Konica Minolta Minoltafax 2800 User manual

Minoltafax2800/3800
Minoltafax2800/3800
User Manual
Minolta Europe GmbH
Minoltaring 11
D-30855 Langenhagen
www.minoltaeurope.com
9961 2800 01 Printed in Germany

Quick reference Minoltafax 2800/3800
Function Keys
Entering numbers
One touch
Speed dial
Group dial
Program dial
Batch transmission
Set relay box
[SET] + [1] + one touch
[SET] + [2] + speed dial
[SET] + [3] + one touch
[SET] + [4] + one touch
[SET] + [5] + one touch
[SET] + [6]
Send
Memory transmission
Direct transmission
Default setting transmission
Timer transmission
Broadcast
Relay transmission
Polling TX
Mailbox TX
Forwarding
Closed network
Delete schedule
[START]
[SPEAKER] + [START]
[SET] + 2x [V/PIN CODE] + [1]
[FUNCTION] + [2]
[FUNCTION] + [1]
[FUNCTION] + [8]
[FUNCTION] + [6]
[FUNCTION] + [3]
[SET] + 2x [V/PIN CODE] + [3]
[SET] + 2x [V/PIN CODE] + [2]
[SCHEDULE] + [NO]
Reception
Default settings
Setting memory reception
Printing memory reception
Mailbox reception
Printing mailbox
Polling reception
Group polling
Setting rings
Multi page print
Reduction
[SET] + 3x [V/PIN CODE] + [7]
[SET] + 3x [V/PIN CODE] + [1]
[FUNCTION] + [5]
[SET] + 3x [V/PIN CODE] + [5]
[FUNCTION] + [4]
[FUNCTION] + [7]
[SET] + 3x [V/PIN CODE] + [9]
[SET] + 3x [V/PIN CODE] + [2]
[SET] + 3x [V/PIN CODE] + [3]
[SET] + 3x [V/PIN CODE] + [4]

Quick reference Minoltafax 2800/3800
Function Keys
User data
Date & time
Fax number
User name
Department number
[SET] + 6x [V/PIN CODE] + [1]
[SET] + 6x [V/PIN CODE] + [2]
[SET] + 6x [V/PIN CODE] + [3]
[SET] + 6x [V/PIN CODE] + [4]
Scanning and printing
Resolution
Contrast
Image density
Reduction
Recording paper size
[SET] + [V/PIN CODE] + [1]
[SET] + [V/PIN CODE] + [2]
[SET] + [V/PIN CODE] + [3]
[SET] + [V/PIN CODE] + [4]
[SET] + [V/PIN CODE] + [5]
Reports and lists
Default setting reports
Print reports
Show on display
Drum counter
[SET] + 5x [V/PIN CODE] + corresponding one touch key
[REPORT] + as many times [V/PIN CODE] until the desired report displays + [YES]
[JOURNAL] + as many times [V/PIN CODE] until the desired report displays + [YES]
[SET] + 4x [V/PIN CODE] + [9]
Machine settings
LCD contrast
Dial method
Buzzer settings
Speaker
Remote access
Header
Footer
Power save mode
Power save timer
[SET] + 4x [V/PIN CODE] + [1]
[SET] + 4x [V/PIN CODE] + [2]
[SET] + 4x [V/PIN CODE] + [3]
[SET] + 4x [V/PIN CODE] + [4]
[SET] + 4x [V/PIN CODE] + [5]
[SET] + 2x [V/PIN CODE] + [4]
[SET] + 3x [V/PIN CODE] + [8]
[SET] + 4x [V/PIN CODE] + [7]
[SET] + 4x [V/PIN CODE] + [8]

Minoltafax 2800/3800 I
Contents
1 Introduction
1.1 We want you to be satisfied customers....................................1 - 1
1.2 How does a fax machine work?.................................................1 - 2
1.3 Certificate for machines with CE marking................................1 - 3
CTR 21 approval...........................................................................1 - 3
1.4 Safety precautions......................................................................1 - 4
Laser safety...................................................................................1 - 4
Internal laser radiation...................................................................1 - 4
Ozone release warning.................................................................1 - 4
1.5 Characteristics ............................................................................1 - 6
2 Installation
2.1 Location .......................................................................................2 - 1
Environment..................................................................................2 - 2
Power supply.................................................................................2 - 2
2.2 Unpacking ...................................................................................2 - 3
Installing the paper input tray .......................................................2 - 3
Installing the paper output tray .....................................................2 - 3
Installing the paper stacking tray ..................................................2 - 3
2.3 Machine layout ...........................................................................2 - 4
Minoltafax 2800/3800....................................................................2 - 4
Memory upgrade (optional accessory)..........................................2 - 7
Printer controller PCL5e- extension (optional accessory).............2 - 7
TWAIN interface driver (optional accessory).................................2 - 7
I-fax card upgrade (optional accessory)........................................2 - 7
2. Paper tray (optional accessory) ................................................2 - 7
Module for 2nd telephone for Minoltafax 2800
(optional accessory)......................................................................2 - 7
2.4 Control panel, display and keys ................................................2 - 8
2.5 Toner cartridge and drum cartridge........................................2 - 11
2.6 Installing the drum cartridge ...................................................2 - 12
2.7 Installing the toner cartridge....................................................2 - 14
2.8 Installing the 2nd paper tray (optional) ..................................2 - 16
2.9 Adding paper.............................................................................2 - 17

II Minoltafax 2800/3800
2.10 Connecting the cables ............................................................ 2 - 20
Connecting the ferrite cores ......................................................2 - 20
Connecting the telephone line cable ..........................................2 - 21
Connecting the power cable ......................................................2 - 21
2.11 Operating the machine............................................................ 2 - 22
3 Data entry
3.1 Preparation.................................................................................. 3 - 1
3.2 Typing conventions in this manual .......................................... 3 - 1
3.3 Enter text..................................................................................... 3 - 1
Special characters........................................................................ 3 - 2
Overview of the machine settings.................................................3 - 3
3.4 Entering your fax number..........................................................3 - 5
3.5 Entering your company name................................................... 3 - 6
3.6 Entering date and time...............................................................3 - 7
3.7 Entering department number and password .......................... 3 - 8
3.8 Set phone type..........................................................................3 - 12
Dialling mode..............................................................................3 - 12
PBX or PSTN..............................................................................3 - 13
3.9 Storing numbers ...................................................................... 3 - 15
Sub addressing (F CODE SUB) ................................................3 - 15
What is F CODE?....................................................................... 3 - 16
Entering one-touch numbers......................................................3 - 16
Entering speed dial numbers...................................................... 3 - 18
Changing one-touch- or speed dial numbers .............................3 - 19
Erasing one-touch- or speed dial numbers.................................3 - 21
Entering groups .........................................................................3 - 22
Changing / deleting members of a group ..................................3 - 24
Deleting a whole group .............................................................. 3 - 26
3.10 Advanced settings....................................................................3 - 27
Buzzer volume............................................................................ 3 - 27
Header........................................................................................3 - 28
Footer ........................................................................................ 3 - 29
LCD Contrast ............................................................................. 3 - 30
Power save mode ...................................................................... 3 - 31
Setting the power save time.......................................................3 - 32
Remote diagnosis ...................................................................... 3 - 33
Setting the monitor volume.........................................................3 - 34

Minoltafax 2800/3800 III
3.11 2nd telephone line (optional) ..................................................3 - 35
Entering your fax number............................................................3 - 35
Selecting the line ........................................................................3 - 36
Dial mode for the 2nd line...........................................................3 - 37
4Send
4.1 Transmission...............................................................................4 - 1
Notes on original documents.........................................................4 - 1
Using carrier film...........................................................................4 - 2
4.2 Transmission Settings................................................................4 - 4
Default setting resolution...............................................................4 - 5
Contrast.........................................................................................4 - 6
Default contrast setting ................................................................4 - 6
Closed network ............................................................................4 - 7
Default transmission setting..........................................................4 - 8
Fax forwarding ..............................................................................4 - 9
4.3 Dialling modes...........................................................................4 - 11
Program dialling ..........................................................................4 - 12
4.4 Memory transmission...............................................................4 - 14
4.5 Direct transmission ..................................................................4 - 15
4.6 Delayed transmission (timer)...................................................4 - 16
Program dialling, timer transmission...........................................4 - 18
4.7 Broadcasting ............................................................................4 - 19
Program dialling, broadcast transmission ...................................4 - 20
4.8 Relay transmission...................................................................4 - 21
Start relay transmission ..............................................................4 - 22
Program dialling relay transmission ............................................4 - 23
Set relay boxes ...........................................................................4 - 24
4.9 Polling transmission.................................................................4 - 26
4.10 Mailbox transmission ...............................................................4 - 28
Program dialling, mailbox transmission.......................................4 - 29
4.11 Batch transmission ..................................................................4 - 30
4.12 Delete schedules ......................................................................4 - 31

IV Minoltafax 2800/3800
5 Reception
5.1 Manual reception........................................................................5 - 1
5.2 Automatic reception...................................................................5 - 2
5.3 Memory reception during printer problem ............................. 5 - 2
5.4 Memory reception....................................................................... 5 - 3
5.5 Mailbox reception....................................................................... 5 - 5
Setting up a mailbox..................................................................... 5 - 5
Printing the content of a mailbox ..................................................5 - 7
5.6 Polling reception ........................................................................ 5 - 8
Programing, polling RX............................................................... 5 - 10
5.7 Group polling ...........................................................................5 - 11
5.8 Settings for receiving a fax......................................................5 - 14
Setting the paper size................................................................. 5 - 14
Setting number of rings .............................................................. 5 - 15
Setting multiple page printing ...................................................5 - 16
Setting reduction RX .................................................................. 5 - 17
Closed network .......................................................................... 5 - 18
Setting the image exposure .......................................................5 - 19
Selecting paper tray (optional accessory) ..................................5 - 20
6Copy
6.1 Copying from the document feeder.......................................... 6 - 1
6.2 Set reduction rate ......................................................................6 - 2
7 Connecting the fax machine to the computer
7.1 Preparation.................................................................................. 7 - 1
Placing the ferrite cores................................................................ 7 - 1
7.2 PC connection ........................................................................... 7 - 2
7.3 Setting up the fax machine as a PC fax and PC scanner .......7 - 3
Modem specifications...................................................................7 - 3
7.4 Scanner mode............................................................................. 7 - 4
Installing the TWAIN driver...........................................................7 - 4
Scanning using the TWAIN driver ................................................7 - 4
Setting the scan settings ..............................................................7 - 5
Scanning in class 1 mode.............................................................7 - 5
7.5 Using your fax machine as a PC fax ........................................ 7 - 5

Minoltafax 2800/3800 V
7.6 Using your fax machine as a PC printer (optional) .................7 - 6
Print settings ................................................................................7 - 6
Installing GDI driver (optional) ....................................................7 - 13
Installing PCL5e printer driver (optional) ....................................7 - 14
7.7 Using your fax machine as an internet fax (optional) ...........7 - 15
Entering the e-mail settings ........................................................7 - 15
Entering the server settings .......................................................7 - 17
Setting the POP3 interval ...........................................................7 - 18
Entering the time-out setting ......................................................7 - 19
Setting error report .....................................................................7 - 20
Setting the time zone .................................................................7 - 21
Sending e-mails .........................................................................7 - 22
Downloading e-mails from the server .........................................7 - 23
Error messages on the LCD........................................................7 - 24
8 Reports and lists
8.1 Basic report settings ..................................................................8 - 2
Default settings journal .................................................................8 - 2
Default setting reservation report .................................................8 - 3
Default setting transmission report ...............................................8 - 4
Default setting RX confirmation ....................................................8 - 5
Default setting broadcast report ...................................................8 - 6
Default setting toner order ............................................................8 - 7
8.2 Printing reports ...........................................................................8 - 8
8.3 Displaying the transmission results ........................................8 - 9
8.4 Displaying the counter ............................................................8 - 10
Drum counter .............................................................................8 - 10
9 Troubleshooting
9.1 Cleaning.......................................................................................9 - 1
Cleaning the machine ...................................................................9 - 1
Cleaning the transport rollers .......................................................9 - 1
Cleaning the scanner ...................................................................9 - 2
9.2 Clearing paper jams ...................................................................9 - 3
9.3 Error messages...........................................................................9 - 8
Error-LED......................................................................................9 - 8
Alarms...........................................................................................9 - 8
Error messages on the LCD..........................................................9 - 8
9.4 Troubleshooting .......................................................................9 - 10

VI Minoltafax 2800/3800
10 Appendix
10.1 Specifications ........................................................................... 10 - 1
10.2 Index ..........................................................................................10 - 4
10.3 CE marking (declaration of conformity)............................... 10 - 10
10.4 END USER LICENSE AGREEMENT ...................................... 10 - 10

Introduction 1
Minoltafax 2800/3800 1-1
1 Introduction
1.1 We want you to be satisfied customers
Thank you for deciding to buy a Minolta fax system. The multi-functional
system described in this user manual will hereafter be referred to as
Minoltafax 2800/3800.
Read this User Manual carefully before starting up your machine and
always keep the instructions to hand.
To achieve thebest possible results and effective use ofthe machine, this
User Manual provides you with information on the following subjects.
GInstallation
GEntering data
GSending/receiving/copying
GReports and lists
GMaintenance and troubleshooting.
Additional information and help in the event of an error is available from:
GThe technical service of your Minolta representative
Gour Internet Website http://www.minolta.com.uk .
Please keep the serialnumber (see nameplate) and the date of purchase
to hand so that we can quickly provide you with the right help in the event
of an error.
We want you to be satisfied customers.
Subject to changes.

1Introduction
1-2 Minoltafax 2800/3800
1.2 How does a fax machine work?
A fax machine can be connected to a normal telephone system without
taking any special precautions, just like a normal telephone set. The
function of a fax machine is quite similar to that of a telephone.
The way a fax machine works is simple: Documents that are to be
transmitted are at first scanned. The machine does not recognise the
letters but reads the picture, dot by dot, and marks each dot as black or
white. That is why you can not only transmit texts but also pictures and
photos. The information is then digitised and compressed so that the fax
machine can send it quickly over the telephone line to another fax
machine which reverses the process, reading and marking each dot as
black or white on a sheet of paper.
When you are “called” by a fax machine, your telephone rings asnormal.
Therefore you cannot know whether your are receiving a fax call or a
telephone call before picking up the receiver.
At the beginning of a fax transmission you will hear shrill sounds. Those
sounds are the so called “hand shaking” and function as an introduction
sequence before the actual transmission, just as interlocutors - often -
introduce themselves at the beginning of a telephone call. In the
introductory sequence the technical features of both machines are
matched to make sure the transmission and the reception are conducted
to a high standard.
With your Minoltafax 2800/3800 you do not need to listen to the
introductory sequence. How to program the machine accordingly will be
explained later in this manual. Furthermore you will also find information
aboutthe settings that come with themachine, thathave tobe made when
installing, or the settings that can be made at a later stage. Most of the
features of the fax machine work independently, so thatyou can program
only the settings you need for the moment and ignore all others.
By the way, theword “fax” is a combination of the Latin “facere” (to make)
and “simile” (similar) describing the process of making a copy which is
similar to the original. This artificial word “fax” has nowadays become
widely accepted in everyday language, replacing the older term facsimile.
A copy is therefore to be made “similar” to the original. Fax machines are
also called facsimile machines.
Now, enjoy your new fax machine.

Introduction 1
Minoltafax 2800/3800 1-3
1.3 Certificate for machines with CE marking
CTR 21 approval
Annex II
The equipment has been approved in accordance with Council Decision
98/482/EC for pan-European single terminal connection to the public
switched telephone network (PSTN). However, due to differences
betweentheindividualPSTNsprovidedindifferentcountries,theapproval
does not, by itself, give an unconditional assurance of successful
operation on every PSTN network termination point.
In cases of problems, you should contact your equipment supplier in the
first instance.

1Introduction
1-4 Minoltafax 2800/3800
1.4 Safety precautions
Follow the safety advice to ensure safe operation of the machine.
GOnly connect the machine to a suitable power point.
GMake sure the power is not turned off over night.
GAlways pull the plug, never the wire, when you want disconnect the
machine from the power supply. If possible, connect the machine
directly to a wall outlet.
GDo not unscrew any parts, if not specifically requested in this manual.
If necessary contact your technical service.
GNever open the machine while it is transmitting or printing.
GTake care not to let humidity into the machine.
GMake sure no objects fall into the machine.
GIf a problem occurs that cannot be solved following the procedures
describedinthis manual, make sure you contact thetechnical service.
GFollow the recommended maintenance procedures regularly.
GDo notopen anypartsof themachineor switch itoffwhenthe machine
is in use.
GDo not allow any magnetic objects near the machine.
GSwitch the machine off immediately and remove the socket if the
machine becomes unusually hot or if smoke or an unusual smell
occurs.
Used cartridges may be taken back by the technical service station as a
part of the maintenance procedures.
Laser safety
This fax machine contains a page printer which operates by means of a
laser. This machine does not impose any danger as long as it is used
according to the procedures describedin this manual. The laser is limited
to the interior of the machine. The environment is protected from the laser
emission by the covers of the machine.
Internal laser radiation
Medium radiation: 1.03 (mW) wave length: 770-810 (nm)
The machine works withan invisible classIIIb laser. The printer head unit
must not be opened, cleaned or repaired by the user.
Ozone release warning
During printer operation, a small quantity of ozone is released. This
amount is not large enough to harm anyone. However, be sure the room
where the faxmachine is being used has adequate ventilation, especially

Introduction 1
Minoltafax 2800/3800 1-5
if you are printing a high volume of material or if the fax machine is being
used continuously over a long period.

1Introduction
1-6 Minoltafax 2800/3800
1.5 Characteristics
Your new fax machine is a compact multi-functional device facilitating
yourworkand reducingyourfax communicationtimes.The features ofthe
unit include scanning of originals into the memory for delayed
transmission, allowing simultaneous reception of fax messages and vice
versa.
Type
GA4 format, G3 desktop laserfax
GUp to 33.600 bps transmission speed
GMH/MR/MMR/JBIG, ECM coding
GAutomatic document feeder up to 50 pages (A4)
GDouble-spaced LCD with 20 characters
G64 level grey scale.
Fax functions
GDelayed transmission
GRelay broadcast initiation
GMulti tasking operation interface
GPolling RX/TX
GConfidential reception/mailbox transmission.

Installation 2
Minoltafax 2800/3800 2-1
2Installation
2.1 Location
Please take into consideration the following recommendations.
GAvoid direct exposure to sunlight and place the machine away from
heaters.
GAvoid humid or dusty locations.
GPlace the machine on an even, non-vibrating surface.
GKeep the machine away from magnetic fields (TV sets, radios).
GAvoid locations close to ventilation openings, air conditioners and
heaters.
GThe machines should be easily accessible from all sides.
GMake sure no liquids can enter the machine.
GKeep all covers closed when the machine is in standby, as this will
prevent the transmission or receipt of documents. If the cover is
opened during transmission or reception, the connection will be
interrupted.
GAvoid extreme fluctuations in temperature as this could lead to
humidity inside the machine. This could lead to incorrect document
scanning and printing.
GEnsure there is enough space (approx. 40 cm clearance around the
machine), for optimum operation and easy access.
GEnsure there is a clearance of at least 150 mm between the wall and
the machine for optimum ventilation.
GDo not place any items which are heavier than 3 kg on the machine.

2Installation
2-2 Minoltafax 2800/3800
Environment
The optimum environmental conditions for your copier are:
GTemperatures between 10°C and 32°C
(with a max. fluctuation of 10°C per hour)
GHumidity level between 15% and 85%
(with a max. fluctuation of 20% per hour).
Power supply
The following tolerances apply:
GVoltage fluctuation: ±10%
GFrequency fluctuation: ±0,3%.

Installation 2
Minoltafax 2800/3800 2-3
2.2 Unpacking
Installing the paper input tray
➜Insert the pins from the
document feeder in the
appropriate slots.
Installing the paper output tray
➜Insert the pins from the paper
output tray in the appropriate
slots.
❍Ensure that the tray snaps into
place.
Installing the paper stacking tray
➜Insert the pins from the
document cover in the
appropriate slots.

2Installation
2-4 Minoltafax 2800/3800
2.3 Machine layout
Minoltafax 2800/3800
Front view
123
4
5
6
7
Pos. Description Description
1 Paper stacking tray Copies printed/incoming/copied documents are stored
here (max. 100 sheets of plain paper).
2 Document feeder Insert the document face down into the ADF for
copying or fax transmission.
3 Document guide Holds the document in the feeder in place.
4 Control panel Keys and displays used to operate the machine.
5 Document exit tray After scanning the document is fed onto this tray.
6 Manual single sheet
feeder Takes single sheets of varying paper formats and types which are fed manually for prinitng.
7 Paper tray
(1st paper tray) Holds up to 250 sheets of A4 paper

Installation 2
Minoltafax 2800/3800 2-5
Rear view
1
2
3
4
5
6
7
Pos. Description Description
1 RS-232C interface Interface for sending, receiving and scanning by PC.
2 LAN interface Interface foroperation ina network (only available with
optional accessories)
3 Terminal for 2nd
telephone cable A second telephone line can be connected to this terminal (Minoltafax 2800 only with optional
accessories).
4 Parallel interface Interface for operation as a PC printer (only available
with optional accessories).
5 Telephone terminal Terminal for the telephone cable.
6 Power terminal Terminal for the power cable.
7 Mains switch Used to switch the machine on and off.