions for Routine Use.......................................................1-8
Miscellaneous.............................................................................1-8
For New Zealand Users:.............................................................1-9
Notice for Ni-MH Batteries........................................................1-10
2 Precautions
2.1 Part Names and Their Functions.................................................2-2
Main Unit ....................................................................................2-2
2.2 Names of Control Panel Parts and Their Functions ..................2-3
Control Panel Parts and Their Functions....................................2-3
2.3 Display Indications .......................................................................2-8
2.4 Entering Text .................................................................................2-9
Changing Input Mode .................................................................2-9
Inputting Example.....................................................................2-10
3Faxing
3.1 Dialing ............................................................................................3-2
To fax by entering the fax number directly using
the 10-Key Pad...........................................................................3-2
To fax using one-touch dialing....................................................3-3
To fax using speed dialing..........................................................3-4
To fax using group dialing ..........................................................3-5
To fax using chain dial................................................................3-6
To fax using program dialing ......................................................3-7
To fax using the phone book ......................................................3-8
To search the phone book..........................................................3-9

Contents
ii Fax Kit (FX-3)
To redial the last recipient called ............................................. 3-10
3.2 Transmission Settings ............................................................... 3-11
Adjusting the Fax Resolution ................................................... 3-11
To specify the resolution .......................................................... 3-11
3.3 Basic Faxing ............................................................................... 3-12
To fax using the Automatic Document Feeder......................... 3-12
To fax documents positioned on the Original Glass ................ 3-13
If the Memory Becomes Full While Scanning Fax
Documents............................................................................... 3-15
3.4 Confirmation Mode..................................................................... 3-16
Checking the Machine’s Counters ........................................... 3-16
To check the counters.............................................................. 3-16
Checking Transmission Results............................................... 3-17
To check the transmission result ............................................. 3-17
Outputting a report/list.............................................................. 3-19
To output a report/list ............................................................... 3-19
Transmission Result Report..................................................... 3-20
Reception Result Report.......................................................... 3-20
Activity Report.......................................................................... 3-20
Memory Data List..................................................................... 3-21
Memory Image Print................................................................. 3-21
List of One-Touch Dial Keys .................................................... 3-21
List of Speed Dial Numbers ..................................................... 3-21
Key Setting List ........................................................................ 3-21
Relay Box List .......................................................................... 3-22
Machine Status List.................................................................. 3-22
Configuration Page .................................................................. 3-22
PCL Font List ........................................................................... 3-22
4 Fax Transmission/Reception Methods
4.1 Transmission Methods ................................................................ 4-2
Memory Transmission................................................................ 4-2
To specify Memory TX ............................................................... 4-2
Direct Transmission ................................................................... 4-3
Manual Transmission................................................................. 4-4
To send a fax manually.............................................................. 4-5
Batch Transmission ................................................................... 4-6
To fax using batch transmission ................................................ 4-6
Broadcast Transmission ............................................................ 4-7
To fax using broadcast transmission ......................................... 4-7
Timer Transmission ................................................................. 4-10
To fax using timer transmission ............................................... 4-10
Mailbox Transmission .............................................................. 4-12
To fax using mailbox transmission........................................... 4-12

Contents
Fax Kit (FX-3) iii
Relay Initiation Transmission....................................................4-14
To fax using relay initiation transmission..................................4-14
Relay Broadcast Transmission.................................................4-16
Polling Transmission ................................................................4-17
To set up polling transmission..................................................4-17
To delete a document from the polling transmission setup ......4-19
Canceling (Deleting) a Document Queued in the Memory for
Transmission ............................................................................4-20
To cancel a queued document .................................................4-20
4.2 Reception Methods .....................................................................4-22
Manual Reception.....................................................................4-22
To receive a fax manually.........................................................4-22
Memory Reception ...................................................................4-22
Mailbox Reception....................................................................4-23
To retrieve a document from a mailbox....................................4-23
Polling Reception......................................................................4-24
To receive a fax using polling reception ...................................4-24
Using F codes...........................................................................4-26
Using Mailboxes .......................................................................4-27
Specifying F codes ...................................................................4-28
When sending faxes.................................................................4-28
Programming F codes ..............................................................4-28
5 Using the Utility Mode
5.1 Utility Mode....................................................................................5-2
5.2 Specifying the Machine Settings .................................................5-3
Selecting the “MACHINE SETTING”menu ................................5-4
Specifying the Setting for “BUZZER VOLUME”..........................5-5
Specifying the Setting for “INITIAL MODE”................................5-6
5.3 Setting Up the Paper Sources
(“PAPER SOURCE SETUP”Menu) ..............................................5-7
5.4 Specifying Administrative Settings
(“ADMIN. MANAGEMENT”Menu)................................................5-8
To select the “ADMIN. MANAGEMENT”menu ..........................5-9
To set the “REMOTE MONITOR”function ...............................5-10
6 Using the Utility Mode (Fax)
6.1 Setting Up the Fax Registration...................................................6-2
Selecting the “FAX REGISTRATION”menu ..............................6-3
Setting Up One-Touch Dialing
(“ONE-TOUCH DIAL”function) ..................................................6-4
To program a one-touch dial key................................................6-4
To change/delete a programmed one-touch dial key .................6-6

Contents
iv Fax Kit (FX-3)
Specifying the Setting for “SPEED DIAL”.................................. 6-8
To program a speed dial number............................................... 6-8
To change/delete a programmed speed dial number .............. 6-10
Specifying the Setting for “GROUP DIAL”............................... 6-12
To program a group of fax numbers ........................................ 6-12
To change/delete a programmed group of fax numbers.......... 6-13
Specifying the Setting for “PROGRAM DIAL”.......................... 6-15
To set program dialing ............................................................. 6-15
To change/delete a programmed broadcast transmission....... 6-16
To change/delete a programmed timer transmission............... 6-17
To change/delete a programmed mailbox transmission .......... 6-18
To change/delete a programmed polling reception.................. 6-20
To change/delete a programmed relay initiation
transmission............................................................................. 6-21
Specifying the Setting for “BATCH TX”.................................... 6-23
To set batch transmitting.......................................................... 6-23
To change the batch transmission setting ............................... 6-24
To delete the batch transmission setting ................................. 6-25
Specifying the Setting for “MAILBOX”...................................... 6-26
To register a mailbox ............................................................... 6-26
To delete a mailbox.................................................................. 6-27
Setting Up Relay Boxes (“RELAY BOX”function) ................... 6-28
To program the relay box......................................................... 6-28
To delete the relay box ............................................................ 6-30
6.2 Setting Up the Transmission..................................................... 6-31
Selecting the “TX OPERATION”menu .................................... 6-31
Specifying the Setting for “SCAN CONTRAST”....................... 6-32
Specifying the Setting for “RESOLUTION”.............................. 6-32
Specifying the Setting for “DEFAULT TX”................................ 6-33
Specifying the Setting for “HEADER”....................................... 6-33
6.3 Setting Up the Reception........................................................... 6-34
Selecting the “RX OPERATION”menu.................................... 6-35
Specifying the Setting for “MEMORY RX MODE”.................... 6-36
To cancel memory reception.................................................... 6-37
Specifying the Setting for “NO.of RINGS”................................ 6-38
Specifying the Setting for “REDUCTION RX”.......................... 6-38
Specifying the Setting for “RX PRINT”..................................... 6-39
Specifying the Setting for “RX MODE”..................................... 6-39
Specifying the Setting for “FORWARD”................................... 6-40
Specifying the Setting for “FOOTER”....................................... 6-41
Specifying the Setting for “SELECT TRAY”............................. 6-41
Specifying the Setting for “CLOSED NETWORK”................... 6-42
6.4 Settings Up the Communication ............................................... 6-43
Specifying the Setting for “TONE/PULSE”............................... 6-43
To specify the telephone dialing system .................................. 6-43

Contents
Fax Kit (FX-3) v
Specifying the Setting for “LINE MONITOR”............................6-44
Specifying the Setting for “PSTN/PBX”....................................6-45
To specify the telephone wiring system....................................6-45
6.5 Setting Up the Report Output ....................................................6-46
Selecting the “REPORTING”menu..........................................6-46
Specifying the Setting for “ACTIVITY REPORT”......................6-47
Specifying the Setting for “RESERV.REPORT”.......................6-47
Specifying the Setting for “TX RESULT REPORT”..................6-48
Specifying the Setting for “RX RESULT REPORT”..................6-48
6.6 Specifying Initial User Data........................................................6-49
Selecting the “INITIAL USER DATA”menu..............................6-49
Specifying the Setting for “DATE&TIME”..................................6-50
Specifying the Setting for “USER FAX No.”..............................6-51
Specifying the Setting for “USER NAME”.................................6-52
PageScope Light Settings Page...............................................6-53
7 Appendix
7.1 Main Error Messages and Their Remedies.................................7-2
7.2 When Faxing Is Not Performed Correctly ...................................7-3
Faxes Cannot Be Sent ...............................................................7-3
Faxes Cannot Be Received........................................................7-4
Calls Cannot Be Sent .................................................................7-5
7.3 Glossary.........................................................................................7-6
Terms and Definitions.................................................................7-6
7.4 PageScope Light...........................................................................7-8
What is PageScope Light? .........................................................7-8
System Requirements ................................................................7-9
Accessing PageScope Light.......................................................7-9
Using PageScope Light..............................................................7-9
About the Screen Layout..........................................................7-10
Logging In as an Administrator.................................................7-11
Logging In to Administrator Mode.............................................7-11
8Index
8.1 Index...............................................................................................8-2

Contents
vi Fax Kit (FX-3)

Introduction Chapter 1
1
1Introduction

11.1 User Manual
1-2 Fax Kit (FX-3)
Introduction Chapter 1
1.1 User Manual
The User Manual for this machine is divided into two parts: the Di1611/Di2011 User
Manual and the Fax Kit (FX-3) User Manual.
Read the necessary description according to the required use.
The Fax Kit (FX-3) User Manual contains precautions on the use of this machine.
Be sure to read this manual before using the machine.
After reading the User Manual, be sure to store it in a safe place for future
reference.
GDi1611/Di2011 User Manual
❍This manual contains details on the basic operation of this machine,
precautions on its use, and operating procedures for the various copy
functions.
❍Before using the various copy functions, read the Di1611/Di2011 User
Manual.
GFax Kit (FX-3) User Manual
❍This manual contains details on the operating procedures for the various fax
functions.
❍Before using the various fax functions, read the Fax Kit (FX-3) User Manual.
1.2 Introduction
We Want You to Be a Satisfied Customer
Thank you for choosing this machine.
This User Manual describes the functions, operating procedures, precautions, and
basic troubleshooting for this machine. Before using the machine, be sure to read
the User Manual thoroughly in order to ensure that you use it efficiently. After you
have gone through the manual, store it in the holder on the machine and keep it
handy at all times.
Note that some of the illustrations of the machine used in the User Manual may be
different from what you actually see on your machine.

1.3 Explanation of Manual Conventions 1
Fax Kit (FX-3) 1-3
Introduction Chapter 1
1.3 Explanation of Manual Conventions
The marks and text formats used in this manual are described below.
WARNING
Failure to observe instructions highlighted in this manner may result in fatal
or critical injuries.
➜Observe all warnings in order to ensure safe use of this machine.
CAUTION
Failure to observe instructions highlighted in this manner may result in
serious injuries or property damage.
➜Observe all cautions in order to ensure safe use of this machine.
✎
Note*
(*May also appear as “Important” or “Tip”)
Text highlighted in this manner contains useful information and tips to ensure
safe use of the machine.
1The number 1 as formatted here indicates the
first step of a sequence of actions.
2Subsequent numbers as formatted here
indicate subsequent steps of a sequence of
actions.
?Text formatted in this style provides
additional assistance.
➜Text formatted in this style describes the
action that will ensure the desired results are achieved.
[Copy] key
The names of keys on the control panel are written as shown above.
An illustration inserted here shows
what operations must be performed.