Lexmark Document Server Admin User manual

Server Admin Tour
Server Admin Tour 1
www.lexmark.com
Server Admin Tour
Document Server Admin
The Lexmark Document Server runs as a Windows service, so it has no user interface. A
second service that runs with the server, the Document Server Gateway, receives incoming
documents from Multifunction Printers (MFPs) and end-user workstations and forwards them
to the Document Server.
Document Server Admin is a client application that provides a user interface that let’s you
manage your Document Server, Document Server Gateway, and Lexmark MFPs. This
application can run on the same workstation as the Document Server, or on any workstation
on the network. You can manage more than one Document Server at a time with Document
Server Admin.

Server Admin Tour
Server Admin Tour 2
www.lexmark.com
Server Admin Tour
Starting Document Server Admin
Start the Document Server Admin by clicking Start Programs Lexmark Document
Distributor Client Document Server Admin. Type the password you selected when you
installed the Document Server.

Server Admin Tour
Server Admin Tour 3
www.lexmark.com
Server Admin Tour
The left pane of the Document Server Admin shows a tree view containing Servers,
Gateways, and MFPS. Click on Servers, Gateways, or MFPs to see a list of objects of that
type.

Server Admin Tour
Server Admin Tour 4
www.lexmark.com
Server Admin Tour
Servers
The first objects shown are the available Document Servers. The first server you install is
called the Primary Server by default. Each server has four views:
•Jobs
•Log
•Scripts
•Settings

Server Admin Tour
Server Admin Tour 5
www.lexmark.com
Server Admin Tour
Jobs
The Jobs view shows information about all documents received from workstations or MFPs
when users select a Document Server profile.
•Name—Name of the script being executed
•Submitter—Username if submitted from a computer or MFP requiring user logon
•Location—IP address of the Server that received the job
•Time In—Time and date the Server received the job
•Status—Waiting, Processing, Holding, or Paused.

Server Admin Tour
Server Admin Tour 6
www.lexmark.com
Server Admin Tour
You can delete, hold, or release jobs from this view.
Deleting jobs
You can delete jobs you do not want to be processed. If you delete a job that is already being
processed, it is deleted at the beginning of the next instruction.

Server Admin Tour
Server Admin Tour 7
www.lexmark.com
Server Admin Tour
Log
The Log view shows status information about the Document Server and jobs it has
processed. You can customize the displayed information by changing the Log settings.

Server Admin Tour
Server Admin Tour 8
www.lexmark.com
Server Admin Tour
Scripts
This view provides a description of all the scripts available on the selected server. Click a
script to see its contents in the Script Editor. Use the Script Editor to change your scripts. To
learn how to create new scripts, refer to “Basic Script Writing”located at Start Programs
Lexmark Document Distributor Client.

Server Admin Tour
Server Admin Tour 9
www.lexmark.com
Server Admin Tour
Settings
This view lets you change confirmation page settings and log settings.

Server Admin Tour
Server Admin Tour 10
www.lexmark.com
Server Admin Tour
Confirmation Page settings
After a job is processed, a message can be sent to end users indicating whether the job
completed successfully or failed. This message can be a printed page for jobs submitted from
an MFP or a dialog box for jobs submitted from a computer. These settings let you choose
whether users will receive confirmation messages and how much information it will contain.
Select the most appropriate Confirmation Page options for your end users. For example,
select Error if you want to receive confirmation pages that include warnings or errors.

Server Admin Tour
Server Admin Tour 11
www.lexmark.com
Server Admin Tour
Log settings
These settings let you control how much information is displayed in the Log view, and how the
information should be stored.

Server Admin Tour
Server Admin Tour 12
www.lexmark.com
Server Admin Tour
Logging Level
Logs can contain several different categories of information. For each category, you can
choose which types of messages are displayed. The types of messages contained in the log
are as follows:
•System—Relates to general server functions, such as startup and shutdown.
•Device List—Relates to adding servers and MFPs to the Server Admin window.
•Script Manager—Relates to the creating, deleting, renaming, and copying of scripts.
•Job Processor—Indicates the success or failure of actions that result when scripts are
processed. This is the only category of messages for which "debug" can be chosen as
a type.
•Job Manager—Pertains to adding, deleting, and holding jobs in the queue for the
selected server.
•Profiles—Pertains to creating and deleting profiles on MFPs.
Log Archives
Over time, messages accumulate in the log. You can choose how large the log file should be
allowed to grow. When the log file reaches the limit you set, old messages are erased. You
can choose to keep the most recent messages in your new log file. You can also specify how
long to keep the archived messages. The default setting is seven days.

Server Admin Tour
Server Admin Tour 13
www.lexmark.com
Server Admin Tour
Log Backups
This setting lets you choose how often the log file should back itself up. The backup log file is
used if the current log file becomes corrupted in some way.

Server Admin Tour
Server Admin Tour 14
www.lexmark.com
Server Admin Tour
Gateways
A Gateway is the Lexmark Document Distributor component that receives jobs from MFPs
and workstations. The Gateway monitors a port for incoming Document Distributor jobs. Jobs
received from MFPs, Select'N'Send, and Print'N'Send are formatted and sent to the
Document Server for processing. A Gateway is installed each time you install a Document
Server.

Server Admin Tour
Server Admin Tour 15
www.lexmark.com
Server Admin Tour
Log
The Gateway log shows information about startup, shutdown and jobs received by the
Gateway. Checking this log can be useful in determining whether the Document Server is
receiving jobs.

Server Admin Tour
Server Admin Tour 16
www.lexmark.com
Server Admin Tour
Settings
Customize the information you want to appear in the Gateway log. You can include three
categories of messages in the log:
•System—Relate to general Gateway functions such as startup and shutdown.
•Job Submission—Relate to jobs received from MFPs and workstations, and jobs sent
to the Document Server.

Server Admin Tour
Server Admin Tour 17
www.lexmark.com
Server Admin Tour
MFPs
When you run the Server Admin for the first time, no MFPs appear in the left pane of the
Server Admin. You must add the MFPs you want to monitor.
1Click the Add MFP button on the Document Server Admin toolbar.
2Enter the IP address or DNS name of your MFP. You can also enter a short
description of the MFP.
3Click OK.
The new MFP appears in the Server Admin window. Repeat this process to add more MFPs
to monitor.

Server Admin Tour
Server Admin Tour 18
www.lexmark.com
Server Admin Tour
Click an MFP name to see the Document Distributor profiles that reside on that device. Click
a profile to see the address of the Server that will process this profile and the scan settings for
the profile. The scan settings can be changed from this view.
Learn how to create profiles by reading “Basic Script Writing”at Start Programs Lexmark
Document Distributor Client.