Lucent Technologies MERLIN LEGEND Release 3.1 MLX-10D User manual

Document # 555-640-122
Comcode: 107713745
Issue 1, March 1996
MERLIN LEGEND®
Communications System
Releases 3.1 and 4.0
MLX-10D®, MLX-10DPTM, MLX-16DPTM, MLX-28D®, and
MLX-20L®Display Telephones User’s Guide
Your MERLIN LEGEND MLX Display Telephone ........................................... 1
Describes the phone buttons and screens
Understanding Your Telephone ............................................................ 2
Line Buttons, Line Button Lights, Tones, Rings
Feature Finder ............................................................................. 3–4
Use to choose the right feature for the activity you want to perform.
Headsets ........................................................................................ 5
Headpieces, Headset Features
Call Handling .................................................................................. 6
Making & Answering Calls, Transfer, Hold, Conference
Messaging .................................................................................. 7–8
Leaving Messages, Receiving Messages .............................................. 7
Posting Messages, Signaling & Notify ................................................. 8
Using Features ................................................................................ 9
Display-Only Features, Other Features, Feature Codes
Often-Used Features ................................................................... 10–18
Account Codes, Alarm Clock & Timer ................................................. 10
Authorization Codes, Auto Dial ......................................................... 11
Callback & Line Request, Call Waiting, Camp-On ................................... 12
Coverage, Direct Voice Mail ............................................................ 13
Directories: Extension & System Directory, Personal Directory .................. 14
Do Not Disturb, Forward & Follow Me, Last Number Dial .......................... 15
Night Service, Paging, Park & Pickup ................................................. 16
Personal Speed Dial, Privacy, Pickup ................................................. 17
Saved Number Dial, Special Characters, System Speed Dial, Voice Announce 18
Display Reference ...................................................................... 19–20
Display Screens ............................................................................ 19
Abbreviations Used on Phones with 2-Line Displays ................................ 20
Programming Buttons & Settings .................................................... 20–21
Display Programming, Code Programming ............................................ 20
Programming Codes....................................................................... 21
Contents
MLX Display Cover 4/11/97, 11:45 AM3

Security Alert
Your Responsibility for Your System’s Security
Toll fraud, the unauthorized use of your telecommunications system by an unauthorized party (for example,
persons other than your company’s employees, agents, subcontractors, or persons working on your
company’s behalf) can result in substantial additional charges for your telecommunications services. You are
responsible for the security of your system. There may be a risk of toll fraud associated with your telecommu-
nications system. Your system administrator should read all installation, instruction, and system administra-
tion documents provided with this product to fully understand the features that can introduce the risk of toll
fraud and the steps that can be taken to reduce that risk. Lucent Technologies does not warrant that this
product is immune from or will prevent unauthorized use of common-carrier telecommunication services or
facilities accessed through or connected to it. Lucent Technologies will not be responsible for any charges
that result from such unauthorized use.
MLX Display Cover 4/11/97, 11:45 AM4

1
1
ABC
2
DEF
3
GHI
4
JKL
5
MNO
6
PQRS
7
TUV
8
WXYZ
9
Oper
0
Speaker Hold
Mute Drop
HFAI Conf
Feature
Volume
Transfer
Home Menu Inspct More
Message
Line Buttons
2 Lines / 24 Characters
Your MERLIN LEGEND MLX Display Telephone
!
CAUTION:
To clean your phone, unplug it from the wall jack and
use a
slightly dampened cloth. To prevent permanent
damage, do not immerse the phone in water or any
liquid, and do not use liquid or aerosol cleaners
directly on the telephone.
Speaker
Presstoturnspeakerphoneon/offfor
hands-freeconversationduringacall
orwhencall rings; orpresstohang
upaspeakerphonecall.
Hold
Pressto put acall on hold
(seep.6).
Drop
Press Drop and a line button to disconnect person
from a conference call (see p. 6).
UserCardTray
Pulloutforquickreference.
Mute
Press to turn speakerphone microphone on or off so that
you can or cannot be heard by the caller.
HFAI
(Hands Free Answer on Intercom) Press before calls come in to
answer voice-announced calls without lifting the handset.
Feature
Press to display Feature screen and select features.
Volume
Press or to change ringer loudness while the phone is
ringing,handsetvolumewhileyou’reusingthehandset,or
speakervolumewhileyou'reusingthespeakerphone.
Home
PresstoreturntotheHomescreenandexitcurrentactivity.
Homescreengivescallingandtimekeepinginformation,and
promptswhenyouneedhelp.
Conf
Press to add person to a conference (see p. 6).
Message Light
Indicates a waiting message (see pp. 7–8).
LineButtons
Outside,Pool,SA,andICOMbuttons(seep.2);
blanklinebuttonscanbeprogrammedwithfeatures
(seep.20).
• MLX-28Dtelephonehas28linebuttons.
• MLX-20Ltelephonehas20linebuttons.
• MLX-16DPtelephone(shown)has16line
buttons.
• MLX-10Dtelephoneand10DPhave10line
buttons.
More
The>appearsonthescreenwhenmoreinformation
exists.Press Moretoadvancethroughadditional
menuswhennecessaryortodisplaymore
informationaboutanincomingoractivecall.
Inspct
PressInspct andalinebuttontodisplayinformation
aboutan incomingor active callor tosee whatfeature is
programmedonthebutton.
Menu
Presstoprogramthephone,viewmessages,or
selectfeaturesavailableonlyfromthedisplay.(See
Morebelow.)
Transfer
Press to send call to another phone (see p. 6) .
Unlabeled Display Buttons
Press one to select the item next to or above it on the display.
Home
Menu
More
Inspct
7 Lines
24 Characters
Your Display Screen
Your telephone’s display is an alarm clock and timer (see p. 10),
telephone directory (see p. 14), and message center (see pp. 7–8).
Read the button descriptions on this page to find out how you can
use your screen to locate and activate features or see who’s calling
you. If you have a 2-line display, abbreviations are used on the
screen. These are explained in Display Reference, pp. 19–20, as
are the 4 display screens.
DSSJack(underside)OnMLX-20LandMLX-28Dtelephonesisa
connectionforaDirectStationSelector(DSS)orPassageWay™Direct
ConnectSolutionorPassageWaySolution.
ADJUNCTJack(underside)OnMLX-10DPandMLX-16DPtelephonesisaconnectionfor
PassageWay™DirectConnectSolutionorPassageWaySolution.
MLX Display FOLDOUT p.1 4/11/97, 11:46 AM1

Line Buttons
Understanding Your Telephone
Tones
Tone Meaning
Dial tone (steady) You can make a call.
Busy (slow repeating tone) The phone you are calling is busy.
Fast busy (fast repeating tone) No lines are available.
Error (alternating high-low tones) You dialed a number or used a feature
incorrectly.
Confirmation (double break in You used a feature correctly.
dial tone followed by steady tone)
Callback (5 short beeps) This call is receiving Callback treatment (see p. 12).
Call Waiting (1 or 2 beeps) You have an inside (1 beep) or an outside
(2 beeps) call waiting (see p. 12).
Telephones with System Access (SA) Buttons
SA buttons give you access to inside or outside lines
for making and/or receiving calls. To make an
outside call on an SA button, first dial the dial-out
code (usually 9) that your system manager supplies.
No dial-out code is necessary when you call another
extension.
SA Ring Make/receive inside/outside
ringing calls and receive inside
voice-announced calls.
SA Voice Make/receive outside calls,
receive inside ringing and voice-
announced calls, make inside
voice-announced calls.
SA Originate Make (not receive) inside and
Only outside calls.
Shared SA Make/answer calls for co-workers
(SSA) or join conversations. One person
has an SA button that is shared
with one or more others who have
SSA buttons corresponding to it.
See Rings for information about
how calls ring at these buttons.
Pool Make/receive outside calls only.
Use the dial-out code supplied by
your system manager.
2
All Telephones
NNN-XXXX Make/receive outside
calls only.
Telephones with ICOM Buttons
ICOM Ring Make/receive inside
ringing calls and receive
inside voice-announced
calls.
ICOM Voice Make inside voice-
announced calls and
receive inside ringing and
voice-announced calls.
ICOM Make (not receive)
Originate Only inside calls only. Rings
The table below helps you identify the different types of ringing. You can also personalize ringing
at your telephone or adjust ring timing for the line buttons where calls arrive. Programming
Buttons & Settings, p. 20, tells you how to change the settings. Listed below are your options:
•Personalized Ring. Allows you to give calls ringing at your phone one of 8 distinctive
rings.
•Abbreviated Ring.When you are on a call and another call arrives at your phone, you can
use this feature to give the second call a short ring.
•Immediate Ring.Calls ring immediately on line buttons set this way.
•Delay Ring.This setting causes calls to ring at your phone after a delay. If your calls are
being covered, this allows time for another person to answer a call before you do.
•No Ring.Calls do not ring (except for returning transferred and Callback calls). Calls on
lines set for No Ring do not receive coverage (see p. 13).
•Send Ring.Usually, when a call comes in on an SA button, it rings there immediately and
rings at the corresponding SSA buttons after a delay, giving the person with the SA button
time to answer before the call is picked up by someone with a corresponding SSA button.
When busy on another call, the person with the SA button can use the Send Ring setting to
make calls arriving at other SA buttons ring
immediately on corresponding SSA buttons
instead of after a delay.
Ring Meaning
1 long ring Inside call
1 long ring and 1 short ring Outside call
1 long ring and 2 short rings Priority ring; outside call transferred to you or
returning camped-on call (see p. 12)
1 long ring and 3 short rings Returning Callback call (see p. 12)
Line Button Lights
Light Meaning
Steady red The line you are using or will use when you lift the handset or
press the Speaker button.
Steady green The line is in use, or the feature programmed onto the line button
is on.
Flashing green An incoming call is ringing on this line button or a call you
transferred is returning to this line button (see p. 6).
Fast-flashing green You have put a call on hold on this line button.
Slow-flashing green Someone else has put a call on hold on this line button.
MLX Display FOLDOUT p.2 4/11/97, 11:52 AM1

3
This table shows where to look for information about performing specific telephone activities. Any features
that do not have detailed instructions can be used by following the directions in Using Features (p. 9) or
programmed by following the instructions in Programming Buttons & Settings (p. 20).
Feature Finder
Calling
If you want to ... Then
Dial numbers with the touch of a button. See Auto Dial, p. 11.
Program codes for numbers you dial often (MLX-10D, See Personal Speed Dial, p. 17.
MLX-10DP, and MLX-16DP telephones).
Quickly dial numbers your company has programmed. See System Speed Dial, p. 18.
Make a voice-announced call to 1 or more co-workers. See Line Buttons, p. 2, and Paging, p. 16.
Broadcast over the company’s loudspeaker system. See Paging, p. 16.
Make a call after office hours. See Night Service, p. 16.
Make and answer calls with no hands. See HFAI button, p. 1, to answer inside calls
hands-free. For information about headsets, see p. 5.
Automatically redial a number you dialed before. See Last Number Dial, p. 15, and Saved
Number Dial, p. 18.
Quickly dial numbers from your phone’s display. See Directories, p. 14.
Connect to an extension or outside line when it’s free. See Callback & Line Request, p. 12.
Enter an account code before or during a call. See Account Codes, p. 10.
Make a call from another extension, using your own See Authorization Codes, p. 11.
calling privileges.
Set up a conference with as many as 4 others. See Conference, p. 6.
Transfer a call. See Transfer, p. 6, and Park & Pickup, p. 16.
Know if someone is calling you when all your other See Call Waiting, p. 12.
lines are in use.
Reach a voice mailbox without calling the person. See Direct Voice Mail, p. 13.
Put a call on hold. See Hold, p. 6.
Customizing Your Phone
Program a feature on an unused line button. See Programming Buttons & Settings, p. 20.
Adjust volume of the speaker, handset, or ringer. Use the Volume button, p. 1.
Give your phone its own distinctive ring. See Rings, p. 2.
Delay or remove the ring from an outside, See Rings, p. 2, and Coverage, p. 13.
SA, or ICOM line button.
Change your phone’s display language. Use the Language feature. See Using Features, p. 9.
MLX Display pp 03-16 4/11/97, 11:53 AM3

4
Covering Calls
If you want to ... Then
Have a co-worker answer your calls. See Coverage, p. 13 and Line Buttons, p. 2.
Answer all of a co-worker’s calls from your telephone.
Stop your calls from being covered by others.
Stop your outside calls from going to your company’s See Coverage, p. 13.
voice mail system (or send your calls to voice mail).
Forward your calls to another telephone. See Forward & Follow Me, p. 15.
Answer your calls from another extension.
Answer a call ringing at a co-worker’s extension. See Pickup, p. 17.
Answer a call on a line that’s not on your phone.
Put a call on hold at a busy extension until your If your phone system doesn't have voice mail, try
co-worker is ready for it or complete a transfer to an Camp-On. See p. 12.
extension that doesn’t answer.
Hold a call when you’re trying to transfer or when your See Park & Pickup, p. 16.
co-worker doesn’t answer; page your co-worker while
the call waits.
Messaging
Let a co-worker know you called. See Messaging, pp. 7–8.
Find out if you have a voice mail message, fax, or
other message.
Signal a co-worker to contact you.
Choose a message to leave for co-workers who have
display phones.
Reach a voice mailbox without calling the person. See Direct Voice Mail, p. 13.
Privacy
Prevent interruptions by blocking calls to your phone. See Do Not Disturb, p. 15.
Prevent co-workers from joining your calls. See Privacy, p. 17.
Prevent others on a call from hearing you speak to Use the Mute button, p. 1. If you have a headset,
someone in your office. use the Headset/Handset Mute feature, p. 5.
See who’s calling you while you’re on the phone. Use the Inspct button, p. 1.
Receive or not receive voice-announced calls. See Voice Announce, p. 18.
Timekeeping
Remind yourself of meetings or appointments. See Alarm Clock & Timer, p. 10.
Time calls or meetings.
Change the time, day, or date on display.
Feature Finder
MLX Display pp 03-16 4/11/97, 11:53 AM4

5
Headsets
Headsets for MLX telephones allow one-touch
operation, hands-free. Touch a button to answer a
call, then touch it again to disconnect. Headsets
consist of a headpiece and modular base unit. The
base unit plugs into the handset jack. Use the
features below to control headset operation.
A calling group agent using a headset must press
the Headset Hang Up button to complete a call
in order to update the supervisor’s Agent button.
Headpieces
Mirage®.Receiver fits over either ear. Not for noisy environments.
StarSet®.Eartip fits in ear canal.
Supra®Monaural. Adjustable headband and soft ear cushion.
Supra Monaural Noise-Canceling (NC). Same as above with noise-canceling microphone
that reduces background noise transmission by up to 75%.
Supra Binaural. Sound in both ears.
Supra Binaural Noise-Canceling (NC).Same as above with noise-canceling microphone on
flexible boom; features windscreen and reduces background noise transmission by up to 75%.
Headpiece
Modular Base Unit
Handset Jack
Headset Features
To program:
See Programming Buttons & Settings, p. 20.
There are 4 features used with headsets: Headset Hang Up, Headset Status, Headset Auto Answer,
and Headset/Handset Mute. All must be programmed on buttons. The Headset Hang Up button
(required) is programmed by your system manager and activates headset operation at your phone.
To use Headset Hang Up:
Press the programmed button to disconnect a call, even if the caller hangs up. Unless you have
programmed a Headset Status button, headset operation is always on.
To use Headset Status:
Press the programmed button to switch between headset and handset operation; when headset
operation is on, the green light is on.
To use Headset Auto Answer:
Connects you automatically to ringing calls during headset operation. When you press the button to
activate the feature, the green light goes on; to turn off Headset Auto Answer operation, press the
button again.
To use Headset/Handset Mute:
Lets you turn off the microphone in the headset or handset, so that a caller cannot hear your
conversation. The red light goes on when the headset (during headset operation) or the handset
(during handset operation) microphone is off.
12
3
DEF
4
56
MNO
7
89
WXYZ
0#
ABC
JKL
TUV
Oper
GHI
PQRS
Message
MLX-28D
Mute
Speaker
HFAI
Feature
Volume
Drop
Hold
Conf
Transfer
Inspct Move
Home Menu
MLX Display pp 03-16 4/11/97, 11:53 AM5

6
Call Handling
Making & Answering Calls
First, review pp. 1–2 to find out about the
buttons, lights, tones, and rings on your
telephone. In this guide, instructions for using
features may not include all the possible ways
you can make a call.
To make a call , lift handset, use a headset, or
press the Speaker button. The line button with
the steady red light is automatically selected for
you. To make a call on a specific line (for
example, an SA or ICOM Voice line for a
voice-announced call), select an unlit line
button and press it before lifting the handset or
pressing the Speaker button. When using a
headset (see p. 5), select a line button first.
To answer a ringing or voice-announced call ,
lift handset or press the Speaker button.
Hold
When you have a call or conference on hold,
your phone beeps once each minute and the
display briefly shows
Call on Hold .
1. Press the Hold button to put a call on hold.
(
Do not press the Drop button to end a
conference while the call is on hold.
)
2. To return to the call or conference, press the
flashing ICOM, SA, or line button that is
holding the call.
Transfer
To transfer:
1. Press the Transfer button. The system
selects an ICOM or SA button and puts
the call on hold.
2. Dial the extension or outside number.
3. Announce the call if desired.
4. Press the Transfer button or hang up. To
cancel the transfer or return to the call on
hold, press the flashing ICOM, SA, or line
button.
To one-touch manual transfer:
1. Press the programmed Auto Dial button
(p. 11) for the number where you want to
transfer the call.
2. Announce the call.
3. Press the Transfer button or hang up. To
cancel the transfer or return to the call on
hold, press the flashing button.
To one-touch auto transfer:
Press the programmed Auto Dial button.
Conference
A conference call can have up to 3 inside
participants, including yourself, and up to 2
outside participants.
1. Dial the first outside number or extension.
Announce the call.
2. Press the Conf button to put the call on
hold.
3. Select an ICOM, SA, or numbered line
button.
4. Dial the next number or extension.
5. Announce the call and press the Conf
button.
6. Repeat Steps 2–5 for each participant.
• Press the Drop button and line button to
drop any participant added.
• Press the Hold button to temporarily
leave the conference. Then press any
participant’s line to rejoin the conference.
7. To end the conference, hang up.
SECURITY ALERT:
If the system selects an SA Voice button
when you add a conference participant, you
hear a beep instead of ringing after you dial the
extension. If the call is not answered and you
press the Conf button to complete the call,
your conversation with other conference
participants is broadcast on the extension’s
speakerphone. To prevent this, be sure to drop
an unanswered extension that you’ve called on
an SA Voice button.
!
MLX Display pp 03-16 4/11/97, 11:53 AM6

7
Messaging
Your phone system has several features that allow you to leave messages for others in your office. If you
use Leave Message or Posted Messages, the person(s) for whom you are leaving a message must have a
display phone. If you wish to leave a message for a person who does not have a display telephone, use
voice mail and the Direct Voice Mail feature, if available, or ask the system operator to take a message for
the person. Here are some guidelines for different messaging features:
•Leave Message.This feature simply lets a co-worker know you have called. The message shows
your name and the date and time of your call. If you leave one message and then another, the second
message replaces the first.
•Posted Messages.If you post a message at your telephone, inside callers with display
phones see the posted message you have selected. As many as 20 messages may be available for
posting.
When a message is waiting for you, your red Message light is lit. The descriptions below explain how to
read, cancel, and delete messages you have sent or received.
If your company has voice mail, ask your system manager for details about using the voice mail system.
For information about having your phone covered by the voice mail system, see Coverage, p. 13.
If you frequently communicate with a small number of people (for example, as a receptionist for a few
co-workers), there are two features you can use, both of which require programming a button. These are
Signaling and Notify, described on the next page.
Leaving Messages
To program:
See Programming Buttons & Settings, p. 20.
To leave a message at a busy or unanswered
extension you are calling:
• Press the Leave Message button you
have programmed,
OR
Press the Feature button; then select
Leave Msg [ LvMsg ] or dial 25.
• To leave a voice mail message (if your
company has such a system), press the
Feature button and select
Direct VM
[ DrcVM ] or dial 56 (see Direct Voice
Mail, p. 13, for details).
A screen display confirms that the message
has been sent, or it alerts you that the message
box is full or the message can’t be sent (for
example, because the called person has no
phone display).
To leave a message without calling:
1. Press the Feature button and dial 53.
2. Dial the extension.
To cancel a message:
1. Press the Feature button and dial ✻53.
2. Dial the extension.
Receiving Messages
When your red Message light is on, you have a
message from a co-worker. Messages are
identified by the name or extension of the caller,
along with the time and date the person called.
Depending on how your system is set up, you
may also have a voice mail message or a fax. A
message may be identified in these ways:
ATT You have a message from the operator.
FAX You have a fax.
VMS You have a voice mail message.
EXT Indicates the extension number of the
person who called.
✻Marks a new message.
To read and respond to messages on your
display:
1. Press the Menu button.
2. Select
Messages [ Msgs ].
3. Choose from:
•
Return Call [ Call ] to call your co-worker or
voice mail while reading the message.
•
Next Msg [ Next ] to see the next message.
•
Delete Msg [ Dlete ] to delete the message.
You can have up to 10 messages; if there
are 10, no more are accepted.
MLX Display pp 03-16 4/11/97, 11:53 AM7

8
Posting Messages
A posted message appears on the display of any inside caller who tries to reach you as long as that
person has a display phone. (You also see the message posted at your own phone as a reminder.)
There may be as many as 20 messages available to you for posting. Message 1 is always
DO NOT
DISTURB
*; the others may include such choices as: OUT TO LUNCH, OUT SICK, IN A MEETING ,
depending on how your system manager has programmed them.
To post a message:
1. Press the Menu button.
2. Select
Posted Msg [ Post ].
3. Select the message you want to post. Depending upon your phone, you can choose
Next , Prev , or
press the More button to see more messages.
4. Select
Post .
5. Press the Home button.
To cancel a posted message:
1. Press the Menu button.
2. Select
Posted Msg [ Post ].
3. Select
Cancel [ Cancl ].
4. Press the Home button.
* If you use the Do Not Disturb feature (p. 15), the appropriate message is posted. When you turn off the Do Not
Disturb feature, the posted message is canceled too. However, posting or canceling the message does not
activate or deactivate the feature.
Messaging
Signaling & Notify
To program:
See Programming Buttons & Settings, p. 20.
Signaling.Program a button that will cause a co-worker’s phone to beep. The other person can then
call you in response to the beep. You must program a different line button for each extension you wish
to contact. To beep the recipient’s phone, just press the button, and the other phone beeps for as long
as you hold down the button. A programmed Signaling button also acts as an Auto Dial button (see
p. 11). To dial the extension, lift the handset or press the Speaker button; then press the Signaling
button.
Notify.This feature simply lights a line button on the recipient’s phone, providing a silent message
light that alerts the other party to call you. To use this feature, you must program a Notify Send
button (labeled, for example, Notify Mary) on your phone and the recipient must program a Notify
Receive button (labeled, for example, Call Jim) on his or her phone. Communication is one-way
only, and buttons must be programmed for each extension you notify.
MLX Display pp 03-16 4/11/97, 11:53 AM8

9
Using Features
There are two ways to activate a feature:
• Directly, as explained below
• By pressing a line button you programmed with the feature (see Programming Buttons &
Settings,p. 20)
Other Features
To use a feature from the Feature Codes list:
1. Press the Feature button.
2. Select the feature from the display,
OR
Dial the feature code from the Feature
Codes list.
Note: Some features can only be used by
entering a code (see the Feature Codes
list).
3. Press the Home button to exit at any time.
Display-Only Features
To use a Directory of numbers, messages and
posted messages, display screen contrast
setting (MLX-10D, MLX-10DP, MLX-16DP,
andMLX-28D telephones),alarmclock,ortimer:
1. Press the Menu button.
2. If you see > at the right of the display, there
are more options. Press More to see them.
(Press More to use the alarm clock or timer
on an MLX-10D, MLX-10DP, MLX-16DP,
orMLX-28Dtelephones.)
3. Respondtodisplayprompts,ifnecessary.
4. Press the Home button to exit at any time.
9
Feature Codes
Account Code Entry 82 + code + #
Authorization Code Entry ●80 + code + #
Callback 55
Call Waiting
pick up call waiting call ■87
Camp-On 57
Direct Voice Mail ●56
Follow Me 34 + extension
Forward
inside 33 + extension
outside 33 + dial-out code
+ number + #
Forward and Follow Me
cancel from all extensions ■✻34 ✻
cancel from one extension ■✻34 + extension
cancel from your phone 33 + your extension
Language ▼
English 790
French 791
Spanish 792
Last Number Dial 84
Messaging
cancel message ■ ✻53 + extension
leave message 25
leave message without 53 + extension
calling ■
Paging loudspeaker 9 + line number
+ zone
Personal Speed Dial ■2-digit code†
Pickup
group 88
inside 9 + extension
outside 9 + line number
Privacy
off ✻31
on 31
Recall 775
Reminders
set reminder▼81 + time + 2 or 7
cancel reminder ✻81
System Speed Dial code (600–729)
■Available only by using feature code.
▼For time functions, English operates on 12-hour clock (2 or 7). French and Spanish operate on 24-hour clock.
●Release 3.0 and later systems only.
† Two-Digit Personal Speed Dial Codes:
01–24 for MLX-10D and MLX-10DP telephones
01–18 for MLX-16DP telephone
MLX Display pp 03-16 4/11/97, 11:54 AM9

10
Account Codes
To program:
See Programming Buttons & Settings, p. 20.
In some companies you enter an account code
before or during a call to indicate client billing
information. You may be
required to enter an
account code for all outside calls, or an account
code may be optional for incoming and
outgoing calls. Check with your system
manager for account code operation and
account codes.
You can program a button for this feature and
label it Acct. See also Auto Dial, (p. 11) to
program an account code on an outside Auto
Dial button.
To enter an account code:
1. Press the button you have programmed,
OR
Press the Feature button and dial 82 OR
select
Account Code [ Acct ] from the display.
2. Dial the account code and #.
3. Lift the handset or press the Speaker button
to make a call. (If necessary, press an outside
line, Pool,or SA button.)
4. Dial the outside number (including dial-out
code, if required).
To enter or change an account code during a
call (the other party cannot hear your entry),
follow Steps 1 and 2. If you enter an account
code for an incoming call before it arrives, you
cannot change that code during the call.
Alarm Clock & Timer
The Alarm Clock and Timer features are only
available from the display and cannot be
activated with a feature code. Alarm Clock
causes your phone to beep at a certain time;
you can set only one alarm. Until canceled,
the display shows a bell reminding you that
the alarm is on, and the alarm sounds each
day at the same time. Timer times calls or
other activities for up to 59 minutes, 59
seconds, displaying the elapsed time on
your screen. You must turn Timer off when
timing is over; it does not turn off automati-
cally at the end of a call.
To set an alarm:
1. Press the Menu button.
2. Select
Alarm Clock [ AlClk ].
3. If your display is English, dial a 4-digit
time from 0100 to 1259 and select a.m./
p.m. to switch between AM and PM.
If your display is French or Spanish, dial a
4-digit code between 0000 to 2359.
If you make an error, select
Reset and
redial.
4. Select
On .
5. Press the Home button. The display
shows a bell to remind you that the alarm
is on.
To cancel the alarm:
1. Repeat Steps 1 and 2 above.
2. Select
Off .
3. Press the Home button. The display no
longer shows a bell.
To time a call or other activity or to turn Timer
off:
1. Press the Menu button.
2. Select
Timer .
Often-Used Features
MLX Display pp 03-16 4/11/97, 11:54 AM10

11
Authorization Codes*
To program:
See Programming Buttons & Settings, p. 20.
This feature is useful at companies where there
are telephones in public areas that are restricted
from making some calls.
If your system manager has given you an
authorizationcode,youcanpickupsomeone
else’stelephone,enteryourauthorizationcode,
andmakeanoutsidecallwithyourown calling
privileges.Youmustactivatethefeatureandenter
yourcode for each call youmake,evenwhen you
areadding peopletoa conference.Itis not
necessary to use your authorization code for
inside calls. Using an authorization code does
not affect the button assignments on your own
phone or the phone where you enter the code.
Security Alert
Compromise of authorization codes
could lead to toll fraud or unauthorized
charges.
Memorize your authorization code, and do not
share it with anyone.
The way you activate the Authorization Code
feature depends upon the type of telephone you
are using to make the call.
•
If the telephone has a programmed
Authorization Code button , press it.
The system selects a line and automati-
cally activates the Speaker button (an
available line button is selected for you);
then continue with Step 3 below.
•
On an MLX display telephone , press the
Feature button, then select
AuthCode
[ Auth ] from the display or dial 80; then
continue with Step 3 below.
To enter an authorization code at any type of
phone (except a QCC):
1. Lift the handset or press the Speaker
button. (You may first select an ICOM, SA,
or SSA button.)
2. Dial #80.
3. Dial your authorization code, followed by #.
4. Dial the dial-out code (usually a 9) for an
outside call and then dial the phone number.
5. To make another call, repeat Steps 1–4.
* Release 3.0 and later systems only.
Often-Used Features
Auto Dial
This feature must be programmed on a line
button; it dials an inside or outside number.
Use inside Auto Dial buttons to:
• Dial other extensions or groups.
• Page groups (see Paging, p. 16).
Use outside Auto Dial buttons to:
• Dial outside phone numbers (with dial-
out codes but without account codes).
• Enter account codes automatically (when
programming, include #at the end).
• Dial long-distance access codes.
• Dial emergency contact numbers.
Note that you can also use other features to
automate dialing: Directories (p. 14), Last
Number Dial (p. 15), Personal Speed Dial
(MLX-10D, MLX-10DP, and MLX-16DP
telephones only, p. 17), Saved Number Dial
(p. 18), and System Speed Dial (p. 18). When
programming Auto Dial, use the Special
Characters table on p. 18, if necessary.
Include the complete dialing sequence for the
call.
To program on a button:
1. Label a button.
2. Press the Menu button.
3. Select
Ext Program [ Prog ] and Start .
4. Press the button to be programmed.
5. Select
ListFeature [ List ] and Auto Dial
[ AutoD ]. For a paging group, select List
Feature
[ List ] and Group Page [ GrpPg ] and
go to Step 7.
6. Select
Inside [ In ] or Outside [ Out ] and
Enter.
7. Dial the group paging number, extension,
or outside number and select
Enter.
8. Repeat Steps 1 and 4–7 to program
additional numbers.
9. Press the Home button.
To use an Auto Dial button:
1. To make a ringing call to an inside or
outside number, press the programmed
Auto Dial button, OR
To make an inside voice-announced call,
press an ICOM Voice or SA Voice
button and then press the inside Auto
Dial button.
2. The call is dialed automatically. If it’s a
voice-announced call, talk after the beep.
MLX Display pp 03-16 4/11/97, 11:54 AM11

12
Callback & Line Request
Your system has two features that you can use
when an outside line or extension is busy.
These features give you access to the line or
extension when it becomes available.
On phones with SA buttons, use Callback to
reach:
• Busy outside lines on Pool or SA buttons,
when you dial the dial-out code and hear
the fast busy signal.
• Busy extensions, when you dial and hear
the busy signal.
On phones with ICOM buttons, use:
• Line Request to reach a busy outside line
when you lift the handset or press the
Speaker button and do not hear dial tone.
• Callback for busy extensions.
To use Callback when you hear the busy
(extension) or fast busy (outside line) signal:
1. Press the button you have programmed,
OR
Press the Feature button and dial 55.
2. If you are trying to reach an outside line,
dial the outside telephone number.
3. After you hear 5 short beeps, hang up. When
the line or extension is free, you hear a long
ring and 3 short rings.
4. Lift the handset or press the Speaker
button. You hear dial tone, and the system
dials the call.
To cancel a Callback request:
1. Press the same line button you pressed
when you tried to make the call.
2. Lift the handset and press the Drop button.
3. Press the same line button again.
To use Line Request:
1. When outside lines are busy, hang up and
press the line button you want to use. Do
not lift the handset or press the Speaker
button.
2. When a line is available, the phone beeps.
Lift the handset or press the Speaker
button.
3. Dial the outside number.
Often-Used Features
Call Waiting
If Call Waiting is on, you hear a call-waiting
tone when a call comes in and your lines are
in use. This feature works only on SA and
ICOM buttons, not on line buttons labeled
with phone numbers.
When a call is waiting, you hear a single beep
(inside call) or 2 beeps (outside call).
To complete a call and answer a waiting call:
1. When you hear the call-waiting tone, hang
up.
2. When the phone rings, lift the handset or
press the Speaker button.
To put a call on hold and pick up a waiting call:
1. Press the Hold button.
2. Press an ICOM Originate Only or SA
Originate Only button. (You must have
one of these buttons available to pick up
the call.)
3. Press the Feature button and dial 87.
4. To return to the call on hold, press the
button with the fast-flashing green light.
To turn Call Waiting on or off:
1. Press the Menu button and select Ext
Program
[ Prog ].
2. Select
Start and press any line button.
3. Select
ListFeature [ List ].
4. Select
CallWaiting [ CWait ] and then select
On or Off.
5. Select Enter and press the Home button to
exit programming.
Camp-On
To program:
See Programming Buttons & Settings, p. 20.
To camp on a busy extension so the call will ring
at the extension when your co-worker is
available:
1. Press the Feature button.
2. Select
Camp-On [ Camp ] from the display
OR
Dial 57.
NOTE: Do not use the Camp-On feature if your
system is equipped with a voice-mail system.
MLX Display pp 03-16 4/11/97, 11:54 AM12

13
Coverage
To program:
See Programming Buttons & Settings, p. 20.
Coverage allows calls to your extension to ring
elsewhere, so that they can be handled by
someone else. If your system has voice mail,
your calls can also be covered that way. There
are three types of coverage:
•Primary Coverage.If your calls are
covered this way, they ring immediately
at the covering phone.
•Secondary Coverage. The covering
phone rings after a delay of 2 rings,
giving you a chance to answer first.
•Group Coverage. Calls for a group of
people (coverage group) may be covered
by one or more people. Your system
manager can tell you how this works at
your office.
Covering phones are programmed with Cover
buttons used to answer calls for others. Delay
Ring on the covering phone can add a longer
delay before your calls ring there. If line
buttons on your phone are set to No Ring,
however, calls on those lines are not covered.
(See Rings, p. 2.)
To control coverage of inside calls, use these
programmable settings: Coverage Inside On
allows all your inside calls to ring elsewhere.
Coverage Inside Off turns inside coverage off.
You can also program buttons for these
Coverage features:
• Use a Coverage VMS button to prevent
or allow coverage of your outside calls
by a voice mail system. These calls may
still be covered by a person at another
extension.
• Use a Coverage Off button to turn off or
on all coverage of your calls.
Often-Used Features
Direct Voice Mail*
To program:
See Programming Buttons & Settings, p. 20.
Direct Voice Mail allows an inside caller to call
directly or transfer a call directly to another
user’s voice mail. You can also use the feature
after you have dialed the extension; just do
Step 1 below.
To call directly to another user’s voice mail or
transfer a call directly to another user’s voice
mail:
1. Press the programmed Direct Voice Mail
button,
OR
Press the Feature button and select
Direct
VM
[ DrcVM ] or dial 56.
2. Dial the extension whose voice mail you
want to call or transfer a call to; you can use
a programmed Auto Dial button (p. 11) or
a Directory listing (p. 14).
Note: If you are transferring a call to an
extension that does not have voice mail, you
hear an error tone and the call returns to you
after a time interval.
* Release 3.0 and later systems only.
MLX Display pp 03-16 4/11/97, 11:54 AM13

14
Extension & System Directory
Check with your system manager to find out
whether these directories have been
programmed. The System Directory dials
numbers that people in your company call
often. The Extension Directory dials inside
numbers.
1. Press the Menu button.
2. Select
Directory [ Dir ].
3. For the Extension Directory, select
Ext Dir
[ ExtDir ],
OR
For the System Directory, select
System Dir
[ SysDir ].
4. Select the entry.
•
OnMLX-20Ltelephones:
a) Selecttherangeoflettersthat
includes the first letter of the listing
you want. If there are no listings
available for the range, you hear a
beep.
b) View other listings by selecting
either
Prev Page or Next Page.
c) If you want to check the number,
select Show Number and press the
button next to the listing. Select
Show Number again to stop viewing
numbers.
d) To dial a number, press the button
next to the listing.
•
On MLX-10D, MLX-10DP, MLX-16DP,
and MLX-28D telephones:
a) Use the dialpad to spell the name and
then select Enter .
b) View other entries that match what you
entered by selecting either
Prev
or Next .
c) To call the number, select
Dial .
d) Select
New to find another entry. Use
the dialpad to spell the name and then
select Enter .
5. Press the Home button to exit.
Personal Directory
On MLX-20L telephones only, this feature
stores up to 50 phone numbers (as well as
account codes, area codes, and access codes),
then dials those numbers when you wish. You
can enter, change, select, dial, and delete
listings from the display. You can place often-
used listings on the Home screen.
When entering or changing names, use the
screen to select letters A–F; use the line
buttons, as labeled on the faceplate, to enter
G–Z. Select
Punctuation to use the displayed
punctuation marks. You may need to use
special characters (p. 18) when entering
dialing sequences. Include dial-out codes if
needed.
The screen guides you through Personal
Directory activities, so the steps are summa-
rized here. Press Home to stop the activity.
Bold type shows the button you press;
italics
indicate a screen selection.
To enter a listing:
Menu→ Directory → Personal Dir → Enter
New
→Type name→ Enter →Type
number→
Enter → Yes or No → Enter →Home
To assign a listing to the Home screen:
Menu→ Directory → Personal Dir → Put on
Home
→Select letter range→Select listing→
Select location on the Home screen→Home
To dial a listing on the Home screen:
Home→Press an ICOM, line, or SA
button→Select listing
To dial a listing not on the Home screen:
Home→ Next Page → Next Page →Select letter
range→Press a line or SA button→Select
listing
To verify a stored phone number, use the steps
above to display the letter range, and:
Show Number
→Select listing→ Show Number
To delete a listing:
Menu→ Directory → Personal Dir → Delete
Entry
→Select letter range→Select listing→
Delete →Home
To change a listing:
Menu→ Directory → Personal Dir → Edit
Entry
→Select letter range→Select
listing→Select part of listing to change→Enter
new information→
Enter → Exit →Home
Often-Used Features: Directories
MLX Display pp 03-16 4/11/97, 11:54 AM14

15
Often-Used Features
Do Not Disturb
Must be programmed on a button. To program:
See Programming Buttons & Settings, p. 20.
This feature prevents calls from ringing at your
extension, although outside calls cause the
green lights at line buttons to flash. If you have
coverage, your calls are covered. If you have
a programmed Posted Messages button,
inside callers with display phones see
Do Not
Disturb
when they attempt to call you. A system
operator or the person providing individual
coverage for you can still call you. Callback
calls and returning transfers ring at your phone.
To use:
Press the programmed button to turn on or off.
When the feature is on, the green light is on.
Last Number Dial
To program:
See Programming Buttons & Settings, p. 20.
This feature automatically redials the last
number you called. You should program Last
Number Dial on a button.
To use:
1. Press the same type of line button used to
place the first call (for example, ICOM
or SA).
2. Press the programmed Last Number Dial
button,
OR
Press the Feature button and dial 84.
Forward & Follow Me
To program:
See Programming Buttons & Settings, p. 20.
Forward and Follow Me both send your calls to another phone when you are busy and need your calls
covered or when you are not working at your own desk. Turn either off from your extension or the
one you are visiting.
• If you want your calls handled at another extension or at an outside number, turn on Forward
from your extension.
• If you are working away from your phone, turn on Follow Me at the phone where you are.
If Delayed Call Forwarding is turned on through centralized telephone programming, calls ring at the
forwarding extension for the programmed number of rings (0–9) before being forwarded. To change
the Delayed Call Forwarding setting, contact your system manager.
To forward calls to another extension:
1. Press the button you have programmed, OR Press the Feature button and dial 33.
2. Dial the extension.
To forward calls to an outside number (if enabled):
1. Press the button you have programmed, OR Press the Feature button and dial 33.
2. Dial the dial-out code, outside number, and #.
To set up Follow Me and receive calls at another extension:
1. Press the Feature button and dial 34.
2. Dial your extension.
To cancel Forward and Follow Me:
• To cancel forwarding or following of your own calls: at your extension, press the Feature
button, dial 33 and your extension.
• To cancel all extensions forwarded or followed to yours: at your extension, press the Feature
button, dial ✻34✻.
• To cancel one extension forwarded or followed to yours: at your extension, press the Feature
button, dial ✻34 and that extension.
MLX Display pp 03-16 4/11/97, 11:54 AM15

16
Often-Used Features
Park & Pickup
To program:
See Programming Buttons & Settings,p. 20.
Park puts a call on a special kind of hold so
that it can be answered from any phone in the
system. While a call is parked, use Paging to
summon the co-worker who should answer. The
person picks up the call using Pickup (p. 17)
and dialing your extension.
To use Park and Paging:
1. Park the call.
• Press the Park button you programmed,
OR
• Press the Transfer button, dial your
extension, and press Transfer again, OR
• Press the Feature button and select
Park .
2. Set up the page:
•
For Speakerphone Paging:
a) Press the appropriate Group Page or
Page All button,
OR
Press any ICOM or SA button and
dial the Group Page or Page All exten-
sion.
b) Announce the call and give your exten-
sion.
• For Loudspeaker Paging:
a) Press the programmed Loudspeaker
Paging button,
OR
Press the Feature button and select
LoudspkrPg [ LdsPg ]. If necessary, dial
the zone.
b) Announce the call and give your exten-
sion.
3. Hang up.
To pick up a parked call:
1. Lift the handset.
2. Press the programmed Pickup button,
OR
Press the Feature button and dial 9.
3. Dial the extension where the call is parked.
Night Service
Your company may use Night Service to treat
calls differently after hours. If Night Service is
on, you may not be able to make outside calls,
or you may need a password to do so. See your
system manager for a password and/or
emergency numbers you can dial without a
password.
To make an outside call and override Night
Service, press the Hold button and dial the
password. Then lift the handset or press the
Speaker button and dial the call.
Paging
To program:
See Programming Buttons & Settings,p. 20.
You can page an individual at his or her phone
by using an ICOM Voice or SA Voice button
(see Line Buttons, p. 2). Or you may be able to
page all speakerphones or groups of speaker-
phones, depending upon how your system is set
up. If your company has a loudspeaker paging
system, use it to page the whole company or
just people in a certain paging zone.
To program or use Speakerphone
Paging, check with your system manager for
Group Paging or Page All numbers, then:
1. Press any ICOM or SA button and lift the
handset.
2. Dial a Group Paging or Page All number, OR
Press the button you programmed for Group
Paging or Page All.
3. After the beep, make the announcement and
hang up.
Ask your system manager whether Loudspeaker
Paging is available and if there is a
list of paging zones. To use:
1. Press any ICOM or SA button and lift the
handset.
2. Press the Feature button.
3. Select
Loudspkr Pg [ LdsPg ] and dial the
zone, if necessary.
4. Make the announcement and hang up.
To use when a button is programmed:
1. Lift the handset, press the programmed
button and dial the zone, if necessary.
2. Make the announcement and hang up.
MLX Display pp 03-16 4/11/97, 11:54 AM16

17
Personal Speed Dial
Use on MLX-10D, MLX-10DP, and MLX-16DP
telephones only. For MLX-20L telephones, use
Personal Directory (p. 14). For MLX-28D
telephones, use programmed Auto Dial buttons
(p. 11).
Use this feature to program 2-digit codes
that you can dial in place of frequently used
numbers. Include the complete dialing sequence
and press and release the Hold button to enter a
dialing pause. Using the 2-digit codes◆, you can
program up to 24 numbers on the MLX-10D or
MLX-10DP, and up to 18 numbers on the MLX-
16DP.
You cannot program an account code together
with a phone number in a Personal Speed Dial
code.
To program a Personal Speed Dial code:
1. Press the Menu button.
2. Select
Ext Program [ Prog ].
3. Dial #(ignore instructions on the display to
select a button), a 2-digit code◆, and then
✻21.
4. Dial the phone number, including dial-out
code. See Special Characters table, p. 18.
5. Select
Enter .
6. Repeat Steps 3–5 for additional codes.
7. Press Home.
To use:
1. Select a line button.
2. Press the Feature button.
3. Dial the 2-digit code◆.
◆Two-Digit Personal Speed Dial Codes:
01–24 for MLX-10D and MLX-10DP telephones
01–18 for MLX-16DP telephone
Often-Used Features
Pickup
Pickup lets you pick up calls that are not
ringing at your phone. Using Pickup, you can
answer a parked call (see Park & Pickup,
p. 16), a call ringing at a specific extension,
or a call ringing on a specific line. If you are
part of a Pickup group, you can pick up a call
ringing anywhere in the group. Program a
general Pickup button that activates the
feature or a specific Pickup button to take a
call for a group (example: Pickup Sales)
or at a specific line or extension (example:
Pickup Maria).
Ask your system manager if you are a member
of a Pickup group and get the Pickup group
number.
To program:
1. Label a button.
2. Press the Menu button.
3. Select
Ext Program [ Prog ].
4. Select
Start .
5. Press the button to be programmed.
6. Select
ListFeature [ List ].
7. Select
Pickup [ Pkup ].
8. Select
General [ Genrl ] for any line or
extension; select
Extension [ Ext ] or Line
for a specific extension or line; select
Group for a group of extensions.
9. Select
Enter and follow the prompts on
screen; select
Enter again when you’re
done.
10. Press the Home button.
To use:
• Press the programmed button. For a line
or an extension that is not programmed,
also dial the extension or line number.
• You can also use Group Pickup by
pressing the Feature button and
selecting
PickupGrp [ PkupG ] from the
display or dialing 88.
Privacy
To program:
See Programming Buttons & Settings, p. 20.
Privacy prevents co-workers who share a line
with you from joining your calls. Turn the feature
on before or during a call; it remains on until
you turn it off. A call on hold is not protected by
Privacy. You should program Privacy on a
button so that you will have a green light to
remind you when the feature is on.
MLX Display pp 17-18 4/11/97, 11:56 AM17

18
Voice Announce
To program:
See Programming Buttons & Settings, p. 20.
Make voice-announced calls from ICOM
Voice or SA Voice buttons on your phone
(see Line Buttons, p. 2) or use Paging (p. 16).
The Voice Announce feature allows you to
prevent voice announcements and paging calls
from interrupting you. Instead, the calls ring.
Voice Announce is a setting that you can turn
on or off without programming a button for it.
If you have a data station at your extension and
Voice Announce on, you should turn Voice
Announce off.
Often-Used Features
Saved Number Dial
Must be programmed on a button. To program:
See Programming Buttons & Settings, p. 20.
Use this feature to redial a busy or unavailable
number that you want to try later.
To use:
1. Before hanging up, press the programmed
Saved Number Dial button.
2. Press the same type of button used to place
the call (for example, ICOM,Pool,or SA).
3. To redial, press the programmed Saved
Number Dial button.
Special Characters
Features that dial numbers automatically may
need special characters to allow for correct
dialing or system response.
Press... See... Means...
Drop s Stop. Halts dialing
sequence to allow for
system response.
Hold p Pause. Inserts 1.5-sec
pause in dial sequence.
Multiple consecutive
pauses allowed.
Conf f Flash. Sends
switchhook flash. Must
be first entry in
sequence.
## # For Extension
Programming only
(
Ext Program [ Prog ]):
End of Dialing. Use to
signal end of dialing
sequence or to separate
grouped digits.
##For dialing and
Directory listings: End
of Dialing. Use to
signal end of dialing
sequence or to separate
grouped digits.
System Speed Dial
To program:
See Programming Buttons & Settings, p. 20.
You can program 3-digit System Speed Dial
codes on a button. These are the same
numbers that are available from the System
Directory (p. 14). Dial these directly by pressing
the Feature button and dialing the code
(600–729).
MLX Display pp 17-18 4/11/97, 11:56 AM18