Masergy SpectraLink 8440 Series User manual

USER GUIDE | CLOUD COMMUNICATIONS
Spectralink 8440 Series
Quick Start Guide
Document Version 1.0
September 2018

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SPECTRALINK 84-SERIES USER GUIDE
Additional Resources
Online Reference
The Spectralink 84-Series Wireless Handset User Guide is your complete reference for utilizing all of
the features of this handset.
Spectralink Wireless Telephones Safety Information Spectralink 84-Series Regulatory Information
All support documents may be downloaded from http://support.spectralink.com.
Select product type and product name from the dropdown list in order to access the product support
page.
Product Compatibility
Use only 84-Series products with other 84-Series products as identied by the model number located
on the label of the product.
If you have any questions about product compatibility, contact your system administrator.
Battery Pack Initial Set Up
You must fully charge your handset’s Battery Pack before you use it for the rst time.
Warning
This equipment will not operate when mains power fails.
Caution
The reliability of the Spectralink® Panic button and Personal Alarms/ SAFE application depends on
the functionality and reliability
of the greater infrastructure – the wireless LAN, the LAN, the call server, the central provisioning
server, the server hosting location services, the central security system and its servers, the correct
conguration of the Spectralink 84-Series handsets and provisioning server, and thorough training
of personnel. Spectralink assumes no responsibility and shall not be liable for any of the above
dependency factors. In addition, please be aware that the Spectralink Panic button and SAFE
application should not be your sole solution to any of your safety concerns and are not a substitute for
safe practices and procedures.

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SPECTRALINK 84-SERIES USER GUIDE
Side View/Rear View 4
Front View 5
Logging In and Signing In 6
Sharing Handsets 6
The Home Screen 6
Home Icons 6
Contacts/Call Lists 6
Messages 7
Settings 7
Applications 7
Shortcut Menus 7
The Session Manager 7
Status and Call Icons 9
SAFE/Personal Alarm Icons 9
Basic Handset Features 10
Placing a Call 10
Enter a Number 10
Enter a Name 10
Call a Contact 10
Use Speed Dial 10
Answering a Call 10
Making an Emergency Call / Panic button 11
Incoming Call Management 11
Microphone Mute 11
Call Hold and Resume 11
Keypad Lock 11
Volume Adjustment 11
Hands-free Options 12
Transfer and Conference Calls 12
Blind transfer 12
Attended Transfer 12
Conference Call 12
Conference Behavior 12
Do Not Disturb (DND) 12
Forward an Incoming Call 13
Forward All Calls 13
Voicemail 13
Call Lists 13
Contact Directory 13
Set Prole 14
Push to Talk (if congured) 14
Advanced Features 15
Basic Settings 15
Preferences 16
Chargers 16
Charging Icon 16
Dual Charger 16
USB Charger 17
Quad Charger 18
12-Bay Multi-Charger 18
Battery Packs 18
Battery Pack Removal and Replacement 19
Notice For Spectralink 84-Series
Wireless Telephone Users 20
OFFER for Source for GPL and LGPL Software 20
Contents

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SPECTRALINK 84-SERIES USER GUIDE
Side View
Rear View
Barcode reader
(if available)
Noise-cancelling
Microphone
Battery Pack
removal latch
Battery Pack
Barcode reader scan button
(if available)
Headset jack
(Lift the cover
for access)
USB interface
(Lift the cover
for access)
Push-to-talk button or
Emergency Dial button
(if congured)
Volume up
Volume down
Barcode reader
(if available)
Speakerphone

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SPECTRALINK 84-SERIES USER GUIDE
Front View
LED indicator
Full-color LCD
display
Home key
Returns you to
the Home screen
Soft keys
Access context-sensitive
features
Back key
Returns to the previous menu
level or to the Home screen
End key
Ends the call or returns to
the Home screen
Rejects an incoming call
Terminates a conference
call
Powers the handset on
or off when held down for
about two seconds
Navigation keys
▲ and ▼ Scroll through
menus and elds
◄ and ►
Move cursor
Start key
Opens the
Dialer from the
Home screen
Initiates a call
from the Dialer
Answers an
incoming call
OK key
Selects menu items
Enables or disables
menu items
Keypad
While in Multi Key Answer Mode
you can use any keypad key to
answer an incoming call instead of
pressing the Start key or Answer
soft key

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SPECTRALINK 84-SERIES USER GUIDE
Logging In and Signing In
In some environments, you will need to log in and/or sign in to your handset before it is operational.
Sharing Handsets
When User Proles are deployed, a handset may be shared by any number of users. Users must turn on the
handset and log in to access their custom settings, call lists, and other telephony features.
From the Home screen, press the Features soft key, and select Login. Enter your user name and password in the
elds. If you have any question about what these are, contact your system administrator. Use the Encoding soft key
for character entry variations.
Always log out when you have nished using your phone for the day. From the Home screen, press the Features
soft key, and select Logout.
The Home Screen
The Home screen provides you with information about the status of the handset and the Home icons.
Status bar
Date and time
Extension
Current prole
Home icons:
Messages
Settings
Contacts/Call Lists
Applications (not shown)
Soft key labels
Home Icons
The Home icons allow you to access your handset’s features from the Home screen. Use the ◄ and ► keys to
rotate the Home icons. Press the OK key to select the center icon.
Contacts/Call Lists
The Contacts/Call Lists icon gives you access to your Contact Directory and your Corporate Directory, if available.
For more information, see Contact Directory .

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SPECTRALINK 84-SERIES USER GUIDE
Messages
The Messages icon gives you access to Voicemail and Instant Messages. For more information, see Voicemail and
Instant Messaging .
Settings
The Settings icon opens a menu for conguring many handset features. See your User Guide for a complete list of
these options.
Applications
Depending on the conguration of your handset, a menu of custom applications may be accessible by selecting
the Applications icon from the Home screen. See your system administrator for information about any applications
listed on this menu.
Shortcut Menus
The soft keys at the bottom of the display allow you to select functions. The gray triangles in the upper right corner
of the soft keys indicate that there is a shortcut menu with additional options. Use the shortcut menus to quickly
nd the options you want.
Use the ▲ and ▼ navigation keys to highlight an option, and choose the option by pressing OK. Alternatively, you
can press the number of the option on the keypad to instantly activate it. Grayed options are not available.
The Session Manager
Use your handset to manage up to eight communication sessions—calls, broadcasts, chats, and alerts—at any one
time and in any combination. Each communication session is shown as a color-coded cell in the Session Manager
screen. Cells display with a call icon indicating call status, a line number indicator, the name and extension/
channel of the party, and the call duration, as shown next:

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SPECTRALINK 84-SERIES USER GUIDE
Name, if known
Line number
Call icon indicates
call status
Extension or channel
A green cell indicates active while
another cell is highlighted
A dark blue cell indicates
on hold status
A light blue cell indicates
call is highlighted
When a cell is highlighted, soft keys display that you can press to affect that call while other cells remain
unaffected. Use the ▲ and ▼ navigation keys to scroll to and highlight a cell. Press the OK key to select the
highlighted cell.
Call duration

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SPECTRALINK 84-SERIES USER GUIDE
Status and Call Icons
Status Icon Indication Call Icon Indication
Battery Full Outgoing call
Signal strength with location services Call active
Mute Call on Hold
Do not disturb IM call on hold
Missed call with number indicator Conference call
Voicemail with number indicator Conference leg with HD audio
Bluetooth available PTT/Page receive
Bluetooth connected PTT/Page transmit
Prole: Normal PTT/Page idle
Prole: Silent IM Presence Indicator
Prole: Custom Dialer-Outgoing call
Prole: Meeting Dialer-Incoming call
All phone lines are available Dialer-Missed call
With green dot means active call Call list-Outgoing
With red dot means call on hold Call list-Incoming
Not registered Call list-Missed
Incoming call ringing IM call history Missed IM call
SAFE/Personal Alarm Icons
Alarm state
Monitoring state
Suspend state

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SPECTRALINK 84-SERIES USER GUIDE
Basic Handset Features
Basic handset features offer you the ability to place, answer, end, hold, resume, and otherwise manage your
incoming and outgoing calls. Other basic features include muting, transferring, forwarding, and conference calls.
Placing a Call
You can begin a call using one of the following methods:
Enter a Number
Entering numbers using the handset keypad is the default dialing mode. Pressing any number on the keypad
opens the Dialer, which will automatically display similar numbers from your Contact Directory for you to select. As
you enter additional numbers, the list is ltered. You can choose a contact from the list or continue to enter the
number. Press the Start key to make the call.
Enter a number
in the number eld
The Contact Directory
list will be ltered
according to the
number entered
Enter a Name
To place a call to an existing directory contact by entering the name, press the Start key to open the Dialer. Select
the Entry Mode soft key and select the Name option. As you enter the letters of the rst or last name, the list of
contacts shown is ltered. Highlight the name and press the Start key.
Call a Contact
Navigate to Contacts/Call Lists > Contact Directory. Contacts are sorted alphabetically. Scroll to highlight or use
the Search soft key. Press the Start key to dial the number.
Use Speed Dial
Press the Favorites soft key from the Home screen to display the shortcut menu of Favorites—those contacts with
the rst 10 congured speed dial numbers. Dial any contact by pressing the corresponding speed dial number on
the keypad.
Answering a Call
Press the Start key. If Multi Key Answer is enabled, press any keypad key (except soft keys and side buttons).