Lathem PC600 Series User manual

Model PC600
User’s Guide

THIS EQUIPMENT COMPLIES WITH FCC REQUIREMENTS
PURSUANT OF PART-15
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) this device may not cause harmful interference, and (2)
this device must accept any interference received, including interference that may
cause undesired operation.
WARNING: Changes or modifications to this product not expressly approved by the party
responsible for compliance could void the user’s authority to operate this equipment.
NOTE: This equipment has been tested and found to comply with the limits, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against
harmful interference in a business installation. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the interference by
one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
- Consult the dealer or an experienced radio TV technician for help.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appariel numerique de la classe A est conforme a la norme NMB-003 du Canada.
Lathem Time Corporation
200 Selig Drive, SW
Atlanta, Georgia USA 30336
[phone]
[phone]
www.lathem.com
Copyright © 2010 Lathem Time Corporation. All rights reserved.
Revised 11-09-2010 Document Number: USG0092

CONTENTS
QUICK START STEPS ..................................................................................IV
WELCOME........................................................................................................1
PACKAGE CONTENTS ...........................................................................5
SYSTEM REQUIREMENTS....................................................................6
INSTALL THE PC600......................................................................................7
USING THE PC600 TERMINAL.............................................................9
INSTALLTHEPAYCLOCKSOFTWARE.......................................................27
SETTING UP A MULTI-USER SYSTEM.............................................31
USING THE PAYCLOCK SOFTWARE......................................................32
LOGGING INTO PAYCLOCK..............................................................34
SETTING UP PAYCLOCK............................................................................37
ADDITIONAL SOFTWARE SETUP.....................................................40
ADD EMPLOYEES AND ASSIGN BADGES.......................................42
EDITING TIMECARDS.................................................................................47
GLOBAL SCHEDULING...............................................................................62
REPORTS ........................................................................................................63
SETTING UP YOUR TERMINAL................................................................65
ACTIVATING LIVE SYNC....................................................................71
HARDWARE TROUBLESHOOTING.........................................................73
SOFTWARE TROUBLESHOOTING...........................................................75
APPENDIX A - PC600 WAN INSTALLATION..........................................76
APPENDIX B - PAYCLOCK CLIENT SOFTWARE WAN
INSTALLATION.............................................................................................79
APPENDIX C - CONNECTING THE PC600 DIRECTLY TO THE
COMPUTER’S NIC ........................................................................................82
Copyright © 2010 Lathem Time Corporation. All rights reserved. Reproduction of this document in
whole or in part is strictly prohibited. This document may contain typographical or copy errors.
PayClock, Lathem, the Lathem logo, and all other Lathem product names mentioned in this
document are registered trademarks of Lathem Time Corporation. All other products, brand names,
or company names mentioned in this document are properties and trademarks or registered
trademarks of their respective companies.

Quick Start Steps
Carefully follow each step of these instructions for a trouble-
free experience.
Note: It is recommended to install and mount the PC600 terminal
before installing the PayClock software. With the PC600 terminal
powered up and connected to the network (LAN), the software will
search for it on the network and automatically configure the terminal.
1
2
3
Select a location that will be convenient to
employees punching In/Out. Also keep in
mind that a 115vAC power outlet should
be within 6 feet as well as a connection to
the network (LAN).
For more detailed information turn to
page 7.)
Verify the contents of your system. (For
more detailed information turn to page
5.)
Use masking tape to hold the included
mounting template onto the wall. Drill
the holes using the template as a guide.
Note: The bottom of the terminal
should be about 45 inches from the
floor.
Remove the template and install the
mounting screws, using the plastic wall
anchors if needed. Leaving about 3/16”
of the screw exposed.

4
5
6
7
Plug the RJ45 network cable into the
Ethernet port and the Power Adapter
plug into the Power Adapter port which
is located in the compartment on back
of the terminal. Route the cabling
through the available channels to best
suit your installation.
Hang the terminal on the wall, aligning
the three keyholes on the rear of the
terminal with the protruding screw
heads, and then press downward until
the terminal lowers onto the screws.
Align the “L” - shaped security bracket
into the slot at the bottom-rear of the
PC600 and screw it into place. This will
fasten the terminal to the wall.
Remove the plastic cover from the
display and plug the Power Adapter into
an AC wall outlet.
Install the PayClock Software. (For more
detailed instructions turn to page 27.)
Important Notes
Make sure your screen saver is not
showing before inserting the installation
CD’s.
Open and close the CD-ROM drawer if the
CD is not recognized when inserted.
Verify your computer meets the
Minimum System Requirements listed in
this User Guide, turn to page 6.

8
9
10
11
Open the PayClock software by
clicking on the PayClock Icon. The
default password is lathem. (For more
detailed instructions turn to page 34.)
Click Setup Now from the Get
Started window to configure
PayClock. (For more detailed
instructions turn to page 37.)
Add employees as well as create
supervisors using the Employees
button under the Setup tab.
To add a new employee, click New
and then enter the employee data.
To create a supervisor, select the
desired employee and check Allow
Supervisor Functions under
Options.
(For more detailed instructions turn
to page 42).
After adding the employees click on
the Terminal Manager tab.
Activate Live Sync and update your
terminal(s).
(For more detailed instructions turn
to page 71).

PAYCLOCK & PC600 USER’S GUIDE
1
Welcome
Purpose of this User’s Guide
The purpose of this user’s guide is not meant to be a complete
manual for the product. It is a quick reference to get you started.
Please refer to the PayClock Help for detailed product information,
setup guidance, and operation information.
Product Overview
Reliability, functionality and ease of use are trademarks of the
PayClock software and terminals. With the PC600 terminal,
employees can use a badge or PIN to punch in and out, view
messages or benefit time balances – it’s that simple. The PayClock
software and PC600 terminals are the ideal solution for businesses
that want to track employee time and automate payroll.
The PC600 terminal connects to your network for communications
with the PayClock time and attendance software. The terminal
utilizes a powerful Windows CE based application and a touch-panel
display for inputting data by employees, supervisors or
administrators. The PC600 terminal validates that the employee is in
the database before recording the transaction.
The PC600 can operate in “Live Sync” (online mode). When
operating with Live Sync enabled (online mode), communications
with the pc are in real-time. For example, when an employee punches
at the PC600 it is immediately added to the database and is available
for viewing or editing. Another example is if the employee does an
inquiry, the PC600 will initiate communications with the database
and retrieve the inquiry information and display it on the screen.
When operating with Live Sync disabled (offline mode), all
transactions are held in the terminals memory until the terminal is
polled, and then the data will be added to the database.
The PC600 terminal offers a large color LCD touch-panel that
displays employee information along with an audio prompt. Upon a

PAYCLOCK & PC600 USER’S GUIDE
2
successful transaction with live sync enabled, the display will show
the employee’s name, total worked time, In / Out status and an
audio/text prompt. With live sync disabled, the display will only
show the employees name.
Features and Specifications
•Windows CE 6.0 - The power of embedded Windows CE to
provide fast and dependable operation.
•LCD Color Touch-Panel - Use the large easy to read touch-
panel for set up and data entry.
•Two Operating Modes - The terminal is functional with Live
Sync enabled (online) or Live Sync disabled (offline). When
Live Sync is enabled the terminal is real-time with the
computer.
•User friendly design - Large easy to read touch-panel.
•Comprehensive support agreements minimize technical
difficulties.
•Numerous accessory options to enhance the functionality.
Upgrades
If you find that you need to accommodate more employees in your
system or if you would like enhanced software capabilities, consider
purchasing a software upgrade for your system. A number of
accessories are offered to further enhance your PayClock system.
•Increased employee capacity
•Customized reporting options
•Customized export options
•Multi-user capabilities
Upgrading is as easy as visiting http://shop.lathem.com or open
PayClock and click on the PayClock orb in the upper left corner and
select Upgrade PayClock. Then select the options you would like to
purchase and download your software upgrade. Options are instantly
activated upon receipt of online payment.

PAYCLOCK & PC600 USER’S GUIDE
3
Accessories
A number of accessories are offered to further enhance your
PayClock system. Visit http://shop.lathem.com to purchase
additional accessories like the ones listed below.
•Badges
•Badge Racks
•Annual Support Agreements
Getting Help
The purpose of this user’s guide is not meant to be a complete
manual for the product. It is a quick reference to get you started.
Please refer to the PayClock Help for detailed product information,
setup guidance, and operation information.
You can access the help desk and answers to your issues in a number
of different ways. In addition to resources within the PayClock
software, assistance may be accessed online, via email, via telephone,
or through your dealer. Don’t forget annual support contracts are
also offered.
PayClock Help
The PayClock Help allows you to search through an index of help
topics to locate the answer you need. To launch the Help, click the
Help button on the ribbon bar.
Troubleshooting
For answers to Frequently Asked Questions, refer to the
Troubleshooting sections of this User Guide on page 73 and 75.
Online and Email Support
Lathem.com provides access to numerous support resources that will
allow you maximize your use of PayClock. Help may be accessed by
visiting the following link:
http://support.lathem.com

PAYCLOCK & PC600 USER’S GUIDE
4
On the Support page, you may also submit a question through our
online knowledgebase and one of our technicians will respond to
your inquiry within 24 hours. Email support is free to all registered
users.
Telephone Support
The help desk is available between the hours of 8am and 7pm
Monday through Friday. Please call [phone] to speak with
our help desk. You will receive free technical support for the first 30
days after your initial call. After that period, you may purchase an
Annual Support Agreement which will cover all calls for one year or
you may pay a per-call fee.
Annual Support Agreements
Annual support contracts are designed to keep your terminal and
PayClock software working seamlessly. For a single annual fee, your
Support Agreement offers the following advantages:
•Unlimited toll-free telephone support (versus a per-call fee)
and priority status for calls
•Unlimited access to the extensive library of web-based tips
and FAQs
•Free software updates and version upgrades during the
Support Period, giving you free access to the most current
software features
•Quick exchanges for damaged or broken terminal, thereby
reducing downtime
•Extended parts and labor warranty helps you to save money
on repairs needed after the regular product warranty has
expired
To learn more about annual support contracts and to make a
purchase, contact us at [phone] or visit
http://www.lathem.com/support/support-plans.aspx

PAYCLOCK & PC600 USER’S GUIDE
5
Package Contents
Please verify that your package includes ALL of the following items.
If your package is missing an item, please call the help desk at 1-800-
241-4990.
Recommended Installation Tools
Tape Measure
Pencil
Philips Head
Screw Driver Optional-Power Drill & Drill Bits

PAYCLOCK & PC600 USER’S GUIDE
6
System Requirements
You must verify that your system meets ALL of the minimum
requirements listed below in order to run PayClock on your
computer. Do not install the software if your system does not meet
these minimum requirements!
Requirements:
yProcessor: 1 GHz or higher
yOperating System: Microsoft Windows 32-Bit or 64-Bit
XP - SP2 or later
Vista
Windows 7
Server 2003 or 2008 (Standard or Enterprise Edition)
yMemory: 1 GB of RAM or higher
yHard Disk Drive: Up to 450 MB free disk space; up to 1 GB
if the .NET framework is not installed
yDisplay: 1024x768 or higher resolution
yCD-ROM Drive: Required
yInternet: 56 Kbps (broadband recommended for online
features/services)
yPrinter: Any printer compatible with Windows XP SP2 or later
yNetwork Interface: Network adaptor configured for TCP/IP
connected to a switch on LAN network.
yAdditional Software:
Microsoft .Net 3.5 SP1 (included in the installer)
Internet Explorer 7.0 or later

PAYCLOCK & PC600 USER’S GUIDE
7
Install the PC600
Step 1: Select a site to install your PC600 terminal that will be
convenient to employees clocking in and out. When deciding where
the terminal will be installed, keep in mind that an 115vAC power
outlet should be within 6 feet of the mounting location as well as a
connection to the network (LAN).
Note: It is recommended to install and mount the PC600 terminal
before installing the PayClock software. With the PC600 terminal
powered up and connected to the network (LAN), the software will
search for it on the network and automatically configure the terminal.
Step 2: After selecting the appropriate installation site, use masking
tape to hold the included Mounting Template onto the wall. Drill
holes using the template as a guide. Note: the bottom of the terminal
should be about 45 inches from the floor.
Remove the Template from the wall and install the included
mounting screws. Install the three larger screws, leaving
approximately 3/16 inch of the screws exposed. Do not tighten all
the way. Retain the smaller screw for later.
Note: For sheetrock walls, drill a 3/16” diameter hole through each
of the four screw locations; each approximately 1-1/2” deep. Install
the plastic “anchors” included in the mounting screw packet.

PAYCLOCK & PC600 USER’S GUIDE
8
Step 3: Plug the RJ45 network cable into the Ethernet port and the
Power Adapter plug into the Power Adapter port which is located in
the compartment on the back of the terminal.
Step 4: Insert the small “L”-shaped security bracket into the slot at
the bottom-rear of the PC600, so that the tab with the hole points
downward, away from the keyhole slot that can be seen immediately
above.
Hang the terminal on the wall, aligning the three keyholes on the rear
of the enclosure with the three protruding screw heads, and then
pressing downward on the terminal housing until it lowers onto the
screws.
Screw the small screw into the hole of the tab from the small “L”-
shaped bracket at the bottom of the enclosure. This will fasten the
PC600 to the wall and keep it from being easily removed.
When finished, plug the power adapter into an AC wall outlet and
proceed to the software installation.

PAYCLOCK & PC600 USER’S GUIDE
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Using the PC600 Terminal
The PC600 will be ready for use after it is updated. The update will
download the employees. The PC600 terminal allows employees,
supervisors and administrators to perform certain functions such as
punching In and Out.
To punch, move the badge over the badge reader symbol below the
illuminated oval target area on the front of the PC600.
When the badge is in close proximity to the PC600; a confirmation
beep will sound, a text message will appear, a custom audio message
may be played, and the oval target area will turn either green or red
indicating a good or bad transaction.

PAYCLOCK & PC600 USER’S GUIDE
10
The terminal will display an error message if you scan a badge that
has not yet been assigned to a specific employee in PayClock.
Notice: The PC600 utilizes an internal antenna to read the employee
badges. Make sure these badges are stored at least 6” away from the
PC600 when not in use to avoid accidental badge reads.
Employee Transactions using Badges
Employees can record transactions or view total information by
presenting a badge.
Clocking IN/Out
•Move the badge over the badge reader symbol below the
illuminated oval target area on the front of the PC600.
•When the badge is in close proximity to the PC600; a
confirmation beep will sound, a text message will appear, a
custom audio message may be played, and the oval target area
will turn either green or red indicating a good or bad
transaction.
Department Transfers
•Press the Transfer Depts. button on the touch-pad of the
PC600.
•Move the badge over the badge reader symbol below the
illuminated oval target area on the front of the PC600.
•When the badge is in close proximity to the PC600 a
confirmation beep will sound and the list of available
departments will display.
•Press the button for the desired department, a confirmation
screen will display showing the department into which the
employee transferred.

PAYCLOCK & PC600 USER’S GUIDE
11
Amount Entries
•Press the Enter Amounts button on the touch-pad of the
PC600.
•Move the badge over the badge reader symbol below the
illuminated oval target area on the front of the PC600.
•When the badge is in close proximity to the PC600 a
confirmation beep will sound and the Enter Amt. screen will
display.
•Using the numeric key pad enter the value for the amount
and press Enter. A confirmation screen will display showing
the amount entered for the employee.
Viewing Totals
•Press the View Totals button on the touch-pad of the
PC600.
•Move the badge over the badge reader symbol below the
illuminated oval target area on the front of the PC600.
•When the badge is in close proximity to the PC600 a
confirmation beep will sound and the employee’s grand totals
for the pay period and any benefit time will display.
Employee Transactions using a PIN
Employees can record transactions or view total information by using
the touch-panel on the terminal.
Clocking IN/Out
•Press the Clock In/Out button on the touch-pad of the
PC600.
•The Enter PIN screen will display, using the numeric key pad
type in the employee’s PIN number and press Enter.

PAYCLOCK & PC600 USER’S GUIDE
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•A confirmation beep will sound, a text message will appear, a
custom audio message may be played, and the oval target area
will turn either green or red indicating a good or bad
transaction.
Department Transfers
•Press the Transfer Depts. button on the touch-pad of the
PC600.
•The Enter PIN screen will display, using the numeric key pad
enter the employee’s PIN number and press Enter.
•A confirmation beep will sound and the list of available
departments will display.
•Press the button for the desired department, a confirmation
screen will display showing the department into which the
employee transferred.
Amount Entries
•Press the Enter Amounts button on the touch-pad of the
PC600.
•The Enter PIN screen will display, using the numeric key pad
enter the employee’s PIN number and press Enter.
•A confirmation beep will sound and the Enter Amt. screen
will display.
•Using the numeric key pad enter the value for the amount
and press Enter.
•A confirmation screen will display showing the amount
entered for the employee.
Viewing Totals
•Press the View Totals button on the touch-pad of the
PC600.

PAYCLOCK & PC600 USER’S GUIDE
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•The Enter PIN screen will display, using the numeric key pad
enter the employee’s PIN number and press Enter.
•A confirmation beep will sound and the employee’s grand
totals for the pay period and any benefit time will display.
Administrator Functions
The PC600 has one administrator. The administrator function allows
you review the device information, set up the network
communications, set the time / date, review an error log and reset the
terminal to the factory defaults.
To enter into administrator mode; press the Admin button, the Enter
PIN screen will display.
•Using the numeric key pad enter the administrator PIN
number and press Enter.
•The Administrator Main Menu screen will display.
Device Information
This menu item displays information about the terminal and also
allows you to check for updates to the firmware. To check for
updates:
•At the PC600 press the Admin button and the Enter PIN
screen will display
•Using the numeric key pad enter the administrator PIN
number and press Enter.
•The Administrator Main Menu screen will display.
•Press Device Information. The Device Information screen
will display.
•Press the Check for Updates button. Please be patient as this
may take a few minutes.

PAYCLOCK & PC600 USER’S GUIDE
14
•When finished, press the center of the screen and then press
the back 2button until you have returned to the default
screen.
Network Setup - Terminal Settings
This menu allows you to manually configure the network
communication settings between the PC600 and PayClock software.
Note: Typically these settings are determined during the installation
of the PayClock software and it isn’t necessary to modify the settings.
To enter into administrator mode at the PC600, press the Admin
button, the Enter PIN screen will display.
•Using the numeric key pad enter the administrator PIN
number and press Enter.
•The Administrator Main Menu screen will display.
•Press Network Settings. The Network Setup screen will
display.
•If you want to set the terminal’s IP address as a “Static” IP
turn off DHCP by pressing the OFF button. The screen will
refresh and more buttons will become active.
•Press the IP Address button. The IP Address screen will
display.
•Using the numeric key pad, enter the IP address you want to
assign to the terminal and press OK.
•Press the Subnet Mask button. The Subnet Mask screen will
display.
•Using the numeric key pad, enter the address you want to
assign to the terminal and press OK.
•Press the Gateway button. The Default Gateway screen will
display.