Lexmark W840 Instruction Manual

Connection Guide
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Connection Guide
Note: For local printing, you must install the printer software (drivers) before connecting the USB cable.
Installing printer and software for local printing using Windows
1 Launch the drivers CD that shipped with the printer.
2ClickInstall Printer and Software.
Note: Some Windows operating systems require that you have administrative access to install printer
software (drivers) on the computer.
3ClickAgree to accept the license agreement.
4 Select Suggested, and then click Next.
The Suggested option is the default installation for local setup. If you need to install utilities, change
settings, or customize device drivers, select Custom. Follow the instructions on the computer screen.
5 Select Local Attach, and click Finish.
Note: It may take a few minutes for the drivers to completely load.
6 Close the drivers CD installer application.
7 Connect the USB cable. Be sure to match the USB symbol on the cable to the USB symbol on the printer.
Note: Only Windows 98 SE, Windows Me, Windows 2000, Windows XP, and Windows Server 2003
operating systems support USB connections. Some UNIX, Linux, and Macintosh computers also
support USB connections. See the computer operating system documentation to see if your system
supports USB.
8 Plug one end of the printer power cord into the socket at the back of the printer and the other end into a
properly grounded outlet.
9 Turn on the printer.
Plugging in the USB cable and turning on the printer prompts the Windows operating system to run the plug
and play screens to install the printer as a new hardware device. The installation of printer software (drivers)
done in step 1 should satisfy the plug and play requirements. When plug and play is finished, a printer
object will appear in your Printers folder.
Note: After the printer completes its internal tests, the Ready message indicates that the printer is ready
to receive jobs. If you see a message other than Ready on the display, see the publications CD for
instructions on clearing the message.
10 Send a test page to print.
Using a parallel or serial cable
For detailed instructions, see the User Guide on the publications CD that shipped with the printer.
Local printing with Mac or UNIX/Linux
For detailed instructions, see the User Guide on the Publications CD that shipped with the printer.

Connection Guide
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Installing printer and software for network printing using Windows
1 Make sure the printer is turned off and unplugged.
2 Connect the printer to a LAN drop or hub using an ethernet cable that is compatible with your network.
3 Plug one end of the printer power cord into the socket at the back of the printer and the other end into a
properly grounded outlet.
4 Turn on the printer.
Note: After the printer completes its internal tests, the Ready message indicates that the printer is ready
to receive jobs. If you see a message other than Ready on the display, see the publications CD for
instructions on clearing the message.
5 Go to a computer on the same network, and launch the drivers CD that shipped with the printer.
6ClickInstall Printer and Software.
7ClickAgree to accept the license agreement.
8 Select Suggested, and then click Next.
9 Select Network Attach, and then click Next.
10 Select your printer model from the list, and then click Next.
11 Select your printer port from the list, and then click Finish to complete the installation. A printer object is
created in the Printers folder on the computer.
If your printer port is not listed, click Add Port. Enter the information requested to create a new printer port.
Select the option to create an Enhanced TCP/IP Network Port. Other port options will not give you full
functionality.
12 Send a test page to print.
Other network cabling options
The following may also be available as network options for the printer. More information is available in the User
Guide on the publications CD that shipped with the printer.
•Fiber optic internal print servers
•Ethernet internal print servers
•Wireless internal print servers
•Ethernet external print servers
•Wireless external print servers
Detailed instructions for installation are shipped with the product.
Network printing using Mac, UNIX/Linux, or NetWare
For information about this support, see the User Guide on the publications CD that shipped with the printer.
You can find some additional information on the drivers CD that shipped with the printer. Launch the drivers CD,
and click View Documentation.

Information guide
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Information guide
There are numerous publications available to help you
understand the printer and its functions.
Help Menu pages
There are Help Menu pages resident in the printer.
Select to print each individually, or select Print All
to print all of them.
Setup sheet
The Setup sheet packaged with the printer provides
information about setting up the printer and its options.
Publications CD
The publications CD which was shipped with your
printer contains a User’s Guide, Setup sheet, Menus
and Messages Guide, and a copy of the Help Menu
pages.
The User’s Guide provides information about loading
media, ordering supplies, troubleshooting, clearing
jams, and removing options. It also includes
administrative support information.
The Menus and Messages Guide provides information
to change the printer settings. It describes the menus
available, the menu items under each menu, and the
values available.
Lexmark’s Web site
Copies of the User’s Guide, Setup sheet, Menus and
Messages Guide, and Help Menu pages are available
on Lexmark’s Web site at www.lexmark.com.
Drivers CD
The drivers CD which was shipped with your printer
contains the necessary printer drivers to get the printer
up and running. It may also contain printer utilities,
screen fonts, and additional documentation.
Other languages
The User’s Guide, Setup sheet, Menus and Messages
Guide and Help Menu pages are also available in other
languages on the publications CD.
Menu Item: Use it to:
Print All Print all of the guides
Information Guide
(this page)
Locate additional information
Print Quality Guide Resolve print quality and
troubleshooting issues
Printing Guide Load media into the printer
Supplies Guide Order supplies
Media Guide See what types of media are
supported by the printer
Print Defects Determine which part may
be causing a repetitive
defect
Menu Map View all menus and menu
items available
Connection Guide Connect the printer as a
local or network printer
Moving Guide Safely move the printer

Media guide
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Media guide
The printer supports the following media sizes. Select custom sizes up to the maximum specified for the Universal
setting.
Legend: ✓— supported ✘— unsupported
Media size Dimensions 500-sheet trays Multipurpose
feeder 850+1150-sheet dual input drawer
A3 297 x 420 mm
(11.7 x 16.5 in.)
✓✓✘
A4 210 x 297 mm
(8.27 x 11.7 in.)
✓✓✓
A5* 148 x 210 mm
(5.83 x 8.27 in.)
✓✓✘
JIS B4 257 x 364 mm
(10.1 x 14.3 in.)
✓✓✘
JIS B5* 182 x 257 mm
(7.17 x 10.1 in.)
✓✓✓
Letter 215.9 x 279.4 mm
(8.5 x 11 in.)
✓✓✓
Legal 215.9 x 355.6 mm
(8.5 x 14 in.)
✓✓✘
Executive 184.2 x 266.7 mm
(7.25 x 10.5 in.)
✓✓✓
Folio 216 x 330 mm
(8.5 x 13 in.)
✓✓✘
Statement 139.7 x 215.9 mm
(5.5 x 8.5 in.)
✓✓✘
Tabloid 279 x 432 mm
(11.0 x 17.0 in.)
✓✓✘
Universal** 98.4 x 89.0 mm to
297.0 x 431.8 mm
(3.9 x 3.5 in. to 11.7 x 17.0 in.)
✓✓✘
7 ¾ Envelope
(Monarch) 98.4 x 190.5 mm (3.875 x 7.5 in.)
✘✓✘
Com 10
Envelope 104.8 x 241.3 mm (4.12 x 9.5 in.)
✘✓✘
DL Envelope 110 x 220 mm
(4.33 x 8.66 in.)
✘✓✘
C5 Envelope 162 x 229 mm
(6.38 x 9.01 in.)
✘✓✘
Other
Envelope 98.4 x 89.0 mm to 297.0 x 431.8 mm
(3.9 x 3.5 in. to 11.7 x 17.0 in.)
✘✓✘
*This size does not appear in the Paper Size menu until Auto Size Sensing is changed. See the User’s Guide for more information.
** This size setting formats the page for 297.0 x 431.8 mm (11.7 x 17.0 in.) unless the size is specified by the software application.

Media guide
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Storing media
Use the following guidelines for proper media storage. These help avoid media feeding problems and uneven print
quality:
• For best results, store media in an environment where the temperature is approximately 21°C (70°F) and
the relative humidity is 40%.
• Store cartons of media on a pallet or shelf, rather than directly on the floor.
• When storing individual packages of media out of the original carton, make sure they rest on a flat surface
so the edges do not buckle or curl.
• Do not place anything on top of the media packages.
Avoiding jams hints
The following hints can help avoid jams:
• Use only recommended paper or specialty media (referred to as media).
• Do not overload the media sources. Make sure the stack height does not exceed the maximum height
indicated by the load line labels in the sources.
• Do not load wrinkled, creased, damp, or curled media.
• Flex, fan, and straighten media before you load it.
• Do not use media that has been cut or trimmed by hand.
• Do not mix media sizes, weights, or types in the same media source.
• Make sure the recommended print side is face-up when loading all trays for simplex (single-sided) printing.
• Keep media stored in an acceptable environment. See “Storing media”.
• Do not remove trays during a print job.
• Push all trays in firmly after loading them.
• Make sure the guides in the trays are properly positioned for the size of media loaded. Make sure the guides
are not placed too tightly against the stack of media.
• Make sure all cables that connect to the printer are correctly attached. See the Setup sheet for more
information.
• If a jam occurs, clear the entire media path. See the User’s Guide for information on the media path.

Menu map
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Menu map
A number of menus are available on the operator panel to make it easy to change printer settings. The following
menu map shows the menus and menu items available. For more information about menu items, see the Menus
and Messages Guide on the publications CD. Some menu items may not be available based on the printer model
or options installed.
Understanding the operator panel
The operator panel consists of these items:
• 160 x 64 character liquid crystal display (LCD) capable of showing text and graphics
• Eight buttons (Back, Menu, Stop, Select, <, >, ∧, and ∨)
• Indicator light
• USB port
For more information on the operator panel, see the User’s Guide on the publications CD.
Help
Print All
Print Quality
Printing Guide
Media Guide
Print Defects
Menu Map
Information Guide
Connection Guide
Moving Guide
Paper Menu
Default Source
Paper Size/Type
Configure MP
Substitute Size
Paper Texture
Paper Loading
Custom Types
Universal Setup
Bin Setup
Reports
Menu Settings Page
Device Statistics
Network Setup Page
Network [x] Setup
Page
Profiles List
Print Quick Ref
Netware Setup Page
Print Fonts
Print Directory
Print Demo
Security
Max Invalid PIN
Job Expiration
Defaults
Setup Menu
Finishing Menu
Quality Menu
Utilities Menu
PDF Menu
PostScript Menu
PCL Emul Menu
PPDS Menu
HTML Menu
Image Menu
Network/Ports
TCP/IP
IPv6
Standard Network
Network [x]
Standard USB
USB [x]
Front USB
Parallel
Parallel [x]
Serial
Serial [x]
Netware
AppleTalk
LexLink
BackMenu
Stop Navigation buttons Numeric pad
Display panel
Indicator light
USB port Select button

Moving the printer
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Moving the printer
Follow these guidelines to move the printer to another location.
CAUTION: The base printer weighs 49 kg (108 lb). It requires at least two (2) people to lift it safely. Use the
printer handholds to lift it, and make sure your fingers are not under the printer when you set it down.
CAUTION: Follow these guidelines to avoid injuring yourself or damaging the printer:
• Always use at least two people to lift the printer.
• Always turn off the printer using the power switch before moving it.
• Disconnect the power cord from the wall before disconnecting it from the printer.
• Disconnect all cords and cables from the printer before moving it.
• Remove all printer options before moving the printer. Place the options in the original packaging.
Note: Damage to the printer caused by improper moving is not covered by the printer warranty.
Moving the printer and options to another location
When the optional 500-sheet trays or the 850+1150-sheet dual input drawer is attached, the printer can be rolled
along a flat surface, as these options have casters on the bottom. However, if the printer must be moved over an
uneven surface, it should first be lifted away from these options prior to moving.
The printer and options can be safely moved to another location by following these precautions:
• Keep the printer in an upright position.
• Any cart used to move the printer must have a surface able to support the full footprint of the printer. Any
cart used to move the options must have a surface able to support the dimensions of the options.
• Severe jarring movements may cause damage to the printer and options, and must be avoided.

Printing guide
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Printing guide
Get the most from the printer by properly loading the trays, and setting the types and sizes for media.
Loading paper
General guidelines
• Do not overload the media sources.
• Make sure the stack height does not exceed the maximum height indicated by the labels on the guides.
Overloading may cause jams.
• Never mix media types within a tray.
Loading 500-sheet trays
Do not remove trays while a job prints or while Busy blinks on the operator panel. Doing so may cause a jam.
1 Pull out the tray.

Printing guide
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2 Squeeze the side guide tab, and slide the guide to outside of the tray.
3 Squeeze the front guide tab and slide the guide to the correct position for the size paper you are loading.
4 Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
5 Load paper in the tray with the print side up.
Note: For information about loading paper in the short-edge feed position, see the User’s Guide.

Printing guide
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6 Squeeze the side guide tab, and slide the guide until it lightly rests against the edge of the paper.
7 Insert the tray into the printer.
For loading other sources, see “For more information” on page 4.
Setting the Paper Type and Paper Size
After setting the Paper Type and Paper Size to the correct values for the type and size used in the trays, then any
trays containing the same size and type are automatically linked by the printer.
Note: If the size of the media you are loading is the same size of the media previously loaded, do not
change the Paper Size setting.
To change the Paper Size and Paper Type setting:
1 Make sure the printer is on and the Ready message appears.
2 Press ∨until ✓appears beside Paper Menu, and then press ✓.
3 Press ∨until ✓appears beside Paper Type (or Paper Size), and then press ✓.
4 Press ∨until ✓appears beside Tray x Type (or Tray x Size), and then press ✓.
5 Press ∨to scroll through a list of possible paper types (or sizes) to locate the correct type or size. Make
sure the type or size is highlighted with ✓ beside it, and then press then press ✓. This saves this setting
as the new user default type or size setting.
The message Submitting Selection appears. The printer returns to the Ready state.