Lexmark X125 User manual

www.lexmark.com
Quick Reference
June 2002
X125 All-In-One

Safety Information
• Connect the power cord to a properly grounded electrical outlet that is near the product and easily
accessible.
• Refer service or repairs, other than those described in the operating instructions, to a professional
service person.
• Use only Lexmark replacement parts to maintain the safety of this product.
• Do not use the fax function during a lightning storm.

iii
Contents
Installing the software .......................................................1
Additional setup instructions ...........................................3
Connecting to a telephone ............................................................3
Connecting to an answering machine ...........................................4
Connecting to a computer modem ................................................5
Learning about your All-In-One ........................................7
Understanding the All-In-One .......................................................7
Using the operator panel ...............................................................8
Loading specialty paper ..............................................................10
Loading a document ...................................................................11
Using the All-In-One software .....................................................12
Additional software ......................................................................13
Faxing ...............................................................................14
Sending a fax ..............................................................................14
Receiving a fax ...........................................................................17
Copying .............................................................................19
Changing the copy settings .........................................................19
Printing .............................................................................20
Changing the print settings .........................................................20

iv
Scanning ...........................................................................21
Changing the scan settings .........................................................22
OCR (Optical Character Recognition) .........................................22
Troubleshooting ...............................................................23
Checking first things first .............................................................23
Setup troubleshooting .................................................................23
Solving fax problems ...................................................................26
Solving copy problems ................................................................27
Contacting Lexmark ....................................................................27
Appendix ...........................................................................28
Federal Communications Commission (FCC) compliance
information statement .................................................................28
Copyright advisory ......................................................................28
Ringer Equivalence Number .......................................................28
Canadian regulations governing the use of modems ..................28
Statement of Limited Warranty .......................................29

1
Installing the software
Your All-In-One is set up to fax and copy without a computer according to
the steps listed in your setup documentation. In order to set up your
All-In-One to fax, copy, print, and scan with a computer, follow these
installation steps:
1Make sure you have completed all of the steps in the setup
documentation.
2Make sure your computer is on.
3Click Cancel on any screens similar to the one shown.
4Insert the CD.

2
5Wait for the Lexmark All-In-One software installation screen to
appear, and then click Next.
Note: If this screen does not appear, see page 23.
6Continue with the installation steps on your computer screen.

3
Additional setup instructions
You can connect your All-In-One with a telephone, an answering machine,
and a computer modem.
CAUTION: Do not make these connections during an electrical
storm.
Connecting to a telephone
Your All-In-One is set up according to the steps listed in your setup
documentation. To use the fax line as a normal telephone line, connect a
telephone to your All-In-One. There are two different ways to do this.
Choose the method that you prefer.
Connecting to the EXT outlet
1Connect a phoneline from the telephone to the EXT outlet on the
All-In-One.
2Connect a phoneline from the LINE outlet on the All-In-One to the
telephone wall jack.
Use the Fax mode or the Tel mode. For help selecting these modes, see
page 17.
1
2

4
Connecting to the wall jack
1Connect a phoneline from the telephone to a telephone wall jack.
2Connect a phoneline from the LINE outlet on the All-In-One to a
telephone wall jack.
Use the Fax mode or the Tel mode. For help selecting these modes, see
page 17.
Connecting to an answering machine
1Connect a phoneline from the telephone to the answering machine.
2Connect a phoneline from the answering machine to the EXT outlet
on the All-In-One.
3Connect a phoneline from the LINE outlet on the All-In-One to the
telephone wall jack.
Use the Fax mode or the Tel mode. For help selecting these modes, see
page 17.
1
2
12
3

5
Connecting to a computer modem
Set up without an answering machine
1Connect a phoneline from the telephone to the computer modem.
2Connect a phoneline from the computer modem to the EXT outlet
on the All-In-One.
3Connect a phoneline from the LINE outlet on the All-In-One to the
telephone wall jack.
Use the Fax mode, the Tel mode, or the Ans/Fax mode. For help selecting
these modes, see page 17.
12
3

6
Set up with an answering machine
1Connect a phoneline from the telephone to the answering machine.
2Connect a phoneline from the answering machine to the computer
modem.
3Connect a phoneline from the computer modem to the EXT outlet
on the All-In-One.
4Connect a phoneline from the LINE outlet on the All-In-One to the
telephone wall jack.
Use the Tel mode or the Ans/Fax mode. For help selecting these modes,
see page 17.
123
4

7
Learning about your All-In-One
Understanding the All-In-One
Use this... When you want to...
Document support Keep documents straight during copying, scanning,
and faxing.
Cartridge access door Install or replace the cartridges.
Display Check the status of the All-In-One.
Document exit tray Stack paper after copying, scanning, or faxing.
Paper exit tray Stack paper after printing.
Document guides Make sure documents feed correctly.
Paper guide Make sure paper feeds correctly.
Paper support Keep paper straight during printing.
Paper exit tray
Document exit
tray
Operator panel
Display
Paper guide
Paper support
Document
guides
Document support
Cartridge access
door

8
Using the operator panel
The following table describes what each button does. Messages and errors
appear on the display when your All-In-One is on.
Press... When you want to...
Menu Scroll through available features on the display.
Options Scroll through the settings for the feature you select.
Setup Access the system setup, maintain your cartridges, and
print reports.
Fax Initiate sending a fax.
Copy Initiate a copy job.
Scan Initiate a scan job.
Speaker Listen as you manually dial and connect to another fax
machine.
The keypad
buttons Dial a fax number or select a number of copies.
Speed Dial (# key) Access the speed dial menu.
Paper Feed • Continue printing after reloading the paper support.
• Remove paper if it does not exit after printing.
Pause/Redial • Add a three-second pause when you dial a telephone or
fax number to access an outside telephone or fax line.
• Dial the last number called.

9
Adjusting the All-In-One settings
Use the Menu, Options, and Setup buttons to navigate the All-In-One
menus and to change the settings on your All-In-One.
Settings menus
To display the settings menus press Fax, Copy, Scan, or Setup, and then
press Menu. Use your settings menus to adjust:
•Copy type, contrast, size, and paper type.
•Scan type, contrast, size, and file type.
•Fax type, resolution, and contrast.
Setup menu
To display the Setup menu, press Setup and then press Menu. Press
Menu to display each menu feature. To navigate the menu features, press
Options. Use the Setup menu to:
•Set the date and time
•Print a report
•Maintain your printer
•Set the paper size
•Set the ringer volume
•Set the fax print quality
•Set up fax forwarding
•Set the fax receive mode
•Set up distinctive ringing support
•Select a language to appear on the display.
Cancel/No Cancel an action or clear an incorrect value, or provide a
No response when answering questions.
Start/Yes Start a copy or scan job, or provide a Yes response when
answering questions.
Press... When you want to...

10
Loading specialty paper
Follow these guidelines when loading specialty paper:
Load up to: Make sure:
10 envelopes • The print side faces you.
• The envelopes are loaded
vertically against the right
side of the paper support.
• The stamp location is in the
upper left corner.
• The paper guide is against
the left edge of the
envelopes.
10 greeting cards,
index cards,
postcards, or photo
cards
• The print side faces you.
• The cards are loaded vertically against the right side of
the paper support.
• The paper guide is against the left edge of the cards.
25 sheets of
coated, photo, or
glossy paper
• The glossy or coated side faces you.
• The paper guide is against the left edge of the photo
paper.
10 transparencies • The rough side faces you.
• The paper guide is against the left edge of the
transparencies.
100 sheets of
custom size paper • The print side faces you.
• Your paper size fits within these dimensions:
Width
76 mm to 216 mm
3.0 in. to 8.5 in.
Length
127 mm to 432 mm
5.0 in. to 17.0 in.
• The paper guide is against the left edge of the paper.
25 iron-on transfers • You follow the loading instructions on the iron-on
packaging.
• The print (blank) side faces you.
• The paper guide is against the left edge of the iron-on
transfers.

11
Loading a document
Load documents that you want to fax, copy, or scan in the document
support. You can load up to 30 sheets of paper at a time.
You can use your All-In-One to fax, copy, or scan documents that are
printed on plain A4, letter, or legal size paper.
Before you load a document into your All-In-One, make sure:
•Your document is at least 76 mm (3.0 in.) long and 140 mm (5.5 in.)
wide.
•You remove all staples and paper clips.
•You let ink and correction fluid dry completely.
•You load paper in the paper support.
1Place your document face down and top down in the document
support.
2Slide the document guides toward the paper until they rest against
both sides of the paper.

12
Using the All-In-One software
In addition to changing the settings from the operator panel, you can also
change them using the Settings Utility.
To access the Settings Utility, click Start Programs Lexmark X125
Lexmark X125 Settings Utility.
Select... When you want to...
print Set up the default printer properties.
fax Change the fax settings or set up your speed-dial list with
frequently dialed numbers.
copy Change the default copy settings, including copy type,
contrast, and size.
scan Change the default scan settings or scan to:
• A folder on your computer
• Your e-mail program
• A software application.
close Close the Settings Utility.

13
To learn more about how to customize your All-In-One settings, refer to the
Online User’s Guide. To view the guide, click Start Programs Lexmark
X125 Online User’s Guide.
Additional software
To access the scanning and image editing software that came with your
All-In-One, click Start Programs Lexmark X125. Use the software to
explore the capabilities of your All-In-One.

14
Faxing
This section takes you step-by-step through the basics of sending and
receiving faxes. It also teaches you the advanced faxing features of your
All-In-One, such as speed-dialing, using the speaker, and fax forwarding.
Sending a fax
Use your All-In-One to fax documents that are printed on A4, letter, or legal
size paper.
To send a fax with the default settings:
1Load paper in the paper support.
2Load your document. For help, see page 11.
3Press Fax.
4Enter the fax number using the operator panel keypad, or press
Pause/Redial to send the fax to the last number you dialed.
5Press Start/Yes.

15
Changing the fax settings
Use the operator panel or the software to change the fax type, resolution,
and contrast.
Speed-dialing
You can program up to 70 speed-dial numbers using the Settings Utility.
You can store up to 59 individual names and numbers, ten small-group
numbers to speed-dial a fax to groups of people on your individual list, and
one large-group number to speed-dial a fax to all of the individuals and
groups listed. Each speed-dial entry can be a fax number or an e-mail
address. To program speed-dial entries for your All-In-One, click
Start Programs Lexmark X125 Lexmark X125 Settings
Utility fax Setup.
To send a fax using a programmed speed-dial entry:
1Press Speed Dial (the # button).
2Press Options to select the speed-dial destination, or enter a
speed-dial number using the operator panel keypad.
3Press Start/Yes.
To print a list of all the speed-dial entries available on your system, first
press Setup, and then press Menu repeatedly until you see Print Report.
Press Options until you see Speed Dial List. Press Start/Yes to print the
report.
Using the operator panel Using the software
1Press FAX, and then press Menu
repeatedly to review the fax settings.
2Press Options to change the
settings.
1Make sure you have installed the
All-In-One software. For help, see
page 1.
2Click Start Programs Lexmark
X125 Lexmark X125 Settings
Utility.
3Click fax.
4Adjust the settings, and then click
OK.

16
Using the speaker
Use the speaker to dial a fax number, respond to an automated answering
system, and then send a fax.
To use the speaker:
1Load the document.
2Press Speaker.
3Dial the number using the operator panel keypad.
4Listen to the answering message when your call is answered.
Note: To adjust the volume of the speaker, press Speaker,
and then press Menu repeatedly until Speaker Volume
appears. Press Options to select the desired volume.
5Press Start/Yes when you hear the fax tones.
Note: The speaker is not available when faxes are waiting for
automatic redial.
Redial
If a number you dial is busy or there is no answer, your All-In-One
automatically disconnects, pauses, and then redials the number. You can
use the Settings Utility to set the number of redialing attempts and the
interval between attempts. To redial immediately, press Start/Yes on the
operator panel during the interval between attempts. To stop redialing,
press Cancel/No.
Press Pause/Redial to recall the last number dialed. You can modify the
number by pressing Cancel/No to clear digits and use the operator panel
keypad to add new ones.