Lucent Technologies 2000 User manual

RECORDING AND SENDING
Creating a new voice message
• From the main menu [2]
• Record message
• When finished [#]
• Enter destination number
• Specify delivery options (see below)
• Send [#]
TIPS:
• To erase and rerecord [*]-[2]
•
To record more at the end of the message
Pause [2]
Indicate ready to record [5]
•
If you didn’t know the mailbox number [#] to spell
the last name Q=7 Z=9
• If you send a message to more than one person, you
can record an annotation to the message before
sending it to the next person
[6]
Specifying delivery options
Private [1]
Urgent [2]
Confirmation [3]
Future delivery [4]
Fax attachment [5]
Economy dispatch [6]
Listen-only [7]
LISTENING AND RECORDING
Reviewing voice messages
From the main menu [1]
Review new messages [1]-[1]
Review archived messages [1]-[2]
TIPS:
Use playback controls
Skip to end of current message
[3]-[3]
Skip to next message [#]
Replying to a message
• At the end of the message [8]
• Record reply
• When finished [#]
• Specify delivery options (optional)
• Send [#]
Reply by calling the sender
• At end of message [8]-[8]
• System dials sender’s phone number
TIP: You cannot reply to messages from outside callers.
Sending a copy
• At the end of message [6]
• Record introduction
• When finished [#]
• Enter mailbox number
• Specify delivery options (optional)
• Send [#]
Erasing a message
• At the end of message [7]
TIP: You can delete a message before it completes by pressing
[3]-[3]-[7].
SENDING AND RECEIVING
FAX MESSAGES
Sending a fax with a voice message from a fax device
• From the main menu of your mailbox [2]
• Record message
• When finished [#]
• Enter the destination mailbox number
• Insert document in the fax machine
• Select Fax Attachment [5]
• Specify other delivery options (optional)
• Send [#]
• Press Start/Send button on fax device
Printing a fax sent to your mailbox
• From the main menu [1]-[1]-[2]
• Print immediately [*]
• Choose destination:
Enter fax device number
Send to local fax machine [#]
Setting or changing your primary fax destination
• From the main menu [4]-[8]-[1]
Telling the system whether to print a fax to the primary
destination upon receipt
• From the main menu [4]-[8]-[2]
LOCATING MESSAGES
Locating messages you have sent
• From the main menu [3]-[1]
Locating messages you have received
• From the main menu [3]-[2]
• Choose one:
Enter the mailbox number
From outside callers [1]
Spell name [#]
TIP:
You may add to, delete, or change delivery options on sent
messages that you locate.
SETTING UP MESSAGE NOTIFICATION
Changing message notification options
From the main menu [4]-[2]-[1]
Choose message type:
Urgent messages only [1]
All messages [2]
Choose which message:
First message only [1]
Each message [2]
Changing message notification number
• From the main menu [4]-[2]-[2]
• Select notification schedule number (1 to 8)
• Enter phone or pager number
• When finished [#]
• Choose type of device:
Pager [1]
Phone [2]
• For pager, enter phone number to display on pager
TIP:
When entering the telephone or pager number, you may
need to precede it with digits required to dial an outside number.
Please ask your system manager for advice.
CONFIGURING YOUR
PERSONAL OPTIONS
Changing greetings and prompts
• From the main menu [4]-[1]
• Select prompt:
Please hold prompt [1]
Name prompt [2]
Optional Prompt 1 [3]
Optional prompt 2 [4]
Personal greeting [5]
Using group distribution lists–up to 50 mailbox numbers per list
• From the main menu [4]-[2]-[6]
• Choose one:
Create [1]
Edit [2]
Delete [3]
List names [4]
Rename list [5]
Managing folders
Define/edit folder [4]-[4]
Changing your password–do it frequently
• From the main menu [4]-[9]
GENERAL TIPS
Press the wrong key?
• Cancel or back up [*]
Want to recover messages deleted in the current session?
• From the main menu [1]-[3]
• Choose one:
Restore [1]
Leave deleted [2]
Finished using your mailbox?
• Exit from the main menu [*]
Other tips and shortcuts
• Bypass system greeting [#]
• Skip a prompt [#]
• Bypass Personal Greeting to start recording
message [#]
Copyright © 1998, Lucent Technologies. All Rights Reserved.
Document Number 585-345-100 Comcode 108355967 Issue 2.0 October 1998
QUICK
REFERENCE
GUIDE
FOR
LUCENT MESSAGING 2000
585-345-100
COMCODE 108355967
101-1731-001
ISSUE 2.0 OCTOBER 1998

THE POWER OF MESSAGING
Voice messaging gives you the ability to communicate
effectively from any touch-tone phone 24 hours a day, with one
person or many. We want you to be familiar with the Lucent
Messaging 2000 system as soon as possible so you can put it
to work for you. This guide explains a few of the system’s
important features.
Tips: •
The first time you access your mailbox, you may have
some special system messages. Listen to these
messages before you proceed.
• Depending on the system setup, some features may
not be available to you, and you will not be prompted
for those options.
ENTERING THE SYSTEM
From your office phone
• Call the internal messaging system number ________
• Enter your password ________
From another subscriber’s phone
• Call the internal messaging system number ________
• Transfer to the automated attendant [0]
• Indicate that you have a mailbox on the system [#]
• Enter your mailbox number ________
• Enter your password ________
From outside the company
• Call the messaging system number ________
• Indicate that you have a mailbox on the system [#]
• Enter your mailbox number ________
• Enter your password ________
LEGEND
POWER KEYS
These controls are always available:
Cancel/exit [*] Finish/skip [#]
PLAYBACK CONTROLS
Use these controls while listening
to messages.
Some controls are available while
recording messages.
* Unprompted option
**Unprompted option if you do not
have the fax feature
LUCENT MESSAGING 2000 AT-A-GLANCE
NOTE: Depending on the way your system is setup some features may not be available to you and you will not
be prompted for those options. In addition, your telephone system may not support some features.
ENTER THE SYSTEM
• Call the system
• Listen to the
introductory prompt
• Press [#]
• Enter your mailbox
number
• Enter your password
MAIN MENU
Review
Messages
Send
Messages
Locate
Messages
Personal
Options
Restart
Mailbox
Information*
Supervisor*
Exit
REVIEW VOICE AND FAX
MESSAGES
New including heard/skipped [1]
Archived [2]
Recover deleted [3]
See Playback Controls in Legend
MAILBOX FORWARDING
Establish/change
forwarding destination [1]
Cancel forwarding
destination [2]
END-OF-MESSAGE
OPTIONS
Retrieve fax** [2]
Replay* [4]
Envelope* [5]
Send copy* [6]
Erase [7]
Reply [8]
Reply by calling* [8]-[8]
Save [9]
Enter folder number
or
Listen to all saved messages [0]
Print fax immediately [*]
Listen to remaining messages [#]
• Record introduction
• When finished [#]
• Enter destination
• Send [#]
Enter folder number
or
No folder number exists [0]
LOCATE MESSAGES
Messages sent [1]
Messages received [2]
INTERCOM PAGING
Turn off [1]
Turn on [2]
Automatic [3]
SEND MESSAGES
Record messages
When finished [#]
or
Replay message [1]
See Playback Controls in Legend
DESTINATION OPTIONS
Enter destination (mailbox number,
distribution list number, or node number +
mailbox number)
or press [#] to spell name
Send [#]
or
Hear delivery options [0]
Casual AMIS networking [#]-[#]
To use casual AMIS networking:
• Enter access phone number
• When finished [#]
• Enter mailbox number
• When finished [#]
• Send [#]
HANDLING OPTIONS
Activate prompt 1 [1]
Activate prompt 2 [2]
Forward calls [3]
Activate V-Tree [4]
DELIVERY OPTIONS
Private [1]
Urgent [2]
Message confirmation [3]
Future delivery [4]
Fax attachment [5]
Economy network
dispatch [6]
Listen-only [7]
END-OF-SENDING OPTIONS
Return to main menu [*]
or
Enter next destination
or
Record intro to next destination[6]
or
Spell name [#]
SOURCE
Enter mailbox number
or
Outside callers [1]
or
Spell name [#]
GROUP LISTS
Create [1]
Edit [2]
Delete [3]
List names [4]
Rename list [5]
PERSONAL OPTIONS
Greetings [1]
Special features [2]
Call handling [3]
Define/edit folder [4]
Network mailbox forwarding [5]
Security options [6]
Date and time voiceback [7]
Fax options** [8]
Change password* [9]
SPECIAL FEATURES
Message notification schedule [1]
Message notification number [2]
Wake-up call [3]
Call queuing [4]
Call screening [5]
Group distribution lists [6]
Intercom paging [7]
V-Tree [8]
Review special features [9]
FAX OPTIONS
Set up/change primary printing
destination [1]
Auto print on/off [2]
Enter mailbox number
or
Press [#] to spell name
REVIEWING OPTIONS
Listen to message
Modify [0]
Replay [4]
Add to [5]
Erase [7]
Erase and rerecord [*]
Skip [#]
GREETINGS
Please-hold prompt [1]
Name prompt [2]
Optional prompt 1 [3]
Optional prompt 2 [4]
Personal greeting [5]
CALL HANDLING
Block all incoming calls [1]
After extension is not answered [2]
After extension is busy [3]
Block extension if not answered/ busy [4]
Review call handling (if active) [8]
Return to normal call handling [9]
SECURITY OPTIONS
Login failure notification [1]
Mailbox lock-out [2]
Position
REWIND
[1]
PAUSE/
RESTART
[2] FORWARD [3]
Speed SLOWER
[4] ENVELOPE [5] FASTER [6]
Volume [7] NORMAL
[8] LOUDER [9]
CANCEL
[*] [0] SKIP [#]