NEC Aspire S IntraMail Parts list manual

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1. Quick Setup
3. Programming
2. Features
Aspire S
IntraMail
System Guide
4. Soft Key Glossary
IntraMail requires Aspire S system software version 02.51 or higher.
If you are not familiar with the IntraMail features, review
the
IntraMail Feature Glossary on page 18.
Default Mailbox List
Mailbox Type Range
Announcement Routing Mailboxes 9-16
Call Routing Routing Mailboxes 1-8
Subscriber 301-308
Master Undefined
Total Mailboxes 160
• By default, Subscriber Mailboxes are enabled for extensions 301-308.
• To activate additional Subscriber Mailboxes, turn to Enabling the Mailboxes for all
Installed Extensions on page 10.

This manual has been developed by NEC Unified Solutions, Inc. It is intended for the use of its customers and service
personnel, and should be read in its entirety before attempting to install or program the system. Any comments or suggestions
for improving this manual would be appreciated. Forward your remarks to:
NEC Unified Solutions, Inc.
4 Forest Parkway
Shelton, CT 06484
www.necunifiedsolutions.com
Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation
with respect to, any of the equipment covered. This manual is subject to change without notice and NEC Unified Solutions,
Inc. has no obligation to provide any updates or corrections to this manual. Further, NEC Unified Solutions, Inc. also reserves
the right, without prior notice, to make changes in equipment design or components as it deems appropriate. No
representation is made that this manual is complete or accurate in all respects and NEC Unified Solutions, Inc. shall not be
liable for any errors or omissions. In no event shall NEC Unified Solutions, Inc. be liable for any incidental or consequential
damages in connection with the use of this manual. This document contains proprietary information that is protected by
copyright. All rights are reserved. No part of this document may be photocopied or reproduced without prior written consent
of NEC Unified Solutions, Inc.
©2004 by NEC Unified Solutions, Inc. All Rights Reserved.
Printed in U.S.A.
Aspire IntraMail Part Numbers and Capacities
P/N 0892176 Aspire IntraMail 4 Port/4 Hour Kit
Includes:
■
(1) P/N 0891003 DSPDBU (IntraMail PCB)
■
(1) P/N 0892175 4 Port/4 Hour CompactFlash Card
with software.
■
(1) 0893820 Aspire IntraMail Literature Kit
P/N 0892178 Aspire IntraMail 8 Port/8 Hour Kit
Includes:
■
(1) P/N 0891003 DSPDBU (IntraMail PCB)
■
(1) P/N 0892177 8 Port/8 Hour CompactFlash Card
with software.
■
(1) 0893820 Aspire IntraMail Literature Kit
Mailboxes: Station Mailboxes = 128
Routing Mailboxes = 16
Master Mailboxes = 16
Total Mailboxes = 160

Table of Contents
IntraMail for Aspire System Guide Table of Contents ◆ i
Table of Contents
Chapter 1: Quick Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Installing the IntraMail PCB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Removing the Front Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Checking the CPU LEDs and Powering Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Installing the IntraMail PCB. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Removing the IntraMail PCB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Upgrading the IntraMail PCB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Powering Up and Checking the LEDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Replace the Front Cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Initial Configuration and Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Start-up (Default) IntraMail Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Enabling the Mailboxes for all Installed Extensions . . . . . . . . . . . . . . . . . . . . . . . . .10
Having the Automated Attendant Answer Outside Calls . . . . . . . . . . . . . . . . . . . . .11
Setting Up Simple Day/Night Answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
IntraMail System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Application Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Examples of Some Common Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Example 1: Set Up Separate Day and Night Greetings. . . . . . . . . . . . . . . . . . . 13
Example 2: Provide Unique Day and Night Dialing Options for Callers . . . . . 14
Example 3: Manual Night Mode Control of the Automated Attendant . . . . . . 15
Chapter 2: Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Introduction to IntraMail Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
IntraMail Feature Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Announcement Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
The Next Call Routing Mailbox Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Announcement Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Answer Schedule Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Answer Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
The Default Mailbox and Routing Hierarchy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Customizing an Answer Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Answering Machine Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Auto Attendant Do Not Disturb. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Auto Erase or Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Auto Time Stamp. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Automated Attendant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Automated Attendant Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Automatic Routing for Rotary Dial Callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Call Forward to a Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Call Forwarding a Subscriber’s Direct Inward Line to their Mailbox. . . . . . . . . . . . . . . 52
Call Routing Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Caller ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Table of Contents
ii ◆ Table of Contents IntraMail for Aspire System Guide
Caller ID with Return Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Calling the Automated Attendant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Conversation Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Dial Action Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Dial Action Table Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Directory Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Using a Routing Mailbox for Directory Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Using a Master Mailbox for Directory Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Dialing Options Available while Entering a Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Dialing Options Available when more than one Employee has the Entered Name . . . . 74
Directory Dialing Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Erasing All Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Exiting a Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
External Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Fax Detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Flexible Answering Schedules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Flexible Call Routing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Flexible Mailbox Numbering Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Flexible Numbering Plan Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
2-Digit Extension Numbering Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Forced Unscreened Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Getting Recorded Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Go To A Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Greeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Remote Greetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Multiple Greetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Group (Shared) Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Guest Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Hang Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Instruction Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Leaving a Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Additional Options While Leaving a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Listening to Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Telephone Display while Listening to a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Log Onto Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Local (On-site) Logon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Remote Log On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Mailbox Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Mailbox Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Mailbox Security Code Delete. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Main Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Make Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Automatic Route Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Master Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Using a Master Mailbox as an Additional Resource . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Message Count Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Enhanced Message Key Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Message Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Message Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Message Length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Message Listen Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Message Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Table of Contents
IntraMail for Aspire System Guide Table of Contents ◆ iii
How Message Notification Works to Normal Telephone Numbers . . . . . . . . . . . . . . . 127
How Message Notification Works to Digital Pager Numbers. . . . . . . . . . . . . . . . . . . . 127
Programming that Applies to All Types of Message Notification . . . . . . . . . . . . . . . . 128
Unique Programming for Non-pager Message Notification . . . . . . . . . . . . . . . . . . . . . 129
Unique Programming for Digital Pager Message Notification . . . . . . . . . . . . . . . . . . . 130
Message Playback Direction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Message Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Message Reply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Message Retention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Message Retention Guard Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Message Storage Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Message Waiting Lamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Multiple Company Greetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Next Call Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Subscriber Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Announcement Mailbox Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Programming Subscriber Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Programming Announcement Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Programming Voice Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Quick Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Record and Send a Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Recording Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Remote Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Screened Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Screened vs. Unscreened Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Screened Transfer and Inactive Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Security Code. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Single Digit Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Station Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Subscriber Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
System Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
System Administrator Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
System Re-initialization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Time and Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Time and Date Stamp. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Time and Date Stamp with Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Transfer to a Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Undefined Routing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Unscreened Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Screened vs. Unscreened Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Unscreened Transfer and Inactive Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Voice Mail Overflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Programming DIL Overflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Programming Incoming Ring Group Overflow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Programming Department Calling Group Overflow for Screened Transfers (TRFs) . . 179
Programming Department Calling Group Overflow for Unscreened Transfers
(UTRFs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Programming Department Calling Group Overflow for a DIL to the Master Number. 183
Voice Prompting Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185
Volume Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

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iv ◆ Table of Contents IntraMail for Aspire System Guide
Chapter 3: Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187
Introduction to Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Before You Start Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187
How To Use This Chapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187
Start-Up Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Default Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188
Start-up (Default) IntraMail Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188
Start-up Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Additional IntraMail Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
Optional IntraMail Start Up Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . 189
Having the Automated Attendant Answer Outside Calls . . . . . . . . . . . . . . . . . . . . . . . .190
Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Program 15: Extension, Basic Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
15-01: Basic Extension Data Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .191
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .191
15-01-01: Extension Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
15-01 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192
Program 47: IntraMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
47-01: IntraMail System Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .193
47-01-01: DSPDB Voice Mail Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
47-01-02: IntraMail Master Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193
47-01-03: Subscriber Message Length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194
47-01-04: Non-Subscriber Message Length . . . . . . . . . . . . . . . . . . . . . . . . . . 194
47-01-05: Message Backup/Go Ahead Time . . . . . . . . . . . . . . . . . . . . . . . . . 195
47-01-06: Fax Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
47-01-07: Digital Pager Callback Number . . . . . . . . . . . . . . . . . . . . . . . . . . . 195
47-01-08: Delay in Dialing Digital Pager Callback Number . . . . . . . . . . . . . 196
47-01-09: Wait Between Digital Pager Callout Attempts. . . . . . . . . . . . . . . . 196
47-01-10: Wait Between Non-Pager Callout Attempts. . . . . . . . . . . . . . . . . . 196
47-01-11: Wait Between Busy Non-Pager Callout Attempts . . . . . . . . . . . . . 196
47-01-12: Wait Between RNA Non-Pager Callout Attempts . . . . . . . . . . . . . 197
47-01-13: Wait for Answer Non-Pager Callout Attempts . . . . . . . . . . . . . . . 197
47-01-14: Number of Callout Attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
47-01-15: Send Pager Callout Until Acknowledged. . . . . . . . . . . . . . . . . . . . 197
47-01-16: Name Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198
47-01 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .199
47-02: IntraMail Station Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200
47-02-01: Mailbox Active. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
47-02-02: Mailbox Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
47-02-03: Number of Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
47-02-04: Message Playback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
47-02-05: Auto Erase/Save of Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
47-02-06: Message Retention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
47-02-07: Recording Conversation Beep . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
47-02-08: Message Waiting Lamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
47-02-09: Auto Attendant Do Not Disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
47-02-10: Forced Unscreened Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
47-02-11: Auto Time Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

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47-02-12: System Administrator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
47-02-13: Dialing Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
47-02-14: Next Call Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203
47-02-15: Directory List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204
47-02 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205
47-03: IntraMail Master Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206
47-03-01: Master Mailbox Active. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
47-03-02: Master Mailbox Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
47-03-03: Master Mailbox Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206
47-03 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207
47-04: Master Call Routing Mailbox Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208
47-04-01: Dial Action Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
47-04-02: Screened Transfer Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
47-04-03: Time Limit for Dialing Commands . . . . . . . . . . . . . . . . . . . . . . . . 208
47-04-04: Fax Detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209
47-04 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .209
47-05: Master Announcement Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .210
47-05-01: Next Call Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
47-05-02: Repeat Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
47-05-03: Hang Up After . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
47-05 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .211
47-06: Master Subscriber Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .212
47-06-01: Number of Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
47-06-02: Message Playback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
47-06-03: Auto Erase/Save of Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
47-06-04: Message Retention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
47-06-05: Recording Conversation Beep . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
47-06-06: Message Waiting Lamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
47-06-07: Auto Attendant Do Not Disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
47-06-08: Forced Unscreened Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
47-06-09: Auto Time Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
47-06-10: System Administrator. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214
47-06-11: Dialing Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215
47-06-12: Next Call Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215
47-06-13: Directory List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215
47-06 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216
47-07: IntraMail Routing Mailbox Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .217
47-07-01: Routing Mailbox Active. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
47-07-02: Routing Mailbox Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217
47-07 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218
47-08: Call Routing Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219
47-08-01: Dial Action Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
47-08-02: Screened Transfer Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
47-08-03: Time Limit for Dialing Commands . . . . . . . . . . . . . . . . . . . . . . . . 219
47-08-04: Fax Detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220
47-08 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .220
47-09: Announcement Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221
47-09-01: Next Call Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
47-09-02: Repeat Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
47-09-03: Hang Up After . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
47-09 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .222

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47-10: IntraMail Trunk Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223
47-10-01: Answer Table Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223
47-10 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223
47-11: IntraMail Answer Table Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224
47-11-01: Answer Schedule Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
47-11-02: Override Mailbox Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
47-11-02: Override Mailbox Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224
47-11-03: Default Mailbox Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
47-11-03: Default Mailbox Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
47-11-04: Next Answer Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225
47-11 Program Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226
47-12: IntraMail Answer Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227
47-12-01: Schedule Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
47-12-02: Answering Mailbox Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
47-12-02: Answering Mailbox Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
47-12-03: Day of the Week. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
47-12-04: Start Day. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228
47-12-05: End Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
47-12-06: Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
47-12-07: Schedule Start Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229
47-12-08: Schedule End Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
47-12 Program Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Type 1 (Day of the Week) Answer Schedule Options . . . . . . . . . . . . . . . . . . . . . .232
Type 1 (Day of Week) Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
Type 2 (Range of Days) Answer Schedule Options . . . . . . . . . . . . . . . . . . . . . . . .233
Type 2 (Range of Days) Example. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Type 3 (Date) Answer Schedule Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .234
Type 3 (Date) Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
47-13: IntraMail Dial Action Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235
47-13-01: Dial Action Table Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236
TRF Action - Screened Transfer (1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
UTRF Action - Unscreened Transfer (2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
REC1 Action - Quick Message With Greeting (3) . . . . . . . . . . . . . . . . . . . . . 237
REC2 Action - Quick Message Without Greeting (4) . . . . . . . . . . . . . . . . . . 237
LOGON Action - Log Onto Voice Mail (5) . . . . . . . . . . . . . . . . . . . . . . . . . . 238
Hang Up Action (6). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
GOTO Action - Go to Mailbox (7) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238
UND Action - Undefined Routing (0). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
47-13-01: Dial Action Table Numbers (Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239
Digits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
Caller Dialed Digits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
Ignore Digits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
No Routing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
47-13 Program Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
47-14: Master Directory Dialing Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .243
47-14-01: Minimum Number of Letters Required . . . . . . . . . . . . . . . . . . . . . 243
47-14-02: Directory List Number to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
47-14-03: Extension Name Match . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
47-14-04: Unscreened or Screened Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . 244
47-14-05: Screened Transfer Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Table of Contents
IntraMail for Aspire System Guide Table of Contents ◆ vii
47-14-06: Time Limit for Dialing Commands . . . . . . . . . . . . . . . . . . . . . . . . 244
47-14-07: Fax Detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244
47-14-08: Next Call Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
47-14 Program Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245
47-15: Routing Directory Dialing Mailbox Options . . . . . . . . . . . . . . . . . . . . . . . . . . . .246
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .246
47-15-01: Minimum Number of Letters Required . . . . . . . . . . . . . . . . . . . . . 246
47-15-02: Directory List Number to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246
47-15-03: Extension Name Match . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246
47-15-04: Unscreened or Screened Transfer. . . . . . . . . . . . . . . . . . . . . . . . . . 247
47-15-05: Screened Transfer Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
47-15-06: Time Limit for Dialing Commands . . . . . . . . . . . . . . . . . . . . . . . . 247
47-15-07: Fax Detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
47-15-08: Next Call Routing Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248
47-14 Program Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248
Chapter 4: Soft Key Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249
Soft Key Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Table of Contents
viii ◆ Table of Contents IntraMail for Aspire System Guide

Installation
IntraMail for Aspire System Guide Chapter 1: Quick Setup ◆ 1
1
Chapter 1:
Quick Setup
Installation
Installing the IntraMail PCB
Installing the IntraMail PCB
Removing the Front Cover
Before installing the IntraMail PCB, you must remove the Aspire S front cover. With the cover removed, you
can check the CPU PCB LEDs prior to powering down the cabinet.
Step 1 Loosen the front cover screws (Figure 1: Loosening the Front Cover Screws) .
- Loosen the 4 front cover captive screws.
Figure 1: Loosening the Front Cover Screws
0893130-1
screws
screws
Front Cover

Installation
Installing the IntraMail PCB
2 ◆ Chapter 1: Quick Setup IntraMail for Aspire System Guide
Step 2 Lift off the front cover (Figure 2: Lifting Off the Front Cover) .
- Lift up slightly on the bottom of the front cover (bullet 1).
- Gently slide the cover up over the tabs to remove it (bullet 2).
Figure 2: Lifting Off the Front Cover
0893130-2
1
2

Installation
Installing the IntraMail PCB
IntraMail for Aspire System Guide Chapter 1: Quick Setup ◆ 3
1
Checking the CPU LEDs and Powering Down
Before powering down, you must check the CPU PCB LEDs.
Step 1 Carefully check the CPU LEDs (Figure 3: Checking the CPU LEDs) .
- Make sure that LD2 is the only LED flashing on the CPU.
(
LD2 flashes green 1/2 second on and 1/2 second off.)
- If any other LEDs on the CPU are flashing, wait until they stop.
-
If you turn off the system while LEDs other than LD2 are flashing, system data could become
corrupted as the system powers down.
Figure 3: Checking the CPU LEDs
Step 2 Turn the power switch to OFF.
0893100-163
LD2
LD4
LD3
LD1

Installation
Installing the IntraMail PCB
4 ◆ Chapter 1: Quick Setup IntraMail for Aspire System Guide
Installing the IntraMail PCB.
Step 1 Take adequate anti-static precautions.
- You should always wear a grounded wrist strap when installing or removing the IntraMail PCB.
- Be sure the wrist strap is attached to a known earth ground (such as the earth ground lug on the
Aspire S cabinet).
- Discharge any built-up static electricity by touching the cabinet earth ground lug.
Step 2 Install the plastic stand-offs (Figure 4: Installing the IntraMail PCB) .
- Included with the IntraMail PCB are four plastic stand-offs (spacers).
- You must install one stand-off in each corner of the IntraMail PCB.
- Be sure to install the stand-offs from the back (underneath) side of the PCB. Once installed, the
IntraMail CompactFlash card must face up.
Step 3 Insert the IntraMail CompactFlash card into the IntraMail PCB.
Step 4 Insert the IntraMail PCB into the CN4 connector on the CPU.
- Position the IntraMail PCB over the CN4 connector — then push the PCB into the connector on
the CPU.
- Push the corners of the IntraMail PCB down so the spacers lock into the CPU.
Figure 4: Installing the IntraMail PCB
0893100-165
IntraMail
CN1
CN4
CPU
Spacers

Installation
Installing the IntraMail PCB
IntraMail for Aspire System Guide Chapter 1: Quick Setup ◆ 5
1
Removing the IntraMail PCB
Step 1 Use pliers to squeeze the top of each plastic standoff (Figure 5: Removing the IntraMail PCB) .
Step 2 Unplug the IntraMail PCB from the CN4 connector and the plastic standoffs.
Figure 5: Removing the IntraMail PCB

Installation
Installing the IntraMail PCB
6◆Chapter 1: Quick Setup IntraMail for Aspire System Guide
Upgrading the IntraMail PCB
The IntraMail software is integrated into the telephone system software. The IntraMail voice prompts (and
messages) are stored on the CompactFlash card that plugs into the IntraMail PCB. You will never have to do
a separate upgrade to get new IntraMail features, but you may need to upgrade the voice prompts stored on
the CompactFlash card to activate those new features.
Step 1 Be sure the system is powered down.
- You should never remove the IntraMail CompactFlash card with the system powered up.
Step 2 Slide out the CompactFlash card (Figure 6: Removing the IntraMail CompactFlash Card).
- Be sure to take adequate static precautions.
- Slide out the CompactFlash card as shown below.
Figure 6: Removing the IntraMail CompactFlash Card
Step 3 Use the IntraMail Utility to upgrade the CompactFlash card.
- Refer to Using the IntraMail Utility (P/N 80054INS**) for instructions on how to upgrade the
CompactFlash card.
Step 4 Reinstall the CompactFlash card and power up the system.
0893100 - 162

Installation
Installing the IntraMail PCB
IntraMail for Aspire System Guide Chapter 1: Quick Setup ◆7
1
Powering Up and Checking the LEDs
Step 1 Power up the system.
- Remove the grounded wrist strap.
- Turn the cabinet power switch to On.
Step 2 Check the CPU LEDs (Figure 7: Checking the CPU LEDs).
- Wait about 10 seconds, then verify the CPU LEDs.
- Make sure that LD2 is the only LED flashing on the CPU.
(LD2 flashes green 1/2 second on and 1/2 second off.)
Figure 7: Checking the CPU LEDs
0893100-164
LD2
LD4
LD3
LD1

Installation
Installing the IntraMail PCB
8◆Chapter 1: Quick Setup IntraMail for Aspire System Guide
Step 3 Check the IntraMail LED(Figure 8: Checking LED2).
- Once the system powers up, check LED2 on the IntraMail PCB.
-LED2 should blink quickly once every 3 seconds.
Figure 8: Checking LED2
Replace the Front Cover
When the system is powered up and running normally, you can reinstall the front cover.
Step 1 Position the front cover (Figure 9: Reinstalling the Front Cover).
- Line up the hooks on the front cover with the slots in the cabinet.
- Insert the front cover.
Figure 9: Reinstalling the Front Cover
0893100 - 161
0893130-3
Hook
Hook
Front Cover

Installation
Installing the IntraMail PCB
IntraMail for Aspire System Guide Chapter 1: Quick Setup ◆9
1
Step 2 Close and resecure the front cover (Figure 10: Closing the front Cover).
- Close the front cover.
- Firmly retighten the 4 captive screws.
Figure 10: Closing the front Cover
Step 3 Verify IntraMail Operation.
- After the system restarts, go to extension 301 and press MSG.
- You should immediately log into that extension’s mailbox and hear the voice prompt, “You have no
new messages.”
0893130-4

Programming
Initial Configuration and Programming
10 ◆Chapter 1: Quick Setup IntraMail for Aspire System Guide
Programming
Initial Configuration and Programming
Start-up (Default) IntraMail Configuration
When you install the IntraMail PCB and turn on the system, IntraMail will automatically start working with
the following default programming:
■IntraMail extensions (343-350) are in Department Group 8, which is the Voice Mail Department Group.
■The IntraMail Pilot (Master) Number is 700.
■Subscriber Mailboxes are enabled for extensions 301-308. The mailbox numbers are the same as the
extension numbers.
■Extension users for 301-308 can press MSG to call their mailbox.
■The Automated Attendant does not answer outside calls.
Enabling the Mailboxes for all Installed Extensions
Since by default only extensions 301-308 have Subscriber Mailboxes, you should enable additional Sub-
scriber Mailboxes for all installed extensions.
To enable additional Subscriber Mailboxes:
■In 47-02-01: Mailbox Active on page 200, enter 1to enable a Subscriber Mailbox for each extension.
- To make programming easier, consider associating a mailbox number with a station port. For exam-
ple, mailbox 1 should correspond to port 1, which in turn corresponds to extension 301.
■In 47-02-02: Mailbox Number on page 200, select the extension number to be associated with the mailbox
you are programming.
- Normally, mailbox 1 should use Mailbox Number 301, mailbox 2 should use Mailbox Number 302, etc.
■In 15-02-26: MSG Key Operation Mode, enter 1at each extension for which you are adding a mailbox.
This enables the MSG key for Voice Mail access.
- You can optionally use 15-07-01: Programming Function Keys to assign a Voice Mail programma-
ble key (code 77).
- If you don’t assign the MSG key or a programmable key for Voice Mail access, an extension user
can access their mailbox by:
- Pressing an idle CALL key.
- Dialing 700.
- Dialing their mailbox number.