Meridian 5208 User manual

Meridian 5208
Table of Contents
The Basics
Answering Calls
Making Calls
Placing a call on hold
Ending a call
Setting the ring volume
Setting the speaker volume
Tones that you hear when using the M5208
Display features
Automatic Dial
Automatic Line
Intercom
Intercom Group
Last Number Redial
Speed Call
Call Forward
Call Waiting
Call Pickup
Message Waiting
Leave Message
Override
Ring again
Conference
Call Park
Privacy Release
Transfer
Make Busy
Privacy

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To signal an incoming call, your telephone rings and the indicator beside a line or intercom key
flashes slowly.
To answer a call:
1. If the call is ringing on a line other than your Primary DN (PDN), press the line or intercom
key beside the flashing indicator. The call is answered through the speaker.
2. Lift the handset to speak.
Making Calls
Using your Handset:
1. Lift the handset-the PDN key is selected automatically and you hear a dial tone.
2. Dial the number.
Using a line key:
1. Press any available line key. You hear a dial tone form the speaker.
2. Dial the number.
3. Lift the handset when the other party answers.
Placing a call on hold
Using the Hold key:
1. Press the "Hold" button. The indicator flashed beside the line on hold and you can use other
lines or features.
2. Press the line key with the flashing indicator to return to the held call.
Using Automatic hold:
1. Press another line key. The indicator flashes beside the line on hold and you can use other
lines or features.
2. Press the line key with the flashing indicator to return to the held call.
Ending a call
1. Hang up or press the "Rls" button.
Setting the ring volume

1. Press the "<<<| |>>>" button while the telephone is ringing.
Setting the speaker volume
1. Press the "<<<| |>>>" button when the speaker is in use (make a call using the line key).
Tones that you hear when using the M5008
Dial tone: A continuous tone which means you can start dialing your call.
Busy tone: A tone which repeats once per second to indicate that the number you dialed is busy.
Reorder tone: A fast busy tone which indicates that you attempted to use a restricted feature or
use a feature improperly.
Confirmation tone: Two short beeps followed by silence informs you that the feature you used
was successfully completed.
Ring Again tone: One long and two short pings indicate that the line for which you left a Ring
Again request has come free.
Special tone: Three beeps followed by a dial tone indicate that you can proceed with the feature
you have activated.
Display features
The M5208 has an adjustable two-line display which shows you helpful information about the
features you activate or the calls you make and receive. When making an outgoing call, for
instance, the numbers you dial are shown on the display.
If your organization has installed the Calling Name Display feature, your display shows an
incoming caller's name and telephone number.
If your organization has also installed the Reason Display feature, your display shows additional
information. For example, when you have forwarded an incoming call to another telephone in
your system your display shows the following information:
Helen Jones 12345
Forwarded Jim Hunter 54321
The top line of the display shows the name and number of the person receiving the forwarded
call. The bottom line shows your name and number as well the name of the feature which has
been activated.

The messages and names which are shown on your display are selected by your organization and
my differ from those shown above. Check with your System Administrator or Customer Service
Representative to find out the messages and names you can expect to see.
Automatic Dial
Use Automatic Dial to program feature keys on your telephone for one-touch dialing. Automatic
Dial keys on your set are assigned by your Customer Service Representative or System
Administrator.
To Program an Automatic Dial key:
1. Press the Automatic Dial key you want to program.
2. Dial the number you want to store.
3. Press the automatic Dial key again.
4. Label the key. You may want to use a name or telephone number to identify the key.
To erase an Automatic Dial key:
1. Press the Automatic Dial key you want to clear.
2. Press the "#" button.
3. Press the Automatic Dial key again.
To make a call using an Automatic Dial key:
1. Lift the handset or press the desired line key.
2. Press the desired Automatic Dial key to dial the number you want to call.
Automatic Line
Automatic Line keys are pre-programmed for you by your Customer Service Representative or
System Administrator to dial a specific number. You should label any installed Automatic Line
keys with a name or number.
To use and Automatic Line key:
1. Press the desired Automatic Line key.
2. Lift the handset when your party answers.
Intercom

An Intercom key is programmed by you Customer Service Representative or System
Administrator to call a specific telephone in your system.
To place an Intercom call:
1. Press the "I/C" button.
2. Lift your handset when the other party answers. If the person does not answer the call within
two seconds, their telephone automatically answers through the speaker
Intercom Group
Telephones in your system can be organized into Intercom Groups based upon projects or
departments. Each telephone in the group is then assigned an Intercom Group number. See your
Customer Service Representative or System Administrator for more information.
To call someone in your Intercom Group:
1. Press the "I/C Group" button.
2. Dial the intercom number assigned to the person you want to call.
3. Lift your handset when the other party answers.
To answer an Intercom Group call:
1. Press the "I/C Group" when the indicator is flashing.
2. Lift your handset.
Last Number Redial
You can redial the last number you called on a specific line. This is useful if the number you
called was busy and you want to reach the person again.
To call using Last Number Redial:
1. Press the line key used to make the last call.
2. Press the "#" button twice.
3. Lift the handset when the other party answers.
Speed Call
You can dial telephone numbers quickly and easily using one- or two-digit codes. Speed Call
provides you with the 10 one-digit codes (0-9) or up to 70 two-digit codes (00-69). See your

Customer Service Representative or System Administrator to find out which type of codes are
available to you.
To Program a Speed Call number:
1. Press the "Spd Call" button.
2. Enter a one- or two-digit code (0-9 or 00-69)
3. Dial the telephone number you want to assign to that code. You can store telephone numbers
up to 24 digits long.
4. Press the "Spd Call" button again.
5. Make a note of the Speed Call code and telephone number for future reference.
To erase a programmed Speed Call number:
1. Press the "Spd Call" button.
2. Enter the one- or two-digit code for the number you want to erase.
3. Press the "#" button.
4. Press the "Spd Call" again.
To make a call using Speed Call:
1. Lift the handset or press the desired line key.
2. Press "Spd Call" button.
3. Dial the code for the telephone number you want to call.
Call Forward
Away from your telephone but expecting an important call? Do you want to have someone take
your calls for you while on vacation? Call Forward lets you redirect your calls to another
telephone or voice message system.
To set Call Forward:
1. Press the "Call Fwd" button/
2. Dial the number to which you want to redirect your calls or skip to step 3 if you want to use
the previous Call Forward number.

3. Press the "Call Fwd" button again. The indicator beside the Call Forward goes ON.
To cancel Call Forward:
1. Press the "Call Fwd" button. The indicator beside the Call Forward goes OFF.
Call Waiting
Call Waiting lets you know when you have a second incoming call by sending a single tone to
the handset at regular intervals.
To answer your second call:
1. Press the feature key showing the flashing indicator. The original call goes on hold
automatically.
To return to your original call:
1. Press the line key of the original call. You can alternate between the calls by pressing the
appropriate line key.
Call Pickup
Telephones in your system can be programmed by you r Customer Service Representative or
System Administrator into Call Pickup groups. Call Pickup lets you answer a call ringing at any
telephone in your pickup group from your M5008.
To pickup a call ringing at another telephone in your pickup group:
1. Lift the handset or press the desired line key.
2. Press the "Pickup" button.
Message Waiting
Message Waiting for the M5008 works with the Leave Message feature or with your
organization's voice mail system. An indicator beside the "Msg Wait" key is ON whenever
someone has left you a call request or a voice mail message. Message Waiting queues up all call
requests left for you staring with the first caller.
To return the first call in the queue:
1. Lift the handset.
2. Press the "Message Wait" button. The first caller is dialed automatically.

3. If the Message Waiting indicator is still ON after you end the call, repeat steps 1 and 2 to
return the next call in the queue.
Leave Message
Leave Message works with the Message Waiting feature by letting you send a call request to
another telephone in your system.
To leave a call request:
1. Make a call.
2. If there is no answer or the line is busy, press the "Leave Msg" button. The Message Waiting
indicator on their telephone goes ON.
Override
Override lets you interrupt a person on a call. It is helpful in emergency situations or when
someone expects you to call with important news.
To bridge into a two-way call within your system:
1. Press the "Override" button when you hear a busy signal.
2. To speak privately with the person you called, press the "Override" button again.
Note: Not all lines in your system can be overridden when busy--check with your Customer
Service Representative or System Administrator. When you cannot interrupt a call, you hear a
reorder tone.
Ring again
When another telephone in your system is busy, Ring Again signals you when the telephone you
call becomes free. You can then use Ring Again to automatically redial the number. Note that
you can only have one Ring Again request at a time.
To use Ring Again:
1. Make a call.
2. If the line is busy, press the "Ring Again" button.
3. Press the "Rls" button to release the call. When the telephone you called becomes free, you
hear a Confirmation tone and the Ring Again indicator flashed.

4. Lift the handset and press the "Ring Again" button to automatically redial the number. If you
do not press the "Ring Again" with four Confirmation tones, the Ring Again request is cancelled
automatically.
5. If you have two lines and are already on another call when the Ring Again indicator flashes,
press the "Hold" button to put the current call on hold. Press the free line key and then press the
"Ring Again" button to redial the number.
To cancel a Ring Again request:
1. Press the "Ring Again" button before you hear the Ring Again Confirmation tone.
Conference
You can set up a telephone call between you and up to six other people. This is useful when
meeting in a common place is not possible.
To add a person to a call:
1. While on the current call, press the "Conf" button. The current call goes on hold automatically
and you hear the dial tone.
2. Dial the number of the new person you want to add to your call.
3. Press the "Conf" button to establish a conference. The line key indicator for the new person
goes OFF once added to the conference
4. Repeat steps1-3 until you have added all the desired parties to the conference.
To add an incoming call to the conference:
1. While on the current conference call, press the line key of the incoming call. The conference
call goes on hold automatically.
2. Press the "Conf" button to add the new caller.
To end the conference call:
1. Hang up or press the "Rls" button.
Note: Check with your Customer Service Representative or System Administrator to verify the
number of people that can be added to your conference call.
Call Park
Call Park lets you put a call on hold at your telephone, then retrieve the call from any telephone
in your system.

To park a call:
1. While on a call, press the "Call Park" button. You hear two short beeps followed by silence
2. Hang up.
To retrieve a parked call from any telephone in your system:
1. Lift the handset.
2. Press the "Call Park" button. You hear three short beeps followed by the dial tone.
3. Dial the number of the telephone that parked the call.
Privacy Release
If you share a line with other people and the line is programmed for Privacy, non on can access
the line while you are using it. You can temporarily release Privacy so that a co-worker can join
your call.
To temporarily release Privacy while on a call:
1. Press the "Priv Rls" button. Your co-worker can now select the line and join the call.
To make your call private again:
1. Press the "Priv Rls" button. Privacy is also automatically restored to your line when you end
your call.
Transfer
Send a current call to another telephone within your system using Transfer. You can either
remain on the line when you make the transfer or simply redirect the call.
To transfer a call directly to another telephone:
1. Press the "Transfer" button or the "Conf 3" button.
2. Call the person to whom you want to transfer the call. When the person answers, you can talk
privately--the original caller cannot hear your conversation. If the line is busy or if the person
does not answer, press the "Rls" button to return to the original caller.
3. Press the "Transfer" button or the "Conf 3" button to complete the transfer and disconnect
yourself from the call.
To transfer a call by establishing a conference:

1. While on the current call, press the "Conf" button or the "Conf 3" button. The current call goes
on hold automatically. You hear three beeps followed by the dial tone.
2. Dial the number of the new person you want to add to the conference. When the person
answers, you can talk privately--the original caller cannot hear your conversation. If the line is
busy or if the person does not answer, press the "Rls" button to return to the original caller.
3. Press the "Conf" button or "Conf 3" button to establish a conference. You can now speak with
both parties.
4. Press the "Rls" button to disconnect yourself from the call and complete the transfer.
Make Busy
You can make your telephone appear busy to all callers except those using the intercom. You
might want to use this when you are meeting with someone and don't want to be disturbed.
To make your telephone appear busy:
1. Press the "Make Busy" button. The indicator beside the Make Busy key goes ON.
To cancel Make Busy:
1. Press the "Make Busy" button again. The indicator beside the Make Busy key goes OFF.
Privacy
If you share a line with other people and the line is not programmed for Privacy, anyone can
access the line while you are using it. Privacy lets you make a call temporarily private.
To make your current call private:
1. Press the "Privacy" button. Other people you chare your line are now prevented from bridging
into your call.
To remove the privacy status from your call:
1. Press the "Privacy" button again. Privacy is also automatically removed from your line when
you end your call.
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